Village Board

AGENDA LITTLE CHUTE VILLAGE BOARD COMMITTEE OF THE WHOLE MEETING PLACE: Little Chute Village Hall DATE: Wednesday, October 14, 2020 TIME: 6:00 p.m. Virtually attend the October 14th Committee of the Whole meeting at 6 PM by following the link here: - https://www.gotomeet.me/JamesFenlon/1014-committee-of-the-whole-meeting - Call-in Information: + 1 (224) 501-3412 Access Code: 350-015-661 - For further details please refer to additional information immediately following agenda. REGULAR ORDER OF BUSINESS A. Invocation B. Roll call of Trustees C. Roll call of Officers and Department Heads D. Public Appearance for Items Not on the Agenda E. Minutes of Regular Board Meeting of October 7, 2020 F. Presentation—Emergency Response G. Presentation—Fire Study H. Discussion—Public Safety Budgets – 2021 I. Action—Ebben Storm Sewer Bids J. Discussion/Action—CARES ACT Funding K. Discussion—COVID 19 Updates L. Call for Unfinished Business M. Items for Future Agenda N. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: October 9, 2020  Information for the Committee of the Whole Meeting – October 14th, 2020 – 6:00 PM The Village of Little Chute is taking precautions related COVID-19 as it relates to Village Board meetings. On March 16th, 2020, the Wisconsin Attorney General released guidance for local communities related to Open Meetings and the use of technology while still complying with Wisconsin’s Open Meeting laws. You can find Wisconsin Department of Justice guidance here: DOJ Guidance on Open Meetings. Until further notice, the Village of Little Chute will be providing the following means for residents to interact, engage, and participate in Village Board proceedings. The proceedings of all Village of Little Chute public meetings are recorded and available for review. 1. Virtually attend the October 14th Committee of the Whole Meeting at 6:00 PM by following the link here: https://www.gotomeet.me/JamesFenlon/1014-committee-of-the-whole-meeting 2. Call-in Information: +1 (224) 501-3412 Access Code: 350-015-661 3. If you are experiencing connectivity issues or have questions on the options above, please contact James Fenlon at james@littlechutewi.org 4. The Board Room at Village Hall will be open, but board members and staff have the option to attend virtually. We urge residents to participate in our meetings by utilizing the virtual options above. 5. If you have questions or comments regarding the agenda or potential items on the agenda, we urge you to contact Board or staff members regarding your concerns. You can find Board Member contact information here: http://www.littlechutewi.org/59/Meet-the-Village-Board 6. If you have questions or comments regarding the agenda, you can also contact the Village Administrator, James Fenlon, at james@littlechutewi.org or 920-423-3850. 7. If you have questions or comments regarding the agenda and want to contact a Village of Little Chute Department Head, you can find a complete staff directory here: http://www.littlechutewi.org/directory.aspx  MINUTES OF THE REGULAR BOARD MEETING OF OCTOBER 7, 2020 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 4:00 p.m. Roll call of Trustees PRESENT: Michael Vanden Berg, President James Hietpas, Trustee Larry Van Lankvelt, Trustee Skip Smith, Trustee Bill Peerenboom, Trustee Brian Van Lankveldt, Trustee Don Van Deurzen, Trustee Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Dave Kittel, Community Development Director Chris Murawski, Village Engineer Kent Taylor, Director of Public Works Lisa Remiker-DeWall, Finance Director Adam Breest, Director of Parks, Recreation and Forestry Steve Thiry, Library Director Laurie Decker, Village Clerk EXCUSED: Dan Meister, Fox Valley Metro Police Chief Tyler Claringbole, Village Attorney Public Appearance for Items Not on the Agenda None Presentation—2021 Budget Overview Administrator Fenlon went over the power point slides that were included in the agenda for the first Budget Workshop for 2021 – General Fund, Utility and Fox Valley Metro. Administrator Fenlon also went over the employees that are responsible for the individual department budgets with formal budget adoption and public hearing set for Wednesday, November 11th. Administrator Fenlon went over the goals and budget information for the Village Board and Administration. Engineer Murawski went over the goals and budget for Engineering and advised the board the department personnel responsibilities. Director Remiker-DeWall gave an overview of the goals and budget for the Finance Department. Village Clerk Decker updated the board on accomplishments and advised the budget will be lower due to only two elections in 2021. Director Kittel went over the Community Development goals and the budget and also advised that fees are being updated to stay consistent. He also advised the Board of the inspections and permits. Administrator Fenlon and Director Remiker-DeWall went over the Village Hall goals, costs and the budget for the Municipal court, Fire Department and Fox Valley Metro. Director Taylor gave an overview for Public Works budget and Sanitation Director Breest went over various items for Parks, recreation and forestry Director Thiry went over the budget and goals for the Library Administrator Fenlon went over the Capital Projects Funds including the Equipment Revolving Fund, Facility & Technology. Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of the Regular Board of September 23, 2020 2. Disbursement List 3. Outdoor Alcohol Permit for Down the Hill 4. Ever Lasting Hall Class “B” Liquor License 5. Adopt Resolution No. 38, Series 2020 Authorizing DNR Grant for Forestry Moved by Trustee Smith, seconded by Trustee L. Van Lankvelt to Approve the Consent Agenda as presented Ayes 7, Nays 0 – Motion Carried Public Hearing—1851 E. Elm Drive Condo Moved by Trustee Smith, seconded by Trustee Peerenboom to enter into Public Hearing Ayes 7, Nays 0 – Motion Carried Director Kittel went over the plat for the proposed condominium at 1851 E. Elm Drive and advised the Village Board that this has been recommended by the Plan Commission. Moved by Trustee Smith, seconded by Trustee L. Van Lankvelt to exit Public Hearing Ayes 7, Nays 0 – Motion Carried Action—Adopt Resolution No. 39, Series 2020 Approving the Condominium Plat at 1851 E. Elm Drive Moved by Trustee L. Van Lankvelt, seconded by Trustee B. Van Lankveldt to Adopt Resolution No. 39, Series 2020 Approving the Condominium Plat at 1851 E. Elm Drive Ayes 7, Nays 0 – Motion Carried Discussion/Action—Van Lieshout Recreation Center Director Breest went over some temporary modifications for allowing limited rentals at Van Lieshout. A maximum