Village Board

AMENDED AGENDA R EGULAR BOARD MEETING PLACE: Little Chute Village Hall DATE: Wednesday, January 15, 2020 TIME: 6:00 p.m. REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of the Committee of the Whole Meeting of January 8, 2020 2. Operator Licenses Cotton, Ashley Ladder house Kaukauna Maes, Camryn 5th Quarter Appleton Noie, Barbara Walgreens Menasha Strong, Glenda Super 41 Shell Seymour 3. Disbursement List G. Other Informational Items—December Fire Monthly Report and December Report H. Action—Set Public Hearing for February 19, 2020 for Van Dyn Hoven Zoning Request I. Action—Approval of Toro Infield Pro J. Action—FRSNA Bridge Tender Agreement K. Action—Amendment to Intergovernmental Cooperation Agreement with City of Appleton L. Department and Officers Progress Reports M. Call for Unfinished Business N. Items for Future Agenda O. Closed Sessions: a)19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Development Proposals and Negotiations b)19.85(1)(c) Consideration of Employment, Promotion, or Performance Evaluation Data of any Public Employee of the Village of Little Chute. Employment Agreement P. Return to Open Session Q. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: January 14, 2020  MINUTES OF THE COMMITTEE OF THE WHOLE MEETING JANUARY 8, 2020 Call to Order President Vanden Berg called the Committee of the Whole meeting to order at 6:00 p.m. Roll Call PRESENT: Michael Vanden Berg, President Larry Van Lankvelt, Trustee Skip Smith, Trustee Bill Peerenboom, Trustee Brian Van Lankveldt, Trustee David Peterson, Trustee John Elrick, Trustee Roll call of Department Heads PRESENT: James Fenlon, Village Administrator Jim Moes, Community Development Director Lisa Remiker-DeWall, Finance Director Kent Taylor, Director of Public Works Chris Murawski, Village Engineer Laurie Decker, Village Clerk Public Appearance for Items not on the Agenda None Approval of Minutes Minutes of Regular Board Meeting of December 18, 2019 Moved by Trustee Smith, seconded by Trustee Peterson to Approve Minutes of the Regular Board Meeting of December 18, 2019 Ayes 7, Nays 0 – Motion Carried Public Information Meeting for Carol Lynn Drive and Homewood Court Administrator Fenlon introduced the Village Engineer, Chris Murawski to discuss the utility and street reconstruction projects for Carol Lynn Drive and Homewood Court. Engineer Murawski introduced the Village Staff and let residents know they are available for general questions during the meeting and individual property questions after the meeting. Action—Approve Site Plan for Country Villas CBRF Moved by Trustee Elrick, seconded by Trustee Smith to Approve the Site Plan for Country Villas CBRF Ayes 7, Nays 0 – Motion Carried Unfinished Business None Items for Future Agendas None Adjournment Moved by Trustee Elrick, seconded by Trustee Smith to Adjourn the Committee of the Whole Meeting at 7:49 p.m. Ayes 7, Nays 0 – Motion Carried VILLAGE OF LITTLE CHUTE By: Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  LCFD Incident Report December 2019 Number of responses: 12 Last years: 7 YTD: 202 12/01/2019 13:17 Wire down near 1128 Garfield Avenue, found a cable TV/phone line down Kaukauna Utilities on scene. Engine 3621, car 3632 #19LC00184 12/01/2019 13:27 Wire down near intersection of Main Street and S Jackson, found a cable TV/phone line down, Kaukauna Utilities on scene. Engine 3621, car 3632 #19LC00185 12/02/2019 16:06 accident with scene safety @ intersection of Hickory Drive & Freedom Road, assist with cleanup. Engine 3621, car 3632 #19LC00186 12/02/2019 16:18 Smell of smoke @ 1012 Rosehill Road, investigated, found a log in fireplace causing issues. Engine 3621, Truck 3641, Squad 3671, car 3632 #19LC00187 12/11/2019 17:29 Accident scene safety, Highway 441 SB on ramp & E. North Avenue, cancelled when in route due to being in Appleton Fire Jurisdiction #19LC00188 12/13/2019 12:03 Vehicle vs. apartment building @ 2208 Golden Gate Drive, vehicle struck balcony, balcony collapsed, no issue for FD Engine 3621, car 3632 #LC00189 12/17/2019 08:17 Vehicle accident-non emergency extrication, East bound North Avenue near intersection of French Road Engine 3621, squad 3671, car 3632 #LC00190 12/20/2019 07:32 Vehicle accident scene safety, semi trailer vs light standard/traffic light, secured the scene until Village staff could respond to take care of Car 3632 #LC00191 12/23/2019 22:54 Odor of smoke @ 628 Grand Avenue, Apartment 202, investigated found no issues Truck 3641, Engine 3622, Squad 3671, car 3632 #LC00192 12/24/2019 01:01 Porch fire @ 1420 Washington Street, lot #33 (Dutch Harbor Estates), porch heavily involved, extinguished with minimal damage to trailer Engine 3621, Truck 3641, Squad 3671, car 3632 #LC00193 12/24/2019 13:08 Vehicle accident scene safety, Freedom Road South bound, I-41 overpass, assist with accident clean up Engine 3621, Truck 3641, Car 3632 #LC00194 12/25/2019 01:56 Flooding issue @ 1420 Washington Street, lot #3 , water main break causing flooding in trailer park, with possible gas leak, no gas issues found. Engine 3621, Car 3632 #LC00195  VILLAGE OF LITTLE CHUTE MONTHLY REPORT – DECEMBER 2019 December 2019 Village Administrator Report to the Board of Trustees Submitted to the Village Board of Trustees and the residents of Little Chute is a report of the various departments of the Village. The information contained herein is intended to keep the Board and public apprised of their government at work.  