Village Board

AMENDED AGENDA R EGULAR BOARD MEETING PLACE: Little Chute Village Hall DATE: Wednesday, March 18, 2020 TIME: 6:00 p.m. REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of Regular Board Meeting of March 4, 2020 2. Operator License Approval for Misty DeGroot and Marina Ketterer 3. Operator License Denial for Anton Napieralla, 4. Temporary Class “B” Retailers License for Rock Cancer on August 15, 2020 5. Disbursement List G. Other Informational Items—February Fire Monthly Report and February Report H. Action—Adopt Resolution No. 9, Series 2020 Approving the 2019 MS4 Report I. Action—Adopt Resolution No. 10, Series 2020 Authorizing the Sale of Real Estate Located at 300 West Evergreen Drive to Agropur, Inc J. Action—Adopt Resolution No. 11, Series 2020 Declaring a State of Emergency in the Village of Little Chute K. Potential Action—Dutch Boys, LLC Development Agreement L. Action—2019 Budget Adjustments M. Potential Action— Faith Technologies, Inc Development Agreement N. Action—2020 Summer Event O. Action—Municipal Court Changes P. Potential Action—Sick Leave Policy Q. Department and Officers Progress Reports R. Call for Unfinished Business S. Items for Future Agenda T. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: March 17, 2020  MINUTES OF THE REGULAR BOARD MEETING OF MARCH 4, 2020 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge of Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: John Elrick, Trustee Brian Van Lankveldt, Trustee David Peterson, Trustee Larry Van Lankvelt, Trustee Michael Vanden Berg, President Skip Smith, Trustee EXCUSED: Bill Peerenboom, Trustee Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Dan Meister, FVMPD Police Chief Dave Kittel, Community Development Director Adam Breest, Director of Parks, Recreation and Forestry Lisa Remiker-DeWall, Finance Director Kent Taylor, Director of Public Works Laurie Decker, Village Clerk Tyler Claringbole, Village Attorney Steve Thiry, Library Director EXCUSED: Chris Murawski, Village Engineer Public Appearance for Items Not on the Agenda None Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of the Regular Board Meeting of February 19, 2020 2. Operator’s License Streuly, Kathleen Gentleman Jacks & Weenies 3. Outdoor Alcohol Permit, Down the Hill Bar for March 14, 2020 4. Disbursement List Moved by Trustee Smith, seconded by Trustee Van Lankvelt to Approve the Consent Agenda items as presented Presentation—Jim Moes Recognition Administrator Fenlon presented a plaque to Jim Moes and thanked him for his 30 years of service as the Community Development Director for the Village of Little Chute and his knowledge, friendship and help to all departments. Presentation—2020 Robert A. Nechodom Good Citizen Award Presentation Administrator Fenlon introduced Mr. Dwayne Nechodom to present the 2020 Robert A. Nechodom Good Citizen Award to Ellen and Louie Mischler. Ellen and Louie volunteer across the community on a number of efforts from the Community flower pots, Windmill flower gardens, LC Historical Society, LC Quilt Show, LC Windmill, St. John's and many others. Trustee Van Lankvelt also commented on all the compliments received on the flowerpots in the Village and complimented Ellen and Louie on all their hard work and many volunteer hours. Discussion/Action—Fox Valley Metro K-9 Program Fox Valley Metro Police Chief Meister went over the K-9 program to be added to the department and funded through donations. The plan is to create a public K-9 foundation that would qualify as a 501 (c) (3) non-profit entity. Moved by Trustee Elrick, seconded by Trustee Van Lankveldt to Approve the creation of a 501 (c) (3) to fund the K-9 program for FVMPD. Ayes 6, Nays 0 – Motion Carried Action—Adopt Ordinance No. 2, Series 2020 Amending Open Burning Ordinance Ms. Jan Cook, 428 Vandenbroek, asked about having a burning permit requirement. Administrator Fenlon advised Ms. Cook that she should feel free to call FVMPD or the Fire Department if there are problems in her neighborhood. Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to Adopt Ordinance No. 2, Series 2020 Amending Open Burning Ordinance Ayes 6, Nays 0 – Motion Carried Action—Resolutions: a) Adopt Resolution No. 6, Series 2020 A Resolution Changing the Annual Salary for Village Trustee Moved by Trustee Elrick, seconded by Trustee Smith to Adopt Resolution No. 6, Series 2020 A Resolution Changing the Annual Salary for Village Ayes 4, Nays 2 (Trustee Peterson, Trustee Van Lankveldt) – Motion Denied b) Adopt Resolution No. 7, Series 2020 A Resolution Changing the Annual Salary for Village President Moved by Trustee Elrick, seconded by Trustee Smith to Adopt Resolution No. 7, Series 2020 A Resolution Changing the Annual Salary for Village President Ayes 6, Nays 0 – Motion Carried c) Adopt Resolution No. 8, Series 2020 A Resolution Changing the Annual Salary for Village Municipal Judge Moved by Trustee Van Lankvelt, seconded by Trustee Smith to Adopt Resolution No. 8, Series 2020 A Resolution Changing the Annual Salary for Village Municipal Judge Ayes 5, Nays 1 (Trustee Peterson) – Motion Carried Action—2020 Personnel Manual Changes Administrator Fenlon went over the changes to the 2020 Personnel Manual Changes. Moved by Trustee Elrick, seconded by Trustee Van Lankveldt to Approve the 2020 Personnel Manual Changes as presented Ayes 6, Nays 0 – Motion Carried Discussion/Potential Action—Library Planning Committee Administrator Fenlon advised the board on one of the first steps in establishing a new Library in Little Chute is establishing a Library Planning Committee. Administrator Fenlon went over members who have shown interest to serve and also suggested some other members per documents presented. Trustee Van Lankveldt questioned the best way to get this information to the community; Administrator Fenlon advised through social media and outreach between the Village, Civic Groups and the Library. Moved by Trustee Smith, seconded by Trustee Van Lankvelt to develop a Library Planning Committee Ayes 6, Nays 0 – Motion Carried Action—Façade Grant for Elite Smiles Administrator Fenlon went over the documents for a Façade Grant for Elite Smiles, Administrator Fenlon recommended a $50,000.00 cap be placed on this and future grants. Moved by Trustee Van Lankvelt, seconded by Trustee Elrick to Approve the Façade Grant for Elite Smiles in the amount of $50,000.00 and also to put a cap of $50,000.00 on future grants. Ayes 6, Nays 0 – Motion Carried Discussion—2020 Summer Event Administrator Fenlon advised the board that staff has discussed the idea of hosting a summer event/evening market. The idea has been presented to a number of business owners, community stakeholders and interested volunteers. Trustee Van Lankveldt asked if this would be similar to the Kermis Festival that used to be downtown, Administrator Fenlon advised that not necessarily, more in line with the success of Bazaar After Dark. Ideally the event would be financially sustainable and perhaps profitable. Discussion—County Sales Tax Administrator Fenlon advised the Board that this discussion will be deferred. Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Call for Unfinished Business None Items for Future Agenda None Closed Sessions: 19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Development Proposals and Negotiations Moved by Trustee Peterson, seconded by Trustee Smith to enter into closed session Ayes 6, Nays 0 – Motion Carried Return to Open Session Moved by Trustee Smith, seconded by Trustee Elrick to exit closed session Adjournment Moved by Trustee Smith, seconded by Trustee Elrick to Adjourn the Regular Board Meeting at 7:18 p.m. Ayes 6, Nays 0 – Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE MONTHLY REPORT – FEBRUARY 2020 February 2020 Village Administrator Report to the Board of Trustees Submitted to the Village Board of Trustees and the residents of Little Chute is a report of the various departments of the Village. The information contained herein is intended to keep the Board and public apprised of their government at work.  