Village Board

AGENDA R EGULAR BOARD MEETING PLACE: Little Chute Village Hall DATE: Wednesday, December 4, 2019 TIME: 6:00 p.m. REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of Board Meeting of November 20, 2019 2. Disbursement List 3. Appoint 2020 Election Inspectors 4. Approve Class “A” Liquor License Cherryland’s Best 5. Adopt Resolution No. 33, Series 2019 Regarding Polling Sites for all Elections Held in Village of Little Chute G. Action—FVMPD Community Service Officer Job Description and Related Policy H. Action— Adopt Ordinance No. 10, Series 2019 Reis Annexation I. Discussion— Forestry Manual Introduction J. Discussion—Financial Advisory Services K. Discussion – Lateral Replacement Program L. Discussion – Elected Official Compensation M. Department and Officers Progress Reports N. Call for Unfinished Business O. Items for Future Agenda P. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: December 2, 2019  MINUTES OF THE REGULAR BOARD MEETING OF NOVEMBER 20, 2019 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge of Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: John Elrick, Trustee Bill Peerenboom, Trustee Brian Van Lankveldt, Trustee David Peterson, Trustee Skip Smith, Trustee Larry Van Lankvelt, Trustee Michael Vanden Berg, President Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Jeremy Slotke, Fox Valley Metro Police Department Jim Moes, Community Development Director Adam Breest, Director of Parks, Recreation and Forestry Lisa Remiker-DeWall, Finance Director Kent Taylor, Director of Public Works Laurie Decker, Village Clerk Chris Murawski, Village Engineer Jerry Verstegen, Midwest Contract Operations, Inc. EXCUSED: Tyler Claringbole, Village Attorney Steve Thiry, Library Director Public Appearance for Items Not on the Agenda None Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of the Special Board Meeting of November 13, 2019 2. Disbursement List Moved by Trustee Smith, seconded by Trustee Van Lankveldt to Approve the Consent Agenda items as presented Ayes 7, Nays 0 – Motion Carried Other Informational Items—October Fire Monthly Report, October Report and Private Lateral Contract Process Discussion—FEMA Update Director Breest updated the Board with information on damages received in the Village from the July 20th, 2019 storm. There were 99 documented sites damaged from the storm. Initial Documents were submitted on October 21st and as of last week there will be weekly meetings with Fema with gathering anymore documents needed. Discussion—2020-2023 MCO Water Contract Administrator Fenlon advised the Board of the draft contract that is presented for discussion only and will be back for action in December after the Utility Commission makes their recommendation. Mr. J. Verstegen, Vice President, MCO then went over the changes and additions to the contract. Trustee Van Lankvelt and Trustee Peerenboom both commented that MCO has been doing a great job for the Village. Discussion—Kaukauna Utility LED Conversion Administrator Fenlon advised the Board for discussion only regarding switching to LED lights in the Village. Trustee Van Lankvelt asked what percentage of lights are serviced by WE Energies, Administrator Fenlon said the majority is Kaukauna Utility, his best estimate if 20% is WE energies. If all lights were replaced with LED we would save a projected $11,800.00 per year. Total cost to replace would be over $50,000.00 to replace approximately 525 lights. Action—Buchanan, Evergreen and Hickory Lane Speed Limits Administrator Fenlon advised the changes requested to Buchanan, Evergreen and Hickory Lane Speed Limits. Staff is recommending the changes as presented. Moved by Trustee Smith, seconded by Trustee Peterson to Approve the speed limit changes as presented and to change the sign on Buchanan as requested. Ayes 7, Nays 0 – Motion Carried Action—2020 Meeting Calendar Moved by Trustee Peerenboom, seconded by Trustee Van Lankveldt to Approve the 2020 Meeting Calendar as presented Ayes 7, Nays 0 – Motion Carried Action—2020 Facilities Contract Director Breest went over the contracted services for cleaning the Village Hall, the Municipal Services Building and the Civic Center/Library. Staff would recommend approving Building Services Group for these buildings and Fox Cities Janitorial for the Public Safety Building. Moved by Trustee Smith, seconded by Trustee Peterson to Approve the 2020 Facilities Contract as presented Ayes 7, Nays 0 – Motion Carried Discussion—County Sales Tax Administrator Fenlon advised the Board for discussion only on the correspondence with Outagamie County regarding sales tax. Action will be required no later than April 1, 2020. Discussion—Community Service Officer, Policy and Job Description Draft Ordinance Officer Slotke, FVMPD went over the Community Service Officers job description and draft ordinance. This will be brought back for action at the December 18, 2019 Board meeting. Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Call for Unfinished Business Parking on Johnson Avenue and Pierce Items for Future Agenda Lateral Contract Process Closed Sessions: a)19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Boundary and Intergovernmental Agreement Discussions/Development Proposals Moved by Trustee Peterson, seconded by Trustee Smith to enter into closed session Ayes 7, Nays 0 – Motion Carried b)19.85(1)(g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Outagamie County Landfill Moved by Trustee Peterson, seconded by Trustee Smith to enter into closed session Ayes 7, Nays 0 – Motion Carried Return to Open Session Moved by Trustee Peterson, seconded by Trustee Smith to exit closed session Ayes 7, Nays 0 – Motion Carried Adjournment Moved by Trustee Peterson, seconded by Trustee Smith to Adjourn the Regular Board Meeting at 8:44 p.m. Ayes 7, Nays 0 – Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk ELECTION INSPECTOR REAPPOINTMENTS FOR 2020 Last Name First Name Arts Nancy, 10001 Cook Jan, 10042 DeBruin Diane, 10030 DeBruin Cynthia, 10028 Dorn Melba Eiting Helen, 10003 Elrick Jenny, 10040 Fleming Barbara, 10004 Hank Linda, 10031 Hatton Linda, 10046 Haupt Kathy, 10034 Hermsen Debbie, 10006 Hieptas Rose, 10036 Hietpas Ellen, 10008 Hiller Sharon Holtz Joyce. 10032 Janssen Virgie, 10009 Lamers Rose, 10038 Le Brec Mutz, 10011 Lueders Karen McKay Terry/Richard, 10012 McKay Gail, 10002 Mollen Rita, 10014 Mollen Barb, 10045 Mulry Karen Ourada Mary, 10035 Rutten Judy Schwamb Janie (Andriana) Seeman Patti, 10018 Van Asten Marge, 10019 Van Lith Dorothy, 10022 Van Lith Gerty, 10039 Van Lith 10022 Dot Vander Heyden Jan, 10023 Vander Loop Barbara, 10024 Verbruggen Robin Weigman Mary, 10026 Whalley Sue, 10027  VILLAGE OF LITTLE CHUTE OUTAGAMIE COUNTY Legal Notice NOTICE IS HEREBY GIVEN that the following new Liquor License application is on file in the office of the Village Clerk for the licensing period of December 5, 2019 to June 30, 2020. Said application will be presented to the Board of Trustees for approval at their Regular Board meeting on December 4, 2019. CLASS “A” FERMENTED MALT BEVERAGE LICENSE Cherries & Berries LLC Cherryland’s Best 801 Fullview Dr., Appleton 801 Fullview Dr., Appleton Agent: Lana Granger Publish: November 20, 2019  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 33, SERIES OF 2019 A RESOLUTION AMENDING RESOLUTION NO. 1, SERIES OF 2001 REGARDING THE POLLING SITES FOR ALL ELECTIONS HELD IN THE VILLAGE OF LITTLE CHUTE WHEREAS, the Village of Little Chute, Outagamie County, Wisconsin has been required by Wisconsin Statues, Section 5.18(3) establishing polling places; and WHEREAS, Wisconsin Statutes provides that no later than 30 days before an election the governing body of any municipality may, by resolution, establish a polling site replacing an old site; and WHEREAS, Wisconsin Statutes states that polling places shall be established for each primary and general election at least 60 days before the election, and for each other election at least 30 days before the election. NOW, THEREFORE, BE IT RESOLVED by the Village Board of the Village of Little Chute that the voting sites be established as follows: Wards 2, 6, 7, 8, 12, 13 will be held at the Little Chute Village Hall located at 108 West Main Street in the Community Room. Wards 3, 9, 10, 11, 15 will be held at 625 Grand Avenue in Room N1/N2 of the Library/Civic Center. Wards 1, 4, 5, 14 will be held at 625 Grand Avenue in Room S2/S3 of the Library/Civic Center. This resolution shall remain in effect until modified or rescinded, or until a new division is made following the next census. Introduced, approved and adopted: December 4, 2019 VILLAGE OF LITTLE CHUTE By: Michael Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  Title: Community Service Officers (CSO) Fox Valley Metro Police Department Policy Source: Issued: Reviewed: Revised: Pages: Chief of Police 10/22/2019 10/24/2019 N/A 6 Special Instructions: None I. PURPOSE The purpose of this policy is to establish the duties and scope of authority of Community Service Officers (CSO). II. POLICY It is the policy of the Fox Valley Metro Police Department to support the operational mission of the organization by employing a cadre of non-sworn Community Service Officers whose role is to provide services not requiring the authority or powers of a sworn police officer. III. DEFINITIONS Community Service Officer (CSO). A non-sworn member of the department who does not have arrest powers under Wis. § 175.40 and/or 968.07 but may have the authority to issue municipal citations per village ordinance. Community Service Officer Coordinator (CSOC). A sworn officer designated by the Chief of Police to oversee the operations of the CSO program. Typically, the CSOC will be of a supervisory rank and preferably a lieutenant assigned to the patrol division. IV. PROCEDURE A. Community Service Officer (CSO) Program Goals 1. The CSO Program is designed to match college students pursuing a career in law enforcement or criminal justice with an employment opportunity that introduces them to profession. 