Village Board

AGENDA R PLACE: EGULAR BOARD MEETING Little Chute Village Hall DATE: Wednesday, October 4, 2023 TIME: 4:00 p.m. Virtually attend the October 4, Regular Board meeting at 4 PM by following the zoom link here: Join Zoom Meeting: https://us06web.zoom.us/j/88524165084 Meeting ID: 885 2416 5084 Dial by your location: +1 312 626 6799 US (Chicago) REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Other Informational Items: G. Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of the Regular Board Meeting of September 20, 2023 2. Minutes of the Committee of the Whole of September 27, 2023 3. Disbursement List H. Discussion – 2024 Budget Workshop 2024 Draft Budget I. Public Hearing – Sec 44-394(c) – Fences and Hedges J. Action – Adopt Ordinance No. 8, Series 2023 Amending Zoning code Section 44-394(c), Fence and Hedge Height K. Appointments L. Discussion — Village North Covenants M. Approval – Fire Budget Adjustment N. Discussion/Action — Updated Inspection Fee Schedule O. Department and Officers Progress Report P. Call for Unfinished Business Q. Items for Future Agenda R. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: September 29, 2023  MINUTES OF THE REGULAR BOARD MEETING OF SEPTEMBER 20, 2023 Call to Order: Trustee Peerenboom called the Regular Board Meeting to Order at 6:00 p.m. Pledge Allegiance to the Flag Trustee Peerenboom led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Bill Peerenboom, Trustee Larry Van Lankvelt, Trustee Brian Van Lankveldt, Trustee David Peterson, Trustee EXCUSED: Michael Vanden Berg, President John Elrick, Trustee Don Van Deurzen, Trustee Roll call of Officers and Department Heads PRESENT: Beau Bernhoft, Administrator Laurie Decker, Village Clerk Lisa Remiker-DeWall, Finance Director Dave Kittel, Community Development Director John McDonald, Director of Parks, Rec and Forestry Kent Taylor, Director of Public Works Chief Dan Meister, Fox Valley Metro Police Public Appearance for Items Not on the Agenda None Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of the Regular Board Meeting of September 6, 2023 2. Minutes of the Committee of the Whole Meeting of September 13, 2023 3. Auction Permit - Memories Antique Mall 4. Outdoor Alcohol Permit – Village Limits 2nd Annual Packer Game Event 5. Special Event Permit – Kiwanis Christmas Parade 6. Disbursement List Moved by Trustee L. Van Lankvelt, seconded by Trustee B. Van Lankveldt to approve the Consent Agenda as presented. Ayes 4, Nays 0 – Motion Carried Action – Award Bid for Well #1 Roof Replacement at Doyle Park Administrator Bernhoft presented the bids received for the roof replacement project. Four bids were received, Utility Commission did review the bids and recommends the board award the bid to H.I.S. Comp, LLC for $64,008. It was noted McMahan staff have reviewed the bids and a change order may be necessary depending on the condition of the existing metal on the roof. Moved by Trustee B. Van Lankveldt, seconded by Trustee L. Van Lankvelt to Award the bid to H.I.S. Comp, LLC for $64,008 as presented. Ayes 4, Nays 0 – Motion Carried Discussion/Possible Action – Parking Ordinances Administrator Bernhoft provided an update to the parking issues raised in previous board meetings. Staff are looking for direction from the board on how to proceed. No Action Taken, staff will continue to gather information and return to the board for further discussion/action. Discussion/Possible Action – Hawk’s Nest Outdoor Music Permit Chief Meister stated complaints have been received which resulted in a citation issued. Mr. Brian Van Handel, Jessica Van Handel and family, spoke on issues they are having with outdoor music and violations of ordinances. Parking is also an issue in the area, he questioned if ordinances and permits were followed on improvements to the parking lot. Mr. Van Handel also has a deeded easement on the property which has been blocked, preventing usage of the easement. No Action Taken due to missing board members. This topic will come back to the board for discussion/action. Discussion/Possible Action – Noxious Weed Ordinances Mr. Steve Rutten, 1717 E Wisconsin Ave, brought up issues with a property located on Main Street. He would like to see it cleaned up. Trustee Peerenboom