Village Board

AMENDED AGENDA R PLACE: EGULAR BOARD MEETING Little Chute Village Hall DATE: Wednesday, February 7, 2024 TIME: 6:00 p.m. Virtually attend the February 7th, Regular Board meeting at 6 PM by following the zoom link here: Join Zoom Meeting: https://us06web.zoom.us/j/83851763458 Meeting ID: 838 5176 3458 Dial by your location: +1 312 626 6799 US (Chicago) REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Other Informational Items G. Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of the Regular Board Meeting of January 17, 2024 2. Disbursement List 3. Reappointment - President Vanden Berg to Appleton Redevelopment Authority Exhibition Center Advisory Committee H. Public Hearing — Zoning Change Request 2064-2240 West Evergreen Drive I. Discussion/Action — Adopt Ordinance No. 02, Series 2024, Evergreen Drive Rezoning J. Discussion/Action — 2023 Budget Adjustment American Rescue Fund Projects K. Discussion/Action — DPW Dump Body Purchase L. Discussion — Amended Final Assessment for Crosswind Subdivision M. Action — Adopt Amended Resolution No. 04, Series 2023, A Final Special Assessment/Hookup Fee Crosswind Subdivision N. Discussion/Action — Letter of Support for DOT Grant Application O. Discussion/Action - State Municipal Financial Agreement For a State Let Highway 41 Project P. Department and Officers Progress Report Q. Call for Unfinished Business R. Items for Future Agenda S. Closed Sessions: (a)19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Three (3) Economic Development Items T. Return to Open Session U. Potential Action – Sale of Village Property V. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: February 2, 2024  MINUTES OF THE REGULAR BOARD MEETING OF JANUARY 17, 2024 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Michael Vanden Berg, President Bill Peerenboom, Trustee David Peterson, Trustee John Elrick, Trustee Brian Van Lankveldt, Trustee EXCUSED: Larry Van Lankvelt, Trustee Roll call of Officers and Department Heads PRESENT: Beau Bernhoft, Administrator Laurie Decker, Village Clerk Lisa Remiker-DeWall, Finance Director John McDonald, Director of Parks, Rec and Forestry Dan Meister, Fox Valley Metro Police Chief Matt Woicek, Assistant Director of Public Works Kent Taylor, Director of Public Works Duane Nechodom, Fire Chief EXCUSED: Dave Kittel, Community Development Director Megan Kloeckner, Library Director Tyler Claringbole, Village Attorney Public Appearance for Items Not on the Agenda Ms. Mary Lindsley, 3639 Cherryvale Place, requests sidewalks/trails to be shoveled near her apartment complex. Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of the Special Board Meeting of December 28, 2023 2. Minutes of Regular Board Meeting of January 3, 2024 3. Disbursement List 4. Adopt Resolution No. 1, Series 2024 a CSM 1301 & 1221 E Lincoln Ave Moved by Trustee Erlick, seconded by Trustee Peterson to Approve the Consent Agenda as presented. Ayes 6, Nays 0 – Motion Carried Discussion/Action – Heesakker Park Trust Proposal Director McDonal presented a background and update to the Heesakker Park Trust Proposal. Park Planning Committee worked tirelessly to bring the recommendation to the board, included in the packet is a preliminary drawing. Park Planning committed a significant amount of time for analysis, discussion and consideration of multiple site plan layouts. Staff are presenting a plan that allows for a multipurpose facility and providing an updated master plan for Heesakker Park. Next steps upon Village Board approval, preliminary plan will be presented to trust and family members for review/approval, followed by an RFP for design and engineering to select a firm to work with Park Planning, with a bid for construction, and a grand opening. Trustee Peerenboom thanked Trustee Elrick for his time generating the drawings. Peerenboom agrees with the location/site plan and addition of pickleball courts, he feels the shelter is too large. He has concerns with heating year-round and additional costs. Trustee Van Deurzen asked for clarification on the heating of the building. Director McDonald stated the plan is to bid for a four-season facility. He reiterated this is just a preliminary site plan layout, no decisions on the final building details have been made. The decrease in use of the Heesakker ice rink was noted. The shelter would be rented out throughout the year for various community activities such as parties, bridal showers, ect. It could also be used for winter recreation programming and expand the current offerings. Trustee Elrick stated this would make a great banquet facility and sees a great opportunity for this to generate revenue for the Village. The Village could rent this out for a small wedding and with setting in the woods it could be a great opportunity. He suggested creating a business plan as a banquet facility and rent it out that way, he sees great potential with proper management. Trustee Peerenboom asked what Director McDonald is looking for tonight, as a member of the Park Planning committee, he along with other members were under the impression the board was voting on approving the final concept/design of this project. Park Planning