of 24 people would be allowed, and masks would be required. Trustee Peerenboom asked how the rules would be enforced, Director Breest advised if it would be required they would have to work something out. Moved by L. Van Lankvelt, seconded by Trustee Smith to allow temporary modifications as presented. Ayes 5, Nays 2 (Van Deurzen, Peerenboom) – Motion Carried Discussion—Covid-19 Updates Administrator Fenlon advised the Village Board that the Kiwanis Christmas Parade is requesting to have the parade and are aware of the modifications needed to be safe. Trustee B. Van Lankveldt asked about blocking off the sidewalks on Main Street to maintain social distancing. Administrator Fenlon advised that businesses would have to be informed and still maintain access to their businesses and it would be impossible to enforce social distancing. Trustee Smith suggested just putting up signs and strongly advise people to keep social distancing. Moved by Trustee Peerenboom, seconded by Trustee Smith to Approve the Kiwanis Christmas Parade with the modifications set up by the Village. Ayes 7, Nays 0 – Motion Carried Discussion/Action—Trick or Treating Moved by Trustee Smith, seconded by Trustee Van Deurzen to Approve Trick or Treating hours for October 31, 2020 from 5 p.m. to 8 p.m. Ayes 7, Nays 0 – Motion Carried Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Discussion—2021 Budget Administrator Fenlon updated the Board on the Tax Incremental Districts 4, 5, 6, 7 and 8. Director Breest went over the Park Improvement Fund and advised that there are not any new projects for 2021, it is just finishing what is started. Administrator Fenlon and Director Remiker De-Wall went over the Construction Fund Budget Director Taylor and Director Remiker-DeWall went over the Sewer, Water and Stormwater Utility Call for Unfinished Business None Items for Future Agenda None Adjournment Moved by Trustee Van Deurzen, seconded by Trustee Smith to Adjourn the Regular Board Meeting at 7:35 p.m. Ayes 7, Nays 0 – Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  (INCREASE) % CHANGE AMENDED DECREASE 2020 2020 ACTUAL 2018 ACTUAL 2019 BUDGET 2020 BUDGET 2020 YTD 2020 ESTIMATED 2020 BUDGET 2021 BUDGET BUDGET Intergovernmental Aid 101‐33110 FEDERAL GRANT ‐ ‐ ‐ ‐ 92,421 92,422 ‐ ‐ #DIV/0! FEMA 101‐33210 STATE SHARED REVENUE 1,514,135 1,514,274 1,501,044 1,501,044 228,098 1,518,264 1,517,812 16,768 1.12% 101‐33215 STATE EXEMPT COMPUTER AID 28,382 29,069 29,069 29,069 29,069 29,070 29,069 ‐ 0.00% 101‐33216 STATE EXPENDITURE RESTRAINT ‐ ‐ 93,120 93,120 93,120 93,120 80,252 (12,868) ‐13.82% 101‐33218 STATE AID ‐ PERSONAL PROPERTY ‐ 39,639 39,959 39,959 39,959 39,959 40,278 319 0.80% 101‐33219 STATE AID‐VIDEO SERVICE PROV ‐ ‐ ‐ ‐ 9,605 9,605 9,700 9,700 #DIV/0! 101‐33220 STATE AID LOCAL STREETS 516,554 594,037 683,143 683,143 512,357 683,143 719,879 36,736 5.38% 101‐33230 STATE AID CONNECTING STREETS 32,167 32,145 32,065 32,065 24,049 32,065 32,204 139 0.43% 101‐33240 STATE FIRE INSURANCE PREMIUM 31,672 38,454 38,000 38,000 40,261 40,262 41,000 3,000 7.89% 101‐33312 LANDFILL FIRE PROTECTION FEES (2,000) ‐ ‐ ‐ ‐ ‐ ‐ ‐ #DIV/0! 101‐33290 OTHER STATE AID ‐ ‐ ‐ ‐ 36,741 36,742 ‐ ‐ #DIV/0! Cares Act/FEMA Total Intergovernmental Aid 2,120,911 2,247,619 2,416,400 2,416,400 1,105,680 2,574,652 2,470,194 53,794 2.23% Public Charges for Service 101‐34101 PROPERTY INQUIRY FEES 7,771 8,033 7,000 7,000 7,615 9,000 9,000 2,000 28.57% Rate Increase 101‐34102 PLAT REVIEW/CSM FEES 1,907 1,547 1,000 1,000 2,066 2,100 1,000 ‐ 0.00% 101‐34103 PUBLICATION FEES 1,075 1,124 1,000 1,000 675 1,000 1,000 ‐ 0.00% 101‐34105 COPY FEES (TX) 10 ‐ ‐ ‐ ‐ ‐ ‐ ‐ #DIV/0! 101‐34110 PLAN REVIEW FEES 1,800 1,800 1,500 1,500 2,700 3,000 1,800 300 20.00% Consistently near $2K with strong development expected in 2021 101‐34290 CROSSING GUARD REIMBURSEMENT 372 15,596 36,378 36,378 32,806 42,707 36,960 582 1.60% Actual 2020 includes Sept‐Dec of 2019 101‐34300 FREON STICKERS 1,120 1,100 750 750 1,160 1,200 1,000 250 33.33% 101‐34303 YARD WASTE STICKERS 8,295 7,158 5,000 5,000 5,848 5,900 5,000 ‐ 0.00% 101‐34304 RECYCLING FEES 100 ‐ ‐ ‐ ‐ ‐ ‐ ‐ #DIV/0! 101‐34305 SNOW REMOVAL 1,700 2,100 1,500 1,500 1,800 1,900 1,900 400 26.67% 101‐34401 PARK FEES (TX) 9,184 9,685 8,500 8,500 6,477 6,100 8,500 ‐ 0.00% 101‐34402 TERRACE TREES (TX) 969 1,508 400 400 625 800 400 ‐ 0.00% 101‐34411 LEAGUE/CLUB FEES 12,770 12,535 12,500 12,500 9,673 9,700 12,500 ‐ 0.00% 101‐34412 REC SPONSOR FEES 5,236 6,121 5,500 5,500 5,373 5,373 5,500 ‐ 0.00% 101‐34413 REC INSTRUCTION/EVENTS 50,842 47,280 46,400 46,400 16,081 19,350 35,460 (10,940) ‐23.58% Budgeted at 75% of 2019 ‐ COVID 101‐34420 EVERY KID COUNTS 475 600 400 400 550 550 400 ‐ 0.00% Expect to carryover donations from 2020 for use in 2021 101‐34431 FOOTBALL FEES/ADMISSIONS (TX) 5,261 6,454 6,200 6,200 4,460 4,750 6,200 ‐ 0.00% 101‐34432 YOUTH FOOTBALL BANQUET 2,468 2,564 2,300 2,300 ‐ ‐ 2,300 ‐ 0.00% 101‐34441 WEED CUTTING (TX) 866 97 500 500 1,585 1,600 500 ‐ 0.00% Billed actual cost vs. One (1) hour 101‐34901 OTHER CHARGES FOR SERVICES 2,212 1,640 500 500 55 75 100 (400) ‐80.00% 101‐34990 CASH OVER/(SHORT) (36) ‐ ‐ ‐ 20 20 ‐ ‐ #DIV/0! Total Public Charges for Service 114,396 126,941 137,328 137,328 99,569 115,125 129,520 (7,808) ‐5.69% Fines and Forfeitures 101‐35101 COURT FINES 75,846 99,705 81,000 81,000 49,379 75,000 75,000 (6,000) ‐7.41% Less tickets written during stay at home and expect ability to pay to be impacted 101‐35201 PARKING VIOLATIONS 10,555 12,300 10,000 10,000 9,405 10,000 10,000 ‐ 0.00% Total Fines and Forfeitures 86,401 112,005 91,000 91,000 58,784 85,000 85,000 (6,000) ‐6.59% CATEGORY Public Safety DEPARTMENT Crossing Guards ACCOUNT ORGANIZATION 101-52350 ____________________________________________________________________ MISSION: The Crossing Guard Program provides safe, supervised, street crossings for students who walk or bicycle to and from school. PERFORMANCE MEASUREMENTS 2018 2019 2020 Target 2021 Number of intersections covered 13 13/12 12 12 Number of students crossed NM 2021 GOALS 1. Continue to provide safe, supervised, street crossings for students traveling to and from school. 2. Continue to observe and report activity that is dangerous or threatening to the safety of children at the intersections where and when an adult crossing guard is present. 3. Continue to teach and reinforce traffic safety skills for children and other pedestrians at the intersections where and when an adult crossing guard is present. 4. Provide additional/refresher training for the crossing guards regarding proper and safe methods for helping students and other pedestrians cross intersections. 