Village of Little Chute Monthly Report – FEBRUARY 2020 VILLAGE OF LITTLE CHUTE MONTHLY REPORT – FEBRUARY 2020 Happy New Year to you all! The information in this report is meant to provide a snapshot of Village operations for the month preceding. The goal is to provide statistics and measures that can be analyzed and viewed over time. These reports will be reported to the Board on a monthly basis. The reports will be added to the official files of the Village of Little Chute and be published on the Village’s website at www.littlechutewi.org. As we continue this effort, the style and metrics will be fine-tuned to better capture operational aspects that will serve staff, the board and public with a more robust understanding of operations. Ultimately, this information can be used to assist in policy and fiscal decisions on the future of Village operations. New in 2020, we will be including data and information from the Little Chute Fire Department, which will help show how our dedicated team of individuals serve the community. If you have any questions or suggestions, please contact us! Depar tment Overview The report will track monthly activities for the following: • Village Administrator • Clerk • Community Development • Finance Department • Fox Valley Metro Police Department • Kimberly/Little Chute Library • Parks, Recreation and Forestry Department • Department of Public Works • Engineering Department Questions or Comments Should you have questions or comments with the information contained herein, please contact the Village Administrator: James P. Fenlon Village Administrator 108 W. Main Street Little Chute, WI 54140 920-423-3850 james@littlechutewi.org  Village of Little Chute Monthly Report – FEBRUARY 2020 Village Administrator HIGHLIGHTS • The Board of Trustees worked on the following items in the month of February:  Approved a series of budget adjustments for 2019  Approved an Intergovernmental Agreement with the Village of Kimberly regarding the Joint Library – effective January 1, 2021, the Village of Little Chute will operate our own library.  Approved a tentative agreement with the Fox Valley Metro Professional Police Association for a successor contract for the next three years.  Hosted a public meeting with residents on Carol Lynn Drive regarding street width.  The Board of Trustees attended a Joint Meeting with Kimberly regarding a K-9 program for the FVMPD.  Held a public hearing for 2020 utility and street reconstruction projects.  Held a public hearing for a rezoning application to the central business district.  Approved a zoning change in the central business district on February 19th.  Approved a resolution to authorize a sale of real estate to the Fox River Investment Group for a senior housing facility.  The Board also authorized staff recommended changes to the special event permit. • Continued to work with staff on an effective resolution to a billing issue with Outagamie County Landfill and met with County officials regarding the billing issue. • Continued discussions and negotiations for the FVMPD Professional Police Association successor agreement. • David Kittel started as Community Development Director in February. • Attend public meetings in Madison regarding legislation that would support economic development efforts in Little Chute. • Met with Gold Cross and members of the LCFD regarding establishing an EMS unit in the Village of Little Chute. • The Façade Grant review committee met to review an application for a façade grant. • Celebrated the retirement of long-time Community Development Director Jim Moes – Jim served the village for over 30 years and provided a positive and lasting impact to the community. Congrats Jim! TOP PRIORITIES FOR MARCH • Continue working with County officials on resolving the leachate billing matter. • Secure future training opportunities for staff on a number of different topics. • Present the Robert A. Nechodom award to Ellen and Louie Mischler. • Present for Board of Trustee action: - FVMPD K-9 Program - Resolution authorizing the sale of real estate to - Open Burning Ordinance Amendments Agropur - Changes in salary for elected officials - Action on various development agreements - Personnel Manual changes - Municipal Court changes - Library Planning Efforts - Create a 2020 summer event for downtown - Façade Grant for Elite Smiles Little Chute - MS4 Annual Report - Final 2019 Budget Amendments  Village of Little Chute Monthly Report – FEBRUARY 2020 Clerk HIGHLIGHTS February was a very busy month in the Clerk’s office. The 2020 Election cycle officially got started with the Spring Primary on February 18. It was a successful election with great participation. Prior to the election early voting was available and absentee requests were mailed out and processed. Preparations are already underway for the April 7 Spring Election and Presidential Preference Primary. For the month of February, the Clerk’s office completed our goals of: o Shared data from social media sites o Agendas/Minutes for meetings (Regular Board, Special Meeting, Plan, Utility, Design Review) o Continued maintenance of the Village Website and social media outlets o Ongoing phone/supply ordering support o Civic Center/Village Hall rentals o Open early voting, process absentee ballots o Facilitate Spring Primary Election o Ballot Styles for Spring Primary were reviewed, ordered and organized o Preparations for 2020 elections webinar training, upkeep of voter records, supply ordering Goals for March: o Prepare for Spring Election and Presidential Preference Primary – April 7 o Open early voting, process absentee ballots o Close out the Spring Primary election with the State o Agendas/Minutes for meetings o Work with Public Works on spring newsletter, finalize and mail out o Share data from social media sites o Maintenance of the Village Website and social media outlets o Ongoing phone/supply ordering support o Civic Center/Village Hall rentals o Plan retirement party for Jim Moes  Village of Little Chute Monthly Report – FEBRUARY 2020 Village of Little Chute Website and Social Media Metrics - February 2019 This This Year to Last Year Month % Change % Change Month Date to Date Last Year Website Visits 9,801 8,418 16.43% 21,312 17,366 22.72% Website Page Views 12,213 13,074 -6.59% 26,279 26,913 -2.36% Facebook Likes 3,867 3,295 17.36% 7,714 6,522 18.28% Facebook Reach 46,292 71,451 -35.21% 151,745 137,293 10.53% Village Hall Blog 364 572 918 1,208 -24.01% View -36.36% Instagram Followers 401 422 -4.98% 569 422 34.83% Twitter Followers 401 345 16.23% 401 345 16.23% Twitter Impressions 1,072 694 54.47% 1,471 834 76.38%  Village of Little Chute Monthly Report – FEBRUARY 2020 Community Development HIGHLIGHTS • Met with Commercial Developers regarding sites and TIF in village. • Continued Inspections of homes, apartments and commercial projects. • Discussions with architects regarding new projects. • Rezoning in Downtown for redevelopment • Transition to new CD Director TOP PRIORITIES FOR MARCH • Meet with builders and owners about upcoming commercial projects. • Work with developers regarding Commercial/Industrial projects. • Continued Inspections of homes, apartments, industrial and commercial projects. • Assist developers, surveyors, and realtors with zoning requirements. • Conditional Use hearing for Home Business • Continuing education classes • Attended FCEDP Executive Officers meeting  Village of Little Chute Monthly Report – FEBRUARY 2020 COMMUNITY DEVELOLOPMENT FEBRUARY DATA Community Development Department 2020 Permit Data February-20 2020 Totals 2019 Totals 2018 Totals Permits Issued 21 42 667 622 Property Complaints 0 1 31 61 Property/Field Inspections 38 111 912 929 Letters Sent 0 0 0 0 Action Corrected 0 0 13 44 Referred for Action 0 0 0 7 Ongoing 1 2 36 16 Community Development Department 2020 Permit Data February-20 2020 Totals 2019 Totals 2018 Totals Permits Issued 21 42 717 622 Permit Fees $3,847 $6,660.00 $108,776 $257,754 Permit Value $400,443 $580,443.00 $35,228,147 $47,343,017  Village of Little Chute Monthly Report – FEBRUARY 2020 HIGHLIGHTS • Completed special assessment reconciliation cleaning up several old records and establishing procedure to complete on a monthly basis moving forward. Jim Moes was instrumental in providing history to complete this long overdue task. • Completed February tax settlement timely with taxing jurisdictions • Mobile Home reported filed timely with the State by Utility Billing Clerk • 4,040 utility bills created, 50 service orders (Final Reads, High/Low Reads, Meter Installations) created/coordinated with MCO and 236 Landlord notices mailed for tenant delinquency notification, 824 ratepayers opted out of postcard billing, 1,452 ratepayers utilized PSN and 659 ACH for payments in February. • Affordable Health Care Compliance filings completed by Payroll Clerk (1094/1095) • Accounts Payable Clerk mailed 21 delinquent Personal Property tax letters initiating a timely collection process for those not paying by deadline. Also filed allowable chargebacks to taxing jurisdictions for uncollected personal property tax collection for the two parcels that met the eligibility criteria. Received 111 personal property statements for establishing the 2020 valuation coordinating with the Community Development Director and Associated Bank for processing. • Workers Compensation fieldwork was completed for the annual audit. TOP PRIORITIES FOR MARCH • Final audit fieldwork preparation scheduled for March 16-20 • Develop an On Boarding/Hiring process along with a Termination Checklist • Weights and Measures billing • Schedule cross-training for staff • File PSC report CONTINUOUS IMPROVEMENT EFFORTS • Established procedures when property is annexed in and/or when a new water service is requested the Utility Billing Clerk will review the special assessment file to insure any past deferred assessments are addressed. • Annually will review parcels set up with a deferred payment plan to determine if still collectible, verify property key and name on file (internal control check we don’t miss properties annexed/keep property owner records up to date). • Trained Utility Billing Clerk on Utilities Accounts Receivable reconciliation. Process established to be completed monthly and reviewed by Director. • Established basis for allocating property and liability insurance equitably to all funds in alignment with how premiums are assessed.  