Village Board

AGENDA LITTLE CHUTE VILLAGE BOARD COMMITTEE OF THE WHOLE MEETING PLACE: Little Chute Village Hall DATE: Wednesday, October 23, 2019 TIME: 6:00 p.m. A. Call to Order B. Roll Call C. Public Appearance for Items Not on the Agenda 1. Approval of Minutes Minutes of the Regular Board Meeting of October 16, 2019 2. Action—Mutual Aid Agreement 3. Appointments 4. Discussion—Budget Workshop #4—Special Revenue, Capital Projects, Debt Service and TID Budgets 5. Unfinished Business 6. Items for Future Agendas 7. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: October 18, 2019  MINUTES OF THE REGULAR BOARD MEETING OF OCTOBER 16, 2019 Call to Order: Trustee Smith called the Regular Board Meeting to Order at 6:00 p.m. Pledge of Allegiance to the Flag Trustee Smith led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Larry Van Lankvelt, Trustee John Elrick, Trustee Bill Peerenboom, Trustee Skip Smith, Trustee Brian Van Lankveldt, Trustee David Peterson, Trustee EXCUSED: Michael Vanden Berg, President Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Lisa Remiker-DeWall, Finance Director Kent Taylor, Director of Public Works Jim Moes, Community Development Director Chris Murawski, Village Engineer Adam Breest, Director of Parks, Recreation and Forestry Daniel Meister, Fox Valley Metro Police Chief Laurie Decker, Village Clerk Public Appearance for Items Not on the Agenda None Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of the Committee of the Whole Meeting of October 9, 2019 2. Operator License Approvals 3. Disbursement List Moved by Trustee Peerenboom, seconded by Trustee Peterson to Approve the Consent Agenda items as presented Ayes 6, Nays 0 – Motion Carried Other Informational Items—September Fire Monthly Report and September Report Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Resolutions: Adopt Resolution No. 28, Series 2019 CR Buildings, LLC Lot #26 CSM Moved by Trustee Elrick, seconded by Trustee Van Lankveldt to Adopt Resolution No. 28, Series 2019 CR Buildings, LLC Lot #26 CSM Ayes 6, Nays 0 – Motion Carried Adopt Resolution No. 29, Series 2019 CR Buildings, LLC Lot #27 CSM Moved by Trustee Elrick, seconded by Trustee Van Lankveldt to Adopt Resolution No. 29, Series 2019 CR Buildings, LLC Lot #27 CSM Ayes 6, Nays 0 – Motion Carried Adopt Resolution No. 30, Series 2019 Kevin and Megan Fitzsimmons CSM Moved by Trustee Elrick, seconded by Trustee Van Lankveldt to Adopt Resolution No. 30, Series 2019 Kevin and Megan Fitzsimmons CSM Ayes 6, Nays 0 – Motion Carried Action—Small Business Microloan Program with Seth’s Coffee Administrator Fenlon went over the details of the Microloan with Seth’s Coffee and staff is recommending approval. Moved by Trustee Van Lankvelt, seconded by Trustee Elrick to Approve the Small Business Microloan with Seth’s Coffee Ayes 6, Nays 0 – Motion Carried Action—Façade Renovation Loan for MP Development 5 LLC (The Morgan Partners) Administrator Fenlon gave the Board information to provide a Façade grant to MP Development 5 LLC and is recommending approval. Moved by Trustee Van Lankvelt, seconded by Trustee Van Lankveldt to Approve the Façade Renovation Loan for MP Development 5 LLC (The Morgan Partners) Ayes 6, Nays 0 – Motion Carried Discussion—Proposed addition of another category of zoning for Residential Single-Family District Director Moes went over the handouts for the zoning of an additional single-family district. He advised that this has been approved and recommended by the Plan Commission. Staff recommendation would be to set a public hearing for November 6th. Moved by Trustee Peerenboom, seconded by Trustee Elrick to set a Public Hearing for the proposed Addition of another category of zoning for Residential Single-Family District Ayes 6, Nays 0 – Motion Carried Discussion—Amplified Devices Director Breest presented for discussion only a proposal to eliminate the need for an amplified device permit unless planning to have a live band or DJ service hired for any event in the Little Chute Parks. Discussion—Budget Workshop #3—Utility and Tax Incremental District (TID) Administrator Fenlon advised the Board that Director Taylor will provide information for the 2020 Utility Budget, which includes Sanitary Sewer, Water and Storm Water Utility Budgets. Director Remiker-DeWall also went over some of the changes in Utility Budget. The plan is to publish the 2020 Budget in the Times Villager on October 26th and adopt the 2020 Budget on the November 13th. Call for Unfinished Business None Items for Future Agenda None Closed Sessions: a)19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Development Proposal and Boundary Agreement Negotiations Moved by Trustee Peterson, seconded by Trustee Elrick to enter into closed session Ayes 6, Nays 0 – Motion Carried b)19.85(1)(c) Consideration of Employment, Promotion, or Performance Evaluation Data of any Public Employee of the Village of Little Chute. Succession Discussion Moved by Trustee Peterson, seconded by Trustee Elrick to enter into closed session Ayes 6, Nays 0 – Motion Carried Return to Open Session Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to exit closed session Ayes 6, Nays 0 – Motion Carried Adjournment Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to Adjourn the Regular Board Meeting at 8:24 p.m. Ayes 6, Nays 0 – Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: 2020 Budget Workshop #4 – Special Revenue, Capital Projects, Debt Service Budgets, and TID Budgets PREPARED BY: James P. Fenlon, Administrator REPORT DATE: October 11, 2019 EXPLANATION: Presented this evening will be budget summaries for the 2020 Special Revenue Funds, Capital Project, Debt Service, and Tax Increment Districts. Following the, we will review what has been presented to date in order to illustrate projected mill rates and levy impacts. Also, we will review the budget publication document in order to set a public hearing for budget adoption. RECOMMENDATION: Provided for information/presentation with no action at this time. C:\Documents and Settings\jfenlon\Desktop\Village Board and Notes\IFCs 10/18/2019 1:27:00 PM