Village Board

AMENDED AGENDA LITTLE CHUTE VILLAGE BOARD COMMITTEE OF THE WHOLE MEETING PLACE: Little Chute Village Hall DATE: Wednesday, September 13, 2023 TIME: 6:00 p.m. Virtually attend the Sep. 13th Committee of the Whole meeting at 6 PM by following the link here: Join Zoom Meeting: https://us06web.zoom.us/j/89622880728 Meeting ID: 896 2288 0728 Dial by your location: +1 312 626 6799 US (Chicago) REGULAR ORDER OF BUSINESS A. Invocation B. Roll call of Trustees C. Roll call of Officers and Department Heads D. Public Appearance for Items Not on the Agenda E. Action - Fire MOU Amendment , Radios F. Committee Appointments G. Discussion/Action – Leak Location Specification and Future Operation of Doyle Pool (Potential Budget Adjustment) H. Discussion/Action – 2024 Health and Dental Insurance Rates I. Call for Unfinished Business J. Items for Future Agenda K. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: September 12, 2023  Item For Consideration For Board Review On: September 13, 2023 Prepared On: September 12, 2023 Agenda Item Topic: Fire MOU Amendment Prepared By: Finance Report: The Fire Department was a participant in a regional grant that requested a total of $4,315,312.30 of which Little Chute was to receive 7.32% or $315,880.86. The Village local share would have been 5% of this amount or $15,794.04 for believe 35 radios. We have been notified that the grant awarded is for a smaller amount. The attached first amendment shows the approved grant request at only $1,988,702.98 of which we are to receive $7.3% or 132,378.48 and our local share increases to 10% or $13,237.85 for revised 18 radios. The Fire Department has verified that they will not be requesting to purchase additional radios at full cost but do seek to obtain the 18 that we can attain at cost share of only 10%. Per footnote, there is no obligation to purchase the original seated position number of radios. Fiscal Impact: The local share of $13,238 is currently included in the 2023 Fire Department Budget so no additional spending authority is needed. Recommendation/Board Action: The Fire Department is requesting approval of the first amendment to this grant that allows them to proceed with obtaining 18 radios at a 10% cost share versus the original 35 anticipated at a 5% cost share. Respectfully Submitted, Lisa Remiker-DeWall, Finance Director  MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF APPLETON FIRE DEPARTMENT AND REGIONAL PARTICIPATING PARTNERS OF THE FISCAL YEAR 2021 ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM This Memorandum of Understanding (“MOU”) by and between the City of Appleton Fire Department (“AFD”) and the Participating Partner Agencies as required in the Application for Fiscal Year 2021 Assistance to Firefighters Grant Program (“AFG”). The potential Participating Partner Agencies include the Village of Little Chute Fire Department (“LCFD”), Towns of Vandenbroek-Kaukauna Fire Department (“VKFD”), City of Kaukauna Fire Department (“KKFD”), Town of Freedom Fire Department (“FFD”), Village of Kimberly Fire Department (“KFD”), Town of Ellington Fire and EMS (“EFD”), City of Seymour Fire Department (“SFD”), Seymour Rural Fire Department (“SRFD”), Seymour Rescue (“SR”), Town of Buchanan Fire Department (“BFD”), Town of Dale Fire and Rescue (“DFR”), Village of Bear Creek Fire Department (“BCFD”), Village of Combined Locks Fire Department (“CLFD”), Village of Greenville Fire Department (“GFD”), Appleton International Airport Public Safety (“AAPS”), Hortonville-Hortonia Fire Department (“HHFD”), and Town of Grand Chute Fire Department (“GCFD”) 1.0 AFD’s Responsibilities and Level of Involvement 1.01 AFD will serve as the regional host applicant for the AFG for the other Participating Partner Agencies. 