stated the board is well aware of it, staff have to follow legal procedures, notices are going out to the property owner. Efforts are being made to have it cleaned up and will take time. Staff have noted our ordinances will need to be updated, especially around commercial properties in order to make them more enforceable and in a faster manner. Trustee L. Van Lankvelt asked if there are any legal issues if we were to hire someone to clean it up and bill the owners for it. Director Kittel stated there is a process to that- notices, time, and money on hand need to be in place before that can begin. We are working with the property owner to take care of the concerns. Mr. David Botz, 1220 Lewis St, asked if the berm removal could be contracted out and costs added to the property owners taxes next year, saving damage from Village equipment. Administrator Bernhoft stated the berms are not out of compliance, the weeds are the issue. Margie Machurick, 1612 E Wisconsin, adjacent to the property. She is concerned with the sidewalk, very large stones have rolled onto the sidewalk, leaves from last fall are still there, the gravel rolls onto the sidewalk, making it impossible to walk or bike on. Mr. Skip Smith, 819 Briarwood Ave, asked if the property owners are able to spray the weeds to kill them. Kittel stated this has been mentioned to the property owners, along with additional resources and other ideas. Staff would like this cleaned up as soon as possible, the owners have a list of actionable items with a timeline. If it is not completed fines and other means will be taken. Trustee Peerenboom stated he is in agreement with statements made today, the Village is actively working on this issue and the property needs to be cleaned up. No Action Taken Discussion/Possible Action – Doyle Pool Leak Detection with possible Budget Adjustment Director McDonald presented the requested leak location quote, for $5500. The contractor is recommending another leak location to ensure no additional leaks were detected when the pool is full next summer. Staff recommends moving forward with the test to pinpoint the leaks. This would allow us to determine repair costs and future operations of the pool. Trustee L. Van Lankvelt asked for an estimation of the costs to fix the leaks. Director McDonald stated they do not have an estimate, there is no way to know the size of the leaks, they do not have an estimate for the repairs. Trustee Peerenboom stated his concern about finding the precise location of the leaks. The contractor is confident he will find the main leaks, hairline leaks could unfortunately still be present. Trustee Peerenboom asked if this could be tabled for the next meeting. Administrator Bernhoft stated from a budgeting perspective this needs to be addressed as soon as possible. Trustee B. Van Lankveldt stated he thinks the test should be done so we can plan costs for the pool’s future and have as much information to make an informed decision about the pool’s future. Trustee L. Van Lankvelt stated he agrees with B. Van Lankveldt. Trustee Peterson stated too much money is put into the pool for such low usage. Moved by Trustee B. Van Lankveldt, seconded by Trustee L. Van Lankvelt to approve the budget adjustment for the Doyle Pool Leak Location study of $5,500. Roll Call Vote Dave Peterson Nay Larry Van Lankvelt Aye Bill Peerenboom Aye Brian Van Lankveldt Aye Ayes 3, Nays 1 (Peterson) – Motion Carried Discussion/Action – Adopt Resolution No. 19, Series 2023 Approving Final Plat for Extraterrestrial Review of Oak Creek Estates Director Kittel presented the final Plat for Oak Creek. This has been through county and state review, Plan Commission has reviewed and recommended approval to the Village Board. Moved by Trustee B. Van Lankveldt, seconded by Trustee Peterson to Adopt Resolution No. 19, Series 2023 Approving Final Plat for Oak Creek Estate Ayes 3, Nays 1 (Peerenboom) – Motion Carried Action – DPW Budget Adjustment Director Remiker-DeWall presented a budget adjustment for a DPW claim for damaged equipment. Moved by Trustee B. Van Lankveldt, seconded by Trustee Peterson to approve the budget adjustment. Dave Peterson Aye Larry Van Lankvelt Aye Bill Peerenboom Aye Brian Van Lankveldt Aye Ayes 4, Nays 0 – Motion Carried Discussion/Action – Budget Adjustment Director Remider-DeWall presented a budget adjustment for a sign grant for Stone Arch. Moved by Trustee B. Van Lankveldt, seconded by Trustee Peterson to approve the budget adjustment as presented. Dave Peterson Aye Larry Van Lankvelt Aye Bill Peerenboom Aye Brian Van Lankveldt Aye Ayes 4, Nays 0 – Motion Carried Discussion/Action – Deer Culling in Heesakker Park Director McDonald presented the yearly approval for Deer Culling in Heesakker Park, it would run December 11 – December 17. The park is shut down, this has been approved by Park Planning Committee. Staff recommendation of looking into other alternatives to deer management program. Numbers are down in deer harvested and applicants, staff are working with the DNR in looking at other options. Trustee B. Van Lankveldt asked if the deer population has been growing. Director McDonald answered yes, but he does not have a count. This program is advertised through facebook, constant contact and the website.  Moved by Trustee L. Van Lankvelt, seconded by Trustee B. Van Lankveldt to approve Deer Culling in Heesaker Park. Ayes 3, Nays 1 (Peerenboom) – Motion Carried Department and Officer Reports Department Heads and Officers provided progress reports to the Board. Call of Unfinished Business None Items for Future Agenda Closed Session: 19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Economic Development Item Moved by B. Van Lankveldt, seconded by Trustee L. Van Lankvelt to enter Closed Session at 7:14 p.m. Return to Open Session Moved by B. Van Lankveldt, seconded by Trustee Peterson to exit Closed Session at 8:07 p.m. Adjournment Moved by B. Van Lankveldt, seconded by Trustee Peterson to Adjourn the Regular Board meeting at 8:07 p.m. Ayes 4, Nays 0 – Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF SEPTEMBER 27, 2023 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Roll call of Trustees PRESENT: Michael Vanden Berg, President Larry Van Lankvelt, Trustee John Elrick, Trustee Don Van Deurzen, Trustee David Peterson, Trustee EXCUSED: Bill Peerenboom, Trustee Brian Van Lankveldt, Trustee Roll call of Officers and Department Heads PRESENT: Beau Bernhoft, Village Administrator Lisa Remiker-Dewall, Finance Director Closed Session 19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Economic Development Item Moved by Trustee L. Van Lankvelt, seconded by Trustee Van Deurzen to enter closed session at 6:02 PM Ayes 5, Nays 0 – Motion Carried Return to Open Session Moved by Trustee L. Van Lankvelt, seconded by Trustee Van Deurzen to exit closed session at 6:09 PM Ayes 5, Nays 0 – Motion Carried Potential Action No Action Taken Adjournment Moved by Trustee Peterson, seconded by Trustee L. Van Lankvelt to Adjourn the Committee of the Whole meeting at 6:10 p.m Ayes 5, Nays 0 – Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk 2024 Budget Workshop October 4, 2023  2024 Budget Highlights  Increase of $245,065,400 (20.12%) in Equalized Value  2024 ‐ $1,462,895,500  2023 ‐ $1,217,830,100  2022 ‐ $1,091,901,00  2023 Net New Construction is $71,366,900 or a 5.86% increase resulting in additional Levy Capacity of $265,726  Total Levy Limit Capacity is $6.7187 Assessed and $5.3155 Equalized or $323,355 increase in the levy. There is no allowance for the Consumer Price Index in this program. 2024 Budget is ~$175K under this restraint.  Conversely, allowable expenditure budget increase under the Expenditure Restraint Program is $577,405 or 7.39%. We are ~$1,200 under this restraint.  2024 Budget Proposed Rates $6.5203 Assessed (2.47% increase or $.1570) and $5.1586 Equalized (10.55% decrease or $.6084)  2024 Budget Highlights  General Fund revenues increased to $3,787,141 in 2024 ($485,793 or 14.71%) over 2023 level of $3,301,348 mainly as result of ACT 12.  General Fund expenses increased to $4,784,901 in 2024 ($314,664 or 7.04%) over 2023 level of $4,470,237.  The 2022 audit indicated unassigned Fund Balance for the General Fund at ~$440K, 2023 Projected is $500K and Budget 2024 would lower to $290K.  2024 Budget Highlights  The 2024 Budget includes a 3% COLA for non‐represented employees with potential (varies by employee based on position in pay grade) for a step increase based on performance evaluation. FVMPD contract results in effective 2.38% increase for year two of the three‐year contract.  