5. Continue to monitor intersections throughout the village to determine locations and times adult crossing guards need to be placed taking into consideration the safety of students and the efficiency of the crossing guard program. SIGNIFICANT PROGRAM/COST CHANGES None PERSONNEL CHANGES/JUSTIFICATION None 2020 ACHIEVEMENTS 1. Provided safe, supervised, street crossings for students traveling to and from school. 2. Provided annual training for crossing guards regarding the proper and safe methods of helping students cross intersections. CAPITAL OUTLAY None  (INCREASE) % CHANGE AMENDED DECREASE 2020 2020 ACTUAL 2018 ACTUAL 2019 BUDGET 2020 BUDGET 2020 YTD 2020 ESTIMATED 2020 BUDGET 2021 BUDGET BUDGET Crossing Guards 101‐52350‐102 PART‐TIME WAGES 51,889 77,686 81,407 81,407 45,625 78,000 81,791 384 0.47% 101‐52350‐103 SOCIAL SECURITY 3,970 5,943 6,228 6,228 3,557 5,967 6,257 29 0.47% 101‐52350‐113 UNEMPLOYMENT COMPENSATION 83 ‐ ‐ ‐ ‐ ‐ ‐ ‐ #DIV/0! 101‐52350‐204 CONTRACTUAL SERVICES 82 ‐ 500 500 ‐ 100 500 ‐ 0.00% 101‐52350‐218 OPERATIONAL SUPPLIES 908 476 1,000 1,000 430 900 1,000 ‐ 0.00% Total Crossing Guards 56,932 84,105 89,135 89,135 49,612 84,967 89,548 413 0.46% CATEGORY Public Safety DEPARTMENT Fire Department ACCOUNT ORGANIZATION 55200 MISSION: The mission of the Little Chute Fire Department (LCFD) is to minimize the loss of life and property from the effects of fire and other emergencies, and to render assistance as required. Inherent in this goal is the desire to protect and enhance the quality of life of our citizens and community by responding quickly, performing with the excellence, serving at every opportunity, and providing public education with special emphasis on programs for children. All emergency and non‐emergency services are developed, maintained and provided by highly trained volunteers dedicated to excellence. PERFORMANCE MEASUREMENTS 2018 2019 2020 Target 2021 Fire Department responses 165 202 Fire Department responses as of 8/31/2020 94 Inspections by Fire Inspector 790 790 790 Inspections by Fire Inspector as of 8/31/2020 103 2021 GOALS  Continue to write and apply for grants to upgrade or replace existing equipment to aide in keeping or upgrading it to current NFPA standards  Continue to implement recommendations from the fire study that was completed in 2020  Continue efforts to educate and train firefighters and fire officers through our weekly training and also courses provided through FVTC and other sources (conferences, etc.)  Recruit and train new firefighters to ensure staffing is at the proper level  Continue fire prevention in‐school sessions and open house programs for the public. To be readily available for fire extinguisher training for care facilities and manufacturing facilities  Increase fire prevention efforts and enhance record keeping with filing with  the National Fire Reporting Service (NFRS) Uniform Fire Code 2006 and the Wisconsin Department of Commerce (WDC) chapter 14  Continue to upgrade the department according to NFPA uniform fire code 2006, WDC Chapter 14 Fire Prevention and Chapter 30 standards, such as safety and fire scene accountability program also Wisconsin SPS330 codes in regards to fire department safety and health matters.  Continue inspections of commercial businesses and multi‐family residential structures per NFPA requirements. SIGNIFICANT PROGRAM/COST CHANGES  Our current PPE (Personal Protective Equipment=Firefighting coat and bunker pants) is at its 10‐year life expectancy, we are planning on replacing it on a 3 year cycle, 15 sets per year @ a cost of $3,000 each. PERSONNEL CHANGES/JUSTIFICATION  Due to several retirements and future retirements we are seeking to add between 3 to 6 personnel to keep us at proper staffing levels. 2020 ACHIEVEMENTS  Added 3 new members to the department, due to Covid19 training was delayed, but will be started in October 2020  Accepted applications for and additional 3 to 6 members, with the plan to do final voting and acceptance in September of 2020, training for these members will be starting in October 2020.  Completed a fire study which will be presented to the Village Board in October 2020  Began work on recommendations from the fire study.  Multiple members have attended Outagamie County Fire Chiefs Association (OCFCA) meetings (Chief Jansen is currently Secretary/Treasurer of OCFCA) Mutual Aide Box Alarm System (MABAS) meetings, Outagamie County Fire Investigation meetings, and Little Chute Fire Commission meetings, Chief Jansen is also a member of the FVTC Fire Safety Center advisory committee.  Received a grant from Crystal Print Foundation  Wrote a grant request from FEMA for equipment to clean and dry PPE equipment   Due to Covid19 our training schedule was heavily modified, we did hold weekly training events when it was feasibly possible.  Worked with the local schools and day cares to provide fire safety programs, due to Covid19 this was limited.  Continued fire inspections as per NFPA requirements, Covid19 effected the amount that were completed. CAPITAL OUTLAY  (INCREASE) % CHANGE AMENDED DECREASE 2020 2020 ACTUAL 2018 ACTUAL 2019 BUDGET 2020 BUDGET 2020 YTD 2020 ESTIMATED 2020 BUDGET 2021 BUDGET BUDGET Fire Operations 101‐52200‐101 FULL‐TIME WAGES 5,935 5,979 6,374 6,374 5,232 6,374 6,435 61 0.96% 101‐52200‐102 PART‐TIME WAGES 17,406 19,110 17,556 17,556 10,520 17,556 17,732 176 1.00% 101‐52200‐103 SOCIAL SECURITY 3,250 3,609 4,125 4,125 1,838 3,441 3,675 (450) ‐10.91% 101‐52200‐104 RETIREMENT 39,305 37,826 41,506 41,506 35,894 37,900 38,426 (3,080) ‐7.42% Includes Volunteer Firefighter Length of Service Awards Program 101‐52200‐105 HEALTH INSURANCE 2,566 2,211 2,084 2,084 1,925 2,084 2,171 87 4.17% 101‐52200‐107 LIFE INSURANCE 8 6 6 6 4 6 6 ‐ 0.00% 101‐52200‐108 DENTAL INSURANCE 806 805 1,541 1,541 623 807 800 (741) ‐48.09% 101‐52200‐109 DISABILITY INSURANCE 22 19 17 17 11 18 18 1 5.88% 101‐52200‐110 OVERTIME ‐ 156 ‐ ‐ 28 50 100 100 #DIV/0! 101‐52200‐111 FIREFIGHTERS 20,325 23,143 24,000 24,000 9,110 21,000 24,000 ‐ 0.00% 101‐52200‐112 PER DIEM 5,946 4,050 6,000 6,000 ‐ ‐ 6,000 ‐ 0.00% Training canceled ‐ virtual due to COVID in 2020 101‐52200‐201 TRAINING & CONFERENCES 11,813 10,853 11,500 11,500 1,156 5,000 11,500 ‐ 0.00% 101‐52200‐203 TELEPHONE 3,301 3,011 3,500 3,500 2,272 3,500 3,550 50 1.43% 101‐52200‐204 CONTRACTUAL SERVICES 4,079 11,856 15,000 26,200 21,075 26,200 15,000 ‐ 0.00% 101‐52200‐205 EQUIPMENT REPAIR 1,868 1,516 6,500 6,500 1,322 5,000 6,500 ‐ 0.00% 101‐52200‐206 OFFICE SUPPLIES 1,193 805 800 800 495 650 800 ‐ 0.00% 101‐52200‐207 PRINTING & REPRODUCTION 687 463 800 800 134 600 800 ‐ 0.00% 101‐52200‐208 BOOKS,SUBSCRIPTIONS,MEMBERSHIP 4,108 5,606 4,000 4,000 3,840 4,000 4,500 500 12.50% 101‐52200‐211 FOOD & PROVISIONS 19,934 23,288 25,750 25,750 5,453 20,000 25,750 ‐ 0.00% 101‐52200‐212 CLOTHING ALLOWANCE 2,260 4,780 5,500 5,500 2,502 3,500 5,500 ‐ 0.00% 101‐52200‐213 SAFETY EQUIPMENT 17,153 23,716 22,600 22,600 22,464 22,600 68,000 45,400 200.88% 1st of 3 installment of PPE, 15 sets @ $3000 each, required to be replaced every 10 yrs 101‐52200‐215 CHEMICALS 1,715 340 1,400 1,400 22 500 1,500 100 7.14% 101‐52200‐218 OPERATIONAL SUPPLIES 1,948 5,436 2,800 2,800 5,520 5,430 3,500 700 25.00% 101‐52200‐219 AWARDS & RECOGNITION 6,690 8,081 4,800 4,800 1,979 4,800 5,000 200 4.17% 101‐52200‐220 INSURANCE 2,493 5,006 ‐ ‐ ‐ ‐ ‐ #DIV/0! 