assumed they were voting on the entire project and not just a site plan for the location of the park. He stated confusion on whether the board was voting for the site plan or the plan to move forward with the building as presented. Administrator Bernhoft stated this is a recommendation by Park Planning, a preliminary site plan, things may change with design and engineering, they are looking for the Board to approve the site plan as presented so we can propose it to the Trust. Ultimately Trust has the final say to move forward on this project. He would like to get feedback from the board. Trustee Elrick stated he and Trustee Peerenboom were under the impression that we were ready to present the final package to the trust. Bernhoft clarified they would be presenting what our ideas are for the site so that we can begin planning for the future efforts. Ultimately the package presented tonight will be shown to the trust. Trustee Van Deurzen asked who would be paying for the building and heating. The trust will pay for the building, the village will pay for the upkeep and maintenance. Director McDonald stated research was done, with a sample in Combined Lochs, which is a three-season building. Doing research with other municipalities in the area this type of four-season facility is needed and has the potential to make money for the village. Clerk Decker stated the Clerk’s office did manage the rentals of the Civic Center and still continue to get calls for facility rentals, due to the number of calls received, she thinks this will be very popular and make money. Trustee Peterson asked why this wasn’t set to the Trust first, why are we making decisions without their input. He feels it should have gone to them before any plans are made. Administrator Bernhoft stated the purpose of this tonight is to make sure the Village Board is comfortable with what is being brought to the Trust. The next step is to the Trust, followed by comments and feedback and then back to the board. Trustee Peerenboom asked about Van Lieshout rentals and financials on that building. Finance Director Remiker-DeWall stated the rec center has been making improvements but still in a deficit situation. This leads Peerenboom to be concerned about being in the banquet facility business, without prior experience and knowledge, maintenance and clean up. This is a far call from the club house requested by the Trust, this is a banquet hall. We have trouble running rental facilities, how would we run a banquet hall. President Vanden Berg stated he is opposed to the concept; he would prefer to see the park remain as natural as possible. This takes away from the natural woods setting the park was intended to be. He is in agreement with Trustee Peerenboom, we do not need to be in the banquet hall business. Trustee Elrick thinks we have an advantage over private entities, we aren’t paying for the cost of the building, taxes or land, or employees to work the events. We have an advantage, only having operational costs, he thinks it is a tremendous opportunity the Village could take advantage of. The land was purchased and regardless something needs to be done about the parking situation on Lincoln. The parking needs to get off the street. Trustee B. Van Lankveldt asked how we can vote when no one agrees on anything, what is the timeline on this project. Administrator Bernhoft stated there is a 48 month from the donation time to accomplish this. No action needs to be taken tonight. Trustee B. Van Lankveldt stated he agrees there is a need out there for this type of facility, it will have no problem making money, he is fine with the way it is presented. Trustee Peerenboom stated he is not in favor due to the size of the building. Moved by Trustee B. Van Lankveldt, seconded by Trustee Elrick to accept the Heesakker Park Trust proposal as presented. Ayes 4, Nays 2 (Vanden Berg, Peerenboom) – Motion Carried Discussion/Action – Terrace Tree Program Update Director McDonal presented an update to the Terrace Tree Program for 2024, trees will remain the same however Park Planning Committee has made a recommendation for the increase from $80 to $100. This reflects the costs of trees going up. Moved by Trustee B. Van Lankveldt, seconded by Trustee Peerenboom to approve the 2024 Terrace Tree Program as presented. Ayes 6, Nays – Motion Carried Discussion/Action – Housing Affordability Report Administrator Bernhoft presented the yearly Housing Affordability Report completed by Community Development Director. Moved by Trustee Elrick, seconded by Trustee B. Van Lankveldt to approve Housing Affordability Report as presented with minor grammatical changes noted. Discussion/Action – Fire Department Cheesefest Grant Administrator Bernhoft presented a grant from the Great Wisconsin Cheese Festival for $4000 to purchase turnout gear for firefighters. Staff recommend approval. Moved by Trustee Elrick, seconded by Trustee Peerenboom to approve the grant as presented. Roll Call Vote Mike Vanden Berg Aye John Elrick Aye Don Van Deurzen Aye Dave Peterson Aye Bill Peerenboom Aye Brian Van Lankveldt Aye Ayes6, Nays 0 – Motion Carried Department and Officer Reports Department Heads and Officers