Village of Little Chute Monthly Report – FEBRUARY 2020 FERBRUARY DATA PERFORMANCE MEASUREMENTS 2017 2018 2019 Target 2020 # months bank reconciliation completed timely 0 0 7 12 # of stale checks outstanding NM NM 57 5 Custodial credit risk $12.3 $6.1 $0 $0 % of customers paying online NM NM 42% 55% Continuous improvement initiatives NM NM 18 10 Number of special assessment billings 277 296 160 125 Average number of monthly utility bills 4,076 4,052 4,033 4,050 Annual number of utility work orders 952 1,093 940 950 Annual tax certification letters 793 735 775 750 General obligation bond rating Aa3 Aa3 Aa3 Aa2 # of auditor’s compliance issues NM 6 1 0 % of time monthly financials closed within 15 days NM NM 50% 90% % of staff adequately trained/cross trained NM NM 75% 100% NM=New Measure  Village of Little Chute Monthly Report – FEBRUARY 2020 Little Chute Fire Department Little Chute Fire Department - 2020 Calls for Service Structure CO Mutual Auto Alarm 2020 Total 2019 Total 2018 Total 2017 Total 2016 Total 2015 Total Misc. Fire Call Aid Accident Response Responses Responses Responses Responses Responses Responses 2020 SUMMARY 0 3 1 6 3 1 14 202 165 172 155 132 January 2020 Calls 0 1 1 5 2 1 10 February 2020 Calls 0 2 0 1 1 0 4 March 2020 Calls April 2020 Calls May 2020 Calls June 2020 Calls July 2020 Calls August 2020 Calls September 2020 Calls October 2020 Calls November 2020 Calls December 2020 Calls  Village of Little Chute Monthly Report – FEBRUARY 2020 HIGHLIGHTS - As of this time, the three new officers are off field training and on solo patrol. - The two, new Community Service Officers (CSO’s) have started work. They are in their orientation and training phase for the next couple of weeks. TOP PRIORITIES - Planning for summer events - K-9 foundation Planning - CSO Program Training  Village of Little Chute Monthly Report – FEBRUARY 2020 FVMPD JANUARY DATA - Village of Little Chute Monthly Report – FEBRUARY 2020 Village of Little Chute Monthly Report – FEBRUARY 2020  Village of Little Chute Monthly Report – FEBRUARY 2020 Kimberly/Little Chute Joint Public Library HIGHLIGHTS • Staff Training February 7th First Aid/CPR/AED • Take your Child to the Library Day/Winter Reading Program wrap February 8th • Complete Annual Report TOP PRIORITIES FOR MARCH • Census Kick off • Youth Art month Displays • Heart of the Valley Poetry Contest • Review Hotspot Circulation procedures • Review Ruko Circulation • Spring Cleaning/Inventory • Summer Reading Program preparation • Investigate Youtube/Podcast Studio options • Update Disc Resurfacing machines • Review Technology replacement plan UPCOMING EVENTS • At this time, due to COVID-19, all programming at the Little Chute Library is cancelled until further notice. We will update all once we have a timeframe for continuation of services. Village of Little Chute Monthly Report – FEBRUARY 2020  Village of Little Chute Monthly Report – FEBRUARY 2020 Parks, Recreation and Forestry Department FEBRUARY 2020 HIGHLIGHTS • Finalized the updated special event permit. • Selected Waites Tree Service for the removal of the 60 ash trees in 2020. • Received approved permits from the WI DNR for the Fox River Boardwalk project. Received approval from the Village Board to request authorization to go to bid the first week of March. • Finalized 2020 Spring/Summer Program Book and approved printing. • Finalized contracts with entertainers for Family Fun Fest and Youth Carnival, and contracts with movie screen company for Movie In Park and Dive In Movie events. • Submitted facility requests to LC High School for use of football field for five jets home games this fall. • Contracted Kobussen Buses for bus needs for three jets football games this fall. • Letters of intent to officiate mailed to men’s softball officials. • Requested street closure permit from Wisc DOT for cheese festival parade and walk/run on Main Street 6/6; approved permit received. • Submitted order to DNR for Arbor Day sapling trees for 4th grade students participating in village ceremony in May. • Requested and reviewed quotes for printing of summer tee shirt program; printer selected. • Dance mats moved facility and bleached, rosters printed, met with instructors – first night of this session was Thursday, February 27 (total four classes for kids age 4 to 9). • Entered spring/summer rec programs and descriptions in RecDesk software program to prepare for start of registration Monday, March 16. TOP PRIORITIES FOR MARCH • Begin removal of 60 ash trees located in the right-of-way within the Village of Little Chute. • Proof layout for Spring/Summer Program Book and make final changes before sent to print. • Mail letters to businesses/organizations requesting sponsors of kids tee shirts for summer and fall rec programs. • Review applications for summer help following 3/6 submittal deadline. Schedule interviews for later in month with selected applicants. • Program book delivered to post office on March 9. Rec program registration begins March 16. • Prep work for Chute-ing Stars Dance Team tryouts. • Mail men’s softball team managers the 2020 season registration paperwork. • Submit Cheese Fest 2020 special events permit to clerk’s office for approval at future board meeting. • Submit Proclamations for April board meeting to recognize 2019-2020 season accomplishments of Chute-ing Stars Dance Team and the LCHS Dance Team. • Prep work for Jets Football season. • Prep work for Arbor Day ceremony in early May. Village of Little Chute Monthly Report – FEBRUARY 2020  Village of Little Chute Monthly Report – FEBRUARY 2020 Department of Public Works HIGHLIGHTS • Village employees worked on storm water winter evaluations for the ponds including measuring the sediment at the base of the ponds. Overgrowth and woody vegetation in the storm ponds and outfalls was removed. • Village crew helped keep the Village roads safe by salting and/or plowing for six snow events in the month of February. • All erosion control and storm water permits were monitored. • Continued to work to find resolution regarding Outagamie County Landfill leachate entering the sanitary collection system. • Met with Robert E. Lee & Associates and village departments to discuss and design the GIS (Geographic Information System) attributes and schema. TOP PRIORITIES FOR MARCH • Continue to develop specifications for DPW projects, CIP and operations. • Continue to evaluate the Village storm water ponds. • Update preventive maintenance plans for sanitary and storm sewers. • Update the Fleet Management Plan. • Work on submitting the MS4 (Municipal Separate Storm Sewer System) Annual Report to the WDNR by March 31st. • Continue to prepare for Spring 2020 follow-up meeting with WDNR regarding the Village MS4 permit. • Spring weight limits were placed on: Cherryvale Pl., Harzheim Dr., Hickory Dr. Stephen Ct. on March 4th. • Coordinate a prairie burn for six of the village’s storm ponds with Fox Valley Tech.  Village of Little Chute Monthly Report – FEBRUARY 2020 December Department of Public Works & Parks Department Hours Worked (Includes Full & Part-time Hours) Year to Date Department of Public Works & Parks Department Hours Worked (Includes Full & Part-time Hours)  Village of Little Chute Monthly Report – FEBRUARY 2020 Engineering Department HIGHLIGHTS • Quiet Zone Improvements – Plans are currently available for bidding with a planned bid opening scheduled on March 26th at 2:00 PM in the Village Hall Board Room. • Carol Lynn Drive & Homewood Court – Plans are currently available for bidding with a planned bid opening scheduled on March 26th at 2:00 PM in the Village Hall Board Room. Property Owner calls were received for assessment costs and for storm sewer lateral connection questions. • Moasis Drive Water Main (CTH N to Buchanan St.) – Plans are currently available for bidding with a planned bid opening scheduled on March 26th at 2:00 PM in the Village Hall Board Room. Additional coordination with the environmental consultant was required to collect additional sub-surface investigation work due to the close proximity of the gas station to the proposed water main alignment. This additional information along with recommendations for soil handling will be made available to the bidders in an addendum. • Vandenbroek Pond – Vandenbroek Pond construction will not go to bid until next spring in order to take advantage of WDNR grant funding for this project. • Evergreen Drive – Overhead lighting remains part of the 2019 effort for Evergreen Drive. TOP PRIORITIES FOR MARCH • Carol Lynn Drive & Homewood Court – Minor changes are being made to the plans and will be added to the bid documents. Engineering will be providing an addendum in mid-March for the Utility and Paving Projects. • Moasis Drive Water Main – This project has had additional geotechnical sub-surface investigation work due to the close proximity of the gas station to the water main alignment. This additional information along with recommendations for soil handling will be made available to the bidders in an addendum. • Vandenbroek Pond – Complete WDNR Grant Application and submit materials for UNPS Construction projects that are scheduled for the 2021 construction year. Submittals are due April 15, 2020. • GIS Management – Continuous progress is being made with regard to record information being added to the Village GIS data base for existing utilities. What was previously missing was service lateral information which is now being included with the updated information. • Evergreen Drive – WE Energies is in the process of preparing a final cost estimate and construction plans for the overhead lighting on Evergreen Drive (French to Holland). They are estimating this information will be available by the end of March for review. Preliminary estimates for this work is $20,000 to hang the lights from the current power pole locations. • Two sanitary sewer internal manhole seals were identified by public works staff as leaking in Evergreen Drive. The utility contractor was notified and has confirmed that they would provide repairs. The work will be completed during the second week of March. • Quiet Zone Improvements – Special conditions were recently provided by Canadian National Railroad and are being added to the bid documents. Village of Little Chute Monthly Report – FEBRUARY 2020  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 9, SERIES OF 2020 A RESOLUTION APPROVING THE 2019 MS4 GENERAL PERMIT ANNUAL REPORT WHEREAS, the Village of Little Chute owns and operates a municipal separate storm sewer system (MS4); and WHEREAS, the Department of Natural Resources has issued a General Permit to discharge storm water to the waters of the state; and WHEREAS, a condition stated in the General Permit to Discharge requires the Village to complete an annual report that summarizes the Village’s efforts to comply with the conditions stated in the General Permit to Discharge; and WHEREAS, after review and approval by the City Council, the Annual Report must be submitted to the Wisconsin Department of Natural Resources; NOW, THEREFORE, be it resolved by the Village Board of Little Chute as follows: 1. That the 2019 MS4 General Permit Annual Report, as prepared by Village staff, is hereby approved; and 2. That submittal of the report and this resolution to the Wisconsin Department of Natural Resources is hereby authorized. Introduced, approved and adopted: March 18, 2020 VILLAGE OF LITTLE CHUTE By:_____________________________________ Michael R. Vanden Berg, Village President Attest:___________________________________ Laurie Decker, Village Clerk  Submittal of Annual Reports and other Compliance Documents for Municipal Separate Storm Sewer System (MS4) Permits NOTE: Missing or incomplete fields are highlighted at the bottom of each page. You may save, close and return to your draft permit as often as necessary to complete your application. After 120 days your draft is deleted. Reporting Information Will you be completing the Annual Report or other submittal type? Annual Report Other Project Name: 2019 MS4 Annual Report County: Outagamie Municipality: Little Chute Village Permit Number: S050075 Facility Number: 31108 Reporting Year: 2019 Is this submittal also satisfying an Urban Nonpoint Source Grant funded deliverable? Yes No Required Attachments and Supplemental Information Please complete the contents of each tab to submit your MS4 permit compliance document. The information included in this checklist is necessary for a complete submittal. A complete and detailed submittal will help us review about your MS4 permit document. To help us make a decision in the shortest amount of time possible, the following information must be submitted: Annual Report Review related web site and instructions for Municipal storm water permit eReporting [Exit Form] Complete all required fields on the annual report form and upload required attachments Attach the following other supporting documents as appropriate using the attachments tab above Public Education and Outreach Annual Report Summary Public Involvement and Participation Annual Report Summary Illicit Discharge Detection and Elimination Annual Report Summary Construction Site Pollution Control Annual Report Summary Post-Construction Storm Water Management Annual Report Summary Pollution Prevention Annual Report Summary Leaf and Yard Waste Management Municipal Facility (BMP) Inspection Report Municipal Property SWPPP Municipally Property Inspection Report Winter Road Maintenance Storm Sewer Map Annual Report Attachment Storm Water Quality Management Annual Report Attachment TMDL Attachment Storm Water Consortium/Group Report  Municipal Cooperation Attachment Other Annual Report Attachment Attach the following permit compliance documents as appropriate using the attachments tab above Storm Water Management Program (S050075-03 general permittees shall have a written storm water management program that describes in detail how the permittee intends to comply with the permit requirements for each minimum control measure. Updated programs are due to the department by March 31, 2021.) Public Education and Outreach Program Public Involvement and Participation Program Illicit Discharge Detection and Elimination Program Construction Site Pollutant Control Program Post-Construction Storm Water Management Program Pollution Prevention Program Municipal Storm Water Management Facility (BMP) Inventory (S050075-03 general permittees 2.6.1 - inventory due to the department by March 31, 2021.) Municipal Storm Water Management Facility (BMP) Inspection and Maintenance Plan (S050075-03 general permittees 2.6.2 – document due to the department by March 31, 2021.) Sign and Submit form  Do not close your work until you SAVE. Form 3400-224 (08/19) Municipal Contact Information- Complete Notice: Pursuant to s. NR 216.07(8), Wis. Adm. Code, an owner or operator of a Municipal Separate Storm Sewer System (MS4) is required to submit an annual report to the Department of Natural Resources (Department) by March 31 of each year to report on activities for the previous calendar year (“reporting year”). This form is being provided by the Department for the user’s convenience for reporting on activities undertaken in each reporting year of the permit term. Personal information collected will be used for administrative purposes and may be provided to the extent required by Wisconsin’s Open Records Law [ss. 19.31-19.39, Wis. Stats.]. Note: Compliance items must be submitted using the Attachments tab. Municipality Information Name of Municipality Little Chute Village Facility ID # or (FIN): 31108 Updated Information: Check to update mailing address information Mailing Address: 108 WEST MAIN STREET Mailing Address 2: City: LITTLE CHUTE State: Wisconsin Zip Code: 54140 xxxxx or xxxxx-xxxx Primary Municipal Contact Person (Authorized Representative for MS4 Permit) The “Authorized Representative” or “Authorized Municipal Contact” includes the municipal official that was charged with compliance and oversight of the permit conditions, and has signature authority for submitting permit documents to the Department (i.e., Mayor, Municipal Administrator, Director of Public Works, City Engineer). Select to create new primary contact First Name: Kent Last Name: Taylor Select to update current contact information Title: Director of Public Works Mailing Address: 108 W Main St Mailing Address 2: City: Little Chute State: WI Zip Code: 54140-1414 xxxxx or xxxxx-xxxx Phone Number: 920-423-3867 Ext: xxx-xxx-xxxx Email: kent@littlechutewi.org Additional Contacts Information (Optional) I&E Program IDDE Program  IDDE Response Procedure Manual Municipal-wide Water Quality Plan Individual with responsibility for: Ordinances (Check all that apply) Pollution Prevention Program Post-Construction Program Winter roadway maintenance First Name: Last Name: Title: Mailing Address: Mailing Address 2: City: State: Zip Code: xxxxx or xxxxx-xxxx Phone Number: Ext: xxx-xxx-xxxx Email: 1. Does the municipality rely on another entity to satisfy some of the permit requirements? If yes, enter entity name (government, consultant, group/organization). Yes No  Public Education and Outreach: Northeast Wisconsin Stormwater Consortium (NEWSC)  Public Involvement and Participation: Northeast Wisconsin Stormwater Consortium (NEWSC) Illicit Discharge Detection and Elimination: Construction Site Pollutant Control: Post-Construction Storm Water Management: Pollution Prevention 2. Has there been any changes to the municipality’s participation in group efforts towards permit compliances (i.e., the municipality has added or dropped consortium membership)? Yes No Missing Information  Do not close your work until you SAVE. Note: For the minimum control measures, you must fill out all questions in sections 1 through 7. Form 3400-224 (08/19) Minimum Control Measures- Section 1 : Complete 1. Public Education and Outreach a. Complete the following information on Public Education and Outreach Activities related to storm water. Select the Mechanism that best describes how the topic message was conveyed to your population. Use the Add Activity to add multiple Mechanisms. For Quantity, choose the range for the number of Mechanisms chosen (i.e., number of workshops, events). Topic: Detection and elimination of illicit discharges Mechanism Quantity Est. People Reached Regional Effort? (optional) (optional) (optional) Educational activities (School 1-9 100 + Yes No presentations, summer camps, etc) Government event (public hearing, 10 - 19 100 + Yes No council meeting, etc.) Website 1-9 100 + Yes No Select all applicable audiences targeted for this topic.  