Village Board

AGENDA LITTLE CHUTE SPECIAL BOARD MEETING PLACE: Little Chute Village Hall DATE: Wednesday, November 13, 2019 TIME: 6:00 p.m. A. Call to Order B. Roll Call C. Public Appearance for Items Not on the Agenda 1. Approval of Minutes Minutes of the Regular Board Meeting of November 6, 2019 2 Public Hearing—2020 Budget 3. Action—Adopt Resolution No. 32, Series 2019 Adopting the 2020 Budget and Establishing the Tax Levy 4. Unfinished Business 5. Items for Future Agendas 6. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: November 8, 2019  MINUTES OF THE REGULAR BOARD MEETING OF NOVEMBER 6, 2019 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge of Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Larry Van Lankvelt, Trustee John Elrick, Trustee Bill Peerenboom, Trustee Skip Smith, Trustee Brian Van Lankveldt, Trustee David Peterson, Trustee Michael Vanden Berg, President Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Lisa Remiker-DeWall, Finance Director Jim Moes, Community Development Director Tyler Claringbole, Village Attorney Laurie Decker, Village Clerk Steve Thiry, Library Director EXCUSED: Kent Taylor, Director of Public Works Chris Murawski, Village Engineer Daniel Meister, Fox Valley Metro Police Chief Adam Breest, Director of Parks, Recreation and Forestry Public Appearance for Items Not on the Agenda None Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of the Committee of the Whole Meeting of October 23, 2019 2. Operator License Approvals 3. Special Event Permit for Little Chute Christmas Parade on December 2, 2019 4. Disbursement List Moved by Trustee Smith, seconded by Trustee Van Lankveldt to Approve the Consent Agenda items as presented Ayes 7, Nays 0 – Motion Carried Public Hearing—Amendment and Creation of Zoning Code, Article II, Section 44-46 Moved by Trustee Elrick, seconded by Trustee Peterson to enter into Public Hearing Ayes 7, Nays 0 – Motion Carried Director Moes gave information on the Public Hearing to support or object to the Amendment and Creation of the Zoning Code Article II Section 44-46. (2) RD dense modern single-family district. Moved by Trustee Van Lankvelt, seconded by Trustee Smith to exit Public Hearing Ayes 7, Nays 0 – Motion Carried Presentation—Baird Refinancing Discussion Mr. Justin Fischer, Senior Vice President with Baird gave information for refinancing debt for the Village of Little Chute due to lower interest rates. Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Action—Adopt Resolution No. 31, Series 2019 Authorizing the Issuance and Establishing Parameters for the Sale of Not to Exceed $4,100,000 General Obligation Refunding Bonds Moved by Trustee Elrick, seconded by Trustee Peterson to Adopt Resolution No. 31, Series 2019 Authorizing the Issuance and Establishing Parameters for the Sale of Not to Exceed $4,100,000 General Obligation Refunding Bonds Ayes 7, Nays 0 – Motion Carried Roll Call Votes Trustee Elrick Aye Trustee Peerenboom Aye Trustee B. Van Lankveldt Aye Trustee Peterson Aye Trustee Smith Aye Trustee L. Van Lankvelt Aye President Vanden Berg Aye Ordinances: Adopt Ordinance No. 6, Series 2019 Amendment and Creation of Zoning Code, Article II, Section 44-46 Moved by Trustee Van Lankvelt, seconded by Trustee Van Lankveldt to Adopt Ordinance No. 6, Series 2019 Amendment and Creation of Zoning Code, Article II, Section 44-46 Ayes 7, Nays 0 – Motion Carried Adopt Ordinance No. 7, Series 2019 Amending Chapter 30 Offenses Against Public Safety and Peace, Section 25 Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to Adopt Ordinance No. 7, Series 2019 Amending Chapter 30 Offenses Against Public Safety and Peace, Section 25 Ayes 7, Nays 0 – Motion Carried Adopt Ordinance, No. 8, Series 2019 Amending Chapter 30 Offenses Against Public Safety and Peace, Section 27 Moved by Trustee Elrick, seconded by Trustee Smith to Adopt Ordinance, No. 8, Series 2019 Amending Chapter 30 Offenses Against Public Safety and Peace, Section 27 Ayes 7, Nays 0 – Motion Carried Adopt Ordinance, No. 9, Series 2019 Amending Chapter 38-27 Solid Waste, Article II, Disposal and Collection of Refuse Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to Adopt Ordinance, No. 9, Series 2019 Amending Chapter 38-27 Solid Waste, Article II, Disposal and Collection of Refuse Ayes 7, Nays 0 – Motion Carried Discussion/Action—2020 Weights and Measures Administrator Fenlon went over the fee schedule for the 2020 Weights and Measures and staff is recommending approval. Moved by Trustee Elrick, seconded by Trustee Smith to Approve the 2020 Weights and Measures as presented Ayes 7, Nays 0 – Motion Carried Discussion/Action—Buchanan/Hickory Speed Modifications Administrator Fenlon gave the Board information for discussion only on speed modifications for Evergreen Drive, Buchanan and Hickory. Call for Unfinished Business None Items for Future Agenda None Closed Sessions: a) 19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Boundary Discussions/Development Agreement Proposals Moved by Trustee Smith, seconded by Trustee Elrick to enter into closed session Ayes 7, Nays 0 – Motion Carried b) 19.85(1)(g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Outagamie County Landfill Moved by Trustee Smith, seconded by Trustee Elrick to enter into closed session Ayes 7, Nays 0 – Motion Carried Return to Open Session Moved by Trustee Elrick, seconded by Trustee Peterson to exit closed session Ayes 7, Nays 0 – Motion Carried Adjournment Moved by Trustee Elrick, seconded by Trustee Peterson to Adjourn the Regular Board Meeting at 7:50 p.m. Ayes 7, Nays 0 – Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk To: Village President and Board of Trustees From: James Fenlon, Administrator Date: November 8th, 2019 Subject: 2020 Budget We are proud to present you the 2020 Budget for the Village of Little Chute. First and foremost, this budget continues the high-quality, efficient, and affordable services while preparing the Village of Little Chute for long-term financial success through strategic investments in our community. During the past several years, the Village has undertaken a number of initiatives designed to improve the framework in which we provide services and operate as an organization. Those efforts include but are not limited to: - Strategic and downtown planning - Effective and efficient utilization of our personal, organizational and capital assets - Effective citizen outreach - Focus on strategic economic development opportunities - Workforce development - Continuous Improvement efforts The 2020 Budget continues those investments and initiatives while also focusing on the investment of current resources and infrastructure. For a longer range plan please see the 2020-2024 Capital Improvement Plan 1. In addition to capital investments, the 2020 Budget reflects ongoing investments in personnel, equipment, materials, and programming, all which are reflected through previously adopted planning documents or other initiatives aimed at maintain or improving services. As proposed, the 2020 budget will require an assessed rate of $7.60, up from the 2019 assessed rate of $7.52 or an increase of 1.13%. From an equalized tax rate perspective, the 2020 budget requires an equalized rate of $6.32, down from the 2019 equalized rate of $6.62 or a decrease of 4.6%. Below we break down notable additions or changes to the 2020 Budget. General Fund - The General Fund is a major fund for the Village of Little Chute and accounts for all financial resources required to operate General Government, Public Safety (excluding Fox Valley Metro Police Department), Public Works, Culture-Recreation-Education, Conservation & Development and other financial uses. The 2020 General Fund Budget proposal increases total revenues by 11.39% and expenses are down more than 4%. Major initiatives that are new to the General Fund in 2020 is preparation for possibly 4 different elections, increased efforts to control Emerald Ash Borer in Forestry accounts, and additional resources to maintain our park system. There are also allocated resources to improve the workflow of efforts through a work order management system. All other services are projected to be maintained or improved across all General Fund accounts in 2020. Special Revenue Funds - The Special Revenue Funds are used to account for the proceeds of specific revenue sources that are restricted to expenditures for particular purposes. The Village of Little Chute has seven different Special Revenue Funds including: Community Development Grants, Aquatics, 1 The 2020-2024 CIP can be found here: http://www.littlechutewi.org/DocumentCenter/View/5418/2020-2024-Capital- Improvement-Plan Sanitation Services, Consolidated Police Services (FVMPD), Library/Civic Center, Van Lieshout Recreation Center and Promotional. Expenditures across all Special Revenue Funds are increased $451,765 in 2020, totaling $4,701,454. A majority of all expenditures in this fund is attributable to Fox Valley Metro Police Department. In 2020, total expenses for this effort are at $3,477,028, an increase of $250,490 or an increase of 7.7%. These increases are needed to fund the department’s operations, information technology, facilities, and personnel. Other increases in the Special Revenue Fund in 2020 include an additional $59,394 of tax levy to appropriately fund and balance the aquatics (Doyle Pool) account, an increase of nearly $100,000 of revenues to appropriately fund Sanitation Services, and an increase in the Library/Civic Center tax levy revenues of just over $17,000. There are also slight increases in Fire Equipment and Promotional accounts. Debt Service - As of December 31, 2018, the Village of Little Chute had $21,416,277 of general obligation bonds and notes. At that time, this