provided progress reports to the Board. Call of Unfinished Business None Items for Future Agenda None Closed Session: 19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Economic Development Item Moved by Trustee Elrick, seconded by Trustee Peterson to Enter into Closed Session at 6:40 p.m. Ayes 6, Nays 0 – Motion Carried Return to Open Session Moved by Trustee Elrick, seconded by Trustee Peterson to Exit Closed Session at 6:53 p.m. Ayes, Nays 0 – Motion Carried Adjournment Moved by Trustee Elrick, seconded by Trustee Peterson to Adjourn the Regular Board meeting at 6:53 p.m. Ayes 6, Nays 0 – Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE VILLAGE BOARD NOTICE OF PUBLIC HEARING ZONING CHANGE REQUEST NOTICE IS HEREBY GIVEN that a Public Hearing will be held for a request of zoning change from RT – Residential Two Famil to RM – Residential Multifamily, certain property in the Village of Little Chute, Outagamie County, Wisconsin as follows: Address: Evergreen Dr Parcel# 260447000 More particularly described as follows: W400FT NW SE SEC8 T21N R18E 13.33AC M/L (WAS PRT #200 014500) Applicant: 2064-2240 WEST EVERGREEN DRIVE LLC P&R LEGACY LLC A copy of the proposed zoning map may be seen at the Administrative Office at the Village Hall. DATE OF HEARING: February 7, 2024 TIME OF HEARING: 6:00 p.m. PLACE OF HEARING: Village Hall Board Room 108 West Main Street Little Chute, WI 54140 Laurie Decker Village Clerk If you have any questions, please contact the Zoning Administrator at (920) 423-3870 Publish: January 24th and January 31st, 2024 Reasonable accommodations for persons with disabilities will be made upon request and if feasible.  Item For Consideration For Village Board Review On: 1/17/2024 Prepared On: 12/22/2023 Agenda Item Topic: Evergreen Dr Rezoning Prepared By: Dave Kittel CDD Report: A Request to rezone a property from RT-Residential Two Family to RM- Residential Multifamily has been received. The property is located on Evergreen Dr near French pond, parcel number 260447000 and is shown below: Additional maps, the original application and notice sent to adjacent property owners are attached to this report. The properties to the west align with this rezoning and is generally aligned with development of the area and in line with the Village’s Comprehensive plan. As stated in the Comprehensive Plan the Village should “Encourage future residential use in the  Item For Consideration areas that can be served conveniently and economically with public utilities and community facilities and services”. This property has available utility hook ups near the property line and was previously planned for residential development per previous zoning and the planned future land use map developed for the Village’s Comprehensive Plan. The Plan Commission Reviewed this request on January 8th 2024 and is recommending approval to the Village Board Fiscal Impact: None Recommendation/Board Action: Approve the ordinance to rezone parcel 260447000 from RT-Residential Two Family to RM-Residential Multifamily Respectfully Submitted, Dave Kittel, Community Development Director  Outagamie County GIS Map 1/8/2024, 6:26:54 PM 1:4,514 0 0.03 0.06 0.11 mi Tax Parcel Information Display Parcel Lines Plat Lot Number CSM Lot Number Plat Name 0 0.04 0.09 0.17 km PLSS Sections Meander Line Lot Dimension CSM Name Streets Monuments Plat Boundary Lines LOCAL Acreage Tax Key Center of Section Plat Boundary PVT Web AppBuilder for ArcGIS Outagamie GIS |  Print From Village of Little Chute GIS Web Map 1/8/2024, 6:28:25 PM 1:4,800 0 0.04 0.08 0.16 mi Parcels RC: Residential Single-Family RM: Residential Multi-Family 0 0.05 0.1 0.2 km Zoning RT: Residential Two-Family No Zoning Designation Robert E. Lee & Associates, Inc., Outagamie County CH: Commercial Highway District Village of Little Chute Robert E. Lee & Associates, Inc., Outagamie County  VILLAGE OF LITTLE CHUTE ORDINANCE NO. 02, SERIES OF 2024 AN ORDINANCE AMENDING CHAPTER 44, MUNICIPAL CODE OF THE VILLAGE OF LITTLE CHUTE AND THE OFFICIAL ZONING MAP, WHICH IS A PART THEREOF, BY MAKING THE FOLLOWING CHANGES IN THE DISTRICT AS NOW PROVIDED. WHEREAS, a request for rezoning by the Village Board of Trustees, Village of Little Chute and has been referred to the Village of Little Chute Plan Commission for said Commission's recommendation; and WHEREAS, the Village of Little Chute Plan Commission has recommended the following actions; and WHEREAS, the Village Board of Trustees finds the following actions to be consistent with overall intent of the adopted guidelines within the Village Comprehensive Plan’s goals, objectives, policies and recommendations; and WHEREAS, the required public hearing regarding the rezoning has been held before the Village Board of Trustees, NOW, THEREFORE, the Village Board of Trustees, Village of Little Chute, do ordain as follows: Section 1. That the Zoning Ordinance, Chapter 44 Zoning, Municipal Code of the Village of Little Chute, and the official zoning map which is a part thereof, is hereby amended, by making the following changes: (1) The following described property shall now be officially zoned as RM- Residential Multifamily; Parcel # 260447000 More particularly described as follows: W400FT NW SE SEC8 T21N R18E 13.33AC M/L (WAS PRT #200 014500) Section 2. That this Ordinance shall be in full force and effect from and after its passage as provided by law, and upon its passage, the Village Zoning Administrator is authorized and directed to make the necessary changes to the official zoning map of the Village of Little Chute, all in accordance with this Ordinance. Section 3. Recorded Vote. ____ For ____ Against Date introduced: January 3, 2024 Date approved and adopted: February 7, 2024 VILLAGE OF LITTLE CHUTE By _____________________________________ Michael R. Vanden Berg, Village President By _____________________________________ Laurie Decker, Village Clerk  Item For Consideration For Board Review On: February 7, 2024 Prepared On: January 30, 2024 Agenda Item Topic: American Rescue Budget Adjustment Prepared By: Finance Report: Project expenditures for the American Rescue Fund allocated projects are coming together and allowing for some reallocation due to some projects coming in under budget. This will allow more funds to be used for the Buchanan Street Project Village share. Fiscal Impact: 2023 BUDGET ADJUSTMENT American Rescue Fund Transfer to Capital Projects (Expense) + $ 143,615 Contractual Services (Expense) - $ 91,360 Interest Earnings (2023 Revenue) + $ 36,495 Fund Balance Use (Interest earned prior to 2023) - $ 15,760 Construction Fund Transfer In American Rescue Fund (Revenue) +$ 190,000 Park Improvement Fund Transfer In American Rescue Fund (Revenue) - $ 27,860 Fleet Capital Project Fund Transfer In American Rescue Fund (Revenue) - $ 18,525 Increase spending authority for the donation received to assist in the funding of the entire purchase. Recommendation/Board Action: Please approve the 2023 Budget Adjustment as presented for best final use of our American Rescue Fund dollars based on actual costs. Respectfully Submitted, Lisa Remiker-DeWall, Finance Director  Budget Revised Total Actual Expected ARPA Projects Budget Adjustment Budget Expected through 2023 2024 Dump Truck 280,000.00 (18,525.00) 261,475.00 261,475.00 - 261,475.00 Ordered but not received Doyle Park Playground Pour In Place Surface 150,000.00 (27,860.34) 122,139.66 122,139.66 122,139.66 - Project Complete Buchanan Street Village Portion Construction 300,000.00 190,000.00 490,000.00 490,000.00 490,000.00 - Project Complete Subtotal Transfer to Capital Projects Funds 730,000.00 143,614.66 873,614.66 873,614.66 612,139.66 261,475.00 LC CAN Expansion 534,500.00 (91,360.05) 443,139.95 443,139.95 392,849.38 50,290.57 Amplitel/LC CAN Consulting $ 1,264,500.00 $ 52,254.61 $ 1,316,754.61 $ 1,316,754.61 $ 1,004,989.04 $ 311,765.57 ARPA Grant Dollars 1,264,500.00 - 1,264,500.00 Interest Earnings/Fund Balance - 52,254.61 52,254.61 1,264,500.00 52,254.61 1,316,754.61  Item For Consideration For Board Review On: February 7, 2024. Prepared On: January 29, 2024 Agenda Item Topic: Patrol Truck Dump Body Prepared By: Kent Taylor, DPW. Report: Monroe Truck Equipment notified the Village that there is a price increase in the dump body that was initially ordered and then cancelled in 2023. The initial quoted price was $155,284, the price has now increased by $2,992. The cost of the dump body if approved, is $158,276. Fiscal Impact: (Over) Under Amended Fleet Budget Budget Actual Budget Dump Truck 2022-2023 (Carryover (Replace #7) 250,000 261,475 (11,475) Dump Truck 2023 (Replace #80) 280,000 300,155 303,147 (20,155) (23,147) Pick Up Truck 2022-2023 Carryover (Replace#45) 25,000 21,170 3,830 Pick Up Truck 2023 (Replace #82) 35,000 22,170 12,830 Pick Up Truck 2023 (Replace #87) 35,000 35,000 Pick Up Truck 2023 (Replace #90) 35,000 39,693 (4,693) Utility Vehicle 2022-2023 Carryover (Replace#36) 30,000 Reevaluating 30,000 690,000 644,663 647,655 45,337 42,345 Remaining Vehicles to Purchase 35,000 Variance to total Amended Budget to Carryover/Address Utility Vehicle 7,345 Recommendation/Board Action: Staff is recommending approval of the quotation from Monroe Truck Equipment for the dump body. Respectfully Submitted, Kent Taylor, DPW  Item For Consideration For Board Review On: 2/7/2024 Prepared On: 1/30/2024 Agenda Item Topic: Amended Final Assessment Resolution- Prepared By: Assistant Crosswinds Director of Public Works Report: The attached Amended Final Assessment Resolution declares The Village of Little Chute’s intention to exercise its police powers under Chapter(s) 61.36, and as applicable 66.0701, 66.0703 and 66.0907 of the Wisconsin Statutes to levy special assessments. The following-described improvements are as follows: a) DESCRIPTION OF SPECIAL ASSESSMENTS FOR 2023 PROJECT: 2023 Concrete Sidewalk & Street Lighting Construction – Crosswinds Subdivision b) AREA OF SPECIAL ASSESSMENT/HOOKUP FEE IMPROVEMENTS: Gardenia Drive – From French Road to Cherryvale Avenue Tulip Trail – All of Tulip Trail, from Gardenia Drive to Gardenia Drive Golden Hill Court – From Tulip Trail to Terminus Fiscal Impact: Cost of improvements per property are provided as part of the Amended Final Engineer’s Report, dated January 30, 2024, for the above referenced project. Assessment Rates Concrete Sidewalk: $58.73 