Contractors  General Public  Public Employees  Residential  School Groups  Business  Developers  Industries Other: Topic: Management of materials that may cause storm water pollution from automobiles, pet waste, household hazardous waste and household practices Mechanism Quantity Est. People Reached Regional Effort? (optional) (optional) (optional) Active distribution of print media 1-9 100 + Yes No (mailings, newsletters, etc) Signage 1-9 100 + Yes No Select all applicable audiences targeted for this topic.  Contractors  General Public  Public Employees  Residential  School Groups  Business  Developers  Industries Other: Topic: Beneficial onsite reuse of leaves and grass clippings/proper use of lawn and garden fertilizers and pesticides Mechanism Quantity Est. People Reached Regional Effort? (optional) (optional) (optional) Active distribution of print media 1-9 100 + Yes No (mailings, newsletters, etc) Signage 1-9 100 + Yes No Select all applicable audiences targeted for this topic.  Contractors  General Public  Public Employees  Residential  School Groups  Business  Developers  Industries Other: Topic: Management of stream banks and shorelines by riparian landowners to minimize erosion and restore and enhance the ecological value of waterways Mechanism Quantity Est. People Reached Regional Effort? (optional) (optional) (optional) Did not focus on this topic this reporting Select... Select... Yes No year Select all applicable audiences targeted for this topic. Contractors General Public Public Employees Residential School Groups Business Developers Industries Other: Topic: Infiltration of residential storm water runoff from rooftop downspouts, driveways and sidewalks Mechanism Quantity Est. People Reached Regional Effort? (optional) (optional) (optional) Active distribution of print media 1-9 100 + Yes No (mailings, newsletters) Government event (public hearing, 1-9 100 + Yes No council meeting, etc.) Website 1-9 100 + Yes No Select all applicable audiences targeted for this topic.  Contractors  General Public  Public Employees  Residential School Groups  Business Developers Industries Other: Topic: Inform and where appropriate educate those responsible for the design, installation, and maintenance of construction site erosion control practices and storm water management facilities on how to design, install and maintain the practices Mechanism Quantity Est. People Reached Regional Effort? (optional) (optional) (optional) Direct one-on-one communication 10 - 19 20 - 49 Yes No Website 10 - 19 100 + Yes No Government event (public hearing, 1-9 20 - 49 Yes No council meeting, etc.) Select all applicable audiences targeted for this topic.  Contractors General Public Public Employees Residential School Groups Business  Developers Industries Other: Topic: Identify businesses and activities that may pose a storm water contamination concern, and where appropriate, educate specific audiences on methods of storm water pollution prevention Mechanism Quantity Est. People Reached Regional Effort? (optional) (optional) (optional) Targeted group training (contractors, 1-9 10 - 19 Yes No consultants, etc.) Direct one-on-one communication 10 - 19 20 - 49 Yes No Select all applicable audiences targeted for this topic.  Contractors General Public Public Employees Residential School Groups  Business  Developers Industries Other: Topic: Promote environmentally sensitive land development designs by developers and designers, including green infrastructure and low impact development Mechanism Quantity Est. People Reached Regional Effort? (optional) (optional) (optional) Targeted group training (contractors, 1-9 10 - 19 Yes No consultants, etc.) Select all applicable audiences targeted for this topic.  Contractors General Public  Public Employees Residential School Groups Business  Developers Industries Other: Topic: Other (describe): Updated Leaf Pickup Procedures 2019 Mechanism Quantity Est. People Reached Regional Effort? (optional) (optional) (optional) Active distribution of print media 1-9 100 + Yes No (mailings, newsletters, etc) Select all applicable audiences targeted for this topic.  Contractors  General Public  Public Employees  Residential  School Groups  Business  Developers  Industries Other: b. Brief Public Education and Outreach program information for inclusion in the Annual Report. If your response exceeds the 250 character limit, attach supplemental information on the attachments page. Used the Village website and annual newsletter and door hangers to educate and promote the Storm Water Program, per the Little Chute Storm water Management Plan. Missing Information Do not close your work until you SAVE. Note: For the minimum control measures, you must fill out all questions in sections 1 through 7 Form 3400-224 (08/19) Minimum Control Measures - Section 2 : Complete 2. Public Involvement and Participation a. Complete the following information on Public Education and Outreach Activities related to storm water. Select the mechanism that best describes how the topic message was conveyed to your population. Use the Add Activity to add multiple mechanisms. For Quantity, choose the range for number Mechanisms chosen (i.e., number of workshops, events). Topic: Storm Water Management Plan and/or updates Mechanism Quantity Est. People Reached Regional Effort? (optional) (optional) (optional) Government Event (Public Hearing, 1-9 1-9 Yes No Council Meeting, etc) Select all applicable participants targeted for this topic. Contractors  General Public Public Employees Residential School Groups Business Developers Industries Other: Topic: Storm water related ordinance and/or updates Mechanism Quantity Est. People Reached Regional Effort? (optional) (optional) (optional) Website 1-9 100 + Yes No Government Event (Public Hearing, 1-9 10 - 19 Yes No Council Meeting, etc) Select all applicable participants targeted for this topic.  Contractors  General Public  Public Employees  Residential  School Groups  Business  Developers  Industries Other: Topic: MS4 Annual Report Mechanism Quantity Est. People Reached Regional Effort? (optional) (optional) (optional) Government Event (Public Hearing, 1-9 100 + Yes No Council Meeting, etc) Website 1-9 100 + Yes No Select all applicable participants targeted for this topic.  Contractors  General Public  Public Employees  Residential  School Groups  Business  Developers  Industries Other: Topic: Volunteer Opportunities Mechanism Quantity Est. People Reached Regional Effort? (optional) (optional) (optional) Clean-up events 1-9 50 - 99 Yes No Select all applicable participants targeted for this topic. Contractors General Public Public Employees Residential School Groups Business Developers Industries Other: Topic: Other (describe) : Street Sweeper Demonstration at Schools Mechanism Quantity Est. People Reached Regional Effort? (optional) (optional) (optional) Presentation of Storm Water Information 1 - 9 100 + Yes No Select all applicable participants targeted for this topic . Contractors General Public Public Employees Residential  School Groups Business Developers Industries Other: b. Brief Public Involvement and Participation program information for inclusion in the Annual Report. If your response exceeds the 250 character limit, attach supplemental information on the attachments page. The Village had 24 scheduled Village Board meetings, Committee of the Whole meetings, and 12 scheduled Utility Commission meetings. The Village presented the street sweeper at the grade school and discussed storm water concepts. Missing Information Do not close your work until you SAVE. Note: For the minimum control measures, you must fill out all questions in sections 1 through 7 Form 3400-224 (09/19) Minimum Control Measures - Section 3 : Complete 3. Illicit Discharge Detection and Elimination a. How many total outfalls does the municipality have? 78 Unsure b. How many outfalls did the municipality evaluate as part 25 Unsure of their routine ongoing field screening program? c. From the municipality's routine screening, how many 0 Unsure were confirmed illicit discharges? d. How many illicit discharge complaints did the 2 Unsure municipality receive? e. From the complaint received, how many were 2 Unsure confirmed illicit discharges? f. How many of the identified illicit discharges did the 2 Unsure municipality eliminate in the reporting year? (If the sum of 3.c. and 3.e. does not equal 3.f., please explain below.) g. How many of the following enforcement mechanisms did the municipality Unsure use to enforce its illicit discharge ordinance? Check all that apply and enter the number of each used in the reporting year.  