1.02 If awarded, AFD, will be responsible for all aspects of the grant, including, but not limited to, cost share, accountability for the assets, and all reporting requirements in the Regional application. 1.03 Upon notification by the AFG Program Office, AFD will not distribute grant-funded assets or provide grant-funded contractual services to non-compliant Participating Partner Agencies. 2.0 Participating Organizations’ Responsibilities and Levels of Involvement 2.01 The Participating Partner Agencies include: LCFD, VKFD, KKFD, FFD, KFD, EFD, SRFD, SFD, SR, BFD, DFR, BCFD, CLFD, GFD, AAPS, HHFD, and GCFD. 2.02 Participating Partner Agency certifies that they are an eligible AFG Program organization, that they are compliant with AFG Program requirements including being current with past grants, closeouts, other reporting requirements, and understand the terms of the AFG. 2.03 Participating Partner Agency understands that this MOU must be signed by authorized persons to be eligible for the opportunity to participate in the purchase of approved radio equipment authorized under the AFG. 2.04 AFD and GCFD will cost share at a rate of 10%. MOU AFG Program  2.05 LCFD, VKFD, KKFD, FFD, KFD, EFD, EEMS, SRFD, SFD, SR, BFD, DFR, BCFD, CLFD, GFD, AAPS, and HHFD will cost share at a rate of 5%. 2.06 Participating Partner Agency understands that changes in previously indicated participation levels by participating agencies may result in the overall reduction of the final amount of grant funding and each participant’s share of that funding as identified in the grant. 2.07 Participating Partner Agency acknowledges that after its portion of the grant is calculated, it shall be solely responsible for having adequate matching funds allocated to pay the remaining balance owed to complete its purchase of equipment. 3.0 Participating Organizations’ Proposed Distribution of grant-funded assets Based upon information provided by Participating Partner Agencies, AFD is requesting $4,315,312.30 in grant funds to cover maximum needs for all participating agencies. Assuming receipt of the requested funds, the following is the proposed distribution of grant-funded assets (actual amounts dispersed to Participating Organizations will depend on grant award amount and qualifying proof of actual costs of qualifying purchases):  AFD (EIN 39-6005381) will receive up to 12.34%  LCFD (EIN 39-6006304) will receive up to 7.32%  VKFD (EIN 74-3216406) will receive up to 3.77%  KKFD (EIN 39-6005479) will receive up to 7.95%  FFD (EIN 39-6075681) will receive up to 4.60%  KFD (EIN 39-6006297) will receive up to 2.93%  EFD (EIN 39-6052710) will receive up to 6.90%  DFR (EIN 39-6005845) will receive up to 6.28%  SRFD (EIN 39-1618507) will receive up to 3.77%  SFD (EIN 39-6005593) will receive up to 2.51%  SR EIN 39-6005593) will receive up to 2.93%  BFD (EIN 39-1316254) will receive up to 4.18%  BCFD (EIN 39-1217341) will receive up to 4.18%  CLFD (EIN 39-6006242) will receive up to 3.56%  GFD (EIN 86-1482234) will receive up to 6.90%  AAPS (EIN 39-6005724) will receive up to 3.77%  HHFD (EIN 42-1697850) will receive up to 6.07%  