Village of Little Chute Monthly Report – December 2019 VILLAGE OF LITTLE CHUTE MONTHLY REPORT – DECEMBER 2019 The information in this report is meant to provide a snapshot of Village operations for the month preceding. The goal is to provide statistics and measures that can be analyzed and viewed over time. These reports will be reported to the Board on a monthly basis. The reports will be added to the official files of the Village of Little Chute and be published on the Village’s website at www.littlechutewi.org. As we continue this effort, the style and metrics will be fine-tuned to better capture operational aspects that will serve staff, the board and public with a more robust understanding of operations. Ultimately, this information can be used to assist in policy and fiscal decisions on the future of Village operations. Depar tment Overview The report will track monthly activities for the following: • Village Administrator • Clerk • Community Development • Finance Department • Fox Valley Metro Police Department • Kimberly/Little Chute Library • Parks, Recreation and Forestry Department • Department of Public Works • Engineering Department Questions or Comments Should you have questions or comments with the information contained herein, please contact the Village Administrator: James P. Fenlon Village Administrator 108 W. Main Street Little Chute, WI 54140 920-423-3850 james@littlechutewi.org  Village of Little Chute Monthly Report – December 2019 Village Administrator HIGHLIGHTS • The Board of Trustees worked on the following items in the month of December:  Approved the contract with MCO to operate our water system.  Approved the change in financial consultants for the Village of Little Chute.  Authorized a budget amendment so that the Engineering and DPW Department can move forward on a vital equipment purchase.  Adopted an updated and amended 2019 Forestry Manual thanks to the Director’s efforts.  Received and published the 2019 housing affordability and fee reports from the Community Development Director  The Approved an agreement for the construction of an $8M Senior Housing/Assisted Living facility in the Village of Little Chute.  The Board approved the Community Support Officer positions and job descriptions as outlined in the 2020 budget.  The Board approved an ordinance that annexes approximately 20 acres from the Town of Grand Chute into the Village of Little Chute. • Continued to work with staff on an effective resolution to a billing issue with Outagamie County Landfill and met with County officials regarding the billing issue. • Continued to work with the Village of Kimberly on the Joint Library and an effort to separate the department. • Continued discussions and negotiations for the FVMPD Professional Police Association successor agreement. • The Village President and Administrator participated in the 2019 Kiwanis Christmas Parade. • The Village of Little Chute hosted an anniversary party for all employees celebrating service milestones with the Village of Little Chute. • Conduct phone and candidate reviews regarding the Community Development Director position. • Thanks to the Clerk’s office, the Village of Little Chute hosted a Christmas luncheon for all our team members. • Completed the 2019 team evaluation process. TOP PRIORITIES FOR JANUARY • Continue to work with the Village of Kimberly and the Board of Trustees on the future planning for the Joint Library. • Continue to work with staff and developers on a number of promising projects for 2020. • Conduct interviews for the Community Development Director position. • The Board will host a series of public information meetings related to 2020 capital projects. • Prepare documents for discussion by the Board related to elected official compensation, military leave policies, and 2020 Strategic Planning efforts for the entire organization. • Continue working with staff, the Board of Trustees, and the Utility Commission on the sewer related internal meter discrepancies at the Outagamie County Landfill. • Approve the site and building plan for the Community Based Residential Facility (CBRF) planned to break ground later this year.  Village of Little Chute Monthly Report – December 2019 Clerk HIGHLIGHTS December wrapped up a busy and productive year in the Clerk’s office. We had a staff transition, saying goodbye to Julie and welcoming in Amber. A large focus of our year was on Elections. We executed a busier than expected Spring Primary and immediately started preparations for the upcoming 2020 Election cycle. Preparing for 2020 has included updating voter information gathered through mailings, attending Presidential Election Academy Training as well as webinars and online training. The Clerk’s office has continued to plan for and execute many social events including the Annual Employee Party, Anniversary Party, Christmas luncheon, and many more monthly lunch events. We re-evaluated our newsletter format and were able to produce a cost neutral Village newsletter that was mailed out to all residents. We look forward to collaborating with other departments to send out 4 additional newsletters in 2020. Overall, we are very proud of the work accomplished this year and will continue to focus on finding ways to keep our residents informed. o Shared data from social media sites o Agendas/Minutes for meetings (Regular Board, Special Meeting, Plan, Utility, Design Review) o Continued maintenance of the Village Website and social media outlets o Ongoing phone/supply ordering support o Civic Center/Village Hall rentals o Publish Winter Newsletter which was mailed out to all residents o Plan and facilitate Holiday Party and Anniversary Party o Preparations for 2020 elections webinar training and upkeep of voter records Goals for January: o Prepare for Spring Primary o Mail out absentee ballots o Agendas/Minutes for meetings o Work with Public Works on spring newsletter information gathering o Share data from social media sites o Maintenance of the Village Website and social media outlets o Ongoing phone/supply ordering support o Civic Center/Village Hall rentals o Plan annual Souper Bowl Party  Village of Little Chute Monthly Report – December 2019 Village of Little Chute Website and Social Media Metrics - December 2019 This This Year to Last Year Month % Change % Change Month Date to Date Last Year Website Visits 8,463 7,691 10.04% 45,635 67,280 -32.17% Website Page 11,673 11,004 6.08% 176,599 93,694 88.48% Views Facebook Likes 3,782 3,140 20.45% 3,782 3,140 20.45% Facebook Reach 65,297 52,403 24.61% 274,134 240,164 14.14% Village Hall Blog 232 1,204 -80.73% 2,615 2,315 12.96% View Instagram 545 420 29.76% 545 420 29.76% Followers Twitter Followers 398 324 22.84% 398 324 22.84% Twitter 1,254 4,376 -71.34% 3,520 16,771 -79.01% Impressions 2019 Yearly Social Media Report 2019 TOTALS 2018 TOTALS 2017 TOTALS WEBSITE 147,889 164,463 154,184 Visits -3% 7% -10% % Change 3:24 4:20 8:22 Visit Length -2% -49% 197% % Change 188,473 221,627 191,178 Page Views 2% 16% -8% % Change 2019 TOTALS 2018 TOTALS 2017 TOTALS FACEBOOK 42400 33,790 25,769 Likes 2% 31% 106% % Change 763,073 766,744 656,263 Total Reach 7% 17% 185% % Change 2019 TOTALS 2018 TOTALS 2017 TOTALS BLOG 6987 7,303 9,398 Page Views 0% -22% 86% % Change 2019 TOTALS 2018 TOTALS 2017 TOTALS INSTAGRAM 545 420 220 Followers 2% 91% 82% % Change 2019 TOTALS 2018 TOTALS 2017 TOTALS TWITTER 398 324 236 Followers 2% 37% 12% % Change 8,053 56,288 54,844 Impressions -87% 3% 15% % Change  Village of Little Chute Monthly Report – December 2019 Community Development HIGHLIGHTS • Met with Commercial Developers regarding sites and TIF in village. • Continued Inspections of homes, apartments and commercial projects. • Inspector out on medical leave for two weeks. • Discussions with architects regarding new projects. • Completed with East Central, state required housing and fee reports. • County Landfill discussion. TOP PRIORITIES FOR JANUARY • Meet with builders and owners about upcoming commercial projects. • Work with developers regarding Commercial/Industrial projects. • Present rezoning in downtown for redevelopment. • Continued Inspections of homes, apartments, industrial and commercial projects. • Assist developers, surveyors, and realtors with zoning requirements. • Assist in preparations for CD Director transition.  Village of Little Chute Monthly Report – December 2019 COMMUNITY DEVELOLOPMENT DECEMBER DATA Community Development Department 2019 Permit Data December-19 2019 Totals 2018 Totals 2017 Totals 2016 Totals Permits Issued 28 646 622 644 541 Property Complaints 30 61 37 50 Property/Field Inspections 67 912 929 1067 NM Action Corrected 1 13 44 21 NM Ongoing 4 35 16 16 NM Community Development Department 2019 Permit Data December-19 2019 Totals 2018 Totals 2017 Totals 2016 Totals Permits Issued 28 696 622 644 541 Permit Fees $2,066 $105,963 $257,754 $114,330 $116,833 Permit Value $663,243 $35,048,147 $47,343,017 $35,708,279 $48,466,019  Village of Little Chute Monthly Report – December 2019 HIGHLIGHTS • Tax Bills were available online 12/3 and mailed 12/4 - the earliest date since 2006. The Village experienced the second largest collection date in 15 years on 12/30 taking in $1.8 million dollars with staff balancing to the penny! $8.7 million was collected in December or 44.3% of the total tax roll (84% collected at Village Hall, 12% at Capital Credit Union and 4% at Bank of Little Chute). • Closed a successful debt refunding including all general ledger updates on 12/30/19. • The 2020 Budget was uploaded on the website for public access and into the general ledger system for accounting recordkeeping. • Filed regulatory reports with the State: Tax Levy Limit Worksheet, Expenditure Restraint and Statement of Taxes. • 4,028 utility bills created, 62 service orders (Final Reads, High/Low Reads, Meter Installations) created/coordinated with MCO and 203 Landlord notices mailed for tenant delinquency notification • 801 ratepayers opted out of postcard billing, 1,456 ratepayers utilized PSN and 665 ACH for payments in December. TOP PRIORITIES FOR JANUARY • January Tax Settlement due January 15th • Issue W-2’s, 1099’s and all Affordable Health Care Compliance Filings (1094/1095) • Preliminary 2019 audit fieldwork visit scheduled for January 20th and continued work for final fieldwork preparation scheduled for week of March 16th CONTINUOUS IMPROVEMENT EFFORTS • Implemented daily tax recording by staff including internal control of secondary reconciliation with the general ledger by Director. Staff were cross-trained and took on a more responsible role allowing for the tax settlement process to be easily prepared. • Expanded information on website for various payment options including social media updates • 2020 Budget was uploaded into the general ledger vs manual key entry in past • Optimal cash management to minimize custodial risk including 12/31/19 deposit delivered to the bank and posted prior to bank’s close of business  Village of Little Chute Monthly Report – December 2019 DECEMBER DATA PERFORMANCE MEASUREMENTS 2017 2018 2019 Target 2020 # months bank reconciliation completed timely 0 0 7 12 # of stale checks outstanding NM NM 57 5 Custodial credit risk $12.3 $6.1 $0 $0 % of customers paying online NM NM 42% 55% Continuous improvement initiatives NM NM 18 10 Number of special assessment billings 277 296 160 125 Average number of monthly utility bills 4,076 4,052 4,033 4,050 Annual number of utility work orders 952 1,093 940 950 Annual tax certification letters 793 735 775 750 General obligation bond rating Aa3 Aa3 Aa3 Aa2 # of auditor’s compliance issues NM 6 1 0 % of time monthly financials closed within 15 days NM NM 50% 90% % of staff adequately trained/cross trained NM NM 75% 100% NM=New Measure  Village of Little Chute Monthly Report – December 2019 HIGHLIGHTS - On December 17th we held a department meeting. Dr. Mike Polka was present and conducted a