WRS increased from 6.80% to 6.90% in 2024 for General Employees while Protective with Social Security experienced an increase of 1.1% resulting in an employer rate of 14.32% (13.22% in 2022).  Utility Fees – No rate changes currently budgeted in 2024; however, the Sewer Rate Study will be back in process. A draft of results is expected to be presented in winter. A potential Water Rate Study is budgeted to start late 2024 if the final rate of return for 2023 warrants action.  Joint Formula Changes  Fox Valley Metro Police Department  Village of Little Chute – Equalized value increase of $245,065,400 to $1,462,895,500  Village of Little Chute – Decrease of population by 45 to 12,168 as estimated by the Demographic Services Center WI Department of Administration  2024 – 61.82%; 2023 – 61.55%; 2022 – 62.21%; 2021 – 62.75%  Change in 2024 formula nets a small increase for the Village of Little Chute (.27%)  Budget Responsibilities General Government Municipal Village Board Village Clerk Court (Judge Administration (Decker) Reader) (Administrator) Finance Village Hall Assessing Insurance (McDonald & Economic Unallocated Remiker ‐ DeWall) Development Transfers Promotion (Kittel) (Remiker ‐ (McDonald – DeWall) Kittel ‐ Taylor)  Budget Responsibilities Public Safety Fire Operations Building Inspection (Kittel) (Chief Nechodom) Crossing Guards Fire Allocated (Chief Meister) (Remiker ‐ DeWall)  Budget Responsibilities Public Works (Taylor) Administration Streets Engineering and GIS Vehicle Snow and Ice Weed Control Maintenance Control Support Services Recycling  Budget Responsibilities Park, Recreation and Forestry (McDonald) Parks Recreation Community Band Forestry Youth Football  Budget Responsibilities Special Revenue Sanitation Fire Equipment FVMPD (Remiker ‐ DeWall, Taylor) (Chief Nechodom) (Chief Meister) Aquatics & Nelson Library/Civic Center American Rescue & Crossing (Kloeckner, Remiker ‐ Transportation Fund (McDonald) DeWall) (Remiker‐DeWall) Van Lieshout Activity Center Promotional Micro & Façade Renovation Loan & Heesakker Park Trust (Administrator, McDonald, (Administrator, Kittel, Remiker‐ (McDonald) Kittel) DeWall)  Budget Responsibilities Capital Projects Fleet Facilities & Equipment (Taylor, Remiker‐DeWall) (Remiker ‐ DeWall) TID #4, #5 #6, #7 and #8 Park Improvements (Kittel, Remiker ‐ DeWall, (McDonald) Administrator) New Fire Station Construction (Administrator, Nechodom (Taylor, Remiker‐DeWall) Remiker‐DeWall)  Budget Responsibilities Utilities Water Utility Sewer Utility (MCO, Taylor, Remiker ‐ (Taylor, Remiker‐DeWall) DeWall) Stormwater Utility (Taylor, Remiker ‐ DeWall)  Budget Timeline  Workshop ‐ October 4 (All Funds)  Workshop Continuation ‐ October 11 (if needed)  Monday, October 16 (Joint Budget Meeting)  Tuesday, October 17 – Utility Commission Budget  Wednesday, November 1 – Formal Budget Adoption and Public Hearing  2024 Municipal Levy Allocation Municipal Levy Allocation by Fund: FY 2024 $5,765,451 and FY 2023 $5,617,475 Total Levy (2.63% Increase or $147,976) Construction 4.01% 3.04% Fire Equuip 1.69% 1.73% FVMPD 42.04% 43.97% Facilities 1.42% 2.50% Fleet 0.36% 0.43% Nelson Crossing 0.06% 0.06% Library/Civic 8.49% 9.15% Aquatics 2.20% 2.37% Debt 19.99% 20.48% General Government 19.74% 16.27% 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% 2023 Budget 2024 Budget  2024 Budget Items to Note • Village wide salary and benefits have increased 6.78% or $515,431. This includes health insurance employer cost increase of 11.3% or $107,476. Staffing changes include the elimination of the Permitting Specialist Position while adding a DPW Laborer (net decrease $34,000), converting .5 FTE FVMPD Clerk to 1 FTE ($34,500 increase), upgrade of Accounts Payable Clerk to full‐time vs >.75 FTE with offset of reduction in overtime ($5,000 increase), increased election worker cost with Presidential election year ($10,500) and seasonal wage scale increase that recognizes the vital role these positions play in our community. • Clerk – Express Voting/E Poll equipment (4) additions net of federal grant ($22,900 increase). • DPRF – addition to utility expense for anticipated