Village Board

AGENDA LITTLE CHUTE VILLAGE BOARD COMMITTEE OF THE WHOLE MEETING PLACE: Little Chute Village Hall DATE: Wednesday, August 12, 2020 TIME: 6:00 p.m. Virtually attend the August 12th Committee of the Whole Meeting at 6 PM by following the link here: https://www.gotomeet.me/JamesFenlon/august-12th-cotw-meeting Call-in Information: +1 (872) 240-3212 Access code: 386-667-317 For further details please refer to additional Information for the Committee of the Whole Meeting immediately following agenda. REGULAR ORDER OF BUSINESS A. Invocation B. Roll call of Trustees C. Roll call of Officers and Department Heads D. Public Appearance for Items Not on the Agenda E. Minutes of Regular Board Meeting of August 5, 2020 F. Closed Session: a)19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Nestle Distribution Center Discussion b)19.85(1)(c) Consideration of Employment, Promotion, or Performance Evaluation Data of any Public Employee of the Village of Little Chute. FVMPD Personnel Matter G. Return to Open Session H. Call for Unfinished Business I. Items for Future Agenda J. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: August 7, 2020  Information for the Committee of the Whole Meeting – August 12th, 2020 – 6:00 PM The Village of Little Chute is taking precautions related COVID-19 as it relates to Village Board meetings. On March 16th, 2020, the Wisconsin Attorney General released guidance for local communities related to Open Meetings and the use of technology while still complying with Wisconsin’s Open Meeting laws. You can find Wisconsin Department of Justice guidance here: DOJ Guidance on Open Meetings. Until further notice, the Village of Little Chute will be providing the following means for residents to interact, engage, and participate in Village Board proceedings. The proceedings of all Village of Little Chute public meetings are recorded and available for review. 1. Virtually attend the August 10th Plan Commission Meeting at 6 PM by following the link here: https://www.gotomeet.me/JamesFenlon/august-12th-cotw-meeting 2. Call-in Information: United States: +1 (872) 240-3212 Access Code: 386-667-317 3. If you are experiencing connectivity issues or have questions on the options above, please contact James Fenlon at james@littlechutewi.org 4. The Board Room at Village Hall will be open, but board members and staff have the option to attend virtually. We urge residents to participate in our meetings by utilizing the virtual options above. 5. If you have questions or comments regarding the agenda or potential items on the agenda, we urge you to contact Board or staff members regarding your concerns. You can find Board Member contact information here: http://www.littlechutewi.org/59/Meet-the-Village-Board 6. If you have questions or comments regarding the agenda, you can also contact the Village Administrator, James Fenlon, at james@littlechutewi.org or 920-423-3850. 7. If you have questions or comments regarding the agenda and want to contact a Village of Little Chute Department Head, you can find a complete staff directory here: http://www.littlechutewi.org/directory.aspx  MINUTES OF THE REGULAR BOARD MEETING OF AUGUST 5, 2020 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Roll call of Trustees PRESENT: Michael Vanden Berg, President James Hietpas, Trustee Brian Van Lankveldt, Trustee Don Van Deurzen, Trustee Larry Van Lankvelt, Trustee Skip Smith, Trustee Bill Peerenboom, Trustee Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Dave Kittel, Community Development Director Lisa Remiker-DeWall, Finance Director Chris Murawski, Village Engineer Adam Breest, Director of Parks, Recreation and Forestry Tyler Claringbole, Village Attorney Laurie Decker, Village Clerk EXCUSED: Steve Thiry, Library Director Dan Meister, Fox Valley Metro Police Chief Kent Taylor, Director of Public Works Public Appearance for Items Not on the Agenda None Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of Regular Board