review of our Narcan procedures for us. This Is required per law and internal policy in order for us to carry and administer Narcan to suspected overdose patients. - Our newest patrol officers, Caleb Lyons, Kaylee Blader and Ricardo Lozano are in their fourth week of the field training process. - 2020 marks the 25th anniversary of the joint police department. We have created a special/commemorative 25th Anniversary Badge that officers have the option to order and wear this year. Below are samples of the patrol officer badge and command staff badge. TOP PRIORITIES - Applications for the new CSO position closed on January 10th. We are reviewing the applications and plan to start interviews later this month. - We would also like to start the process of raising funds for a K-9 program with the intent of probably acquiring a dog in 2021. The K-9 would be a drug detection and tracking dog. I have reached out to both village administrators about the possibility of having a joint, village board meeting so that Metro can present the K-9 program to both villages. - We are in the process of ordering a new squad car for patrol that was approved in the 2020 budget. We plan to purchase another Ford Police Interceptor SUV. 2019 stats are as follows: - 13,464 total calls for service (both villages) as compared with 12,334 in 2018. This is an increase of nine percent from the previous year.  Village of Little Chute Monthly Report – December 2019 FVMPD DECEMBER DATA - Below is a table showing a three-month comparison of calls for service and incidents in Little Chute. I would note a measurable increase in medical calls and animal bite complaints. I believe the animal bite complaint increase is related to the dog park. Village of Little Chute Monthly Report – December 2019 Village of Little Chute Monthly Report – December 2019 Village of Little Chute Monthly Report – December 2019 Village of Little Chute Monthly Report – December 2019  Village of Little Chute Monthly Report – December 2019 Kimberly/Little Chute Joint Public Library HIGHLIGHTS • New Service Desk Kimberly • Galaxy Mini Convention • Holiday Crafts, Gingerbread, Wreath Making, Ornaments • Stories with Santa TOP PRIORITIES FOR JANUARY • Coordinate February Staff Training with Kaukauna • Execute Winter Reading Program • Review Design Ideas Little Chute • Writing Workshops • Plan Summer reading • Begin Annual Report UPCOMING EVENTS • Winter Reading Program: Waddle You Read? Monday, January 06 - Saturday, February 08, 2020 - Join the Waddle You Read? Winter Reading Program for all ages from January 6—February 8. Collect weekly prizes and earn entries into the grand prize drawing by completing reading activities on a BINGO card. Collect up to four BINGOs or go for a blackout to earn an extra grand prize entry. What a fun way to beat the winter blues. Stop by either location to pick up your BINGO card. • How to Create Rock Mandalas Tuesday, December 31, 2019, 10:00 AM - 12:00 PM, Kimberly Public Library - Ring in the new year creatively! Join our instructor to learn how to create beautiful rock mandalas. All supplies and instruction included for a fun New Year's Eve morning! Program suitable for participants ages 8+ • Noon Year's Eve Celebration, Tuesday, December 31, 2019, 11:00 AM - 12:15 PM, Kimberly Public Library - Ring in the New Year - and a new decade - at the Kimberly Library! Activities include a story, making New Year's masks, and dancing. Fun for families with preschool-elementary-aged kids. • Words with Willow: Read to a Cat, Tuesday, January 07, 2020, 4:00 PM - 5:30 PM, Kimberly Public Library - Kids in grades 1-5 are invited to register for a fifteen-minute session to read to Willow - a meow-velous therapy cat. Space is limited. Please call the Kimberly Library at 920-788-7515 to register and guarantee a spot. Walk-ins will be accommodated if space allows. • Winter Tales, Wednesday, January 08, 2020, 10:00 AM - 11:00 AM, Little Chute Public Library - Winter blues got you down? Bundle up and head over to the Little Chute Library for a special three-week session of winter-themed stories and crafts perfect for preschoolers and their loving caregivers. • The Afternoon Book Club, Thursday, January 09, 2020, 1:00 PM - 2:30 PM, Kimberly Public Library - Join the Afternoon Book Club on the second Thursday of each month at 1:00 pm at the Kimberly Public Library to discuss a variety of fiction and non-fiction selections. All are welcome! If you need a copy of the book, visit the front desk at either library location or place the title on hold at infosoup.org to get a copy before the discussion. • Book Boogie Musical Story Time, Friday, January 10, 2020, 10:00 AM - 10:30 AM, Kimberly Public Library - It's time to boogie! This special storytime includes musical stories, rhymes, and get-up-and-get-grooving songs perfect for active kids up to age 6. Please bring along a dry pair of shoes to help keep the dance floor clear of winter slush. • Tai Chi, Saturday, January 11, 18, 25, 2020, 9:00 AM - 10:00 AM, Little Chute Public Library - Village Hall Community Room - Learn tai chi! No experience necessary. This course, Tai Chi Easy, consists of both tai chi and qigong movements – a warm-up and cooldown, self-massage, breath exercises, and meditation. Participants develop their abilities to focus and concentrate in a deep state of relaxation through breath practices, movement, meditation and self-massage providing simple, effective self-care skills that can be used throughout life and well into the “successful aging” process. Consistently practicing tai chi and qigong can help you manage stress and pain, reduce anxiety, improve sleep, mood, balance, and stamina.  