2. The CSO Program enables the Fox Valley Metro Police Department to Community Service Officers 1  satisfy many operational demands not requiring a sworn police officer in a cost-effective manner. 3. The CSO Program enables the department to evaluate prospective candidates for fulltime employment as police officers by affording them an employment opportunity that parallels, in many ways, the job duties and responsibilities of a sworn officer. B. Employment Requirements (Preferred) 1. To be eligible for appointment, candidates for the position of Community Service Officer must satisfy the following requirements: a. Be at least 18 years of age; b. Possess a valid Wisconsin driver’s license; c. No felony convictions or other misdemeanor convictions that may conflict with the duties of this position. d. Possess a high school diploma or General Educational Development (GED) Certificate; e. Be enrolled in post-high school education in a field related to Criminal Justice; and f. Maintain fulltime student status. NOTE: The Chief of Police has the discretion to hire non-criminal justice students and other persons who meet the other qualifications for this position. 2. The selection process for CSO will be determined by the Chief of Police. 3. Upon appointment, A CSO must maintain good standing and fulltime status as a student in their post-high school education program. C. Employment Status 1. Community Service Officers are part-time, limited term, non-sworn employees. 2. The term of employment for a CSO who is a student corresponds to their continued status as a fulltime student in a post-high school, Criminal Justice related education program and/or attendance in the Preparatory Law Enforcement Officer Training Academy. 3. Community Service Officers who are students must submit proof of course registration at the beginning of each semester and grade transcripts at the conclusion of each semester to continue their employment with the department. 4. Employment as a student CSO may cease six (6) months after graduation from the post-high school education program. Additionally, Community Service Officers 2  employment may cease if a determination is made the employee is no longer enrolled as a fulltime student. 5. Employment as a CSO (student or non-student) is subject to termination by the Fox Valley Metro Police Department, at will, with or without cause and with or without notice, at any time. D. Community Service Officer Authority 1. Community Service Officers are non-sworn personnel and do not possess the arrest authority conferred upon sworn police officers. 2. Community Service Officers do possess limited authority to issue parking citations and municipal summonses for violations of ordinances of the Villages of Little Chute and Kimberly, WI. code of Ordinances, as outlined in this policy. This authority is delegated to Community Service Officers pursuant to Wis. § 66.0113(2)(a), and Villages of Little Chute and Kimberly, WI. code of Ordinances. 3. Community Service Officers will issue citations for only those ordinance violations as directed by the Chief of Police or his/her designee. 4. In exercising the authority granted in Section 2, above, Community Service Officers may not seize any person. 5. The authority to issue parking citations and municipal summonses extends to violations of the code of ordinances for both villages. However, focus will be given to the below listed village ordinances. If a CSO wishes to issue a citation for a violation not covered by the below listed ordinances, then they shall get supervisory approval prior to the issuance of the citation. NOTE: If just a chapter or section title is listed, then authority extends to the entire content of that chapter or section. If specific sections are listed, then authority only extends to those specific sections. VILLAGE OF LITTLE CHUTE: a. Chapter 6, Animals b. Chapter 18, Fire Prevention and Protection 1. 18-27, Open Burning c. Chapter 26 Community Service Officers 3  1. Article III, Parking Regulations. 2. Article IX, Abandoned and Junked Vehicles d. Chapter 28, Nuisances 1. 28-31, Noxious Weeds 2. 28-33, Peace and Safety 3. 28-87, Length of Lawns e. Chapter 30, Offenses 1. 30-24, Fireworks 2. Sec. 30-62, Theft of library material. 3. 30-67, Storage of Junk f. Chapter 32, Park Regulations g. Chapter 38, Solid Waste 1. 38-26, Approved Waste Containers 2. 38-27, Collection of Refuse 3. Article III, Prohibited Conduct h. Chapter 40, Streets, Sidewalks and Other Public Places 1. 40-1, Street Obstruction Permit 2. 40-4, Raking Leaves into Streets 3. 40-5, Unlawful Dumping on Streets 4. 40-6, Street Numbers 5. 40-65, Snow and Ice Removal 6. 40-66, Terrace Area i. Chapter 44, Zoning 1. 44-191, Storage and Parking of recreational Vehicles, Automobiles and Utility Trailers 2. 44-192, Storage of Trucks, Tractors and Road Machinery 3. 44-217, Prohibited Signs 4. 44-221, Specific Requirements 5. 44-392, Outside Storage of Firewood 6. 44-393, Outside Storage 7. 44-395, Swimming Pools Community Service Officers 4  VILLAGE OF KIMBERLY: a. Chapter 180, Animals b. Chapter 202, Brush, Grass and Weeds c. Chapter 270, Fires and Fire Prevention 1. 270-8, Outdoor and Refuse Burning d. Chapter 273, Fireworks e. Chapter 364, Nuisances, 1. 364-8, Public Nuisances Affecting Peace and Safety. f. Chapter 372, Parks and Recreation g. Chapter 377, Peace and Good Order 1. 377-7 Sale and Discharge of Fireworks Restricted 2. 377-19, Abandoned Refrigerators 3. 377-21, Storage of Junk 4. 377-23, Theft of Library Material h. Chapter 385, Property Maintenance i. Chapter 418, Solid Waste j. Chapter 430, Streets and Sidewalks 1. 430-8, Obstructions and Encroachments 2. 430-9, Street Privilege Permit 3. 430-10, Snow and Ice Removal 4. 430-11, Terrace Areas 5. 430-16, Raking Leaves into Streets 6. 430-17, Unlawful Dumping on Streets 7. 430-18, Street Numbers k. Chapter 459, Abandoned Vehicles l. Chapter 463, Vehicles and Traffic 1. Article III, Parking Regulations. Community Service Officers 5  m. Chapter 525, Zoning 1. 525-66, Storage and Parking or Recreational Vehicles 2. 525-67, Storage of Trucks, Tractors, Road Machinery and Trailers 3. 525-71, Signs Excepted 4. 525-72, Signs Permitted 5. 525-73, Prohibited Signs 6. 525-94, Outside Storage of Firewood 7. 525-95, Outside Storage 8. 525-97, Swimming Pools 6. In exercising the authority to issue parking citations and municipal summonses, Community Service Officers should be guided by the Law Enforcement Authority and Discretion policy- particularly Section G; Application of Professional Discretion. 7. In operating a department vehicle outfitted with emergency equipment, Community Service Officers may not engage in emergency driving, but may utilize emergency lighting to stop, stand or park irrespective of parking regulations. In exercising this privilege, Community Service Officers must employ due regard under the circumstances for the safety of all persons. E. Training 1. All Community Service Officers will receive initial and ongoing training related to their authorized and assigned duties. 2. Initial training will include: a. An orientation that familiarizes Community Service Officers with their role, responsibilities, and rights as an employee of the Village of Little Chute. b. A meeting with the Administrative Manager or his/her designee regarding Village/Department policy and employment benefits. 3. Position specific training will include: a. A meeting with the Community Service Officer Program coordinator, during which the employee will review the Community Service Officer policy, other relevant policies, and general issues related to the position. Community Service Officers 6  b. Providing the Community Service Officer with a training manual, consisting of task sheets to guide field training. c. Assignment to a multi-week training program with various Community Service Officers designated as field training officers. 4. The field training program for Community Service Officers will generally be 80 hours in length, but is dependent on the progress of the trainee and the completion of all required training task sheets. a. During the last three training shifts, a plainclothes Community Service Officer will ride with the trainee to evaluate his or her progress and determine whether the trainee is ready for solo patrol. b. The lieutenant overseeing the Community Service Officer Program will monitor the trainee’s progress and make the final decision regarding readiness for solo patrol. 5. Ongoing training will be provided to Community Service Officers based upon needs identified by the lieutenant responsible for the program. 6. All training records created for a Community Service Officer will be retained in the employee’s personnel file. F. Uniforms and Equipment 1. The Community Service Officer uniform will distinguish the employee from a sworn police officer. Only authorized uniform garments and duty equipment may be worn. 2. All Community Service Officer uniform shirts, jackets and hats will be provided by the department. Pants and footgear will be the responsibility of the individual employee. 