101‐52200‐221 SMALL EQUIPMENT 17,733 8,320 18,000 18,000 965 12,000 18,000 ‐ 0.00% 101‐52200‐225 FIRE PREVENTION PROGRAM 4,148 3,420 3,200 3,200 847 3,000 3,200 ‐ 0.00% 101‐52200‐240 COMPUTER MAINTENANCE 458 4,107 4,800 4,800 ‐ 3,000 4,800 ‐ 0.00% 101‐52200‐242 BLDG & GRNDS REPAIR/MAINTENANC ‐ 367 200 200 ‐ 66 (200) ‐100.00% 101‐52200‐243 CUSTODIAL ‐ CONTRACTUAL ‐ ‐ ‐ ‐ 197 197 ‐ #DIV/0! 101‐52200‐245 CUSTODIAL ‐ EQUIPMENT ‐ 75 ‐ ‐ ‐ ‐ #DIV/0! 101‐52200‐247 VEHICLE 23,687 30,837 21,000 21,000 24,129 24,130 24,000 3,000 14.29% 101‐52200‐302 EQUIPMENT REPLACEMENT 17,316 11,386 29,300 29,300 14,744 29,300 29,300 ‐ 0.00% Total Fire Operations 238,154 260,183 284,659 295,859 174,301 262,709 330,563 45,904 16.13% Fire Allocated 101‐52250‐230 WORKERS COMPENSATION INS 7,949 7,213 9,000 9,000 5,505 7,505 9,700 700 7.78% Increased payroll base, rates and Village had increase in experience modifier 101‐52250‐231 PROPERTY & LIABILITY INSURANCE 12,955 13,192 14,000 14,000 19,131 19,131 20,061 6,061 43.29% 15%+ market increases in property insurance ‐ League holding to 10% 101‐52250‐241 CUSTODIAL ‐ JOINT SERVICE 5,576 ‐ ‐ ‐ ‐ ‐ ‐ ‐ #DIV/0! 101‐52250‐242 CUSTODIAL BLDG REPAIR/MAINT 1,061 124 1,400 1,400 ‐ 1,400 1,400 ‐ 0.00% 101‐52250‐243 CUSTODIAL ‐ CONTRACTUAL 472 3,062 7,850 7,850 2,270 7,850 7,900 50 0.64% 101‐52250‐244 CUSTODIAL‐OPERATIONS 404 154 1,100 1,100 287 1,100 1,200 100 9.09% 101‐52250‐245 CUSTODIAL ‐ EQUIPMENT 931 21 3,500 3,500 ‐ 3,500 3,500 ‐ 0.00% 101‐52250‐248 PUBLIC FIRE PROTECTION 318,270 318,270 318,720 318,720 238,703 318,720 318,720 ‐ 0.00% 101‐52250‐249 UTILITIES 7,434 8,549 8,500 8,500 5,936 8,500 8,500 ‐ 0.00% Total Fire Allocated 355,053 350,585 364,070 364,070 271,832 367,706 370,981 6,911 1.90% CATEGORY Special Revenue Fund DEPARTMENT Fire Equipment and Donations ACCOUNT ORGANIZATION 202-51960 ___________________________________________________________________ OBJECTIVES: This account is used track donations to the Little Chute Fire Department, while also ensuring that those donated funds are available to maintain the large flag pole and statues at Interstate 41 and Moasis Drive. In addition, this fund is supported by annual tax levy to fund major apparatus replacement.  (INCREASE) % CHANGE AMENDED DECREASE 2020 2020 ACTUAL 2018 ACTUAL 2019 BUDGET 2020 BUDGET 2020 YTD 2020 ESTIMATED 2020 BUDGET 2021 BUDGET BUDGET FIRE EQUIPMENT DONATION Fire Equipment Donation Revenues 202‐31111 GENERAL PROPERTY TAXES 75,000 75,000 80,000 80,000 80,000 80,000 85,000 5,000 6.25% 202‐36101 INTEREST ON INVESTMENTS 965 2,211 1,825 1,825 2,633 2,507 1,000 (825) ‐45.21% Market 202‐36104 INTEREST‐PASSBOOK 136 383 525 525 210 210 100 (425) ‐80.95% Market 202‐38301 DONATIONS‐EQUIPMENT ‐ 5,500 ‐ ‐ 500 500 ‐ ‐ #DIV/0! Total Fire Equipment Donation Revenues 76,100 83,094 82,350 82,350 83,343 83,217 86,100 3,750 4.55% Flag Pole Memorial Expenses 202‐51960‐221 SMALL EQUIPMENT 200 ‐ 1,600 1,600 ‐ ‐ 500 (1,100) ‐68.75% 202‐51960‐301 NEW EQUIPMENT 4,088 1,706 500 500 1,060 1,500 1,600 1,100 220.00% 202‐59000‐490 TRANSFER TO CAPITAL PROJECTS 25,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ #DIV/0! Total Flag Pole Memorial Expenses 29,288 1,706 2,100 2,100 1,060 1,500 2,100 ‐ 0.00% FIRE EQUIPMENT DONATION NET REVENUES (EXPENSES) 46,812 81,388 80,250 80,250 82,283 81,717 84,000 3,750 FIRE EQUIPMENT FUND BALANCE (DEFICIT) 184,814 266,203 346,453 346,453 348,486 347,920 431,920 CATEGORY Public Safety DEPARTMENT Fox Valley Metro Police Department ACCOUNT ORGANIZATION 207-52120 MISSION: The Fox Valley Metro Police Department provides municipal law enforcement services to both the villages of Little Chute and Kimberly, WI. It is the mission of the Fox Valley Metro Police Department to respond to calls for service, proactively patrol, reduce crime, and enhance safety in the communities we serve. We use the principles of Professionalism, Compassion and Integrity to guide us in achieving our daily mission. How we measure our effectiveness can be done in several ways. Statistics regarding our workload, arrests, citations issued, etc., is one way to compare year-to-year activity. However, this may not always give an accurate picture of what we are really doing. For example, if we issue less citations compared with a previous year, it may mean that we made less traffic stops because we were busier investigating other incidents. This year (2020), I anticipate that activity will be slightly down from the previous year do to major, social isolation from the COVID-19 pandemic. Crime statistics are another measure. These numbers show reported crimes in our communities. Overall, we base our performance measures on public satisfaction, public safety and the absence of crime and disorder. Calls for service and overall demand for our services have increased consistently each year. Conversely, our patrol response staffing levels have not increased or changed to be able to keep up with the demand. While most violent crime categories have decreased, the type of calls we are responding to and the types of investigations we are required to conduct have become more complex. They require more personnel at the scene, to conduct follow-up, as well as special training and technology. The average time spent on each call, from dispatch, to travel time to time spent at the scene or somewhere else on the investigation, is 1 hour and 27 minutes. PERFORMANCE MEASUREMENTS 2018 2019 To Date 2020 Target 2021 Calls for Service 12,737 13,410 8,819 14,000 UCR - Arrests 552 587 not avail 600 OCJ - Arrests 459 775 420 800 Traffic Citations Issued 1,423 1,353 729 1,400 Non-Traffic Citations Issued 860 694 620 700 Parking Citations Issued 1,221 1,254 449 1,250 Wisconsin DOJ UCR (Uniform Crime Reporting) for Fox Valley Metro Police 2021 GOALS 1. Maintain staffing levels proportionate to our operational needs and the needs of the communities we serve. Implement Patrol Sergeant position for increased accountability and efficiency of services. 