Assessment Rate (per lineal foot) – Residential Light Poles and Fixtures: $114.73 Assessment Rate (per property) – Residential Recommendation/Board Action: The Assistant Director of Public Works recommends approval of Amended Resolution Number 04, Series 2023 approving and adopting the Final Special Assessment Fees as provided in the Amended Final Engineer’s Report. Respectfully Submitted, Matthew J. Woicek, P.E. Assistant Director of Public Works  VILLAGE OF LITTLE CHUTE (Outagamie County, State of Wisconsin) AMENDED RESOLUTION NO. 04, SERIES OF 2023 An Amended Final Special Assessment/Hookup Fee Resolution authorizing special assessments/hookup fees for installation and construction of municipal improvements as described hereinafter, within an area described hereinafter, and providing for the levying of special assessments or hookup fees. As applicable, against said property owners as described hereinafter under and pursuant to the provisions of Sections 61.36, and as applicable 66.0701, 66.0703, and 66.0907, of the Wisconsin Statutes, and Sec. 16-87 of the Village Code of Ordinances as amended from time to time, and further pursuant to applicable village ordinances. WHEREAS, the Village Board of Trustees, Village of Little Chute, located in Outagamie County, Wisconsin, did create Sec. 16-87 of the Village Code of Ordinances entitled “Hookup Fees for Improvements Benefiting Properties Located Outside of the Village to be Imposed Upon Annexation and for Assessments Proceedings for Completed Municipal Improvements”, thereby declaring the Village’s intent to exercise special assessment and police powers under Wisconsin statutes in particular, Sections 61.34, 61.36, and as applicable 66.0701, 66.0703, and 66.0907 of the Wisconsin Statutes, and as applicable Sec. 16-87 of the Village Code of Ordinances as amended from time to time, and as further amended by then applicable Village Ordinances, for the following purposes and within the following described area: a) DESCRIPTION OF SPECIAL ASSESSMENT/HOOKUP FEE PROJECT: 2023 Concrete Sidewalk & Street Lighting Construction – Crosswinds Subdivision b) AREA OF SPECIAL ASSESSMENT/HOOKUP FEE IMPROVEMENTS: Gardenia Drive – From French Road to Cherryvale Avenue Tulip Trail – All of Tulip Trail, from Gardenia Dr. to Gardenia Dr. Golden Hill Court – From Tulip Trail to Terminus WHEREAS, the Village Board of Trustees did provide for the publishing of the required statutory Notice of Public Hearing on Special Assessment/Hookup Fee in the Times/Villager on November 23, 2022 and did further mail a copy of said Notice of Public Hearing on Special on Special Assessment/Hookup Fee to all affected property owners as set forth within the above- described project area, all within the required statutory time, including a scale map (if available) of the project area: and, WHEREAS, the specially benefited property affected and property owners therein affected by the municipal improvement project are as set forth above: and,  WHEREAS, the Village Board of Trustees, Village of Little Chute, did hold a Public Hearing upon said Special Assessment/Hookup Fees, on the 7th day of December, 2022, at 6:00 p.m. in the Board Room, 108 W. Main Street, Little Chute, WI 54140, pursuant to the published Notice of Public Hearing and a mailing of said Notice to affected property owners, for the purpose of informing and hearing all interested persons concerned with the Special Assessment/Hookup Fee and the Report of the Village Engineers reference the proposed public improvement project, and did hear all persons desiring audience at said hearing NOW THEREFORE, BE IT RESOLVED by the Village Board of Trustees, Village of Little Chute, as follows: 1. That the Report of the Village Engineers for the public improvement project, affecting the special assessment and hookup fee area, all as described above, including any and all engineering plans and specifications thereto, are hereby approved and adopted. Pursuant to the Report of the Village Engineer as set forth above, or in the alternative to the foregoing provisions pursuant to Sections 16-87(e) of Village Ordinances for fully or partially completed work. All of said special assessments/hookup fees proposed are determined to have been levied and proposed on a reasonable basis, being actual construction costs, engineering fees, attorneys’ fees, publications costs, Village administrative costs and fees and other special assessment proceeding and hookup fee proceeding costs; and, further, that all said municipal improvements are determined to specially benefit the areas/properties being assessed, or charge with hookup fees, as applicable. 2. That the Village of Little Chute awarded a contract to carry out the work of said improvements in accordance with the Report of the Village Engineer or in the alternative work was completed and performed by others for which the Village contributed payments for such public improvements. 