3. Specific details regarding the uniform, including appearance and care requirements, are outlined in the Uniforms, Equipment policy. 4. Community Service Officers will be issued OC and bite sticks (collapsible batons). a. These devices are issued solely for self-defense against an animal attack. b. Community Service Officers will receive training in the proper use of this equipment prior to being permitted to carry the equipment. G. Duties and Responsibilities 1. The following list comprises the primary duties of Community Service Community Service Officers 7  Officers. It is not intended to be all inclusive. Additional duties may be assigned if they are consistent with scope and authority associated with the Community Service Officer Program. a. Direct vehicle and pedestrian traffic. b. Assist motorists with disabled vehicles. c. Enforce parking regulations. d. Investigate animal complaints. e. Assist at crime, fire, and accident scenes. f. Investigate lost and found property complaints. g. Assist with crime prevention efforts. h. Conduct home/property vacation checks. i. Investigate abandoned vehicle complaints. j. Investigate motor vehicle accidents as outlined in the Vehicle Accident Investigation policy. k. Respond to vehicle lockouts l. Mail and property deliveries m. Fleet maintenance n. Attend special events/community programs/meetings 2. Community Service Officers may take minor theft reports, gas drive-offs, and vandalism complaints, only under the following conditions: a. The loss/damage is valued at $500.00 or less. b. There are no known suspects or apparent solvability factors. 3. Notwithstanding Section 2, above, Community Service Officers are not permitted to investigate the following: a. Theft of currency or credit/debit cards. b. Thefts involving financial transactions, other than theft of gasoline. c. Identity thefts or thefts of other personal or confidential documents. d. Thefts from a retail merchant other than the theft of gasoline. e. Any damage to a structure which resulted from an attempt to enter the structure. H. Scheduling Requirements 1. Community Service Officers shall submit their monthly schedule availability to the program coordinator by the 15th of each month. 2. Community Service Officers’ scheduled hours shall not exceed the maximum allotted annual hours. Community Service Officers 8  3. Community Service Officers shall consider the Village of Little Chute /Fox Valley Metro Police Department their primary employer as outlined in the Secondary Employment policy. 10/ 22/2019 Daniel M. Meister Date: Chief of Police Community Service Officers 9  COMMUNITY SERVICE OFFICER (CSO) FOX VALLEY METRO POLICE DEPARTMENT POSITION Community MANAGEMENT/SUPERVISORY No TITLE Service Officer POSITION (CSO) DEPARTMENT Police FULL OR PART-TIME Part-time (FVMPD) REPORTS TO CSO FLSA STATUS Non-Exempt Coordinator DATE CREATED 11/11/2019 DATE REVIEWED/UPDATED 11/11/2019 NATURE OF WORK This is an entry level, non-sworn civilian position responsible for assisting other staff in the performance of para-professional tasks in the Police Department. Work involves directing traffic, writing reports, conducting security checks on parks/village buildings, and impounding stray animals. Work is performed under the regular supervision of the on-duty supervisor or Police Officer. Reports to the Community Service Officer Coordinator. Community Service Officers (CSO’s) are expected to perform their duties with regard to the Department’s mission. CSO’s are expected to conduct themselves with our guiding principles of Compassion, Integrity and Professionalism in mind. Page 1 of 4 JOB FUNCTIONS ESSENTIAL JOB DUTIES, RESPONSIBILITES AND ABILITIES This section does not list all of the duties performed in the positions of a particular class and usually, with the exception of single position classes, no single position will include all duties listed. 1. Adhere to department policies and procedures. 2. Obey the lawful orders of the Chief of Police, Command Staff COS Coordinator and any Officer in Charge (OIC). 3. Issues warning notices and citations for animal, parking or other local ordinance violations. 4. Patrols parks to insure buildings are secured and parks are vacated at closing time. 5. Directs traffic and assists with crowd control at accidents, fire scenes, parades, special events, disaster scenes and other times under the direction of a Police Officer. 6. Picks up and impounds unattended, stray, sick or improperly cared for animals and takes enforcement actions. 7. Assists stranded/stalled motorists. 8. Responds to and makes reports on incidents that do not need immediate investigation or follow-up. 9. Facilitates the exchange of information between parties at non-reportable vehicle accidents. 10. Takes initial reports of graffiti including photographing, documenting and ensuring necessary follow-up. 11. Assists with fleet maintenance PERIPHERAL JOB DUTIES AND FUNCTION - Answers telephones, assists customers and performs other clerical duties at the police department - Performs mail runs and property deliveries/pickups. - Any other duties as assigned by the Chief of Police. PREFERRED EDUCATIONAL REQUIREMENTS Graduation from an accredited high school or GED. Currently enrolled in a post high school accredited degree program with a focus on law enforcement/criminal justice. Must maintain an active enrollment status and have a minimum of 1 year of schooling remaining. Must maintain passing grades and be in good standing with the educational institution. NOTE: CSO positions may be filled with retired/inactive law enforcement personnel or other persons who meet the other requirements of the job position. Page 2 of 4 LICENSURE REQUIREMENTS - Must have a valid, Wisconsin operator’s license. LEGAL REQUIREMENTS - Be at least 18 years of age; - U.S. Citizen - Possess a valid Wisconsin driver’s license; - No felony convictions or other misdemeanor convictions that may conflict with the duties of this position. Any convictions will be reviewed based on their particular circumstances to determine if the offense may be related to the duties of this position. PHYSICAL REQUIREMENTS 1. Be able to lift items weighing up to 50 lbs. 2. 20/20 vision (corrected or uncorrected). Color Vision (Ishihara 14-plate): ≈ Candidates who fail the Ishihara and pass the Farnsworth D-15 are acceptable. ≈ Candidates who fail the Ishihara AND the Farnsworth D-15 are not acceptable. *The use of x-chrom(e) lenses is prohibited. (These are the lenses that correct color vision.) - Fields of Vision of at least 85 degrees in the horizontal meridian in each eye. 3. Hearing. Hearing in best aided ear is greater than 25 dB in three of four speech frequencies (500, 1000, or 2000 and 300 Hertz) 4. Stand on feet for lengthy periods of times 5. Sit for lengthy periods of time. 6. Work in an outdoor climate under a variety of weather conditions. 7. Operate the required, issued equipment in a safe and effective manner. 8. Hold up arms/hands and/or portable traffic signs for short, but repetitive periods of time for the purpose of directing traffic. INTELECTUAL REQUIREMENTS Requires some experience in dealing with the public. This position also requires the following knowledge, skills and abilities: 1. Ability to use a personal computer system and department software systems. 2. Ability to use police radio equipment and other communications equipment. 3. Knowledge of the precautions necessary to work safely in and around vehicular traffic. 4. Ability to read and understand street maps and directions. 5. Ability to understand and carry out oral and/or written instructions. 6. Ability to maintain effective, professional relationships with other employees and the public and to deal with the public in a courteous and tactful manner. 7. Ability to gather information and complete reports. Page 3 of 4 WORKING ENVIRONMENT AND CONDITIONS The FVMPD operates in a quasi-military manner in that it has a chain-of-command, rank structure and rules and polices. Subordinates are required to follow the legal orders of their supervisors and command staff. The CSO must be able to respond to calls for service, conduct investigations and enforce the law under a wide variety of conditions and different environments. CSO’s cannot always choose the location or situation under which they may have to perform their job duties. - Ability to work in a variety of indoor and outdoor climates. - Ability to work in a variety of weather climates - Ability to work long hours without regular breaks - Ability to work different shifts / hours - Ability to work in stressful situations. - Ability to work in loud situations - Ability to work as an individual or in a team environment - Ability to take direction, follow orders. OTHER RELATED DOCUMENTS - Village of Little Chute Employee Handbook - FVMPD Policies and Procedures Manual REASONABLE ACCOMMODATIONS Consistent with the Americans with Disabilities Act (ADA) and Wisconsin's Fair Employment Law, it is the policy of the Fox Valley Metro Police Department and the village of Little Chute to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship on the employer. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Chief of Police or a FVMPD supervisor DMM 11/11/2019. Page 4 of 4  VILLAGE OF LITTLE CHUTE JOSEPH REIS ANNEXATION ORDINANCE ORDINANCE NO. 10, SERIES OF 2019 AN ANNEXATION ORDINANCE ADOPTED BY THE VILLAGE BOARD OF TRUSTEES OF THE VILLAGE OF LITTLE CHUTE BY UNANIMOUS APPROVAL PURSUANT TO SECTION 66.0217 (2) OF THE WISCONSIN STATUTES, ANNEXING TERRITORY FROM THE TOWN OF GRAND CHUTE WHERE NO ELECTORS RESIDE IN THE TERRITORY. WHEREAS, a Petition for Direct Annexation (Outagamie County) has been presented to the Village of Little Chute under statutory authority 66.0217(2), Wisconsin Statutes as amended; and, WHEREAS, the petition was signed by all owners of the property within the proposed area for annexation; and, WHEREAS, said Petition for Annexation contains a legal description of the territory proposed to be annexed sufficiently accurate to determine its location, designates the area to be annexed to the Village of Little Chute and designates the area as being proposed to be detached from the Town of Grand Chute as located in Outagamie County; and, WHEREAS, the Village of Little Chute Plan Commission has reviewed and recommended in favor of the proposed annexation; and, WHEREAS, the Village of Little Chute Board of Trustees has determined that the proposed annexation is in the best interests of the Village of Little Chute and the owners of real estate in the proposed annexation area; and, WHEREAS, the Wisconsin Department of Administration has reviewed annexation petition #14266 and, WHEREAS, the Village Board has reviewed advice received from the Wisconsin Department of Administration; and, WHEREAS, an Annexation Ordinance of the proposed territory by the Village of Little Chute requires a two-thirds vote of the governing body (Board of Trustees) of the Village of Little Chute; NOW THEREFORE BE IT ORDAINED by the Village Board of Trustees of the Village of Little Chute as located in Outagamie County, State of Wisconsin as follows: 1. That the real estate described as: Commencing at the Northwest corner of Section 17 T21N R18E, East 40 feet to the East line of French Road and the Point of Beginning, Thence North along the East line of French Road 262 feet, Thence East 299.50 feet, Thence North 131 feet, Thence West 299.52 feet to the East line of French Road, Thence North along the East line of French Road 131 feet, Thence East 299.52 feet, Thence North 128.5 feet, Thence West 299.52 feet to the East line of French Road, Thence North along the East line of French Road 7.67 feet, Thence East 1307.97 feet, Thence South 629.25 feet to the North line of Evergreen Drive, Thence South 33 feet to the North line of Section 17 T21N R18E, Thence West along the North line of said Section 17 1305.49 feet to the Point of Beginning. Described area containing 17.96 Acres M/L. Described area being part the Southwest quarter of the Southwest quarter of Section 8 T21N R18E, which is the same real estate as set forth in the Annexation Petition, be hereby annexed to the Village of Little Chute as located in Outagamie County, State of Wisconsin. 2. The territory is annexed to the Village for zoning purposes as follows: CH – Commercial Highway District, 3. The territory is annexed to the Village for voting purposes is designated and attached to WARD 2, 4. A scale map of the area, showing the boundaries of annexation territory and its relationship to the boundaries of the Village of Little Chute, is hereby adopted by reference. 5. The current population of the territory being annexed is zero (0) persons, determined in accordance with the definition under Section 66.0217(3), Wisconsin Statutes. 6. This Annexation Ordinance shall be effective upon its enactment by a two-thirds vote of the Village Board of Trustees of the Village of Little Chute. 7. The Village Clerk of the Village of Little Chute shall file with the Wisconsin Secretary of State a certified copy of this Annexation Ordinance and with each company providing utility services in the area annexed. One original copy of this Annexation Ordinance shall be provided to the Outagamie County Register of Deeds for recording/filing purposes, and one certified copy shall be filed with the Clerk of each affected school district and township. 8. The Parcel numbers are: 101165000, 101164900, 10164901, 101164902, 101164903. 9. The Finance Director of the Village shall pay to the Town Clerk the amount of $5,378.35 which represents total reimbursement of town portion of the property tax of the area annexed over a five year period based upon the 2018 levy. Date introduced: ___________, 2019 Approved and adopted: ____________, 2019 VILLAGE OF LITTLE CHUTE By: ______________________________ Michael Vanden Berg, Village President Attest: Laurie Decker, Village Clerk NUMBER VOTED FOR: NUMBER VOTED AGAINST: State of Wisconsin ) ) ss Outagamie County ) Personally appeared before me on the day of ____________, 2016 the above named officers, to me known to be the persons who executed the foregoing instrument and acknowledge the same. Notary Public, State of Wisconsin My Commission expires:  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Forestry Manual Update PREPARED BY: Adam Breest, Parks, Recreation, & Forestry Director REPORT DATE: November 27, 2019 ADMINISTRATOR'S REVIEW/COMMENTS: No additional comments to this report: ______________________________ See additional comments attached: _________________________________ EXPLANATION: The Village’s Forestry manual has not been updated since 2008. This manual is referenced within ordinance as addressing many of our Forestry Department policies. I have provided the manual for your review. I have also highlighted a few of the most significant changes below. 1. If a private tree is extending over the village sidewalk (under 10 ft) or roadway (under 15 ft). The village will ask the homeowner to trim their tree to the standards of the ordinance. Village staff will not trim trees on private property. 2. Update the deadline for submitting a terrace tree application from August 15 to March 31 to allow staff more time to order trees and plant them in the season that is most appropriate for the tree species. 3. When a street is being reconstructed, the Forestry Department plants new trees in the terraces when the terrace is wide enough and when space is available. 4. Brush Pick Up – Our fee and process for charging for brush pick up has been updated to include an updated fee of $150 per hour over 1 hour of work. We also will notify the resident before we begin work that we believe the brush pile is going to take longer than 1 hour and inform them that they may be charged. The previous fee was $80/hour ATTACHMENTS: Forestry Manual Updates RECOMMENDATION: The manual is being presented for discussion only  Updated 120/2019 FORESTRY DEPARTMENT MANUAL ORGANIZATION: The Forestry Department is one of five operating departments administered by the Director of Parks, & Recreation, and Forestry. The Director of Parks, s & Recreation, and Forestry maintains an office at the Municipal Services Building,Village Hall located at 1940 Buchanan Street108 W Main Street, where a portion of the Director's time is utilized by urban forestry transactionsoperations. PERSONNEL: The Forestry Department is supervised by the Parks Foreman and is staffed by full- time and seasonal part-time employees. Employees who operate the chipper must be at least 18 years old. FUNCTION: The general responsibility of the Forestry Department is to maintain trees located within the parkways, on the village streets, and within the acres of public parks, and recreational land, and public property. This involves all phases of arborist work from planting to removal, etc. To carry out these functions, certain guiding policies and procedures have been evolved created and adopted. Through these polices, the Forestry Department will make every effort to produce maximum public service to the residents. PURPOSE: The policy of the Village is to regulate and control the planting, transplanting, removal, maintenance, and protection of public trees and shrubs in the Village in order to eliminate and guard against dangerous conditions which may result in injury to persons using the streets, alleys, sidewalks, or other property of the Village. It is also Village policy to promote and enhance the beauty and general welfare of the Village, and protect trees and shrubs located in the public areas from undesirable and unsafe planting, removal, treatment, and maintenance practices. (Exceptions - public school sites are not included) STREET TREE TRIM PLAN AND POLICY: To trim the most trees for the tax dollar, keep crew travel time to a minimum, and to establish an orderly way of trimming street trees for uniformity of appearance, a "Rotation Trim Schedule" was put into operation. Currently, it requires 5 years to complete the trimming cycle. The Village of Little Chute is divided into five sections for their different forestry programs. Each year a forestry crew will trim one section. With this trimming system, street trees are thoroughly trimmed for low hanging branches, and deadwood, and any other hazardous conditions.  