opening of Splash Pad ($8,000) • DPRF – addition of brush mower attachment ( increase $7,000) offset by one time reduction to Ash Tree removal program (decrease $7,000) • Little Chute Library – addition of workstation furniture funded by the Library Trust ($7,000) • Promotional Fund – Market on Main ($25K), Match for Village Fireworks ($5K) • Heesakker Trust – Continued collaboration to create a new community amenity ($800K) • FVMPD – one squad car ($70K) • Fleet – 11 Foot Deck Mower ($120K) and two pick‐up trucks ($95K) • TID 7 – Evergreen Drive Phase III ($2,788K) & New Water Tower Planning ($100K) • Park Improvement – Splash Pad ($750K) • Water – Truck ($43K), install radio heads and new meters ($263K) • Storm – Ebben Storm Phase III ($2,444K)  VILLAGE OF LITTLE CHUTE Notice of Public Hearing The Little Chute Village Board will conduct a public hearing at the Little Chute Village Hall on Wednesday, October 4th, 2023 at 6:00 p.m. to hear comments from the public in support or objection to the amendment of the Zoning Ordinance Section 44-394(c) – Fences and hedges The proposed ordinance shall be available for public inspection at the office of the Village Clerk during regular office hours prior to the scheduled date of the public hearing. PURPOSE: To update the Village ordinance to allow for fences up to 8ft tall for Residential properties that about an Industrial Development. This would only be in the rear yard and 1 side yard not abutting a street. Notice is further given that the said meeting is open to the public and that all persons wishing to be heard in support or objecting to the adoption of the Village of Little Chute Design Manual are requested to be present at this public hearing. DATE OF HEARING: October 4th, 2023 TIME OF HEARING: 6:00 P.M. PLACE OF HEARING: Village Hall Board Room 108 West Main Street Little Chute, WI 54140 David Kittel Community Development Director Run: September 20 & September 27, 2023 Any person wishing to attend who, because of a disability, requires special accommodations, should contact the Village Clerk, 108 W. Main St., Little Chute, (920) 788-7380, at least 48 hours prior to the meeting so that arrangements can be made.  Item For Consideration For Plan Commission Review On: 8/14/20230 Prepared On: 8/10/2023 Agenda Item Topic: Updates to Sec 44-394 Prepared By: Dave Kittel CDD Report: Recently there have been requests from Residents on having a taller than 6ft fence in the rear yard on residential properties that abut industrial developments. There are some residents requesting an 8ft tall fence in the rear of their properties to alleviate some of the negative effects of adjacent industrial developments. At this time the residents are going to work through an application for a Variance but, seeing how this adverse situation may affect more properties similarly a conversation of addressing this in ordinance is appropriate. The Village has previously allowed an 8ft fence between the newly constructed downtown hotel and the residential properties to the north in an effort to mitigate the potential negative effects of noise, lights, and the visual of a parking lot. These extra two feet can be helpful to mitigate these effects especially in older parts of the Village that may not have had the existing ordinances in effect for landscaping and screening when these industrial type developments occurred. See the attached document for proposed updated language to Sec 44-394. Fiscal Impact: None Recommendation/ Action: Discussion and Recommendation if Commission agrees. Respectfully Submitted, Dave Kittel, Community Development Director  VILLAGE OF LITTLE CHUTE ORDINANCE NO. 08, SERIES OF 2023 AN ORDINANCE AMENDING THE ZONING CODE SECTION 44-394(c) OF THE VILLAGE OF LITTLE CHUTE MUNICIPAL CODE. WHEREAS, the Plan Commission of the Village of Little Chute has recommended the following ordinance amendments; and, WHEREAS, the required public hearing has been held before the Village Board of Trustees, Village of Little Chute; and, WHEREAS, the Village Board of Trustees, Village of Little Chute, finds the following ordinance amendments to be in the public interest; NOW, THEREFORE, the Village Board of Trustees, Village of Little Chute, do ordain as follows: Section 