3. That payment for said municipal improvements shall be made by assessing the cost to the abutting/affected property owners located within the Village jurisdiction pursuant to Sections 61.34 and/or 61.36, and pursuant to authority and police powers and as applicable 66.0701, 66.0703, and 66.097 of the Wisconsin Statutes, and as applicable Sec. 16-87 of the Village Code of Ordinances as amended from time to time, and as set forth hereinafter and further pursuant to any applicable Village Ordinance or Policy dealing with special assessments, and further made in part by imposing hookup fees at the time and manner set forth below for those properties presently located outside Village jurisdiction. 4. The Village of Little Chute had advertised for bids for this project and the Village of Little Chute did award a contract to carry out the work for said improvements, all to fore mentioned, and/or in the alternative work was completed and performed by others for which the Village contributed payments for such public improvements. 5. That all costs to be assessed or later charged as hookup fees, as shown on attached Engineer’s Report as modified, are true and correct, have been determined on a reasonable basis, are further determined to specially benefit the abutting/affected property, and are hereby confirmed.  6. Special Assessments on parcels located inside the Village will be paid as detailed in the Final Engineer’s Report for those properties under Village jurisdiction. Final rates are identified in attachment to this Resolution. The assessment/hook up fee may be paid in full within 60 days without accumulation of additional interest. Assessments/hookup fees not paid within 60 days will accrue interest at current rate as borrowed from the lender and be placed on the tax roll over a 5 year period. Minimum annual payments are $300.00 payable in person or added to the real estate property bill. Direct payments must be made no later than November 1st in lieu of being to the tax bill. Any exceptions to the collection period must be approved by the Finance Director. 7. Hookup Fees and/or special assessments will be charged to those parcels that are included in the project area (as detailed in the Final Engineer’s Report) but are not currently located in the Village and will be imposed and held in abeyance until the time of annexation to the Village all pursuant to Sec. 16-87 of the Village Code of Ordinances, none of which constitute a current lien against properties located outside of the Village limits until time of annexation, and no interest will be charged for the period prior to annexation. Such hookup fees and special assessments are hereby deferred in accordance with Sec. 16-87 of the Village Code of Ordinances. 8. The Village Clerk for the Village of Little Chute is directed to publish this Resolution as a Class One Notice in the Times/Villager Kaukauna, Wisconsin. 9. The Village Clerk for the Village of Little Chute is further directed to mail a copy of the Final Assessment Resolution and a statement of final assessment against affected/abutting property, to each affected/abutting property owner whose name appears on the assessment roll and whose post office address is known or can, with reasonable diligence, be ascertained. 10. This assessment and hookup fee amount may be amended and/or revised, where necessary, from time to time, pursuant to Sections 66.0701, 66.0703 (10) of the Wisconsin Statutes, Village ordinances or policies associated therewith, as amended from time to time. 11. Effect of Village Ordinance(s). See Village of Little Chute Municipal Code Chapter 16, Article III. The assessment and hookup fee rates have been modified and/or adjusted to reflect the Village of Little Chute local share, as paid by Village of Little Chute General Funds where applicable. Date introduced, approved and adopted: January 25, 2023 Amended: February 7, 2024 VILLAGE OF LITTLE CHUTE By: _____________________________________ Michael R. Vanden Berg, Village President Attest: ________________________ Laurie Decker, Village Clerk FINAL DETERMINATION OF ASSESSMENT/HOOKUP FEE: Concrete Sidewalk Construction (5 feet wide) – Crosswinds Subdivision Assessment Rate (per lineal foot) - $58.73 – Residential Street Lighting (3 Additional Light Poles and Fixtures) Assessment Rate (per property) - $114.73 – Residential  Item For Consideration For Board Review On: 02/07/2024 Prepared On: 01/30/2024 Agenda Item Topic: DOT Letter of Support - SWEF Prepared By: Administration Report: The WisDOT is planning to reconstruct and expand the Safety and Weight Enforcement Facility in Wrightstown. This project will also relocate the State Patrol headquarters from Fond du Lac to Wrightstown as part of this project. The WisDOT is requesting local municipalities to write provide them with a letter of support for their Rebuilding American Infrastructure with Sustainability and Equity (RAISE) grant submission. Included in the packet is additional information provided on the project plans and impact on local communities as well as the draft letter of support. A template was provided by WisDOT and would like to remain uniform in local municipal support letters. Fiscal Impact: N/A Recommendation/Board Action: The Village Board approve the Letter of Support as drafted. Respectfully Submitted, Beau Bernhoft, Village Administrator  I-41 Wrightstown Safety & Weight Enforcement Facility and State