2. Implement the K-9 Program. 3. Reduce crime in the communities we serve. 4. Reduce traffic crashes by way of targeted enforcement efforts. 5. Strengthen our community relationships through effective communication and community outreach programs. 6. Provide relevant and purposeful training to our staff to enhance their professional skills. 7. Utilize technology to supplement and improve our detection and investigative capabilities. SIGNIFICANT PROGRAM/COST CHANGES 1. New Patrol Sergeant position – 2, mid-year ($4,250) 2. Additional CSO hours/position ($8,000) 3. Backup power generator ($32,000 – FVMPD portion) 4. New squad car ($47,800) 5. Axon maintenance and support comprehensive plan ($10,000) PERSONNEL CHANGES/JUSTIFICATION Patrol Sargent • A lack of adequate and proper supervision for staff is an area that can elevate the risk of liability for the department and the village. Metro does not have supervisory personnel on-duty 24 hours a day. Current supervisors rotate on an assigned Duty Command, on-call availability for on-duty staff to call for questions and approvals. However, this is not the same as having a supervisor on-duty to make judgement calls at the time, monitor staff performance and ensure that polices are being followed. • High profile and major incidents have shown us the benefit of having a patrol supervisor on-duty. We also learned a lot from our officer involved shooting incident about the need for having a supervisor on-duty and at the scene to take control of and manage the incident. Current staffing levels do not allow for 24-hour supervisory coverage. • A patrol sergeant is an intermediate, front line, supervisor position that also takes calls for service. Sergeants would have the authority and responsibility to supervise their patrol shift, manage major incidents until higher level staff can respond and ensure that policies and rules are being followed by staff.  • We currently have an OIC (Officer-In-Charge) position that leads a patrol shift when there is not a supervisor on-duty. The OIC is typically the senior officer on the shift at that time. The OIC has no formal supervisory training and is not given extra compensation for their additional responsibilities and duties. Their lack of formal training and authority could be problematic in handling major incidents. A patrol sergeant would replace the OIC. Since the afternoon and evening shifts typically have the most amount of the least senior officers assigned to them, we feel that adding a patrol sergeant to each of these shifts would be the most effective way to utilize the position. We would plan to implement the program mid-year so that we can adequately prepare to implement this program. Community Service Officer • The Community Service Officer (CSO) program was created and approved in the 2020 budget. Two CSOs started with the department in April. They work part-time – about 20 hours a week. The CSOs handle lower priority, basic calls and tasks that the patrol officers would normally handle. This allows the patrol officers to focus more on higher priority calls and proactively patrol our communities to deter criminal activity. • By nature of this program, our CSOs are students who are currently enrolled in post- high school education in an effort to get into a law enforcement career. The COVID pandemic forced schools to go to online learning format. This allowed our current CSOs the flexibility to work more hours. We anticipate schools will open up more – going back to the traditional brick-and-mortar learning environment. This may reduce our current CSOs’ availability to work. Adding hours/wages to the program would allow us to hire another position and maintain the programs overall scheduling availability. • This proposal would add roughly 620 hours to the program for 2021. They would equate to roughly three (3) additional, 4-hour CSO shifts per week. 2020 ACHIEVEMENTS 1. Maintained a high level of service to the villages during the COVID pandemic. 2. Balanced enforcement with public health orders and individual liberties. 3. Implemented the Community Service Officer Program. 4. Created a non-profit, K-9 Foundation to fund the future K-9 position (2021). 5. Review and reorganization of the department’s policy manual. CAPITAL OUTLAY 1. Replacement backup power generator for public safety building. 2. New squad car and upfitting.  (INCREASE) % CHANGE AMENDED DECREASE 2020 2020 ACTUAL 2018 ACTUAL 2019 BUDGET 2020 BUDGET 2020 YTD 2020 ESTIMATED 2020 BUDGET 2021 BUDGET BUDGET CONSOLIDATED POLICE SERVICES Consolidated Police Services Revenue 207‐31111 GENERAL PROPERTY TAXES 1,811,807 1,912,850 2,085,641 2,085,641 2,085,641 2,085,641 2,142,232 56,591 2.71% 207‐33110 FEDERAL AID 1,335 1,980 2,000 2,000 4,156 4,157 2,000 ‐ 0.00% 207‐33290 OTHER STATE AID 5,956 12,464 ‐ ‐ 13,641 21,227 ‐ ‐ #DIV/0! Cares Act/FEMA 207‐33310 COUNTY SUBSIDY/AID 6,770 5,790 ‐ ‐ 6,957 6,958 ‐ ‐ #DIV/0! 207‐33321 POLICE SERVICES ‐ KIMBERLY 1,160,802 1,119,216 1,229,637 1,229,637 922,228 1,229,637 1,271,684 42,047 3.42% 207‐33322 LOCAL SCHOOL SERVICES 140,278 157,571 145,000 145,000 80,897 150,000 155,000 10,000 6.90% wage increase for PSL officers 207‐33323 CONTRACTED POLICE SERVICE 3,395 3,452 3,000 3,000 ‐ ‐ 3,000 ‐ 0.00% 207‐34105 COPY FEES (TX) 1,238 670 500 500 412 412 500 ‐ 0.00% 207‐34201 POLICE DEPARTMENT FEES 2,225 1,982 1,500 1,500 1,282 1,300 1,500 ‐ 0.00% 207‐34901 OTHER CHARGES FOR SERVICES ‐ 12,450 ‐ ‐ 84 750 750 750 #DIV/0! now doing bartender/background checks 207‐35121 JUDGEMENTS & DAMAGE AWARDS 35 ‐ ‐ ‐ ‐ ‐ ‐ ‐ #DIV/0! 207‐35301 FALSE ALARMS 1,065 ‐ 250 250 ‐ ‐ ‐ (250) ‐100.00% changes in personal security systems ‐ less false alarms 207‐36101 INTEREST ON INVESTMENTS ‐ 2,467 500 500 ‐ ‐ ‐ (500) ‐100.00% 207‐38301 DONATIONS 7,750 500 ‐ ‐ 500 500 ‐ ‐ #DIV/0! 207‐38612 INSURANCE REIMBURSEMENT 10,000 11,525 ‐ ‐ 0 1 ‐ ‐ #DIV/0! 207‐38622 OTHER CLAIM REIMBURSEMENT 94 321 ‐ ‐ 363 364 ‐ ‐ #DIV/0! 