Village of Little Chute Monthly Report – December 2019 • Pooches and Pages: Read to a Therapy Dog, Saturday, January 11, 2020, 10:30 AM - 12:00 PM, Little Chute Public Library - Kids in grades 1-5 are invited to sign up to read to a therapy dog as a fun way to improve reading skills. Please call the Little Chute Library at 920-788-7825 to reserve your "Spot!" • Classic Movie Monday: All About Eve, Monday, January 13, 2020, 1:00 PM - 3:00 PM, Little Chute Public Library - Enjoy a free afternoon at the movies each month for a favorite classic film! January's movie is All About Eve. Refreshments will be provided. Brought to you in partnership with Little Chute Park & Rec. • Page Turners Book Club, Monday, January 13, 2020, 4:00 PM - 4:30 PM, Kimberly Public Library - Page Turners is a new book club for third and fourth graders that meets at the Kimberly Library on the second Monday of every month during the school year. Join anytime! We will have discussions and other fun activities related to each month's book. Pick up your copy at the Kimberly Library front desk. January's selection is The Penderwicks by Jeanne Birdsall. Dream about warmer weather with this summer adventure story. While vacationing with their widowed father in the Berkshire Mountains, four lovable sisters, ages four through twelve, share adventures with a local boy, much to the dismay of... • Chapter Chat, Tuesday, January 14, 2020, 4:00 PM - 4:30 PM, Kimberly Public Library - Chapter Chat is a book club for 5th and 6th graders that meets at the Kimberly Library on the second Tuesday of every month during the school year. Join anytime! We will discuss that month's book and have other fun activities related to it. January's book is A Boy Called Christmas by Matt Haig. A fantasy-based novel about a boy named Nikolas who travels the North Pole in an attempt to save Christmas. A great read for over the holiday break. Stop by the desk at the Kimberly Library to pick up a copy now! • Winter Tales, Wednesday, January 15, 2020, 10:00 AM - 11:00 AM, Little Chute Public Library - Winter blues got you down? Bundle up and head over to the Little Chute Library for a special three-week session of winter-themed stories and crafts perfect for preschoolers and their loving caregivers. • Midweek Matinee: Judy, Wednesday, January 15, 2020, 1:00 PM - 3:00 PM, Kimberly Public Library - Join us for a relaxing afternoon at the movies! Our January movie is Judy. Popcorn and soda/water will be provided. Brought to you in partnership with the Kimberly Senior Citizens. • Personal Narrative Writing Workshop, Thursday, January 16, 23, 30, 2020, 6:00 PM - 7:00 PM, Kimberly Public Library, *Registration required.* - Join this supportive group of writers for a five-week mini-series designed to get you drafting and publishing stories about your life. No writing experience needed! Due to the progressive nature of drafting, plan to attend all sessions. Suitable for ages 18+... • Book Boogie Musical Story Time, Friday, January 17, 2020, 10:00 AM - 10:30 AM, Kimberly Public Library - It's time to boogie! This special storytime includes musical stories, rhymes, and get-up-and-get-grooving songs perfect for active kids up to age 6. Please bring along a dry pair of shoes to help keep the dance floor clear of winter slush. • Evening Book Club, Monday, January 20, 2020, 6:30 PM - 8:00 PM, Little Chute Public Library - The Evening Book Club meets on the third Monday of each month. All are welcome! If you need a copy of the book, visit the front desk at either library location or place the title on hold at infosoup.org to get a copy before the discussion. • Friends of the Library, Tuesday, January 21, 2020, 6:00 PM - 7:00 PM, Kimberly Public Library • Winter Tales, Wednesday, January 22, 2020, 10:00 AM - 11:00 AM, Little Chute Public Library - Winter blues got you down? Bundle up and head over to the Little Chute Library for a special three-week session of winter-themed stories and crafts perfect for preschoolers and their loving caregivers. • Memory Café, Wednesday, January 22, 2020, 1:30 PM - 3:00 PM, Kimberly Public Library - Memory Cafes welcome those experiencing early-stage dementia, mild memory loss or cognitive impairment as well as family and friends of those affected. It's a great opportunity for lively discussions, information gathering, refreshments, camaraderie and lots of creative fun! Please be aware that our policy is that for safety reasons, everyone needs to attend with at least 1 partner. A collaboration of the Fox Valley Memory Project, Village of Kimberly Parks and Recreation, and Kimberly Little Chute Library • Book Boogie Musical Story Time, Friday, January 24, 2020, 10:00 AM - 10:30 AM, Kimberly Public Library - It's time to boogie! This special storytime includes musical stories, rhymes, and get-up-and-get-grooving songs perfect for active kids up to age 6. Please bring along a dry pair of shoes to help keep the dance floor clear of winter slush. • 4th Monday Craft (Morning), Monday, January 27, 2020, 10:00 AM - 12:00 PM (Evening) 5:30 PM - 7:30 PM, Little Chute Public Library - Join us on the fourth Monday of the month for a fun, free craft! Stop back later to learn what this month's craft will be. Most crafts will be for all ages. • Master Gardener Presents: House Plants, Monday, January 27, 2020, 6:30 PM - 7:30 PM, Little Chute Public Library - Is cabin fever getting you down? Even in Wisconsin, the growing season can be 365 days long. House plants fill that gap when the outdoor plants are dormant. There are a few simple keys to keeping your indoor garden thriving – selecting the right plant, light, water, and fertilizer. Learn some easy tips about each of these keys. • Balloon Story Theater, Tuesday, January 28, 2020, 6:15 PM - 7:00 PM, Kimberly Public Library, Evergreen Room - The Amazing Zoomalata will present his new Balloon Story Theater program! See how balloon costumes bring life