Patrol Regional Headquarters Contact Information John Spielmacher, P.E. SWEF Engineer (920) 492-0134 John.Spielmacher@dot.wi.gov Project Overview The project consists of: This project would reconstruct and expand the Wrightstown • A completely reconstructed and expanded site Safety and Weight Enforcement Facility (SWEF) and relocate the • New two-story combined SWEF & Division of State Patrol (DSP) NE Regional Headquarters from DSP headquarters building Fond du Lac to Wrightstown. The SWEF and DSP Headquarters • Solar panels and a geothermal energy system will be located on I-41 between Appleton (population of 74,511 • Adding 35 new stalls with new lighting in 2022) and Green Bay (population of 106,095 in 2022) that for safe CMV overnight parking, serves as an important freight corridor with over $25 billion in 24/7 restrooms, and vending services freight shipments annually. • Northbound mainline and ramp The reconstructed and expanded site will improve overall Weigh-in-Motion (WIM) system efficiency of two existing facilities by combining them into a (including new static scale) modern headquarters with new vehicle weighing and screening • Realigned and lengthened exit and entrance technologies, solar panels, and a geothermal energy system. ramps to match future I-41 expansion This reconstructed facility will address inadequacies of the • Two communications towers current Wrightstown SWEF to improve safety of commercial • Virtual weigh station (VWS) along motor vehicles (CMVs) while also relocating the DSP southbound I-41 headquarters to optimally serve its region. Project Location & Description This project is located on I-41 between Appleton LEGEND Green Bay and Green Bay. The new Urban Areas combined SWEF and DSP Fox River Proposed SWEF & Proposed SWEF & DSP Northeast Regional Headquarters DSP Northeast Regional Headquarters 41 will expand upon the Regional Headquarters existing location along BROWN I-41 near Wrightstown. Green Bay OUTAGAMIE Appleton Wrightstown Madison Appleton Milwaukee N Project History The Wrightstown SWEF (built in 1966; renovated in 1991) and DSP Regional Headquarters (built in 1972) suffer from deteriorating infrastructure, rendering them functionally obsolete. The SWEF has a range of inefficiencies that affect enforcement of CMV size and weight limits. The new DSP Headquarters will be centralized within the Northeast region which will better serve the transportation community. I-41 Wrightstown SWEF  Project Purpose & Need: Safety and Weight Enforcement Facilities SWEF serve two important goals: The current SWEF has a range of inefficiencies that lead to less safe conditions and higher cost: Crash prevention To ensure public safety through equipment standards, carrier performance standards, and driver fitness standards. Enforcement of weight standards To protect public investment in highway infrastructure by Static Scale Inadequate Space limiting the weight and size of CMVs. Length Insufficient 75% of pavement maintenance costs can be attributed to truck traffic Requires Outdoor Lacks WIM An overweight truck can cause nearly 2x the Inspections roadway damage of a legal load $16-$61 million/year: estimated damage to infrastructure from overweight CMVs on I-41/94 North-South Freeway 45x more trucks/year will be weighed by new Limited Safe Overnight Ramp Poses WIM system, allowing compliant vehicles to continue Truck Parking Safety Concerns on while directing questionable or violating vehicles into the SWEF Division of State Patrol (DSP) Headquarters $8.68 cost to carrier every time a truck gets pulled into a weigh station • Current facility planned to be decommissioned; little investment in past 5 years. $17-19 million/year saved through • Many building components are past industry DSP enforcement standard and close to failing. 632M tons of freight expected on • Current evidence room does not meet DSP safety, securi- Wisconsin highways by 2050 ty, or storage needs. • $2.6 million investment in maintenance if the DSP re- $699B value of freight expected on Wisconsin highways by 2050 mains in current location. • A combined SWEF and DSP facility would be more cost effective than separate facilities due to the elimination of redundant infrastructure, utility, real estate, and maintenance. Project Construction The project will include a completely reconstructed and expanded site with a new modern combined SWEF Provide Your Support and DSP headquarters building, parking lots (CMVs, The U.S. DOT takes letters of support into employees, and public), site utilities (electricity, water consideration when determining which projects supply, sanitary, natural gas, site lighting, and geother- to provide grant funding for. If you’d be willing to mal systems), northbound mainline and ramp Weigh- provide a letter of support, please use the template in-Motion system (including static scale), realigned and provided by WisDOT and provide a brief write-up of lengthened exit and entrance ramps to match future why this project is important to your organization. I-41 expansion, new access road, two communications Please use your organization’s letterhead and return towers, and installation of a virtual