207‐39050 SALE OF VILLAGE PROPERTY 133 27,639 9,000 9,000 8,890 9,000 ‐ (9,000) ‐100.00% will not be disposing any squads in 2021 Total Consolidated Police Services Revenue 3,152,883 3,270,878 3,477,028 3,477,028 3,125,051 3,509,947 3,576,666 99,638 2.87% Police Services Consolidated Expenses 207‐52120‐100 FULL‐TIME WAGES 350,419 403,913 434,313 434,313 293,385 432,000 449,423 15,110 3.48% step increase 207‐52120‐101 FULL‐TIME WAGES 1,367,322 1,400,246 1,421,063 1,421,063 1,007,108 1,429,000 1,477,262 56,199 3.95% contractual and addition of sergeant position 207‐52120‐102 CLERICAL WAGES 104,207 116,465 147,886 147,886 98,423 145,500 158,600 10,714 7.24% additional CSO position 207‐52120‐103 SOCIAL SECURITY 148,351 153,996 160,087 160,087 109,758 159,235 166,793 6,706 4.19% result of wage increases 207‐52120‐104 RETIREMENT 203,089 207,936 235,921 235,921 161,158 237,109 245,889 9,968 4.23% .1% increase in WRS rates plus increased labor costs 207‐52120‐105 HEALTH INSURANCE 369,624 366,517 387,876 387,876 271,480 386,000 399,630 11,754 3.03% State Health Plan Increase 207‐52120‐106 PHYSICAL FITNESS 4,800 4,020 4,860 4,860 ‐ 3,600 10,500 5,640 116.05% contractual physical fitness ‐ new with 2020‐2022 contract 207‐52120‐107 LIFE INSURANCE 2,901 2,912 3,024 3,024 2,176 3,024 2,937 (87) ‐2.88% 207‐52120‐108 DENTAL INSURANCE 31,954 32,402 31,406 31,406 22,078 31,406 30,195 (1,211) ‐3.86% 207‐52120‐109 DISABILITY INSURANCE 4,896 5,130 5,258 5,258 3,845 5,258 5,656 398 7.57% 207‐52120‐110 OVERTIME 114,756 95,293 75,000 75,000 50,701 75,000 75,000 ‐ 0.00% 207‐52120‐111 OVERTIME ‐ CLERICAL 66 ‐ ‐ ‐ ‐ ‐ ‐ ‐ #DIV/0! 207‐52120‐112 POLICE COMMISSION 1,365 700 1,680 1,680 140 800 1,680 ‐ 0.00% 207‐52120‐113 UNEMPLOYMENT COMPENSATION 4,280 ‐ ‐ ‐ ‐ ‐ ‐ ‐ #DIV/0! 207‐52120‐115 OVERTIME SPECIAL EVENTS ‐ 5,911 10,000 10,000 ‐ ‐ 10,000 ‐ 0.00% 207‐52120‐201 TRAINING & CONFERENCES 13,811 13,802 17,200 17,200 7,774 10,000 18,900 1,700 9.88% reallocated range fees to training 207‐52120‐203 TELEPHONE 24,991 23,030 23,500 23,500 21,027 30,000 30,500 7,000 29.79% cell phone expenses increased, new lines, ipad service and squad docking service 207‐52120‐204 CONTRACTUAL SERVICES 59,655 82,776 102,205 102,205 74,097 118,000 125,515 23,310 22.81% IT Mngd Services, Civic Systems alloc., Bodycam Storage, Combined Locks Evid Storage 207‐52120‐205 EQUIPMENT REPAIRS 992 3,113 6,000 6,000 1,110 1,750 5,500 (500) ‐8.33% 207‐52120‐206 OFFICE SUPPLIES 904 789 2,000 2,000 744 1,100 2,000 ‐ 0.00% 207‐52120‐207 PRINTING & REPRODUCTION 9,334 8,080 9,900 9,900 2,839 4,200 6,950 (2,950) ‐29.80% new copier service 207‐52120‐208 BOOKS,SUBSCRIPTION, MEMBERSHIP 1,210 988 1,085 1,085 666 675 1,400 315 29.03% captain memberships Wi Chief Association and IACP membership 207‐52120‐212 CLOTHING ALLOWANCE 26,318 23,907 18,850 18,850 15,719 17,250 19,850 1,000 5.31% CSO Uniform 207‐52120‐213 SAFETY EQUIPMENT 10,008 14,149 7,600 7,600 9,996 10,000 7,900 300 3.95% expired AED ped pad replacement 207‐52120‐218 OPERATIONAL SUPPLIES 15,633 9,692 14,600 14,600 7,151 10,500 14,700 100 0.68% 207‐52120‐221 SMALL OFFICE EQUIPMENT 5,267 2,796 10,300 10,300 4,960 5,000 9,400 (900) ‐8.74% 207‐52120‐223 GUNS & AMMUNITION 4,734 1,583 7,400 7,400 ‐ 3,500 6,650 (750) ‐10.14% removed optics and tactical lights for rifle 207‐52120‐225 RECRUITMENT, TESTING 12,969 4,082 2,300 2,300 2,485 2,560 3,600 1,300 56.52% Audiograms and EAP through village (NPIB) 207‐52120‐226 POSTAGE 1,442 1,021 2,400 2,400 1,157 1,800 2,400 ‐ 0.00% 207‐52120‐228 EMPLOYEE BONDS ‐ 80 200 200 20 20 200 ‐ 0.00% 207‐52120‐230 WORKERS COMPENSATION INS 51,666 46,805 53,560 53,560 44,781 44,781 53,464 (96) ‐0.18% Increased payroll base, rates and Village had increase in experience modifier 207‐52120‐231 PROPERTY & LIABIITY INSURANCE 25,786 26,256 36,000 36,000 44,528 44,528 51,288 15,288 42.47% 15%+ market increases in property insurance ‐ League holding to 10% 207‐52120‐240 COMPUTER MAINTENANCE 14,318 11,048 35,320 35,320 9,013 10,000 7,700 (27,620) ‐78.20% server replacement in 2020 207‐52120‐241 CUSTODIAL ‐ JOINT SERVICE 13,215 ‐ ‐ ‐ ‐ ‐ ‐ ‐ #DIV/0! 207‐52120‐242 BLDG & GRNDS REPAI/MAINTENANCE 3,289 2,319 4,284 4,284 68 4,284 4,284 ‐ 0.00% 207‐52120‐243 CUSTODIAL ‐ CONTRACTUAL 3,259 11,135 20,750 20,750 9,750 20,750 21,000 250 1.20% 207‐52120‐244 CUSTODIAL‐OPERATIONAL SUPPLIES 969 492 2,400 2,400 1,270 2,400 2,400 ‐ 0.00% 207‐52120‐245 CUSTODIAL ‐ EQUIP REPAIR/MAINT 1,972 4,074 3,000 3,000 284 3,000 3,200 200 6.67% Custodial/Mtnce requested 207‐52120‐247 VEHICLE OPERATIONS 51,289 56,094 65,000 65,000 33,143 51,000 65,000 ‐ 0.00% 207‐52120‐248 VEHICLE EQUIPMENT 2,933 9,290 12,000 12,000 15,080 15,081 7,000 (5,000) ‐41.67% all units now equip w/ mdc units, cso vehicle already upfitted 207‐52120‐249 UTILITIES 14,827 15,918 18,000 18,000 10,566 18,000 18,000 ‐ 0.00% 207‐52120‐262 LEGAL/AUDIT 40,820 9,930 2,000 2,000 11,091 11,500 2,000 ‐ 0.00% 207‐52120‐301 NEW EQUIPMENT 3,069 ‐ 2,700 2,700 1,996 1,996 2,000 (700) ‐25.93% 207‐52120‐302 EQUIPMENT REPLACEMENT 3,052 8,198 800 800 24,486 24,486 500 (300) ‐37.50% 207‐52120‐303 VEHICLE REPLACEMENT 74,286 39,686 45,300 45,300 ‐ 49,000 47,800 2,500 5.52% upfitting squad (new body style) reduction of one squad from CIP for budget cost control 207‐52120‐306 BUILDING & GROUNDS ‐ ‐ 32,000 32,000 ‐ 32,000 2,000 (30,000) ‐93.75% 2020 generator, 2021 building sign Total Police Services Consolidated Expenses 3,200,049 3,226,575 3,477,028 3,477,028 2,376,053 3,457,093 3,576,666 99,638 2.87% CONSOLIDATED POLICE SERVICES NET REVENUES (EXPENSES) (47,167) 44,303 ‐ ‐ 748,998 52,854 ‐ ‐ CONSOLIDATED POLICE SERVICES FUND BALANCE (DEFICIT) 19,706 64,008 64,008 64,008 813,006 116,862 116,862  Village of Little Chute Engineering Department REQUEST FOR BOARD'S CONSIDERATION ITEM DESCRIPTION: Award of 2020 Ebben Trail and Storm Sewer REPORT PREPARED BY: Christopher L. Murawski, P.E. REPORT DATE: October 9, 2020 ADMINISTRATOR'S REVIEW / COMMENTS: No additional comments to this report ___________________ See additional comments attached ________________________ EXPLANATION: On October 1, 2020 bids were opened for the 2020 Ebben Trail and Storm Sewer Project, Contract Number L0001-9-18-00487 (2020005). The trail and storm sewer identified for this work is located on the north side of an unnamed tributary to Apple Creek, beginning at Creek View Park and extending west to Vandenbroek Road. Ten bids were received with the base bids ranging in cost from $906,540.29 to $1,400,673.50. The low bid was submitted by Superior Sewer & Water Inc. of Luxemburg, WI in the amount of $906,540.29. Alternate bids were received for the following Items: Special Backfill (granular) $164,329.74 Bore and Jack 54-inch Pipe $623,976.50 The additional supplemental bid items are provided to meet WDNR requirements as part of the pending permit for this project. The additional items, if required, does not change the low bidder. An extensive interview process of the low bidder was prepared by the engineering consultant that prepared the construction documents. From the information provided, Superior Sewer and Water Inc. was the low bidder and appears to be a responsible and qualified contractor to perform the specified work. RECOMMENDATION: It is the recommendation of the Village Engineer to award the contract for the 2020 Ebben Trail Storm Sewer Project, Contract Number L0001-9-18-00487 (2020005) to Superior Sewer & Water Inc. of Luxemburg, WI. The contract will be in the amount of $906,540.29 for the base bid. If it is determined that the supplemental bids are required, a change order will be prepared and presented to the Village Board for review and approval. The contractor has stated that they would hold the prices for the supplemental items if required at a later date. Project Bas Bid for Ebben Trail and Storm Sewer = $906,540.29 (CIP Budget $1,978,400) BID TABULATION Owner: VILLAGE OF LITTLE CHUTE Engineer: McMAHON ASSOCIATES, INC. Project Name: Ebben Trail & Storm Sewer 1445 McMahon Drive Contract No. L0001-9-18-00487 PO Box 1025 Bid Date: October 1, 2020 Neenah, WI 54956 / 54957-1025 Bid Time: 2:00 p.m., local time Project Manager: Joe Hoechst SUPERIOR SEWER & WATER, INC. DORNER, INC. ADVANCE CONSTRUCTION, INC. DONALD HIETPAS & SONS, INC. PTS CONTRACTORS, INC. 1801 Deer Trail Court E506 Luxemburg Road 2141 Woodale Avenue 1450 E. North Avenue 4075 Eaton Road Luxemburg, WI 54217 PO Box 129 Green Bay, WI 54313 PO Box 166 Green Bay, WI 54311 Luxemburg, WI 54217 Little Chute, WI 54140 BASE BID Item Qty Unit Description Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total 1. 1 L.S. Clearing & Grubbing $28,400.00 $28,400.00 $2,856.00 $2,856.00 $12,800.00 $12,800.00 $3,500.00 $3,500.00 $1,800.00 $1,800.00 2. 1 L.S. Traffic Control $3,690.00 $3,690.00 $2,448.00 $2,448.00 $7,700.00 $7,700.00 $1,770.00 $1,770.00 $3,500.00 $3,500.00 3. 4,912 L.F. Gravel Trail $14.99 $73,630.88 $6.10 $29,963.20 $13.00 $63,856.00 $8.65 $42,488.80 $15.00 $73,680.00 4. 50 C.Y. 3 Inch Breaker Run, Undistributed for EBS Areas $30.00 $1,500.00 $25.40 $1,270.00 $30.00 $1,500.00 $20.00 $1,000.00 $32.00 $1,600.00 5. 1 L.S. Common Excavation and Filling $69,739.00 $69,739.00 $51,000.00 $51,000.00 $50,000.00 $50,000.00 $37,270.00 $37,270.00 $95,100.00 $95,100.00 6. 1,332 L.F. 43 x 68 Inch HERCP, CL IV $146.00 $194,472.00 $166.00 $221,112.00 $153.50 $204,462.00 $156.05 $207,858.60 $168.00 $223,776.00 7. 2,741 L.F. 54 Inch RCP, CL III $101.50 $278,211.50 $116.00 $317,956.00 $106.00 $290,546.00 $121.20 $332,209.20 $122.00 $334,402.00 8. 893 L.F. 54 Inch RCP, CL IV $119.00 $106,267.00 $131.00 $116,983.00 $125.50 $112,071.50 $132.35 $118,188.55 $136.00 $121,448.00 9. 56 L.F. 54 Inch RCP, CL III - CTH N $132.00 $7,392.00 $157.00 $8,792.00 $290.00 $16,240.00 $287.85 $16,119.60 $210.00 $11,760.00 10. 30 L.F. 15 Inch CMP Culvert $34.00 $1,020.00 $41.00 $1,230.00 $34.50 $1,035.00 $46.00 $1,380.00 $50.00 $1,500.00 11. 38 L.F. 18 Inch CMP Culvert $38.00 $1,444.00 $46.00 $1,748.00 $38.00 $1,444.00 $55.00 $2,090.00 $61.00 $2,318.00 12. 1 EA 43 x 68 Inch HERCP Apron Endwall $4,305.00 $4,305.00 $8,431.00 $8,431.00 $5,569.00 $5,569.00 $5,400.00 $5,400.00 $6,000.00 $6,000.00 13. 2 EA 15 Inch CMP Endwalls $88.00 $176.00 $239.00 $478.00 $136.00 $272.00 $300.00 $600.00 $175.00 $350.00 14. 2 EA 18 Inch CMP Endwalls $115.00 $230.00 $290.00 $580.00 $162.00 $324.00 $325.00 $650.00 $200.00 $400.00 15. 86 V.F. Storm Manhole (8' Diameter) $622.00 $53,691.04 $735.00 $63,445.20 $816.00 $70,437.12 $859.00 $74,148.88 $775.00 $66,898.00 16. 20 V.F. Storm Manhole (9' Diameter) $1,217.00 $24,193.96 $1,454.00 $28,905.52 $1,650.00 $32,802.00 $1,338.00 $26,599.44 $1,400.00 $27,832.00 17. 39 L.F. Relay 12 Inch Watermain $179.00 $6,981.00 $142.00 $5,538.00 $200.00 $7,800.00 $250.00 $9,750.00 $151.00 $5,889.00 18. 2 V.F. San MH Adjustment $514.00 $791.56 $613.00 $944.02 $500.00 $770.00 $1,625.00 $2,502.50 $700.00 $1,078.00 19. 76 S.Y. Asphalt Pavement Restoration $50.00 $3,800.00 $87.00 $6,612.00 $85.00 $6,460.00 $85.00 $6,460.00 $50.00 $3,800.00 20. 40 C.Y. Extra Heavy Riprap with Type HR Fabric $48.55 $1,942.00 $114.00 $4,560.00 $95.00 $3,800.00 $50.00 $2,000.00 $52.00 $2,080.00 21. 3 EA Tracking Pad $820.00 $2,460.00 $1,601.00 $4,803.00 $1,200.00 $3,600.00 $1,000.00 $3,000.00 $1,000.00 $3,000.00 22. 12 EA Ditch Check $60.00 $720.00 $102.00 $1,224.00 $70.00 $840.00 $100.00 $1,200.00 $150.00 $1,800.00 23. 4,946 L.F. Silt Fence $1.55 $7,666.30 $2.00 $9,892.00 $1.85 $9,150.10 $1.90 $9,397.40 $2.00 $9,892.00 24. 1 EA Turbidity Barrier $1,180.00 $1,180.00 $2,550.00 $2,550.00 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $1,500.00 $1,500.00 25. 1,240 S.Y. Erosion Mat Class I, Type B $1.65 $2,046.00 $1.20 $1,488.00 $1.25 $1,550.00 $1.46 $1,810.40 $1.20 $1,488.00 26. 12,464 S.Y. Grass Restoration (Topsoil, Seed Mix #4, Fertilizer, Mulch) $1.91 $23,806.24 $3.40 $42,377.60 $2.50 $31,160.00 $2.75 $34,276.00 $2.00 $24,928.00 27. 7,306 S.Y. Cropland Areas (Oats, Annual Rye, or Winter Wheat) $0.76 $5,552.56 $0.20 $1,461.20 $0.46 $3,360.76 $0.30 $2,191.80 $0.20 $1,461.20 28. 159 S.Y. Wetland Restoration (Wetland Topsoil, Prairie Seed, Mulch) $7.75 $1,232.25 $5.10 $810.90 $5.00 $795.00 $3.15 $500.85 $3.00 $477.00 TOTAL (Items 1. through 28., Inclusive) $906,540.29 $939,458.64 $942,344.48 $946,862.02 $1,029,757.20 SUPPLEMENTAL BID Item Qty Unit Description Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total S1 5,007 L.F. Special Backfill $32.82 $164,329.74 $33.00 $165,231.00 $35.00 $175,245.00 $38.00 $190,266.00 $50.00 $250,350.00 ALTERNATE BID A | Bore/Jack Under Wetlands Item Qty Unit Description Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total A7 2,371 L.F. 54 Inch RCP, CL III $101.50 $240,656.50 $116.00 $275,036.00 $116.00 $275,036.00 $121.20 $287,365.20 $125.00 $296,375.00 A8 370 L.F. Bore/Jack 54 Inch RCP, CL V $1,036.00 $383,320.00 $1,099.00 $406,630.00 $1,000.00 $370,000.00 $1,030.00 $381,100.00 $1,200.00 $444,000.00 Bid Security 10% Bid Bond 10% Bid Bond 10% Bid Bond 10% Bid Bond 10% Bid Bond Addendum Acknowledgement Yes - #1 and #2 Yes - #1 and #2 Yes - #1 and #2 Yes - #1 and #2 Yes - #1 and #2 SUBCONTRACTOR TABULATION Subcontractor Subcontractor Subcontractor Subcontractor Subcontractor Bore EJM EJM EJM EJM Black Top/Trail MCC Northeast J&E Construction Soil Test BATC Traffic Gordon Gordon Landscaping/Restoration/Excavation Highway Landscapers C:\Users\jhoechst.MCM\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\OWG0Q0B2\91800487 Bid Tab BID TABULATION Owner: VILLAGE OF LITTLE CHUTE Project Name: Ebben Trail & Storm Sewer Contract No. L0001-9-18-00487 Bid Date: October 1, 2020 Bid Time: 2:00 p.m., local time Project Manager: Joe Hoechst SOPER GRADING & EXCAVATING, INC. JOSSART BROTHERS, INC. WONDRA CONSTRUCTION, INC. KRUCZEK CONSTRUCTION, INC. KIP GULSETH CONSTRUCTION CO., INC. 139 E. Packer Avenue 1682 Swan Road W2874 Graylog Road 3636 Kewaunee Road 1930 Johnston Drive Oshkosh, WI 54901 De Pere, WI 54115 Iron Ridge, WI 53035 Green Bay, WI 54311 Manitowoc, WI 54220 BASE BID Item Qty Unit Description Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total 1. 