1. That the Zoning Ordinance, Section 44-394(c) of the Municipal Code of the Village of Little Chute is hereby amended to read as follows: (c) Height regulated. Notwithstanding other provisions of these regulations, ornamental fences, walls and hedges may be permitted in any required yard or along the edge of any required yard provided no such opaque fence or wall shall exceed a height of 42 inches in any yard abutting a street, a fence or wall over 42 inches but under 48 inches with 50% open to vision shall be allowed in a yard abutting a street. No such fence, wall shall exceed a height of six feet in any other required yard except as stated below: 1) A fence in the rear yard and or 1 side yard, not abutting a street, of a residential property that abuts an Industrial zoned property and may build a fence up to 8ft tall. Section 2. Effective Date. This Ordinance shall take effect upon the adoption and publication and enactment of the Ordinance by the Village Board of Trustees, Village of Little Chute. Introduced: September 6, 2023 Approved and adopted: October 4, 2023 VILLAGE OF LITTLE CHUTE By: _____________________________________ Michael R. Vanden Berg, Village President Attest: __________________________________ Laurie Decker, Village Clerk  Item For Consideration For Village Board Review On: 10/4/2023 Prepared On: 9/20/2023 Agenda Item Topic: Village North Covenants Prepared By: Dave Kittel CDD Report: Several residents have requested the Village Board review the Restrictive Covenants for Village North Subdivision and adjust them so as to allow for detached garages and other accessory structures that are allowed elsewhere in the Village. This subdivision was developed by the Village and has restricted covenants recorded that are in effect until February 2042. In these covenants, detached garages are not allowed as stated in section 5 of the Covenants, attached to this report. With the Village being the developer and still owning a lot in this platted area (Lot 6, aka Creek View Park) the Village Board can make changes to the existing covenants as stated in section 28. Currently, if Covenants were not in place, detached garages could be built on the lots provided. They are able to meet setback and lot coverage requirements. It is important to note that these Covenants have been in place since the onset of this development and property owners should have been aware of these additional restrictions at time of sale of the properties. Some property owners may have purchased properties due to the restrictions assisting in maintaining a certain look. It is also important to note that these restrictions are not in perpetuity and will expire in 2042. This request is coming to the Board for discussion and direction. Fiscal Impact: None Recommendation/Board Action: Discussion and Direction to staff Respectfully Submitted, Dave Kittel, Community Development Director  Item For Consideration For Board Review On: October 4, 2023 Prepared On: September 28, 2023 Agenda Item Topic: Fire Budget Adjustment Prepared By: Finance Report: The Fire Department hosted the annual softball get together with the Village of Kimberly, Town of Buchanan, and Combined Locks. The Village incurs all costs then bills each of the communities their share. Hosting communities are rotated each year. Fiscal Impact: 2023 BUDGET ADJUSTMENT Fire Department‐General Fund Other Reimbursement (Revenue) + $2,254 Food and Provisions (Expense) + $ 2,254 Recommendation/Board Action: Please approve the 2023 Budget Adjustment as presented. Respectfully Submitted, Lisa Remiker-DeWall, Finance Director  Item For Consideration For Village Board Review On: Prepared On: 8/25/2023 Agenda Item Topic: Updates to Fee Schedule Prepared By: Dave Kittel CDD Report: To ensure the Village is covering expenses in Inspections and Plan Reviews to the best of our ability it is important to update fees from time to time. The last time the Village updated the Inspection Department Fee Schedule was in July of 2016. There have been many changes since then to provide a better service to the community. In addition, there has been direction from the State on Commercial permitting and due to the Village not being fully delegated that the commercial fees being charged