GCFD (EIN 39-6005918) will receive up to 10.04% 4.0 INDEMNIFICATION. Participating Partner Agency and its officers, officials, employees, and agents, for good and valuable consideration, do hereby agree to indemnify, defend and hold harmless the City of Appleton and its officers, officials, employees and agents, MOU AFG Program  from and against any and all liability, loss, damage, expense, costs (including attorney’s fees) that may arise in any way out of this agreement. Nothing contained in this agreement is intended as a waiver of the City to rely upon the immunities or limitations to liability as may be contained within Wisconsin Statutes 893.80 or other applicable law. 5.0 SEVERABILITY. In the event any term, covenant, or condition herein contained shall be held to be invalid by any court of competent jurisdiction, such invalidity shall not affect any other term, covenant or condition herein contained, provided that such invalidity does not materially prejudice either Appleton or Participating Partner Agency in the respective rights and obligations contained in the valid terms, covenants, and conditions hereof. The undersigned warrant and represent that they are duly authorized by the Participating Partner Agency to enter this agreement and bind the Participating Partner Agency to the terms herein. MOU AFG Program 2024 Employer Max Calculation ‐ Tier 1 Qualified Plans Average Premium Program Option P14 Single Family Maximum Minimum Maximum Minimum Employer Employee Total Employer Employee Total County Tier Carrier Share Share Premium Share Share Premium Outagamie 1 Dean Health Prevea360‐East 819.58 88.06 907.64 2,016.14 215.68 2,231.82 1 Network Health 819.58 135.46 955.04 2,016.14 334.18 2,350.32 3 Common Ground 819.58 272.94 1,092.52 2,016.14 677.88 2,694.02 3 Robin with HealthPartners 819.58 463.74 1,283.32 2,016.14 1,154.88 3,171.02 3 Access Plan ‐ Dean 819.58 349.60 1,169.18 2,016.14 869.54 2,885.68 MAXIMUM EMPLOYER CALCULATION Employer D E D +E /2 * Max Max % CHANGE Employer Max All Employees except WPPA 2023 FROM 2023 Single 907.64 955.04 1,862.68 931.34 88% 819.58 736.03 11.35% Family 2,231.82 2,350.32 4,582.14 2,291.07 88% 2,016.14 1811.08 11.32% Employer Max WPPA Single 907.64 955.04 1,862.68 931.34 85% 791.64 710.94 11.35% Family 2,231.82 2,350.32 4,582.14 2,291.07 85% 1,947.41 1749.34 11.32% 2023 Employer Max Calculation ‐ Tier 1 Qualified Plans Average Premium Program Option P14 Single Family Maximum Minimum Maximum Minimum Employer Employee Total Employer Employee Total County Tier Carrier Share Share Premium Share Share Premium Outagamie 1 Dean Health Prevea360‐East 736.03 75.63 811.66 1,811.08 185.12 1,996.20 1 Network Health 736.03 125.11 861.14 1,811.08 308.82 2,119.90 3 Common Ground 736.03 279.87 1,015.90 1,811.08 695.72 2,506.80 3 Robin with HealthPartners 736.03 501.27 1,237.30 1,811.08 1,249.22 3,060.30 3 Access Plan ‐ Dean 736.03 338.93 1,074.96 1,811.08 843.40 2,654.48 MAXIMUM EMPLOYER CALCULATION Employer D E D +E /2 * Max Max % CHANGE Employer Max All Employees except WPPA 2022 FROM 2022 Single 811.66 861.14 1,672.80 836.40 88% 736.03 714.82 2.97% Family 1,996.20 2,119.90 4,116.10 2,058.05 88% 1,811.08 1755.99 3.14% Employer Max WPPA Single 811.66 861.14 1,672.80 836.40 85% 710.94 690.45 2.97% Family 1,996.20 2,119.90 4,116.10 2,058.05 85% 1,749.34 1696.12 3.14% Current 2023 Participants All Employees Except WPPA Village Increased Cost $107,476.50 2024 ‐ P14 