to stories. You may even get to star on stage! Fun for the whole family Village of Little Chute Monthly Report – December 2019  Village of Little Chute Monthly Report – December 2019 Parks, Recreation and Forestry Department 2019 MEASURES AND COMPARISONS Program Participation Shelter and Athletic Field Usage 8208 7578 6951 7020 6050 574 553 552 405 396 240 177 PARTICIPATION SHELTER/PARK ATHLETIC FIELD 2019 2018 2017 2016 2015 2019 2018 2017 2016 Doyle Pool Daily Attendance Doyle Pool Season Passes, Swim Lessons, and Parties 13295 11062 11166 11582 462 478 414 430 208 218 165 165 38 38 28 SEASON PASSES SWIM LESSONS PRIVATE RENTALS ADMISSIONS AND PARTIES 2019 2018 2017 2016 2019 2018 2017 2016 • Our program participation numbers decreased from 2018 to 2019. There were four main factors for this change. We eliminated the Party on the Plaza (350 participants). At Family Fun Fest we sold 500 less meals. Lastly, the Movies in the Park only had 50 participants because there was a major storm that cancelled this event just a few minutes into the movie. We also eliminated the free Tot Lot Program (131 participants in 2018). This accounts for 1200 participants. All of our other programs trended up. • Facility reservation and use numbers increased in 2019 by 10 reservations (2.27%). This is in large part due to the Van Lieshout Recreation Center. o Since 2015 reservations have increased by 228 (128%). • Pool daily attendance numbers decreased in 2018 by 104 people (-0.93%) from 2018’s numbers. This is a minimal decrease in attendance. Swim Lesson sign ups increased by 48 people (11.59%) from 2018’s numbers.  Village of Little Chute Monthly Report – December 2019 DECEMBER 2019 HIGHLIGHTS • Researched and test drove 3 different ball diamond groomers for our 2020 replacement infield pro. • Inventoried all the ash trees within zone D and entered the data into Arch GIS. • Began work on RFPs for our 2020 park and forestry projects. • Continued to submit documents to FEMA for the July 20 storm event. • Park, Rec, and Pool Summer Staff will be working during winter break to get some preparation started for the 2020 season. • Held Ornament Painting Class on Tuesday, December 3 at LC Civic Center – participants each decorated two different types of ornaments • Chute-ing Stars Competitive Dance Team (5th thru 8th graders) competed at two competitions in December. At the Ashwaubenon Invite 12/7 they took 1st Poms, 2nd Kick, and 2nd Jazz. At the Little Chute Invite 12/14 they took 1st Poms, 1st Kick, 1st Jazz, and their pom routine won highest score for session on side A. • Our Pom Development Team (4th thru 6th graders) performed as elementary school level team during the Little Chute High School Holiday Dance Invite 12/14 where they took 3rd place for their Poms routine. • Tree City USA application submittal online – spreadsheet detailing 2020 expenses, work plan, signed proclamation, arbor day event pictures, paid invoices, budget, etc. • Held our Fall/Winter Youth Dance Program end of session Dance Revue on Sunday, December 22 at LCHS Auditorium. • Beginning work on planning for 2020 spring & summer programs. • Held our Home Alone / Sitter Course on Friday, December 27 at Van Lieshout Rec Center – all participants received certification at end of class. TOP PRIORITIES FOR JANUARY • Evaluate special event permits. • Prepare RFPs for 2020 projects. • Implement GIS on tablets within the field for our 2019- 2020 tree trimming operations. • Receive approved permits from the WI DNR for the Fox River Boardwalk project. • Remove the mulch pile from the yard waste site from the July 20 storm event. • Applications for summer part-time jobs with department available starting 1/2 (application deadline 3/6) – post to village website, copies in lobby, Facebook post. • Final prep for next session of Adult Yoga (starts 1/8) – meet with instructor with final class lists • Hold meeting with last year men’s softball team managers to discuss upcoming season, rules changes, types of bats for DP1, etc. • Prep work for winter dance registration – interview new potential instructors, facility request for HS auditorium use, create classes in RecDesk, promote registration which begins mid-January. • Work on spring/summer program offerings, fees, schedules, descriptions, etc. for 2020 Spring/Summer Program Book; send information for book layout updates. • Chute-ing Stars Competitive Dance Team (5th thru 8th graders) to compete at Oshkosh West Dance Invite 1/4 and at State JAM Competition 1/18.  Village of Little Chute Monthly Report – December 2019 Department of Public Works HIGHLIGHTS • Monitored all erosion control and storm water permits. • Worked with all Departments to update the Geographical Information System (GIS). • Took delivery on a new Schwarze street sweeper. • Village crew salted and plowed the streets and kept Village railroad crossing and flange ways clear. • Submitted 2019 road surface PASER data to Department of Transportation Wisconsin Info System for Local Roads (WISLR) format. TOP PRIORITIES FOR JANUARY • Continue to work with Outagamie County Landfill regarding leachate entering the sanitary collection system. • Continue to prepare for the Village storm water pond winter evaluation. • Develop specifications for DPW projects, CIP and operations. • Develop specifications for CIP Fleet purchases. • Update preventive maintenance plans for sanitary and storm sewers. • Update the Fleet Management Plan. • Continue to work with all Departments to update the Geographical Information System (GIS). • Continue to prepare for Spring 2020 follow-up meeting with WDNR regarding the Village MS4 permit. • Monitor all erosion control and storm water permits.  