Verbal Warning 3 Written Warning (including email) Notice of Violation Civil Penalty/ Citation Additional Information: h. Brief Illicit Discharge Detection and Elimination program information for inclusion in the Annual Report. If your response exceeds the 250 character limit, attach supplemental information on the attachments page. Per WDNR directive the Village monitored 13 sites that were identified in previous years as problematic. All 13 sites were determined to be non-problematic with no evidence of illicit discharge in 2019. Missing Information Do not close your work until you SAVE. Note: For the minimum control measures, you must fill out all questions in sections 1 through 7 Form 3400-224 (08/19) Minimum Control Measures - Section 4 : Complete 4. Construction Site Pollutant Control a. How many total construction sites were active at any point 53 Unsure in the reporting year? b. How many construction sites did the municipality issue 7 Unsure permits for in the reporting year? c. Do the above numbers include sites <1 acre? Yes No Unsure d. How many erosion control inspections did the municipality 359 Unsure complete in the reporting year? e. What types of enforcement actions does the municipality have available Unsure to compel compliance with the regulatory mechanism? Check all that apply and enter the number of each used in the reporting year. No Authority  Verbal Warning 54  Written Warning (including email) 23 Notice of Violation 0 Civil Penalty/ Citation 0 Stop Work Order 0 Forfeiture of Deposit 0 Other - Describe below 0 f. Brief Construction Site Pollutant Control program information for inclusion in the Annual Report . If your response exceeds the 250 character limit, attach supplemental information on the attachments page. The Village has a step by step process flow diagram for site control. This document has been submitted to the WDNR. Missing Information Do not close your work until you SAVE. Note: For the minimum control measures, you must fill out all questions in sections 1 through 7 Form 3400-224 (08/19) Minimum Control Measures - Section 5 : Complete 5. Post-Construction Storm Water Management a. How many sites with new structural storm water 2 Unsure management facilities* have received local approval ? *Engineered and constructed systems that are designed to provide storm water quality control such as wet detention ponds, constructed wetlands, infiltration basins, grassed swales, permeable pavement, catch basin sumps, etc. b. How many privately owned storm water 1 Unsure management facilities were inspected in the reporting year ? Inspections completed by private land owners should be included in the reported number. c. What types of enforcement actions does the municipality have Unsure available to compel compliance with the regulatory mechanism? Check all that apply and enter the number of each used in the reporting year. No Authority  Verbal Warning 0   Written Warning (including email) 0  Notice of Violation 0  Civil Penalty/ Citation 0 Forfeiture of Deposit  Complete Maintenance 0  Bill Responsible Party 0 Other - Describe below d. Brief Post-Construction Storm Water Management program information for inclusion in the Annual Report . If your response exceeds the 250 character limit, attach supplemental information on the attachments page. The process includes a close out procedure for all sites. Missing Information Do not close your work until you SAVE. Note: For the minimum control measures, you must fill out all questions in sections 1 through 7 Form 3400-224 (08/19) Minimum Control Measures - Section 6 : Complete 6. Pollution Prevention Storm Water Management Facility Inspections (ponds, biofilters, etc.) Not Applicable a. Enter the total number of municipally owned or operated 9 Unsure structural storm water management facilities ? b. How many new municipally owned storm water management 0 Unsure facilities were installed in the reporting year ? c. How many municipally owned storm water management facilities 9 Unsure were inspected in the reporting year? d. What elements are looked at during inspections (250 character limit)? Vegetation, bank conditions, rodent damage and removal, trash, debris and litter removal, Structural component check, mechanical check, look for trespassing, any anomaly. e. How many of these facilities required maintenance? 9 Unsure Public Works Yards & Other Municipally Owned Properties (SWPPP Plan Review) Not Applicable f. How many inspections of municipal properties have been 4 Unsure conducted in the reporting year? g. Have amendments to the SWPPPs been made? Yes No Unsure h. If yes, describe what changes have been made (200 character limit): Collection Services - Street Sweeping / Cleaning Program Not Applicable i. Did the municipality conduct street sweeping/cleaning during the reporting year? Yes No Unsure j. If known, how many tons of material was removed? 142 Unsure k. Does the municipality have a low hazard exemption for this Yes No material? l. If street cleaning is identified as a storm water best management practice in the pollutant loading analysis, was street cleaning completed at the assumed frequency? Yes No - Explain Not Applicable Collection Services - Catch Basin Sump Cleaning Program Not Applicable m. Did the municipality conduct catch basin sump cleaning during the reporting year? Yes No Unsure n. How many catch basin sumps were cleaned in the reporting year? 0 Unsure o. If known, how many tons of material was collected? 0 Unsure p. Does the municipality have a low hazard exemption for this Yes No material? q. If catch basin sump cleaning is identified as a storm water best management practice in the pollutant loading analysis, was cleaning completed at the assumed frequency? Yes No - Explain Not Applicable Collection Services - Leaf Collection Program Not Applicable r. Does the municipality conduct curbside leaf collection? Yes No Unsure s. Does the municipality notify homeowners about pickup? Yes No Unsure t. Where are the residents directed to store the leaves for collection?  Pile on terrace Pile in street  Bags on terrace Unsure Other - Describe u. What is the frequency of collection? Seasonally from September to December v. Is collection followed by street sweeping/cleaning? Yes No Unsure Winter Road Management Not Applicable *Note: We are requesting information that goes beyond the reporting year, answer the best you can. w. How many lane-miles of roadway is the municipality 113 Unsure responsible for doing snow and ice control? x. Provide amount of de-icing products used by month last winter season? Solids (tons) (ex. sand, or salt-sand) Product Oct Nov Dec Jan Feb Mar Salt 0 245 245 245 245 245 Liquids (gallons) (ex. brine) Oct Nov Dec Jan Feb Mar Brine 0 2050 2050 2050 2050 2050 y. Was salt applying machinery calibrated in the reporting year? Yes No Unsure z. Have municipal personnel attended salt reduction strategy Yes No training in the reporting year? Unsure If yes, describe what training was provided (250 character limit): When: How many attended: Internal (Staff) Education & Communication aa . Has training or education been held for municipal or other Yes No personnel involved in implementing each of the pollution Unsure prevention program elements ? If yes, describe what training was provided (250 character limit): When: How many attended: ab. Describe how the municipality has kept the following local officials and municipal staff aware of the municipal storm water discharge permit programs and its requirements. Elected Officials The Utility Commission and Board meet monthly. Storm water programs are discussed at each meeting. The MS4 Annual Report is recommended to be approved by the Utility Commission to the Village Board. Municipal Officials Through department head meetings and day to day interaction. Appropriate Staff ( such as operators, Department heads, and those that interact with public) 1/4ly meetings, and day to day interaction ac. Brief Pollution Prevention program information for inclusion in the Annual  Report . If your response exceeds the 250 character limit, attach supplemental information on the attachments page. In 2019 a position was added in the storm water budget. During 2019, much more time was dedicated to the