1 L.S. Clearing & Grubbing $2,800.00 $2,800.00 $3,000.00 $3,000.00 $5,100.00 $5,100.00 $5,000.00 $5,000.00 $15,000.00 $15,000.00 2. 1 L.S. Traffic Control $2,400.00 $2,400.00 $12,500.00 $12,500.00 $2,450.00 $2,450.00 $15,000.00 $15,000.00 $10,000.00 $10,000.00 3. 4,912 L.F. Gravel Trail $8.00 $39,296.00 $13.00 $63,856.00 $28.80 $141,465.60 $5.00 $24,560.00 $7.50 $36,840.00 4. 50 C.Y. 3 Inch Breaker Run, Undistributed for EBS Areas $35.00 $1,750.00 $40.00 $2,000.00 $34.87 $1,743.50 $27.00 $1,350.00 $32.50 $1,625.00 5. 1 L.S. Common Excavation and Filling $87,500.00 $87,500.00 $75,000.00 $75,000.00 $54,000.00 $54,000.00 $35,000.00 $35,000.00 $65,000.00 $65,000.00 6. 1,332 L.F. 43 x 68 Inch HERCP, CL IV $190.00 $253,080.00 $183.00 $243,756.00 $206.40 $274,924.80 $257.00 $342,324.00 $250.00 $333,000.00 7. 2,741 L.F. 54 Inch RCP, CL III $150.00 $411,150.00 $144.00 $394,704.00 $150.41 $412,273.81 $168.00 $460,488.00 $195.00 $534,495.00 8. 893 L.F. 54 Inch RCP, CL IV $160.00 $142,880.00 $159.00 $141,987.00 $166.42 $148,613.06 $184.00 $164,312.00 $202.00 $180,386.00 9. 56 L.F. 54 Inch RCP, CL III - CTH N $270.00 $15,120.00 $340.00 $19,040.00 $205.03 $11,481.68 $255.00 $14,280.00 $213.00 $11,928.00 10. 30 L.F. 15 Inch CMP Culvert $60.00 $1,800.00 $32.00 $960.00 $77.17 $2,315.10 $55.00 $1,650.00 $52.00 $1,560.00 11. 38 L.F. 18 Inch CMP Culvert $60.00 $2,280.00 $35.00 $1,330.00 $82.86 $3,148.68 $59.00 $2,242.00 $56.00 $2,128.00 12. 1 EA 43 x 68 Inch HERCP Apron Endwall $6,480.00 $6,480.00 $5,300.00 $5,300.00 $5,799.28 $5,799.28 $14,000.00 $14,000.00 $6,250.00 $6,250.00 13. 2 EA 15 Inch CMP Endwalls $400.00 $800.00 $150.00 $300.00 $219.53 $439.06 $100.00 $200.00 $250.00 $500.00 14. 2 EA 18 Inch CMP Endwalls $600.00 $1,200.00 $175.00 $350.00 $272.89 $545.78 $150.00 $300.00 $325.00 $650.00 15. 86 V.F. Storm Manhole (8' Diameter) $800.00 $69,056.00 $740.00 $63,876.80 $960.72 $82,929.35 $750.00 $64,740.00 $900.00 $77,688.00 16. 20 V.F. Storm Manhole (9' Diameter) $1,460.00 $29,024.80 $1,570.00 $31,211.60 $1,547.79 $30,770.07 $1,450.00 $28,826.00 $1,400.00 $27,832.00 17. 39 L.F. Relay 12 Inch Watermain $270.00 $10,530.00 $180.00 $7,020.00 $219.55 $8,562.45 $265.00 $10,335.00 $225.00 $8,775.00 18. 2 V.F. San MH Adjustment $800.00 $1,232.00 $500.00 $770.00 $538.88 $829.88 $500.00 $770.00 $1,000.00 $1,540.00 19. 76 S.Y. Asphalt Pavement Restoration $85.85 $6,524.60 $60.00 $4,560.00 $119.36 $9,071.36 $42.00 $3,192.00 $120.00 $9,120.00 20. 40 C.Y. Extra Heavy Riprap with Type HR Fabric $75.00 $3,000.00 $60.00 $2,400.00 $73.76 $2,950.40 $39.00 $1,560.00 $75.00 $3,000.00 21. 3 EA Tracking Pad $1,000.00 $3,000.00 $1,000.00 $3,000.00 $3,162.71 $9,488.13 $1,700.00 $5,100.00 $1,750.00 $5,250.00 22. 12 EA Ditch Check $145.00 $1,740.00 $100.00 $1,200.00 $147.56 $1,770.72 $125.00 $1,500.00 $150.00 $1,800.00 23. 4,946 L.F. Silt Fence $1.85 $9,150.10 $2.00 $9,892.00 $1.88 $9,298.48 $2.00 $9,892.00 $2.00 $9,892.00 24. 1 EA Turbidity Barrier $2,000.00 $2,000.00 $2,500.00 $2,500.00 $2,035.27 $2,035.27 $987.00 $987.00 $2,250.00 $2,250.00 25. 1,240 S.Y. Erosion Mat Class I, Type B $1.25 $1,550.00 $3.00 $3,720.00 $1.27 $1,574.80 $2.00 $2,480.00 $1.50 $1,860.00 26. 12,464 S.Y. Grass Restoration (Topsoil, Seed Mix #4, Fertilizer, Mulch) $1.15 $14,333.60 $2.00 $24,928.00 $1.17 $14,582.88 $3.00 $37,392.00 $2.75 $34,276.00 27. 7,306 S.Y. Cropland Areas (Oats, Annual Rye, or Winter Wheat) $0.65 $4,748.90 $1.50 $10,959.00 $0.66 $4,821.96 $2.00 $14,612.00 $2.25 $16,438.50 28. 159 S.Y. Wetland Restoration (Wetland Topsoil, Prairie Seed, Mulch) $2.50 $397.50 $10.00 $1,590.00 $2.54 $403.86 $12.00 $1,908.00 $10.00 $1,590.00 TOTAL (Items 1. through 28., Inclusive) $1,124,823.50 $1,131,710.40 $1,243,389.95 $1,264,000.00 $1,400,673.50 SUPPLEMENTAL BID Item Qty Unit Description Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total S1 5,007 L.F. Special Backfill $42.00 $210,294.00 $65.00 $325,455.00 $23.26 $116,462.82 $50.00 $250,350.00 $35.00 $175,245.00 ALTERNATE BID A | Bore/Jack Under Wetlands Item Qty Unit Description Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total A7 2,371 L.F. 54 Inch RCP, CL III $160.00 $379,360.00 $155.00 $367,505.00 $150.41 $356,622.11 $185.00 $438,635.00 $195.00 $462,345.00 A8 370 L.F. Bore/Jack 54 Inch RCP, CL V $1,200.00 $444,000.00 $1,225.00 $453,250.00 $1,161.32 $429,688.40 $1,300.00 $481,000.00 $1,350.00 $499,500.00 Bid Security 10% Bid Bond 10% Bid Bond 10% Bid Bond 10% Bid Bond 10% Bid Bond Addendum Acknowledgement Yes - #1 and #2 Yes - #1 and #2 Yes - #1 and #2 Yes - #1 and #2 Yes - #1 and #2 SUBCONTRACTOR TABULATION Subcontractor Subcontractor Subcontractor Subcontractor Subcontractor Bore EJM Pipe Services, Inc. Bore Master Minger Black Top/Trail Northeast Asphalt MCC Soil Test Traffic Gordon Warning Lites of Appleton Landscaping/Restoration/Excavation All Ways All Ways Hilltop Excavating C:\Users\jhoechst.MCM\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\OWG0Q0B2\91800487 Bid Tab  Village of Little Chute INFORMATION FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: CARES Act Funding with the School Districts PREPARED BY: James P. Fenlon, Administrator REPORT DATE: October 9, 2020 EXPLANATION: We are recommending the Village Board approve of sharing $30k with the school districts from the Village’s CARES Act allocation. After consultation with state’s Department of Administration (DOA) regarding this donation process and this is what the Village of Little Chute needs to do to execute from a reimbursement perspective: - The Village of Little Chute needs to order the materials or supplies that the school district requests - We need to receive and pay for these items no later than November 1st (our very last day to apply for reimbursement is November 6th) - Our goal would be to officially place the orders for the items requested October 15th - We are asking each district to provide us with the vendor contact information, items requested, and total costs by October 14th so that we can place those orders effectively At present, with the share of approximately $30k, allocated by 2020 equalized values from the state breakdown as follows: School District Equalized Values Ratio Allocation Little Chute Area School District $ 601,152,408.00 59.17% $ 17,751.15 Kaukauna Area School District $ 320,346,572.00 31.53% $ 9,459.37 Appleton Area School District $ 94,467,219.00 9.30% $ 2,789.48 Totals $ 1,015,966,199.00 100.00% $ 30,000.00 RECOMMENDATION: Approved the sharing of $30,000 of materials with the Appleton Area School District, Little Chute Area School District, and Kaukauna Area District.