represented ~48% of the Village’s legal debt limit. The 2020 budget proposes total expenditures within the account to be $2,833,719, with $1,005,125 of that supported by tax levy. Tax levy contributions to debt service payments are up $62,774 in 2020, or an increase of 6.7%. Capital Project Funds – These accounts manage the fiscal resources to be used for the acquisition or construction of major facilities or infrastructure. There are nine accounts within this fund and include Construction Projects, Tax Increment Districts, Equipment Revolving, Facility and Technology, and Park Improvement. Sources of revenue in these accounts are lax levy, special assessments and debt proceeds. Expenditures in Capital Projects are proposed to be $5,677,613 in 2020, down nearly 34% from 2019’s amended budget. Utilities (Proprietary Funds) – The Village of Little Chute’s Water, Sewer, and Storm Water utilities are operated as proprietary funds. The three utilities are proposed to have increased revenues and expenses in 2020 with no rate adjustments needed at this time. New for the 2020 Budget process for utilities was the creation and use of key fiscal ratios that are now part of the budget document and fiscal administration of the utilities. These measures will assist staff and officials in appropriate and informed fiscal management of the Village of Little Chute utilities. CONCLUSION - In 2020, we will continue to make investments that enable our organization to leverage the resources we have in the continuation and improvement of a wide array of services that the Village of Little Chute provides. As we consider these important decisions, it is vital that the Village Board and all team members remember that our mission of preserving community character, enhancing quality of life, and building a sustainable community for future generations through visionary leadership and citizen engagement is the most important thing. Our citizens and business owners expect and deserve our continued attention in not only meeting this task, but exceeding it. Many times, this means that we need to find ways to be more efficient with the resources entrusted to us. In other areas, this may mean looking for ways to permanently reduce overhead while minimizing the impact on the services that our citizens have come to expect. These expectations and realities not only are inherent in our mission, they are the cornerstone to good governance and the expectations we have established. In particular, I would like to recognize our Finance Director, Lisa Remiker-DeWall, for her relentless determination and many hours spent preparing this document. On top of that effort, the Finance Department does an incredible job each day to keep our community in excellent financial condition. The Finance Director and the department deserve a great deal of credit for the jobs they do on a daily basis on behalf of our community. In addition to the Finance Director and Finance Department, I would like to thank all Department Heads and staff for timely, responsible, and accurate budget submittals. The team working on behalf of the Village of Little Chute takes great pride in their work and it shows. Together we will continue our dedication to exceed expectations and expand our community’s horizons.  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 32, SERIES OF 2019 A RESOLUTION ADOPTING THE 2020 BUDGET AND ESTABLISHING THE TAX LEVY. WHEREAS, Chapter 16 Article II, Section 16-31 of the Village of Little Chute requires an annual budget appropriating monies to finance activities of the Village for the ensuing fiscal year; and WHEREAS, the Village Board of Trustees has duly considered and discussed a Budget for 2020 as recommended by the Village Administrator; and WHEREAS, the Village Board of Trustees held a public hearing on the 2020 Budget on November 13, 2019 as required; and WHEREAS, the 2020 Budget requires a tax levy to partially finance the appropriations; NOW, THEREFORE, BE IT RESOLVED by the Village Board of Trustees, Village of Little Chute, Wisconsin, that: Budgeted revenue estimates and expenditure appropriations for the year 2020 for the Village's General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds be, and are hereby adopted as set forth below in summary and established by department or cost center in the budget document: BE IT FURTHER RESOLVED, that the property tax levy required to finance the 2020 Budget be certified as follows: Fund Name Tax Levy General Fund $ 935,600 Fire Equipment 80,000 Aquatics 109,394 Library/Civic Center 425,120 Fox Valley Metro Police 2,085,641 Debt Service 1,005,125 Major Capital Projects 383,457 Fleet 14,500 Park Improvements 6,000 Facilities 73,250 Total $ 5,118,087 Introduced, approved and adopted: November 13, 2019 VILLAGE OF LITTLE CHUTE By: Michael Vanden Berg, Village President Attest: Laurie Decker, Village Clerk