TABLE OF CONTENTS Formatted: Font: Bold Formatted: Font: Bold, Not Italic Formatted: Centered I. TRIMMING AND PRUNING (Page 4) A. Sanitation Formatted: Font: Not Italic, No underline B. Traffic Clearance C. Light Clearance D. Tree Structure and Balance E. Storm Damage F. Line Clearance G. Transplanted Trees GH. Private Property Formatted: Indent: Left: 0" II. PRUNING SPECIFICATIONS (Pages 4-6) A. Section Trimming B. Spot Trimming C. Priority Trimming III. TREE REMOVAL POLICY (Pages 67 & 78) A. Reason for Removal B. Location C. Safety Devices D. Clean Up IV. PLANTING OF TREES (Page 8) A. Special Request Terrace Trees B. Existing Terrace Trees Damaged C. Deadline for Ordering Trees D. Planting of Trees When Streets Are Widen E. Unimproved Street Planting V. TREE PLANTING STANDARDS (Pages 8-9 & 10) A. Diameter of Tree Trunk B. Location C. Spacing D. Condition E. Parkway Width F. Additional Care G. Transplanted Trees H. Planting Depth VI. VARIETY OF STREET TREES PLANTED (Page 10) -2-  A. Species of Trees VII. MAINTENANCE OF NEWLY PLANTED TREES (Pages 10 & 11) A. Mulching B. Tree Wrapping C. Tree Pruning BD. Watering CE. Tree Staking DF. Fertilizing VIII. TREE PROTECTION (Pages 11 & 12) A. Trunk and Lines B. Bridging, Tunneling, Drilling, Etc. C. Sidewalk, Driveway, and Curb & Gutter Removal D. Root Care E. Tree Replacement F. Moving Of Buildings G. Open Spaces About Trees (Dumping; Damage) IX. STUMP REMOVAL PROGRAM (Page 123) A. Stump Removal Depth, Stump Chips, Seeding, Etc. B. Removal Operation C. Diggers Hotline X. SAFETY PROCEDURES AND EQUIPMENT (Page 12 & 13) A. Safety Vests B. Eye, Ear, Foot, and Head Protection C. Vehicle-Mounted Elevation Work Platforms D. Traffic Control XI. DISPOSAL OF WOOD MATERIAL (Page 13- 14) A. Description of Wood Material B. Cutting and Bundling C. Curbside Placement D. Call-In Pickup Policy E. Pickup Time Limitations F. Privately Hired Tree Work -3- I. TRIMMING AND PRUNING Only authorized personnel are allowed to trim or prune trees on Village property. There should be a reason for every cut made in trimming operations. If we cannot improve on the natural conditions, leave it be. Following are reasons for pruning: A. Sanitation: Remove dead or diseased branches. B. Traffic Clearance: 10 feet minimum over sidewalks and at least 15 feet over streets. C. Light Clearance: Remove sufficient branchwood to allow adequate street lighting pattern on pavement. D. Tree Structure And and Balance: Remove interfering branches and those that form weak crotches. Trim for balance around tree to equalize wind resistance and weight. E. Storm Damage: The object is to save as much of the tree as possible, and reshape for future balance. F. Line Clearance: Kaukauna Utilities (766-5721) should be contacted for all trimming near overhead lines. Formatted: Indent: Left: 0", Hanging: 1", Tab stops: G. Transplanted Trees: To insure rapid, vigorous growth in their new location, the top 0", Left + 0.5", Left should be pruned back so that there is a favorable balance of root and canopy. The central trunk (or leader) should be left intact to build a high crown and the side branches should be shortened at least one-half their length. Damaged branches should be trimmed off below the point of injury. Lower branches should be removed so as not to interfere with traffic in the future. G.H. Private Property: The Village Forester and authorized representatives may enter upon private premises at all reasonable times for the purpose of examining any tree or shrub located upon or over such premises. If it is determined that it is necessary to trim, cut, or remove all of any portion of the tree or shrub, the Village Forester or authorized representative shall serve written notice to the property owner to take necessary action within ten days. If such action is not taken within such ten days, the Village Forester or authorized representative shall take specific action to carry out the provisions stated on -4-  the “Notice of Order” form (copy attached) and charge the cost to the property owner. II. PRUNING SPECIFICATIONS All cuts are to be made sufficiently close to the collar ringbranch collar so that callus growth can readily start under normal conditions. Any limb which may cause damage to the tree, wires or other property, or which may endanger the safety of workers or bystanders should be lowered to the ground by proper ropes. The characteristics of the wWork site is also involved when conditions below exist that need to be taken into consideration when lowering branches. All girdling roots visible to the eye, where practicable, should be treated as follows: Cutting of root at either end, notching of root in center with chisel, removal of root without injury to bark or parent stemremoved with a clean cut. Especially on thin bark species, just enough limbs are to be removed to obtain necessary results. Sucker growth, susceptibility to diseases, and sunscald result from too heavy trimming. No more than 1/3 of the canopy should be removed. Climbing spurs are not to be used during trimming operations. All wires are to be considered as "HOT". Any branches that accidentally fall against or hang on wires are to be pulled off by Kaukauna Utilities. Do not top trees except where absolutely necessary for safety reasons only. Topping does not lessen the height of the tree unless repeated on a frequent basis, which weakens the tree. Also, lateral branches that are forced to become the leader have less strength and resistance to wind and other stresses. TRIMMING OPERATIONS A. Section Trimming: 1. The Village is divided into 5 sections. These trees will be trimmed in rotation on a 5-year cycle. All public trees are to be inspected and trimmed if needed. 2. Vehicle and pedestrian traffic must be fully warned of potential danger in the work areas. 3. Trees found to be in unsafe condition, and require major repair or surgery are to be reported. 4. Private citizens are to be treated with respect and courtesy at all times, regardless of conditions. 5. At the end of each working day, all limbs, branches, twigs, and debris shall be -5-  cleaned up before leaving work area. 6. No equipment shall be left at the work site overnight. 7. Report all unusual situations or conditions. 8. The Director of Parks, Recreation, and Forestry shall have the authority to trim, prune, remove, or spray any part of a tree that extends over public property though the tree itself stands on private property, when necessary, after notifying the owner or occupant with a door hanger, a flyer placed in a door, or a phone call prior to doing such work, of his/her intention to do such work.department staff will place a door hanger on the residents door informing them that they need to trim their private tree. Village staff will not perform work on private property when possible. Formatted: Indent: Left: 0", Hanging: 1.5", Tab stops: 0", Left + 0.5", Left + 1", Left B. Spot Trimming: 1. Trim for special purpose: Safety, light clearance, traffic clearance, building clearance, house moving, and construction. These are special assignments and should be handled as such. 2. Contact with adjoining property owner shall be made before or during work assignment. Public relations are important. C. Storm Calls - Priority Trimming: Consideration of safety to life and property is of prime highest importance.  1st Priority - calls involving people in danger.  2nd Priority - calls involving obstruction of major streets.  3rd Priority - calls involving obstruction of bus routes.  4th Priority - calls involving obstruction of local streets.  5th Priority - calls involving obstruction of sidewalks.  6th Priority - calls involving other public property. 1. Only authorized personnel will be used on storm calls. 2. No work will be performed on the site where electrical wires are down, damaged or broken. -6-  3. The proper utility company must be called if any wires are damaged or broken. 4. If damage has occurred to private property, report it to the proper authorities before leaving scene. 5. After dark calls require special caution, climbing to be held at a minimum and only when absolutely necessary. 6. Employees will be subject to call at any time for special assignments and/or emergency work. 7. Employees are called in on a seniority basis in each classificationbased upon the departments call in roster. First on call will be the Parks Foreman. 8. All limbs, branches, twigs, wood, and other debris is to be neatly piled so that no interference with sidewalk, driveways, or gutter occurs. Notice to adjoining property owner must be given, so that they know when job is to be completed. III. TREE REMOVAL POLICY A. Reason For Removal: Trees located in the parkway (the area between sidewalk and curb or between street lanes), parks, and other public property may be removed only when they are dead, dying, dangerous, or condemned because of Dutch Elm Disease and other diseasesinfected with a disease. Trees may also be removed if they are causing structural damage to sidewalk, curb, gutter, or infrastructure as deemed necessary by the Director of Parks ,& Recreation, and Forestry. The cost of removal will then be born by the Village. Property owners that have trees removed due to overhead utilities may apply for a new tree through the Village terrace tree planting program. If their terrace is less than four feet wide or less, the owner may plant the tree on their private property. The replacement tree must be planted on the property of which a tree was removed from. Replacement trees are only allowed to be planted in the front yard with the location to be approved by the Director of Parks, & Recreation, and Forestry. Trees planted on private property will not have a warranty and will not be maintained by the Village. Once the tree is planted it is the property of the property owner. . Trees to be planted in the terrace will be approved first. To allow other safe but undesirable trees to be removed, a special written appeal shall be made to the Director of Parks, & Recreation, and Forestry. If the appeal is accepted, a qualified tree remover as contracted by the Director of Parks, & Recreation, and Forestry will remove the tree. Such cost of removing the tree shall be born by the property owner requesting the appeal. In areas where there is available parkway space for a tree, the Forestry Department -7-  may plant a replacement tree. The type of tree shall be selected by the Director of Parks, & Recreation, and Forestry. B. Location: 1. Check location and description of tree on work order before starting removal. 