Village of Little Chute Monthly Report – December 2019 December Department of Public Works & Parks Department Hours Worked (Includes Full & Part-time Hours) Year to Date Department of Public Works & Parks Department Hours Worked (Includes Full & Part-time Hours)  Village of Little Chute Monthly Report – December 2019 Engineering Department HIGHLIGHTS • Quiet Zone Improvements – The Notice of Intent was provided by the Village Consultant and submitted for review by Village staff. Approval is anticipated next month. • Carol Lynn Drive & Homewood Court – Project Specifications and cost estimation has begun for these projects. • Moasis Drive Water Main (CTH N to Buchanan St.) – Design work continues to advance and currently have plans at 80% complete. • GIS Management – Record (as-built) documents for 2019 construction have been entered into the ArcGIS system. This process will be completed in the next month. • Vandenbroek Pond – Design work for this project is currently at 60% complete. • Park Avenue Asphalt Pavement Reconstruction - Review of the final pay application is complete and Engineering is preparing to finalize the special assessment rate for this project. • MS4 Manager Meeting, December 10, 2019 - Presentation was provided to assist communities meet their MS4 permit requirements. Village staff was invited to participate in a panel discussion along with the WDNR. Program was initiated by the Northeast Wisconsin Stormwater Consortium (NEWSC). TOP PRIORITIES FOR JANUARY • Carol Lynn Drive & Homewood Court – These projects are ready for presentation at the informational meeting scheduled for January 8th 2020. • Moasis Drive Water Main (CTH N to Buchanan St.) – This project is ready for presentation at the informational meeting scheduled for January 22nd 2020. • Vandenbroek Pond & Quiet Zone Improvements – These projects are ready for presentation at the informational meeting which is scheduled for January 22nd 2020. • GIS Management – Assistance is being provided to the Village Consultant for current records of the existing public utilities. • Additional Information • Continual progress is being made for all 2020 design projects. • Storm water management review for private project sites to be constructed in 2020 has begun. • Engineering is providing additional support regarding landfill leachate flows and sanitary sewer district alterations adjacent to the County Landfill site. 2019 Project Review Bohm Water Main Reconstruction $ 318,568.68 Northeast Sanitary Sewer & Water Main Extention $ 293,213.35 Park Avenue Asphalt Paving $ 208,610.97 Creekview Park Pedestrian Path $ 112,311.55 Evergreen Utility Improvements $1,255,215.70 Evergreen Drive Concrete Pavement $1,663,339.44 Total $3,851,259.34 The above totals are for construction only and do not include design, inspection or administration costs associated with the above projects. Additionally, private roadway and utility inspection is also not included. When these items are considered Engineering Projects approximate to $5,000,000 dollars of new infrustructure installed in 2019.  Village of Little Chute Monthly Report – December 2019 West Evergreen Drive Park Avenue Asphalt Pavement 100% 100% 95% 95% 90% 90% 85% 85% 80% 80% 75% 75% 70% 70% 65% 65% 60% 60% 55% 55% 50% 50% 45% 45% 40% 40% 35% 35% 30% 30% 25% 25% 20% 20% 15% 15% 10% 10% 5% 5% 0% 0% Design -100% Construction - 95% Design 100% Construction - 99% Carol Lynn Drive Homewood Court 100% 100% 95% 95% 90% 90% 85% 85% 80% 80% 75% 75% 70% 70% 65% 65% 60% 60% 55% 55% 50% 50% 45% 45% 40% 40% 35% 35% 30% 30% 25% 25% 20% 20% 15% 15% 10% 10% 5% 5% 0% 0% Design - 80% Construction Design - 80% Construction Vandenbroek Pond Moasis Drive Water Main 100% 100% 95% 95% 90% 90% 85% 85% 80% 80% 75% 75% 70% 70% 65% 65% 60% 60% 55% 55% 50% 50% 45% 45% 40% 40% 35% 35% 30% 30% 25% 25% 20% 20% 15% 15% 10% 10% 5% 5% 0% 0% Design - 60% Construction Design - 70% Construction  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Fleet Purchase – Ballfield Groomer PREPARED BY: Adam Breest, Parks, Recreation, & Forestry Director REPORT DATE: January 10, 2020 ADMINISTRATOR'S REVIEW/COMMENTS: No additional comments to this report: ______________________________ See additional comments attached: _________________________________ EXPLANATION: In 2019, the parks department budgeted $25,000 in 2020 for a new ballfield groomer. Village tested have reviewed and tested 3 pieces of equipment. Staff is recommending purchasing the Toro – Sand Pro 5040 for $24,170.09. This piece of equipment has all the attachments and specifications that we need to continue to maintain our fields. The department is also planning on keeping our current Toro – Sand Pro. This will allow us to interchange attachments, work with the same parts, and store the equipment at multiple sites. • Toro – Sand Pro 5040 - $24,170.09 (fully outfitted) • Smithco – Sandstar IV - $27,510.00 (fully outfitted) • John Deere – 1200A Bunker Rake - $17,404.02 RECOMMENDATION: Discussion/Action Fleet Purchase – Ballfield Groomer  Bob Giesler ORDER Territory Manager W227 N6225 Sussex Road Sussex, WI 53089 Cell (920) 660-4227 Fax (262) 786-6111 bgiesler@reinders.com Acct #: 243424 Village of Little Chute Quote ID# Quotes Good 108 W Main Street Q33259 for 30 days Little Chute WI 54140 Quote Date OMNIA # 11/14/2019 5244106 Attn: Adam Breest Competitively Solicited and Award to Toro - Contract #2017025 Qty Model # Description NIPA Total 1 08705 Sand Pro 5040, 18 HP, 3WD $17,367.44 1 08712 Front Lift Frame Assembly $1,559.31 1 08763 AutoMat Drag Mat $851.60 1 08761 QAS Nail Drag $1,183.17 Toro 3040/5040 Rahn Groomer with Heavy Duty, 1 TS GL650 T7-C $3,208.57 Springtine Scarifier & Broom Package Subtotal: $24,170.09  Proposal Summary and Agreement I am pleased to submit the attached proposal for your consideration This is a proposal on the goods named, subject to the following conditions: The prices and terms on this proposal are not subject to verbal changes or other agreements unless approved in writing by the seller. All proposals and agreements are contingent on availability of product from the manufacturer. Typographical errors are subject to correction. All prices quoted include delivery to your facility unless otherwise stated. Prices include assembly where applicable and accessibility to parts and service manuals. Timing at delivery may vary and is subject to manufacturer's availability. Purchaser is responsible for any applicable taxes. The City of Mesa, AZ has publicly solicited and awarded an agreement for Parks and Golf Grounds Maintenance Equipment to The Toro Company. This cooperative purchasing agreement (Contract #2017025) is available to public agencies and non-profit entities nationwide via Award Highlights • Cooperative purchasing contract • Publicly solicited and awarded • RFP included public agency “piggy-backing” language • National aggregate pricing saves money ORDER ACCEPTANCE AGREEMENT By signing below, I am authorizing Reinders, Inc. to proceed with fulfilling the product order based on the quote I.D.# noted and that I have reviewed the quote in its entirety. Unless otherwise indicated I agree to accept delivery on the earliest date that this product can be shipped to our location(s). Any and all trades associated with this order will be ready for pick up at time of delivery of this order. A 2.5% service fee will apply for all credit card transactions. Quote I.D. # ____________________________ Accepted Equipment Delivery Date________________________ Authorized Signature:________________________________________________________ Print Name:____________________________________________ Date:__________________________ Bob Giesler Territory Manager Reinders, Inc.  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Mill Street Bridge Agreement PREPARED BY: Adam Breest, Parks, Recreation, & Forestry Director REPORT DATE: January 10, 2020 ADMINISTRATOR'S REVIEW/COMMENTS: No additional comments to this report: ______________________________ See additional comments attached: _________________________________ EXPLANATION: In 2017, the Village of Little Chute and Fox River Navigational System Authority (FRNSA) approved a MOA for the operation of the Mill Street Bridge and the lock system within the Village of Little Chute. This MOA addresses staffing, operation, and payment of the Mill Street Bridge and also some other miscellaneous items such as the Doyle Pool. FRNSA has requested entering into a new agreement with a new format. Changes that FRNSA is proposing • The Village would be responsible for paying 20% of the liability insurance for the bridge tender. (estimated at $250-$300/year) • 3 Year Contract rather than reviewing yearly with a 100-day notice to terminate. • They have not listed an hourly rate within the new agreement. Village staff and the Village attorney has reviewed the agreement and do not have any concerns. ATTACHMENTS: Draft Agreement for 2020, 2021, and 2022 RECOMMENDATION: Action  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Amendment to Intergovernmental Cooperation Agreement with the City of Appleton PREPARED BY: James P. Fenlon, Administrator REPORT DATE: January 14, 2020 EXPLANATION: The City of Appleton and the Village of Little Chute have an intergovernmental agreement related to the boundary of the communities dating back to 1996. Since that time, the agreement has been amended to allow for the growth and development of various parcels in both the City and the Village. Since last Fall, Village and City staff has been working on a new amendment that would allow development to occur adjacent to Appleton’s Boundary and within the Village of Little Chute’s future growth area. The development or platting of the site in question is likely to occur before the Village of Little Chute is able to provide utilities to the area. This amendment does a few things: 1. It provides for a parcel outside of the City of Appleton but in the Little Chute growth area to be platted. 2. It does not formally define the actual boundary. That definition will be finalized and agreed to by both parties at time of platting. 3. The City of Appleton has agreed to transfer the water and sewer main in Cherryvale Avenue and Golden Gate Drive to be contributed to the Village of Little Chute at time of signing. The City of Appleton will grant the Village the ability to maintain this infrastructure with permanent occupancy. 4. The City of Appleton agrees to not serve utilities east of the proposed boundary. While not perfect, this allows future development to continue moving forward today which allows private property owners the ability to maximize the future value of their property. This also allows the Village and City to cooperatively workout the service of these areas for the betterment of both communities. Finally, by accepting ownership of the utilities referenced above, the Village of Little Chute and City of Appleton begin resolving the service issues that is currently under review by the Public Service Commission. RECOMMENDATION: Staff recommends approval of this agreement with the understanding that staff will continue working with the City of Appleton and the property owner on final layout and future growth opportunities. C:\Documents and Settings\jfenlon\Desktop\Village Board and Notes\IFCs 1/14/2020 2:13:26 PM  Eth-,h,rA ROOKSlptjOiB Town of Freedom Town Town of LFrefedom' Freedom. \^/ [Town of f°wn__ofx iFreedom Freedom ^BBOAOWAmR mwAV. n 9MhlSER Town of- CT Grnncl—I- ^4/ig£|gg . .. Chute— Town of City of pGrend Appleton^;5q^^ ^Cluite- 1^/ own of Town Vandenbroek of Grand Chute • ir .s-eosswo ru |i»o w ISilHItl eAWB.Um ViHage iitO^of Little Town of art"—Chute Grand Chute J