2023 ‐ PO14 TOTAL PREMIUM (assuming same enrollment) It's Your Choice (IYC) Health Plan Deductible Deductible Single Family General Employees FVMPD Retirees Provider Single Family Single Family Single Family Single Family $ Change % Change $ Change % Change Single Family Single Family Single Family Dean Health Plan ‐ Prevea360 East $907.64 $2,231.82 $500.00 $1,000.00 $811.66 $1,996.20 $500.00 $1,000.00 $95.98 11.83% $235.62 11.80% $0.00 $14,928.48 $1,210.39 $1,485.76 Network Health $955.04 $2,350.32 $500.00 $1,000.00 $861.14 $2,119.90 $500.00 $1,000.00 $93.90 10.90% $230.42 10.87% $4,010.40 $58,670.34 $3,591.99 $10,285.54 Per Joint Formula For Little Chute Portion $4,885.92 $8,407.68 Village Active Employees 2024 ‐ 12% 2023 ‐ 12% 2024 2023 It's Your Choice (IYC) Health Plan Employee Employee Deductible Employee Employee Single Family Single Family 2024‐2023 Employee Changes 2024‐2023 Employer Changes Provider Single Family Single Family Single Family Employer Employer Employer Employer Single Family Single Family 6F Dean Health Plan ‐ Prevea360 East $108.92 $267.82 $500.00 $1,000.00 $97.40 $239.54 $798.72 $1,964.00 $714.26 $1,756.66 $11.52 11.83% $28.28 11.81% $84.46 11.82% $207.34 11.80% 4S 1PTF 23F Network Health $135.46 $334.18 $500.00 $1,000.00 $125.11 $308.82 $819.58 $2,016.14 $736.03 $1,811.08 $10.35 8.27% $25.36 8.21% $83.55 11.35% $205.06 11.32% WPPA 2024 ‐ 15% 2023 ‐ 15% 2024 2023 It's Your Choice Health (IYC) Plan Employee Employee Deductible Employee Employee Single Family Single Family 2024‐2023 Employee Changes 2024‐2023 Employer Changes Provider Single Family Single Family Single Family Employer Employer Employer Employer Single Family Single Family 2S 1F Dean Health Plan ‐ Prevea360 East $136.15 $334.77 $500.00 $1,000.00 $121.75 $299.43 $771.49 $1,897.05 $689.91 $1,696.77 $14.40 11.83% $35.34 11.80% $81.58 11.82% $200.28 11.80% 6S 7F Network Health $163.40 $402.91 $500.00 $1,000.00 $150.20 $370.56 $791.64 $1,947.41 $710.94 $1,749.34 $13.20 8.79% $32.35 8.73% $80.70 11.35% $198.07 11.32% "Medicare All" is family coverage where all insured members are enrolled in Medicare Parts A, B and D Annuitants who wish to select a Health Insurance Plan highlighted in yellow below will have an additional monthly premium detailed in second chart ANNUITANTS ‐ ALL MEDICARE ELIGIBLE 2024 ‐ P14 2023 ‐ PO14 Medicare All Deductible Medicare All Single Family 2024‐2023 $ Change 2024‐2023 % Change Provider Single Family $500.00 $1,000.00 Single Family Single Family Single Family Dean Health Plan ‐ Prevea360 East $566.52 $1,108.18 $501.46 $980.96 $65.06 $127.22 12.97% 12.97% Annuitant Budget for 2024 Network Health $599.22 $1,173.58 $534.52 $1,046.68 $64.70 $126.90 12.10% 12.12% Single Family Total 9S 8F United Health Care Medicare Advantage $276.76 $528.66 $231.52 $441.08 $45.24 $87.58 19.54% 19.86% $29,890.08 $50,751.36 $80,641.44 United Health Medicare Plus $454.82 $884.78 $416.26 $810.56 $38.56 $74.22 9.26% 9.16% HIRED PRIOR TO SEPTEMBER 1, 1980 Medicare All Deductible Medicare All Single Family Provider Single Family $500.00 $1,000.00 Single Family Dean Health Plan ‐ Prevea360 East $289.76 $579.52 $269.94 $539.88 Network Health $322.46 $644.92 $303.00 $605.60 UHC Medicare Advantage Plan ‐ ‐ No cost option to annuitants ‐ ‐ United Health Medicare Plus $178.06 $356.12 $184.74 $369.48 Current 2022 Participants All Employees Except WPPA Village Increased Cost $22,364.41 2023 ‐ P14 2022 ‐ PO14 TOTAL PREMIUM (assuming same enrollment) It's Your Choice (IYC) Health Plan Deductible Deductible Single Family General Employees FVMPD Retirees Provider Single Family Single Family Single Family Single Family $ Change % Change $ Change % Change Single Family Single Family Single Family Dean Health Plan ‐ Prevea360 East $811.66 $1,996.20 $500.00 $1,000.00 $773.92 $1,899.48 $500.00 $1,000.00 $37.74 4.88% $96.72 5.09% $0.00 $6,128.64 $236.94 $0.00 Network Health $861.14 $2,119.90 $500.00 $1,000.00 $812.30 $1,995.44 $500.00 $1,000.00 $48.84 6.01% $124.46 6.24% $1,018.08 $18,308.22 $1,210.71 $2,751.58 Per Joint Formula For Little Chute Portion ($2,136.96) ($5,152.80) Village Active Employees 2023 ‐ 12% 2022 ‐ 12% 2023 2022 It's Your Choice (IYC) Health Plan Employee Employee Deductible Employee Employee Single Family Single Family 2023‐2022 Employee Changes 2023‐2022 Employer Changes Provider Single Family Single Family Single Family Employer Employer Employer Employer Single Family Single Family 6F Dean Health Plan ‐ Prevea360 East $97.40 $239.54 $500.00 $1,000.00 $92.87 $227.94 $714.26 $1,756.66 $681.05 $1,671.54 $4.53 4.88% $11.60 5.09% $33.21 4.88% $85.12 5.09% 4S 1PTF 26F Network Health $125.11 $308.82 $500.00 $1,000.00 $97.48 $239.45 $736.03 $1,811.08 $714.82 $1,755.99 $27.63 28.34% $69.37 28.97% $21.21 2.97% $55.09 3.14% WPPA 2023 ‐ 15% 2022 ‐ 15% 2023 2022 It's Your Choice Health (IYC) Plan Employee Employee Deductible Employee Employee Single Family Single Family 2023‐2022 Employee Changes 2023‐2022 Employer Changes Provider Single Family Single Family Single Family Employer Employer Employer Employer Single Family Single Family 1S Dean Health Plan ‐ Prevea360 East $121.75 $299.43 $500.00 $1,000.00 $116.09 $284.92 $689.91 $1,696.77 $657.83 $1,614.56 $5.66 4.88% $14.51 5.09% $32.08 4.88% $82.21 5.09% 8S 7F Network Health $150.20 $370.56 $500.00 $1,000.00 $121.85 $299.32 $710.94 $1,749.34 $690.45 $1,696.12 $28.35 23.27% $71.24 23.80% $20.49 2.97% $53.22 3.14% Dean Health Plan ‐ Prevea 360 East is now qualified county plan in 2023 vs 2022 and prior was not (must offer 5 primary care providers, a hospital and a chiropractor) "Medicare All" is family coverage where all insured members are enrolled in Medicare Parts A, B and D Annuitants who wish to select a Health Insurance Plan highlighted in yellow below will have an additional monthly premium detailed in second chart ANNUITANTS ‐ ALL MEDICARE ELIGIBLE 2023 ‐ P14 2022 ‐ PO14 Medicare All Deductible Medicare All Single Family 2023‐2022 $ Change 2023‐2022 % Change Provider Single Family $500.00 $1,000.00 Single Family Single Family Single Family Dean Health Plan ‐ Prevea360 East $501.46 $980.96 $504.64 $985.74 ($3.18) ($4.78) ‐0.63% ‐0.48% Annuitant Budget for 2023 Network Health $534.52 $1,046.68 $531.26 $1,038.98 $3.26 $7.70 0.61% 0.74% Single Family Total 8S 10F United Health Care Medicare Advantage $231.52 $441.08 $253.78 $484.02 ($22.26) ($42.94) ‐8.77% ‐8.87% $22,225.92 $52,929.60 $75,155.52 United Health Medicare Plus* $416.26 $810.56 $422.02 $820.50 ($5.76) ($9.94) ‐1.36% ‐1.21% HIRED PRIOR TO SEPTEMBER 1, 1980 Medicare All Deductible Medicare All Single Family Provider Single Family $500.00 $1,000.00 Single Family Dean Health Plan ‐ Prevea360 East $269.94 $539.88 $250.86 $501.72 Network Health $303.00 $605.60 $277.48 $554.96 UHC Medicare Advantage Plan ‐ ‐ No cost option to annuitants ‐ ‐ United Health Medicare Plus* $184.74 $369.48 $168.24 $336.48