Storm Water. A formal SWPPP is scheduled to be completed in 2020. Employee training will be a part of the process. Missing Information Do not close your work until you SAVE. Note: For the minimum control measures, you must fill out all questions in sections 1 through 7 Form 3400-224 (08/19) Minimum Control Measures - Section 7 : Complete 7. Storm Sewer System Map a. Did the municipality update their storm sewer map this year? Yes No Unsure If yes, check the areas the map items that got updated or changed: Storm water treatment facilities  Storm pipes Vegetated swales Outfalls Other - Describe below b. Brief Storm Sewer System Map information for inclusion in the Annual Report. If your response exceeds the 250 character limit, attach supplemental information on the attachments page. The Village is presently doing a Storm Water data conversion in the Geographical Information System (GIS). Missing Information Do not close your work until you SAVE. Form 3400-224 (08/19) Final Evaluation - Complete Fiscal Analysis Complete the fiscal analysis table provided below. For municipalities that do not break out funding into permit program elements, please enter the monetary amount to your best estimate of what funding may be going towards these programs. Annual Budget Budget Source of Funds Expenditure Reporting Year Upcoming Year Reporting Year Element: Public Education and Outreach 1500 1,500 2,110 Storm water utility Element: Public Involvement and Participation 500 500 500 Storm water utility Element: Illicit Discharge Detection and Elimination 5,000 5,000 5,000 Storm water utility Element: Construction Site Pollutant Control 5,000 5,000 5,000 Storm water utility Element: Post-Construction Storm Water Management 5,000 5,000 5,000 Storm water utility Element: Pollution Prevention 1,000 1,000 1,000 Storm water utility Element: Storm Water Quality Management 2,000 2,000 2,000 Storm water utility Element: Storm Sewer System Map 1,000 1,000 1,000 Storm water utility Other (describe)  Select... Please provide a justification for a "0" entered in the Fiscal Analysis Water Quality a: Were there any known water quality improvements in the receiving waters to which the municipality’s storm sewer system directly discharges to? Yes No Unsure If Yes, explain below: b : Were there any known water quality degradation in the receiving waters to which the municipality’s storm sewer system directly discharges to? Yes No Unsure If Yes, explain below: c: Have any of the receiving waters that the municipality discharges to been added to the impaired waters list during the reporting year? Yes No Unsure d: Has the municipality evaluated their storm water practices to reduce the pollutants of concern? Yes No Unsure Total Maximum Daily Loads (TMDLs) The permittee Little Chute Village is subject to the following approved TMDLs: Lower Fox River Basin and Lower Green Bay Select one option below. Th e permittee intends to comply with the following permit requirement to show progress towards meeting the (Appendix A) TMDL: Request department concurrence that they are currently meeting the TMDL pollutant reductions in all applicable reachsheds (A.2). Demonstrate that they will meet the TMDL pollutant reductions in all applicable reachsheds by October 31, 2023 (A.4).  Follow the TMDL Compliance Plan which received Department concurrence prior to April 30, 2019 (A.3.1). Participate in an approved Adaptive Management Project (A.3.2). Submit a TMDL Implementation Plan describing planned progress over current permit term by October 31, 2021 ( A.5). Do you intend to select A.5.2 or A.5.3 to meet this permit requirement? A.5.2 – Additional 20% Total Suspended Solids (TSS), 10% Total Phosphorus (TP) reduction from current ch. NR 151, Wis. Adm. Code, standards  A.5.3 – Optimize measures Additional Information Based on the municipality’s storm water program evaluation, describe any proposed changes to the municipality’s storm water program. If your response exceeds the 250 character limit, attach supplemental information on the attachments page. The changes to the Storm Water include: increased O&M Budget, two additional employees, a greater focus on storm water Village wide, and the understanding by the Village Officials that storm water management is important and necessary.  Missing Information Do not close your work until you SAVE. Form 3400-224 (08/19) Requests for Assistance on Understanding Permit Programs Would the municipality like the Department to contact them about providing more information on understanding any of the Municipal Separate Storm Sewer Permit programs? Please select all that apply:  Public Education and Outreach  Public Involvement and Participation  Illicit Discharge Detection and Elimination  Construction Site Pollutant Control  Post-Construction Storm Water Management  Pollution Prevention  Storm Water Quality Management Storm Sewer System Map Water Quality Concerns  Compliance Schedule Items Due MS4 Program Evaluation  Do not close your work until you SAVE. Required Attachments and Supplemental Information Any other MS4 program information for inclusion in the Annual Report may be attached on here. Use the Add Additional Attachments to add multiple documents. Upload Required Attachments (15 MB per file limit) - Help reduce file size and trouble shoot file uploads *Required Item Note: To replace an existing file, use the 'Click here to attach file ' link or press the to delete an item. Storm Sewer System Map StormSystemStatusMap_2019_2020.pdf File Attachment Attach - Other Supporting Documents (To remove items, use your cursor to hover over the attachment section. When the drop down arrow appears, select remove item) Attach - Permit Compliance Documents (To remove items, use your cursor to hover over the attachment section. When the drop down arrow appears, select remove item) Missing Information Draft and Share PDF Report with Municipality's Governing Body. Press the button below to create a PDF. The PDF will be sent to the email address associated with the WAMS ID that is signed in. After the annual report has been approved by the governing body, you will have to come back to the MS4 eReporting system to submit the report to the DNR. Draft and Share PDF Report with Municipality's Governing Body  Do not close your work until you SAVE. Sign and Submit Your Application Steps to Complete the signature process 1. Read and Accept the Terms and Conditions 2. Press the Submit and Send to the DNR button NOTE: For security purposes all email correspondence will be sent to the address you used when registering your WAMS ID. This may be a different email than that provided in the application. For information on your WAMS account click HERE . Terms and Conditions Certification: I hereby certify that I am an authorized representative of the municipality covered under Little Chute Village MS4 Permit for which this annual report or other compliance document is being submitted, and that the information contained in this submittal and all attachments were gathered and prepared under my direction or supervision. Based on my inquiry of the person or persons under my direction or supervision involved in the preparation of this document, to the best of my knowledge, the information is true, accurate, and complete. I further certify that the municipality’s governing body or delegated representatives have reviewed or been apprised of the contents of this annual report. I understand that Wisconsin law provides severe penalties for submitting false information. Signee (must check current role prior to accepting terms and conditions) Authorized municipal contact using WAMS ID. Delegation of Signature Authority ( Form 3400-220 ) for agent signing on the behalf of the authorized municipal contact. Agent seeking to share this item with authorized municipal contact (authorized municipal contact must get WAMS id and complete signature). Name: Title: Authorized Signature. I accept the above terms and conditions. After providing the final authorized signature, the system will send an email to the authorized party and any agents. This email will include a copy to the final read only version of this application.  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 10, SERIES OF 2020 A RESOLUTION AUTHORIZING THE SALE OF REAL ESTATE LOCATED AT 300 WEST EVERGREEN DRIVE TO AGROPUR INC. BE IT RESOLVED, by the Village Board of Trustees, Village of Little Chute, as follows: 1. That the Village Clerk, and/or Village Administrator, and/or Village President are hereby authorized to: Execute a deed on behalf of the Village of Little Chute, deeding and selling Village of Little Chute owned real estate described as: LOT 1 CSM 7814. Said parcel containing 3 acres. 