2. Check surrounding area for wires, cars, fence, toys, children, or other possible problems. C. Safety Devices: 1. Any limb that cannot be controlled by hand while being cut off shall have a rope or ropes attached for controlled lowering. Guide for rope use: 1/2" rope to 325# safe load weight, 3/4" rope to 650# safe load weight, 1" rope to 1100# safe load weight, winch cable over 1100# safe load weight. 2. All traffic must be adequately warned and controlled during removal operations. 30" orange warning signs are used, and 28" orange cones are also used. Yellow amber lights on vehicles are used at night. 3. If both lanes of traffic are to be closed in the removal operations, the Police Department must be notified. The Fire Department and Valley Transit will be notified if the Parks Foreman or authorized personnel deems it necessary. 4. Climbing spurs are permitted during removal operations. D. Clean Up: 1. Work site clean up shall be the same as the trimming operations. 2. Wood from the work site shall be transported to the Village’s yard waste site wood lot site. IV. PLANTING OF TREES A. Special Request Terrace Trees: Trees are to be planted by special request on Village terraces. The property owner will be responsible for a co-pay per terrace tree, with the amount to be determined by the Village Board$60/tree. The limit on the number of arbitrary tree plantings will be set by budget each year. A list will be made of property owners who would like a tree. The trees will be planted in the fall onthe spring or the season that is best suited for the tree species on a first-come, first-serve basis. In the homeowner's application, he/she may specify a particular species of tree, but the final determination will be made by the Forestry Department to avoid dangerous and costly maintenance of trees, and to assure the "right tree" is planted for the future. New terrace trees are guaranteed for one-year from planting date, provided it was given proper care (guarantee doesn’t apply to vandalism, destruction by mechanical damage, -8-  insects, rodents, neglect, or natural disasters). B. Existing Terrace Trees Damaged: The cost of the replacement of dead or severely damaged trees (due to vandalism, destruction by mechanical damage, or vehicles) will be born by the individual who caused the destruction. If a terrace tree dies for any other reason, and the one-year guarantee has expired, the property owner may submit a special request terrace tree application during the specified period. C. Deadline For for Ordering Trees: The deadline for ordering trees for the yearly fall plantings is March 31 August 15. These young trees are given all possible care by the Forestry Department to ensure straight, healthy growth. The Director of Parks, & Recreation, and Forestry is responsible for ordering the trees, and at the most reasonable prices. D. Planting Of of Trees When Streets Are Widened: When trees are removed in preparation for widening of any established street, new trees can be requested towill be Formatted: Not Highlight planted by the Village, provided that there is adequate land in the terrace to reasonably Formatted: Not Highlight support tree growth. The new trees will be included in the street reconstruction plan set. Formatted: Not Highlight The property owner may submit a special request terrace tree application during the specified period. The Forestry Department will determine the location of each tree to be planted and give final approval on the species of tree. E. Unimproved Street Planting: No trees shall be planted on the parkway where no curb or sidewalk exists. Formatted: Indent: Left: 0", First line: 0" V. TREE PLANTING STANDARDS A. Diameter Of of Tree Trunk: All trees planted along public streets must be of sufficient size to absorb the abuse and conditions common to street trees. Unless otherwise permitted for special reasons, the minimum size will be 8 feet high or 1 ½ “diameter. B. Location: Generally, all street trees shall be planted midway between the sidewalk and curb, and as follows:  No closer than 60 feet from the nearest corner intersection.  At least 10 feet from driveways.  At least 15 feet from any utility shut off valve or hydrant.  At least 20 feet from any overhead street light pole.  No closer than 25 feet from existing trees in yard.  At least 5 feet of clearance from underground utilities, including water, sewer, and storm. -9- C. Spacing: Minimum 40 feet. Large growing species should be 50 feet and alternate sites across the street if possible. D. Condition: All trees must be in healthy conditions with evidence of vigorous growth during previous year. Shade trees must have single trunks that will develop to desirable crown. Ornamental trees may be multiple stem if it can be trimmed for adequate clearance. E. Parkway Width: No trees will be planted where parkways are less than 4 feet or less in widthe. The Village does not recommend planting a tree in parkways with less than 6 feet. Property owners that request trees to be planted in parkways with less than 6 feet accept full responsibility for tree removal. F. Additional Care: Additional care will be given to newly planted trees for one year, including watering, pruning, and staking if needed. G. Transplanted Trees: When digging and planting trees bareroot, care must be taken to prevent unnecessary injury to roots. All broken roots to be trimmed off. When digging balled and burlaped trees, the following guide should be used to determine the diameter of the ball: Tree Diameter Ball Diameter Approx. Ball Weight 1" 18" 160# 1½" 22" 270# 2" 24" 350# Tree Diameter Ball Diameter Approx. Ball Weight 3" 32" 850# 4" 38" 1250# 5" 46" 2500# 6" 54" 3700# 7" 60" 4800# 8" 66" 5500# 9" 72" 7900# Pruning all newly planted or transplanted trees will be done to remove approximately one third of the leaf buds. H. Planting Depth: The planting depth is controlled by tree root system and must not be more than 2" above top of roots. -10- VI. VARIETY OF STREET TREES PLANTED A. Species of Trees: The Forestry Department will determine the appropriate species of trees available to be planted in the right-of-way. As new varieties of trees are made available, consideration will be made to diversify the Village’s tree inventory. Avoid Planting These Trees: Black Locust Subject to borers. Boxelder Weak wooded, female trees attract the boxelder bug. Poplar Roots block sewers, weak wooded, litter of fruits. Silver Maple Weak wooded, buttress roots heave pavements. Sycamore Subject to anthracnose disease. Willows Roots block sewers, weak wooded, litter of twigs. Cottonwoods Ash VII. MAINTENANCE OF NEWLY PLANTED TREES A. Mulching: A layer of wood chip mulch around the base of the tree will help conserve the soil moisture and also help protect the tree from lawnmower damage. The mulch should not be piled around the trunk as the heat generated and moisture retained may damage the bark.. B. Tree Wrapping: The paper wrap around the trunk of the tree prevents damage from Formatted: Indent: Left: 0", First line: 0" bores, other insects, and sun scald. It should be left on the tree until it deteriorates, mainly on the maple variety of trees (usually within 2 years time). Formatted: Tab stops: 0", Left + 0.5", Left C. Tree Pruning: The Forestry Department prunes all newly planted trees. This procedure Formatted: Indent: Left: 0", First line: 0" reduces water loss during the summer months and provides a balance between foliage and root area. As new roots develop, growth of the foliage will increase. Formatted: Tab stops: 0", Left + 0.5", Left DB. Watering: Proper watering is the most important phase of post-planting care and you can best ensure the continued growth of your tree by following these: 1. AIn heavy clay soil, apply the water slowly over several hours so that the tree roots are completely soaked. 2. Do this only once a week in dry weather and once every two weeks in periods of normal rainfall. 3. Watering trees will be conducted by the Village for one year from the time of planting. 3. On dry windy days wet the foliage after sunset. This operation will replace some Formatted: Indent: Left: 0", First line: 0" of the water lost that day due to evaporation. -11-  4. If no mulch is present, cultivate soil around the tree frequently to prevent loss of Formatted: Indent: Left: 0", First line: 0" water around the roots. 5. In lighter soils, the same procedure described above may be followed except Formatted: Indent: Left: 0", First line: 0" that watering should be more frequent. 