weigh station (VWS) the letter of support to WisDOT by 2/23/2024. along southbound I-41. Wednesday, February 7th, 2024 Secretary Pete Buttigieg U.S. Department of Transportation 1200 New Jersey Avenue, SE Washington, DC 20590 Re: Strong support for WisDOT Wrightstown Safety and Weight Enforcement Facility (SWEF) and Division of State Patrol (DSP) Headquarters RAISE Grant Application Dear Secretary Buttigieg: I am writing to convey our strong support for the Wisconsin Department of Transportation’s (WisDOT) Wrightstown Safety and Weight Enforcement Facility (SWEF) and Division of State Patrol (DSP) Regional Headquarters I-41 Project. I-41 serves as the primary connection between the Chicago area, Milwaukee, the Fox Valley, and Green Bay, and plays a vital role in the transportation of goods and passengers throughout eastern Wisconsin and beyond. Traveler and vehicular safety, combined with improving freight movement, are national priorities that benefit residents, businesses, and tourism. The primary purposes of the project are to relocate the DSP headquarters from Fond du Lac to Wrightstown and to create a new modern combined SWEF and DSP headquarters. The new DSP location will be central to the patrol district and will eliminate operational inefficiencies from the increased travel times to the Fond du Lac location that cause delays and impact regular patrols. Facility improvements at the combined site will include advanced commercial motor vehicle (CMV) and carrier screening technologies that will allow commercial vehicle weight, credentials, carrier status, and even some equipment requirements to be checked while the vehicle is traveling on the highway approaching the facility. In addition, improvements to the inspection area will decrease inspection times and provide a safer environment for both drivers and DSP inspectors. DSP motor carrier inspectors are tasked with enforcing state weight laws and the Federal Motor Carrier Safety Regulations. The Federal Motor Carrier Safety Administration has mathematically equated CMV safety inspections to lives saved, injuries prevented, and crashes avoided. Furthermore, it is estimated that 75% of pavement maintenance costs can be attributed to truck traffic, and an overweight truck can cause nearly twice the roadway damage of a legal load. According to a U.S. DOT study, it costs $8.68 in carrier operating expenses every time a truck is required to wait in line at a scale to be weighed and inspected. The screening technologies that will be employed at the Wrightstown SWEF will weigh commercial vehicles as they approach and allow them to bypass the facility if weights, credentials, and equipment components are verified. This screening will allow for 850,000 vehicles to be screened annually while traveling at highway speed as opposed to the 19,000 trucks physically routed off the highway for weighing at the current facility. Most carriers operating in a compliant manner will be given a signal to bypass the SWEF, thereby allowing inspectors to focus on vehicles and carriers with identified safety concerns. Along with enforcement, ample and available truck parking is another important need required to increase highway safety. Public truck parking facilities provide areas for drivers to safely and adequately rest and adhere to federally mandated hours of service requirements. CMV parking also allows drivers an area of refuge during inclement weather, minimizing the safety risks to themselves and the traveling public. Limited CMV parking facilities result in negative consequences as tired drivers are forced to continue driving or choose to park in unsafe locations such as the shoulder of the road, exit and entrance ramps, or vacant lots. The new SWEF and DSP Headquarters will add 35 safe overnight CMV parking stalls and 24/7 restroom facilities for drivers. The Village of Little Chute continues to develop our highly sought after interstate frontage parcels with industrial and manufacturing organizations that rely on transportation safety for their distribution network. With the interstate enhancements coming to our area, there is no better opportunity to enhance all aspects of our transportation infrastructure. In conclusion, the Village of Little Chute strongly supports WisDOT’s effort to reconstruct the SWEF and the relocate the DSP Headquarters, which will provide a new facility to improve safety of CMVs and increase efficiency of the State Patrol. The reconstructed and expanded site will improve overall efficiency by combining two existing facilities into a modern dual-use headquarters. The combined facility will include state-of-the-art new vehicle weighing and screening technologies, solar panels, and a geothermal energy system. This reconstructed facility will address inadequacies of the current Wrightstown SWEF to improve safety of CMVs while also relocating the DSP headquarters more centrally to better serve its region. Please give WisDOT’s RAISE Discretionary Grant application for the I-41 SWEF & DSP Headquarters Project the highest consideration for infrastructure funding. Thank you. Sincerely, Michael Vanden Berg Village Board President Village of Little Chute