2. Sale of land is in the amount of $1.00 3. The Village reserves the right to purchase the property back in the amount of $1.00 if development is not started within 1 year of sale or completed within 3 years of said sale. 4. A deed and other necessary documents will be signed and issued for recording upon payment at closing. Introduced, approved and adopted: March 18, 2020 VILLAGE OF LITTLE CHUTE By: Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 11, SERIES OF 2020 A RESOLUTION DECLARING A STATE OF EMERGENCY IN THE VILLAGE OF LITTLE CHUTE PURSUANT TO WISCONSIN STATUTES SEC. 323.11. WHEREAS, a disaster, namely the COVID-19 Health Emergency, will imminently impact the Village of Little Chute; and WHEREAS, the emergency has caused the Village of Little Chute to expend or commit all of its available resources; and WHEREAS, the Village of Little Chute is asking for county assistance and requests the county to advise the State of Wisconsin of emergency conditions; NOW THEREFORE BE IT RESOLVED by the Village Board of Trustees that for the safety considerations of our residents, the Village of Little Chute declares a State of Emergency in the Village of Little Chute pursuant to Wisconsin Statutes Sec 323.11 and hereby proclaims: - Authorizes emergency purchases of goods and materials; - Authorizes emergency purchases of services; - Authorizes emergency costs to the labor force; - Authorizes remote attendance of Open Meetings by elected officials via either telephone or video conference. This resolution shall take effect immediately and shall continue in effect until a quorum of the Governing Body convenes and takes action to resume normal operations. Introduced, approved and adopted: March 18th, 2020. VILLAGE OF LITTLE CHUTE By: ____________________________________ Mike Vanden Berg, Village President Attest: ____________________________________ Laurie Decker, Village Clerk  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: 2020 Summer Event PREPARED BY: James P. Fenlon, Administrator REPORT DATE: March 13th EXPLANATION: In the past two years, Little Chute was host to Bazaar After Dark in the Downtown. Those events proved to be very popular amongst the business community and brought a number of visitors to the Downtown. Over the past number of months, staff has discussed the idea of hosting our own summer event/evening market on an annual basis using a similar model to Bazaar After Dark. We have been discussing this with a number of key business owners, community stakeholders, and interested volunteers. While it would not be our intent to have the village staff be the driving force over the long-term behind a new summer event, we feel it is imperative for the village to be the driving force to get such an event started. We feel that over the course of a few years, we would be able to determine the marketability, effectiveness, and sustaining power of such an event if the village was involved at the front end. Our intent would be to utilize resources from the Special Revenue Promotional Fund, which currently has approximately $104,000 of fund balance to start such an event. The goal would be to turn this effort over to a non-profit or separate entity to officially run once the viability was proven. We are not suggesting that we create a budget dependent event. Our goal is to create an event that is financially sustainable and perhaps profitable. More so, the goal is draw visitors to our downtown and provide exposure for our business. The conservative estimate for expenses for this event will include entertainment/bands ($8,000), miscellaneous printing ($1,000), rental equipment ($2,000), and miscellaneous expenses ($4,000). We anticipate total expenses to not exceed $15,000. The general revenues for this event include sponsorship ($7,500), vendor fees ($500), and sale of beverages ($10,000). We conservatively estimate revenues of $18,000. Since this is a first time event, we are using general parameters for both expenses and revenues, but we are confident that we will not exceed $15,000 in expenses. The subcommittee comprised of multiple businesses, organizations, and village staff is ready to execute on this effort and we look forward to hosting our first annual event on September 12th, 2020. RECOMMENDATION: Approve the Administrator to utilize $15,000 of Special Revenue Promotion Fund balance to execute a September 2020 event in Downtown Little Chute. C:\Documents and Settings\jfenlon\Desktop\Village Board and Notes\IFCs 3/13/2020 2:00:59 PM  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Municipal Court Changes – SB 214 PREPARED BY: James P. Fenlon, Administrator REPORT DATE: March 13th 2020 EXPLANATION: Governor Evers recently signed into law SB 214 on January 22, 2020 (https://docs.legis.wisconsin.gov/2019/proposals/sb214). This new law requires a number of changes to how municipalities operate municipal courts. One of the primary changes is the requirement that if requested by the Judge, an armed guard must be present during court proceedings. After meeting with Judge Reader and discussing this in person, he officially requested that an armed guard for court sessions be implemented as soon as practical. While there are a few options to resolve this, including hiring outside security or staffing with a patrol officer, it seems that hiring a part-time officer for this duty is the most cost effective. This has been discussed with Chief Meister and ADM Block (Kimberly would be responsible for their own municipal court costs in this aspect). With court being held once a month in Little Chute and spanning approximately two hours per occurrence, the wages for a part-time officer for a full year would likely not exceed $1,000. This expense would be allocated to the Municipal Court budget, of which, further changes will have to be made in order to ensure compliance with the new statute. RECOMMENDATION: Approve and direct the Chief of Police to recruit a part-time officer to staff the municipal court. C:\Documents and Settings\jfenlon\Desktop\Village Board and Notes\IFCs 3/13/2020 4:15:13 PM  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Sick Leave Policy – 60 Day Amendment PREPARED BY: James P. Fenlon, Administrator REPORT DATE: March 13th EXPLANATION: The basis of our sick leave policy (POLICY 425 Vacation and Sick Leave) is as follows: • Sick leave is intended to ensure that our workforce remains at home when they are too ill to work and also helps stop the spread of illness in the workplace. • Regular employees working at least (30) or more hours per week are eligible for all the benefits documented in the policy. Regular Part-time employees accrue vacation and sick leave based on a pro-rated basis. • Sick Leave cannot be utilized before it is earned. • Sick leave will accumulate at a rate of 6 hours per month for a total 72 hours per year, or 9 days. Unused sick pay is accumulated and carried over into the subsequent calendar years for future use but shall not exceed 120 days or 960 hours of accumulation. • Sick leave is carried over into the subsequent calendar year for future use. • Vacation and sick leave will not accrue during unpaid leaves. Unpaid leaves may be approved in accordance with the Village personnel policies. • Conversion of Sick leave upon separation will only occur upon full retirement from the Village. An employee may convert one half or 50% of accumulated sick leave times the employees regular rate of pay at the time of retirement (Conversion formula: the last full year’s base wage divided by two thousand and POLICY 425 VACATION AND SICK LEAVE Effective Date: January 20th, 2016 Village of Little Chute Revised Date: Employee Policy Manual eighty hours (2080) multiplied by eight (8) hours multiplied by the number of days of accumulated sick leave. • Employees separated for disciplinary or performance reasons or fail to provide a two-week notice (30-days for supervisory and department head positions) of intent to terminate will receive no separation benefit. • Employees who are ill should not report to work. Department Heads or supervisors have the right to judiciously assess the health of an employee and, if the employee is deemed to be "too sick to work", the Department Head or supervisor can send the employee home. Given our effort to effectively respond to COVID-19, we need to look for a flexible avenue for ensuring our team is able to report when needed and stay home when required. We have approximately 65 regular employees and nearly 1/3 of those employees have 80 hours or less of accrued sick leave. Given the current environment, I recommend the following policy considerations: - For the next 60 days, employees who do not have 80 hours (two weeks) of sick leave accrued can use “deficit” hours if the situation is called for. - Any “deficit” hour must be re-earned. - Separation prior to an employee re-earning any deficit hours will be addressed in a follow-up discussion with the Board of Trustees at the conclusion of the 60 day period. RECOMMENDATION: Approve a temporary amendment to the current sick leave policy per described above with input from Department Heads and other Board direction for a period of 60 days. C:\Documents and Settings\jfenlon\Desktop\Village Board and Notes\IFCs 3/13/2020 3:55:58 PM