6. For trees planted in the fall, the roots should be kept moist (but not saturated) Formatted: Indent: Left: 0", First line: 0" until freezing weather occurs. EC. Tree Staking: The Forestry Dept will stake trees that require it (growing crooked) from settling or wind damage. The staking consists of guide wires flat straps and stakes. Parts of wires that go around the trunk or branches should be covered by a plastic or rubber hose to avoid injury to the tree. D. Fertilizing: The Forestry Dept does not fertilize trees. If the Director of Parks, & Recreation, and Forestry recommends fertilizing, then only established trees would be fertilized when growth is slow and vigor is low. Low vigor is indicated by off-color leaves or needles and by abnormal loss of foliage. Fertilizer should be applied preferably in the early spring before leaves appear. A general-purpose fertilizer containing nitrogen, phosphorus, & potash is recommended. VIII. TREE PROTECTION A. Trunks and Lines: At least 48 hours before start of construction, the contractor shall call the Director of Parks, & Recreation, and Forestry to discuss problems of overhanging branches that might be damaged in spite of his exercising care in construction. Tree trunks shall be enclosed with wood slats or snow fence wired in place where contractor's operation may scar the trunk. He They shall exercise care to assure tree trunks and limbs are not damaged by his their operation. Formatted: Indent: Left: 0", First line: 0" Damage to branches of the trees due to the contractor's negligence will be repaired by and billed to the contractor by the Parks, and Recreation, and Forestry Department. B. Bridging, Tunneling, Drilling, Etc: The protection of trees shall involve bridging, tunneling, drilling or boring underneath the existing trees. When applicable, the following guidelines should be followed:  Trees with less than a 3" diameter: 2’ on either side of tree with a min. 3’ depth  Trees with a 3" to 8" diameter: 4’ on either side of tree with a minimum 3’ depth  Trees with more than a 8" diameter: 5’ on either side of tree with a min. 4’ depth C. Sidewalk, Driveway, And Curb & Gutter Removal: Caution should be used during -12-  removal to avoid any unnecessary damage to the tree or its root system. Root systems on the sidewalk or driveway side of the tree shall be cut no deeper than 9 inches below the finished grade of the new walk and not more than 5 inches from the edge of the new walk or driveway. Root systems on the curb side shall be cut not more than 2 feet behind the back of the new curb and not more than 18 inches in depth when constructing new curb and gutter. D. Root Care: Exposed tree roots shall be covered with mulch and watered from a period immediately following curb and gutter removal until the area is backfilled following construction. Root foundations must remain adequate to withstand heavy windstorms. E. Tree Replacement: The Forestry Department may remove and replace, at the contractor's expense, any tree(s) which has been determined to be excessively damaged. F. Moving Of Building: When moving a building, the contractor will notify the Director of Parks, & Recreation, and Forestry 48 hours before the start of moving the building, and if any trimming is necessary as the building is being moved, the trimming will be performed by the Forestry Department and costs absorbed by the contractor. G. Open Spaces About Trees (Dumping; Damage): No person shall place or maintain upon the ground in a public highway or street of the Village of Little Chute stone, cement, lumber, or other substance or material which shall impede the free passage of water and air to any tree or shrub in such highway or street without leaving an open space of ground outside of said tree or the base of said shrub of an area not less than 16 square feet. Before depositing any such materials in any highway or street of the Village near to trees or shrubs therein, the person so depositing said material shall place such guards around the trees and shrubs as shall effectually prevent injury to them. Formatted: Indent: Left: 0", Hanging: 1", Tab stops: 0", Left + 0.5", Left IX. STUMP REMOVAL PROGRAM A. Stump Removal Depth, Stump Chips, Seeding, Etc: The Forestry Department's stump removal program consists of removal of stumps where trees were formally standing on the street right of away. Stump removals within Village Parks and other Village owned property will be determined depending on the location of the stump., in the Village Parks and on other public property within the Village. The stumps are removed to a depth 6" to 18". The Forestry Department removes the excess stump chips and black dirt is filled in the hole. The seeding of the area is the responsibility of the homeowner. B. Removal Operation: The Director of Parks & Recreation contracts all stump removals out to a private company.Stump removal is performed my Village staff. The rental of a stump grinder is necessary. -13-  C. Diggers Hotline: Diggers Hotline must be notified by the contracted company of the locations before the stump removal program commences. This is required so that no underground utility facilities are damaged. It takes three business to ten days for the utilities to locate them. This not only prevents the disruption of service to the residents, but safety of the worker. X. SAFETY PROCEDURES AND EQUIPMENT A. Safety Vests: All full-time and part-time employees doing Forestry Department work shall be required to properly wear a safety vest while working in the street right-of-way. Violations of the procedures shall result in disciplinary action appropriate to the seriousness of the offense. B. Eye, Ear, Foot, and Head Protection: All full-time and part-time employees doing Forestry Department work shall be required to wear the proper eye, ear, Formatted: Indent: Left: 0.75", Tab stops: 1", List tab + foot, leg and head Not at 0.75" protection if the job they are performing deems it necessary. This includes but is not Formatted: Indent: Left: 0.75", Numbered + Level: 1 + limited to helmets, chaps, glasses, ear plugs, and steel toed boots. Numbering Style: A, B, C, … + Start at: 2 + Alignment: Left + Aligned at: 0" + Tab after: 0.25" + Indent at: C. Vehicle-Mounted Elevating Work Platforms: All full-time and part-time employees shall 0.25", Tab stops: 0.75", List tab + 1", Left + Not at be required to receive proper training on the procedures for vehicle-mounted elevating 0.25" work platforms prior to their first use. Upon completion of training, all employees are required to sign a form that they have received the proper training and understand that violations of the procedures shall result in disciplinary action appropriate to the seriousness of the offense. D. Traffic Control: Employees are required to place proper signage before work area on all county highways, and other village streets if deemed necessary, to adequately warn and control approaching traffic. Formatted: Indent: Left: 0.5", Numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 2 + Alignment: Left + Aligned at: 0" + Tab after: 0.25" + Indent at: 0.25", Tab stops: 0.75", List tab + Not at 0.25" XI. DISPOSAL OF WOOD MATERIAL A. Description of Wood Material: Tree branches, logs, large bushes (without rootball), thorny brush, evergreen branches, and Christmas trees. B. Cutting and Bundling: Bulky limbs and cuttings from trees, shrubs, and the like shall be cut in lengths of not less than four (4) feet, and kept fairly straight for such material to be processed by the chipper. Keep items as long as possible.. Brush that is less than four (4) feet in length, thorny brush, and evergreen branches must be bundled with string, not wire. The diameter of any wood material should be twelve (12) inches or less and weigh less than fifty (50) pounds. Brush that is too short in length to bundle -14-  must be placed in a plastic yard waste bag and disposed of by contacting the Public Works Department. C. Curbside Placement: Tree branches shall be placed curbside with the cut ends facing the same direction, preferably with cut ends facing with the direction of traffic flow. Branches must be neatly stacked in low piles. Mobile home park residents must bring their brush to the nearest Village street (streets within the mobile home parks do not belong to the Village). Separate piles shall be made for any logs, large bushes, thorny brush, or evergreen branches that are placed curbside for pickup. Christmas trees must be free of decorations (lights, ornaments, garland, and most of the tinsel) and not be wrapped in any material (tree bag, cloth, etc.) when placed curbside for pickup. Wood material placed curbside should never lie in the street or on the sidewalk. D. Call-In Pickup Policy: Property owners/renters must call in their property address to the Parks, & Recreation, and Forestry Department (423-3869) once they place wood material (other than Christmas trees) curbside for pickup. Their address is added to the chipping list, and when the list is sufficient enough to send out the chipping crew, they will be sent to the addresses on the list. E. Pickup Time Limitations: The Village crew will provide up to one-hour curbside wood brush material pickup on a day without charge to the owner/renter. If the crew feels that the amount of brush will exceed one hour, they shall leave a notice with the owner to call the Parks, Recreation, and Forestry Department to confirm that they understand that they may be charged. If the crew is at a property for over one-hour on a day, a per hour charge will be imposed for time over one-hour, with the rate being prorated to fifteen (15) minute intervals. The per hour charge will be set by the Village Board, and will be reviewed periodically.is $150. E.F. Privately Hired Tree Work: If a property owner/renter hires a company to trim and/or Formatted: Numbered + Level: 1 + Numbering Style: take down trees on their property, that company or the property owner/renter is A, B, C, … + Start at: 6 + Alignment: Left + Aligned at: responsible for removal and disposal of all brush, logs, and material from that job. The 0.5" + Tab after: 1" + Indent at: 1" Village will not pickup any wood material that is a result of privately hired tree work. -15-  Village of Little Chute INFORMATION FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Financial Advisory Services PREPARED BY: Lisa Remiker-DeWall, Finance Director REPORT DATE: 11/26/19 ADMINISTRATOR’S REVIEW/COMMENTS: No additional comments to this report:_________________ See additional comments attached:____________________ EXPLANATION: A comprehensive evaluation of current processes both internally and with our external providers is key to maintain the highest quality financial services for our growing community. As noted previously, we have embarked on a process to evaluate our consultant relationships to ensure we are receiving an appropriate and responsible level of fiscal management assistance. Economically, pricing structures vary among financial advisory firms based on how they configure bundled services making it difficult to do a reasonable comparison without intuitive in-depth analysis. The Village just experienced a similar pricing structure scenario as we evaluated our banking services. Based on numerous years of experience, it is my evaluation that Ehlers our current provider is financially competitive with Baird; however, notable service level differentials exist. Markedly, the Baird Financial Team presented service expertise, timeliness and follow up on their own accord for our recent refunding success. Baird set the bar for reliable and timely service promoting a partnership that effectively monitors market opportunities while providing compliance resources for complex technical regulations the Village must legally meet. The Village will benefit from expanding our current Capital Improvement Plan to include enhanced detailed future projections for our Tax Incremental Districts that play a critical role in our growth. As noted by Moody’s, elevated debt and fixed cost burdens are credit challenges we face that can be offset by our growing tax base that will in turn moderate our debt burden. Formalizing policies with the appropriate levels of liquidity will encourage a healthy financial profile. To help minimize our risks on this journey, the Village must incorporate more planning tools to monitor and plan for responsible debt, tax and utility rate structures. RECOMMENDATION: Recommend Baird Public Finance as our comprehensive financing partner to manage well into the future.  Village of Little Chute Engineering Department REQUEST FOR BOARD'S CONSIDERATION ITEM DESCRIPTION: Lateral Installation for Sewer and Water Services REPORT PREPARED BY: Christopher L. Murawski, P.E. REPORT DATE: December 4, 2019 ADMINISTRATOR'S REVIEW / COMMENTS: No additional comments to this report ___________________ See additional comments attached ________________________ EXPLANATION: In November I informed the Village Board that it would be the engineering standard to only replace services to the right of way and to reconnect to existing services on private property. I also indicated that It will be the property owner’s responsibility for work required on private property instead of special billing for this work within the public utility contract. With only one lateral issue in 2020 I believe this is an opportunity for the Village to develop a better way to serve the community for private lateral work. Currently, we accept the non-competitive process of utilizing a plumber that is sub-contracted with the utility contractor. This does not allow Village Staff direct access to communicate with the plumber and creates a communication gap between the property owner and the Village. I would like to implement a new process for the Village to act as the Construction Manager to assist the property owner select a plumber for their private lateral work. The Village Engineering Department Staff can assist in obtaining multiple bids and would allow the property owner the ability to select which method of reconstruction is best for them (open excavation or pipe bursting). The Village would receive an itemized bid specific to the property while providing the property owner the ability to select the contractor and removing liability from the Village Utility Contractor. This process also removes the Village from trying to provide private work bid items within the public utility contract. Which does not benefit the public works project or the property owner. The property owner could be notified in advance so they can install prior to reconstruction of the new utilities in the road. If necessary, the property owner could have the Village coordinate with the utility contractor for connection to the newly installed main in the same year of the utility contract. This process could be expanded to other property owners who require lateral replacement but are not included in the 5-year CIP. Public Works could include this service as part of our CMAR/CMOM implementation to improve storm water infiltration to our sanitary sewer system. Payment would be invoiced directly to the property owner. If a payment system is needed similar to what is currently being provided it can be a system approved by the finance director instead of part of the construction contract. RECOMMENDATION: Because of the higher costs involved, additional liability, increased coordination efforts and the inability of removing vertical alignment issues it will become the Village Engineering Standard to only replace services to the right of way and to reconnect. Written orders to replace will no longer include the option for the Village Contractor to perform this work but will allow the Village to serve as the Construction Manager to the property owner to obtain competitive bids for this work.  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Additional Comments – Lateral Replacement Standard PREPARED BY: James P. Fenlon, Administrator REPORT DATE: December 2, 2019 EXPLANATION: This is a fluid topic at present for staff. We are in the process of reviewing a number of alternative approaches, but with the fast approaching 2020 construction season, we need to have this information available for you now. A few final thoughts related to this discussion: 1. Staff has not had the opportunity to finalize a formal program at the present for 2020 and beyond. We will be doing so in the weeks ahead and then presenting that to you for formal action as soon as practical. 2. One thing seems clear, neither the village, primary utility contractor, nor homeowner seem to fully benefit from our current process. 3. There are a number of technical matters that need to be addressed to ensure we are operating in the most effective manner possible from a Village of Little Chute or private property perspective. 4. There is a benefit that in 2020, there is only one property where this is an issue. While I anticipate and expect that we will have this matter resolved in short order, we can certainly follow the Engineer’s recommendation on this aspect for this construction cycle. RECOMMENDATION: Provided as additional comments to Village Engineer memo. C:\Documents and Settings\jfenlon\Desktop\Village Board and Notes\IFCs 12/2/2019 11:39:17 AM  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Preliminary Information – Elected Official Compensation PREPARED BY: James P. Fenlon, Administrator REPORT DATE: December 2, 2019 EXPLANATION: In mid-November, the topic of elected official compensation was brought forward by Trustee Smith. In particular, Trustee Smith wanted to discuss the compensation of the Village President’s position given the amount of time and effort that is provided to the Village of Little Chute by that position. To simply begin the conversation, I conducted outreach to approximately a dozen similarly sized local municipalities with input on their current schedule for Board Chair/President, Trustee, and Municipal Judge. The results of that informal survey are as follows: President Trustee or Municipal or Chair Supervisor Judge Kimberly $6,000.00 $3,900.00 $8,000.00 Combined Locks# $5,965.00 $3,915.00 $5,983.00 Harrison $8,400.00 $4,200.00 n/a Fox Crossing* $13,000.00 $9,000.00 $8,240.00 Greenville% $9,364.00 $4,682.00 n/a Wrightstown $4,074.96 $3,000.00 $4,300.00 Buchanan $9,800.00 $5,200.00 n/a Lawrence^ $10,000.00 $5,000.00 $8,400.00 AVERAGE $8,325.50 $4,862.13 $6,984.60 Little Chute $5,400.00 $3,600.00 $5,400.00 DIFFERENCE -$2,925.50 -$1,262.13 -$1,584.60 % - Stipend of $35 per meeting as well (48 meetings or about $1,680) # - Municipal Court is being eliminated in 2020 * - Village Board pay is funded partially through utilities ^ - Part of a joint municipal court with the Village of Hobart As you can see, all three elected positions in the Village of Little Chute are below the average by a range of amounts. While I have an informal recommendation on how to move forward, I think it best for the current Board Members to review and decide on how you would like to proceed. RECOMMENDATION: Provided for information and further direction. C:\Documents and Settings\jfenlon\Desktop\Village Board and Notes\IFCs 12/2/2019 11:58:56 AM