need to be in line with the work being done as per SPS 361.60 (7)(a). The State handles inspections and review of plans for most commercial projects while the Village ensures local compliance to ordinance and handles plumbing inspections for commercial properties under 15 fixtures. The Fee schedules are being updated to better reflect this clarification. The Village looked at surrounding communities to ensure our fees are in line with others and primarily based the new fees on the average estimated time the Inspector has on an average project. Using this format, the Village will be able to explain the fee’s more easily as well as continue to update the fee schedule as more data is collected on time spent on inspections and review in the future, using our new permit program, to ensure the Village is being fair on all fees charged. Please note that each municipality uses slightly different formats, terms and conditions on their fee schedules and is difficult to do one-for-one comparisons in certain areas. Commercial Fees vary depending on if a municipality is delegated for inspections and plan review. At this time the Village is not delegated for plan review and inspections but is required to provide plumbing inspections for many commercial projects. See the attached comparison sheet and Fee schedules form surrounding Communities. Fiscal Impact: There is a projected decrease in Commercial Plumbing by ($5,000) and Electrical Permits by ($4,000). In general, there has been a decrease in permit volume. This fee increase should maintain stable revenues in Residential permits and has been taken into consideration with the development of the 2024 Budget.  Item For Consideration Recommendation/Board Action: Discussion and Approval of the Updated Fee Schedule. Respectfully Submitted, Dave Kittel, Community Development Director  Commercial 2023 Proposed Fee Little Chute Current Little Chute Proposed C. Kaukauna (delegated) V. Kimberly V. Combined Locks V. Greenville (delegated) Zoning Compliance permit Not available $160 +$10/$1,000 valuation less than or equal to New Commercial -Zoning Compliance* $1,000,000 valuation +$2/$1,000 valuation greater than $300+ $10/100sqft $100 Recording +$5/1,000sqft $35 +0.25/sqft $150 +$1/100sqft over 2,000 $1,000,000 valuation (separate fee for plan review) $160 +$10/$1,000 valuation less than or equal to - Under 25,000 Cubic Feet or minor Alteration* $1,000,000 valuation +$2/$1,000 valuation greater than $ Cost of inspection + $100 Recording fee $35 +0.25/sqft $1,000,000 valuation (separate fee for plan review) $160 +$10/$1,000 valuation less than or equal to Commercial Additions/Remodel-Zoning Compliance* $1,000,000 valuation +$2/$1,000 valuation greater than $150+$10/100sqft $100 $20 +$7/$1000 of Value $100 min* $40 base fee +$1/ $1,000 of value $1,000,000 valuation (separate fee for plan review) Plumbing $160 +$10/$1,000 valuation less than or equal to $1,000,000 valuation +$2/$1,000 valuation greater than Under 16 fixtures $30 + $5/FIXTURE $250 +$20/fixture $35 +0.25/sqft $1,000,000 valuation (separate fee for plan review) $160 +$10/$1,000 valuation less than or equal to $1,000,000 valuation +$2/$1,000 valuation greater than Over 16 Fixtures $30 + $5/FIXTURE $50 Recording Fee (must provide State plans) $35 +0.25/sqft $1,000,000 valuation (separate fee for plan review) Commercial HVAC $160 +$10/$1,000 valuation less than or equal to $1,000,000 valuation +$2/$1,000 valuation greater than New Install $50 Recording Fee (must provide State plans) $25 +$0.25/sqft $1,000,000 valuation (separate fee for plan review) Replacement $ Cost of inspection + $50 Recording fee $150 +$5/10,000 BTU after Commercial Electrical $160 +$10/$1,000 valuation less than or equal to $1,000,000 valuation +$2/$1,000 valuation greater than DSPS inspects and permits N/A $35+$0.25/sqft all areas $1,000,000 valuation (separate fee for plan review) Signs Lighted $75.00 $75 $150.00 $25.00 $50+$0.50 persqft of sign Lighted-Face Change only $20 NA NA Unlighted $40 $100.00 $25.00 $50+$0.50 persqft of sign Miscellaneous $160 +$10/$1,000 valuation less than or equal to $1,000,000 valuation +$2/$1,000 valuation greater than Fire Suppression $40.00 $50 $200.00 $1,000,000 valuation Fence $40.00 $50 $60.00 Driveway/Parking lot* $20.00 $50 *inspection fee of $0.25/sqft  Residential 2023 Proposed Residential Fee Schedule Little Chute Current Little Chute Proposed C. Kaukauna V. Kimberly V. Combined Locks V. Greenville Building Permit 7/6/2016 11/14/2022 2,000 sqft or less = $1,000 2,001- 3,000sqft= $1,100 3,001-4,000sqft=$1,200 for ever additional 1,000sqf =$1,000 New Single Family $500 + $33(state stamp) + $500 (park fee) $1,035 (includes state stamp and park fee) $35+$0.25/sqft all areas $185+$35(state Stamp+$500 (park fee) $925.00 (+$50 for stamp) New Two Family $1,000 + $33(state stamp) + $500 per unit (park fee) $2,035 (includes state stamp and park fee) $35+$0.25/sqft all areas $370+ $35(state stamp)+ $1,000 (Park Fee) $1,850.00 $2,000 (+$50 for stamp) New Mobile /MFG $80.00 $100.00 N/A N/A N/A $200.00 300 sqft or less=$300 301-800sqft=$500 801+sqft=$600 HVAC, Plumbing and Additions $100 + $5/$/1000 OF COST $100+$5/$1,000 of Cost not to exceed $1,035 $35+$0.25/sqft all areas not stated $40.00 electrical included Remodeling $10 + $5/$/1000 OF COST $20+$5/$1,000 of Cost not to exceed $1,035 $20+$7/$1,000 of Value $100 min $40 for $15,000 +$1/$1,00 or fraction of after $15,000 $40.00 $100+$5.00/$1,000 or cost ($300 min) Replace Roof $10 + $5/$/1000 OF COST $50.00 N/A $40.00 $100.00 New Window/Door $10 + $5/$/1000 OF COST $20+$5/opening N/A $40.00 $100.00 0-200sqft=$75 201-500sqft=$150 501- Detached Garage $80.00 $150.00 $100.00 $40.00 $50.00 1,200=$200 over 1,200=$350 Fence $40.00 $50.00 $60.00 $15.00 $15.00 $100.00 Shed $40.00 $50.00 $60.00 $15.00 $15.00 0-200sqft=$75 201-500sqft=$150 Deck $20 + $5/$1000 OF COST $150.00 $60.00 $15.00 $15.00 $100.00 Patio $20 + $5/$1000 OF COST $100.00 $60.00 $15.00 $15.00 $100.00 New/Addition to Driveway $20.00 $40.00 N/A $100 (may need other permits) Pool/Hot Tub* $50.00 $50.00 $60.00 $25.00 $15 ($25with deck) $100(separate electrical permit) Electrical New Single Family $20 + $2/$100 OF COST $150.00 $35+$0.25/sqft all areas $25 up to $1,000 in project cost. $1/$1,000 or fraction of after $1,000 $175.00 $150.00 New Two Family $20 + $2/$100 OF COST $200.00 $35+$0.25/sqft all areas $25 up to $1,000 in project cost. $1/$1,000 or fraction of after $1,001 $300.00 $200.00 Replace Service $20 + $2/$100 OF COST $50.00 $150 +$20/100amps>200 $25 up to $1,000 in project cost. $1/$1,000 or fraction of after $1,002 $40.00 $100.00 Generator/Solar N/A $100.00 N/A N/A $25.00 $150.00 Additions $20 + $2/$100 OF COST $50.00 $35+$0.25/sqft all areas $25 up to $1,000 in project cost. $1/$1,000 or fraction of after $1,000 $40.00 included in remodel permit Plumbing Permit New Single Family $30 + $5/FIXTURE $150.00 $35+$0.25/sqft all areas $30 + $5/FIXTURE $125.00 $100+$5/fixture New Two Family $30 + $5/FIXTURE $200.00 $35+$0.25/sqft all areas $30 + $5/FIXTURE $250.00 $100+$5/fixture Additions/Remodel $30 + $5/FIXTURE $50+$5/fixture over 3 fixtures $30+$7/Fixture $30 + $5/FIXTURE $40.00 included in remodel permit Water Heater N/A $50.00 $37.00 $35.00 $40.00 N/A HVAC Permit Furnace, A/C, Garage Heater $60-$100 depending on B.T.U's $50/unit $150 +$5/10,000 BTU after Furnace-$25-$50 Depending on BTU, AC $15+$2/ton $40.00 $100.00 Fireplace or Wood Burning Stove/Furnace $50.00 $50.00 $100.00 N/A $25.00 $100.00 Lateral Permit Storm, Sanitary, Water $30/Lateral $50/Lateral $50+$0.40 per ft over 100FT ? ? Plumbing permit Sump pump Connection* $5.00 $5.00 N/A N/A N/A Plumbing permit Raze Permit Primary Structure $100.00 $100.00 $200.00 $90 +$0.12/sqft N/A $100.00 Secondary Structure $20.00 $20.00 $200.00 $90 +$0.12/sqft N/A $100.00 Moving Structure Permit 300 sqft or less=$300 301-800sqft=$500 801+sqft=$600 HVAC, Additional fees my Moving Principal Structure within Village $200.00 $200.00 $500.00 N/A N/A apply 300 sqft or less=$300 301-800sqft=$500 801+sqft=$600 HVAC, Additional fees my Moving Accessory Structure within Village $50.00 $50.00 $200.00 N/A N/A apply 300 sqft or less=$300 301-800sqft=$500 801+sqft=$600 HVAC, Additional fees my Moving Principal Structure from outside Village $300.00 $300.00 $500.00 N/A N/A apply 300 sqft or less=$300 301-800sqft=$500 801+sqft=$600 HVAC, Additional fees my Moving Accessory Structure from outside Village $75.00 $75.00 $200.00 N/A N/A apply