Meeting of July 29, 2020 2. Disbursement List Moved by Trustee Peerenboom, seconded by Trustee L. Van Lankvelt to Approve the Consent Agenda as presented Ayes 7, Nays 0 – Motion Carried Public Hearing—Conditional Use Request for North Evergreen Pond Homes, LLC Moved by Trustee Peerenboom, seconded by Trustee Smith to enter into Public Hearing Ayes 7, Nays 0 – Motion Carried Director Kittel went over the request for a Conditional Use Permit for North Evergreen Pond Homes, LLC. Moved by Trustee L. Van Lankvelt, seconded by Trustee Smith to exit Public Hearing Ayes 7, Nays 0 – Motion Carried Presentation—Justin Fischer, Robert W. Baird Resolution Authorizing the Issuance and Sale of $8,155,000 General Obligation Promissory Notes Mr. Justin Fischer, Robert W. Baird explained the slides and went over the issuance and sale of $8,155,000 General Obligation Promissory Notes due to the lower interest rates available. Action—Adopt Resolution No. 32, Series 2020, Authorizing the Issuance and Sale of $8,155,000. General Obligation Promissory Notes Moved by Trustee Smith, seconded by Trustee L. Van Lankvelt to Adopt Resolution No. 32, Series 2020, Authorizing the Issuance and Sale of $8,155,000. General Obligation Promissory Notes Roll Call Vote Trustee Hietpas Abstain Trustee B. Van Lankveldt Aye Trustee Smith Aye Trustee Van Deurzen Aye Trustee Peerenboom Aye Trustee L. Van Lankvelt Aye President Vanden Berg Aye Ayes 6, Abstain (Hietpas) Nays 0 – Motion Carried Discussion/Action— Conditional Use Request for North Evergreen Pond Homes, LLC Moved by Trustee Peerenboom, seconded by Trustee L. Van Lankvelt to Approve the Conditional Use Request for North Evergreen Pond Homes, LLC Ayes 7, Nays 0 – Motion Carried Discussion/Action—Nestle Fence Proposal Director Kittel went over the Nestle Fence request to install slats to their fence with a planned start date in May of 2021. Trustee Peerenboom would like to see samples before approving and also is concerned that this will not resolve the wind problem. The Board advised they are willing to wait until the May 2021 on the start date and would like to see the samples of the slats. Discussion/Action—2020 Fox Cities Regional Partnership Investments Administrator Fenlon went over the 2020 funding for the Fox Cities Regional Partnership. Attached to the packet was the table showing the public sector funding for 2020. Moved by Trustee Peerenboom, seconded by Trustee B. Van Lankveldt to pay the final installment for 2020 as budgeted Ayes 5, Nays 1, (Van Deurzen) – Motion Carried Action—2021 Budget Guidance Administrator Fenlon went over the 2021 Budget Guidance. Trustee Hietpas asked if it would be possible to start the meetings earlier instead of meeting every Wednesday in October; the Board was open to this suggestion.. Moved by Trustee Peerenboom, seconded by Trustee Smith to Approve the 2021 Budget Guidance as presented Ayes 7, Nays 0 – Motion Carried Discussion/Action—Village Hall Security Upgrades Administrator Fenlon went over various upgrades to the Village Hall needed for Security. Discussion/Action—Fox River Boardwalk Update and Naming Moved by Trustee L. Van Lankvelt, seconded by Trustee B. Van Lankveldt to Approve the naming of the Fox River Boardwalk to “David and Rita Nelson Family Heritage Crossing” as presented Ayes 7, Nays 0 – Motion Carried Discussion—Covid-19 Updates Administrator Fenlon went over improvements to reduce risk related to Covid-19 and apply for reimbursement through the Cares Act. Moved by Trustee Smith, seconded by Trustee L. Van Lankvelt to execute upgrades for $15,000 as requested and apply for reimbursement through the CARES Act. Ayes 7, Nays 0 – Motion Carried Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Call for Unfinished Business None Items for Future Agenda None Adjournment Moved by Trustee Smith, seconded by Trustee L. Van Lankvelt to Adjourn the Regular Board Meeting at 7:15 p.m. Ayes 7, Nays 0 – Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk