Village Board

AGENDA R EGULAR BOARD MEETING PLACE: Little Chute Village Hall DATE: Wednesday, September 4, 2024 TIME: 6:00 p.m. Join Zoom Meeting https://us06web.zoom.us/j/89696855767 Meeting ID: 896 9685 5767 REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Disbursement List 2. Approval of the Minutes of August 21, 2024 3. Approval of Temporary Class “B” Retailers License for Wine Walk on September 19, 2024 4. Approval of Special Event Permit for Little Chute Jaycees Christmas Tree Sale 5. Approval of Little Chute Trick or Treating on October 31, 2024 from 5:00-7:00 p.m. G. Appointments H. Discussion/Possible Action—Tire Ordinance I. Department and Officers Progress Report J. Call for Unfinished Business K. Items for Future Agenda L. Closed Session: (a)19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Pine Street Discussion M. Return to Open Session N. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: August 28, 2024  MINUTES OF THE REGULAR BOARD MEETING OF AUGUST 21, 2024 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Michael Vanden Berg, President Joe Harlow, Trustee David Peterson, Trustee Rosie Sprangers, Trustee Don Van Deurzen, Trustee Larry Van Lankvelt, Trustee Brian Van Lankveldt, Trustee Roll call of Officers and Department Heads PRESENT: Beau Bernhoft, Administrator John McDonald, Director of Parks, Rec and Forestry Kent Taylor, Director of Public Works Fox Valley Metro Police Chief Meister Lisa Remiker-DeWall, Finance Director Laurie Decker, Village Clerk EXCUSED: Jessica Titel, Community Development Director Tyler Claringbole, Village Attorney Megan Kloeckner, Library Director Public Appearance for Items Not on the Agenda None Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Disbursement List 2. Approval of Minutes of Special Meeting of August 7, 2024 3. Annual Outdoor Alcohol Permit for Down the Hill’s Customer Appreciation Event on September 7, 2024 4. Special Event Permit for LCHS Homecoming Parade on September 27, 2024 Moved by Trustee L. Van Lankvelt, seconded by Trustee Peterson to Approve the Consent Agenda as presented. Ayes 7, Nays 0 – Motion Carried Discussion – Pool Update Director McDonald provided an update to Doyle Pool. 2024 pool season has experienced less water usage compared to 2023. The Park Planning Committee has made the recommendation to the Village Board to operate the pool in 2025. This years usage of water is in the typical expected range for water usage. Trustee Harlow stated he is in agreement with the Park Planning Commission and the pool should operate in 2025. Moved by Trustee Harlow, seconded by Trustee B. Van Lankveldt to continue pool operation into 2025 per Park Planning Commission recommendation. Ayes 7, Nays 0 – Motion Carried Discussion/Action – I-41 Overpass Stain Selection Director Taylor discussed a policy change to funding I-41aesthetic improvements, resulting in 80% federal funding, 20% local. Outagamie County will cover 10% of our local costs. The Village would be responsible for 10%. Estimates of costs were provided but may change by likely stain date in 2026. This is a strictly cosmetic upgrade. Trustee Van Deurzen is for the 10% cost. Moved by Trustee B. Van Lankveldt, seconded by Trustee L. Van Lankvelt to approve the staining of concrete structures associated with I-41 project Ayes 7, Nays 0 – Motion Carried Discussion – Stormwater Update Director Taylor presented updates on extreme weather conditions, resulting in flooding. Staff responded to calls and met with property owners to discuss what can be done. Staff want to address the issue and work toward a remedy. This issue was brought to the Utility Commission who recommended this go to the board and start investigating options with the possibility of bringing improvements to the CIP. Rob Peterson, 401 Appletree, thanked staff for looking into the issue as soon as possible and thanked Director Taylor for the transparency and attention to the issue. Steve Brink, 1600 Orchard Lane, stated flooding has regularly occurred at the intersection of Florida and Orchard Lane. He would like to see traffic slow down on Florida especially during the rain. Discussion/Possible Action – Water Truck Replacement Administrator Bernhoft presented the recommendation from Utility Commission to accept the bid for a new water truck from Les Stump Ford for $36,148 Moved by Trustee Harlow, seconded by Trustee Peterson to Approve the Water Truck Replacement bid from Les Stump Ford for $36,148. Ayes 7, Nays 0 – Motion Carried Department and Officer Reports Department Heads and Officers provided progress reports to the Board. Call for Unfinished Business None Items for Future Agenda Florida Avenue Signage Closed Sessions Moved by Trustee L. Van Lankvelt, Seconded by Trustee B. Van Lankveldt to enter closed session at 6:50 p.m. Ayes 7, Nays 0 – Motion Carried (a) 19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Three (3) Economic Development Items Moved by Trustee L. Van Lankvelt, Seconded by Trustee B. Van Lankveldt to enter closed session at 6:50 p.m Ayes 7, Nays 0 – Motion Carried  (b) 19.85(1)(g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Della Marcus Claim Return to Open Session Moved by Trustee L. Van Lankvelt, Seconded by Trustee B. Van Lankveldt to return to open session at 8:00 p.m Ayes 7, Nays 0 – Motion Carried Possible Action – Development Agreement No Action Taken Possible Action – Della Marcus Claim Moved by Trustee B. Van Lankveldt, seconded by Trustee L. Van Lankvelt to deny the Settlement offer from Della Marcus Ayes 7, Nays 0 – Motion Carried Adjournment Moved by Trustee Peterson, seconded by Trustee Van Deurzen to Adjourn the Regular Board meeting at 8:02 p.m. Ayes 7, Nays 0 – Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  Item For Consideration For Board Review On: September 4, 2024, Prepared On: August 28, 2024 Agenda Item Topic: Collection and Disposal of Tires Prepared By: Kent Taylor DPW Report: Waste tires present environmental, health and safety hazards. These hazards include fire and stagnant water that breed mosquitoes and potential diseases such as West Nile virus. The Department of Natural Resources is responsible for managing the proper disposal of waste tires, defined as tires that are no longer suitable for their original purpose because of wear, damage or defect. As an owner of a personal vehicle, the best way to deal with old tires is to take advantage of the service provided by the store or dealer where new tires are purchased. Almost all new tire dealers will take old tires for a service fee. Very few municipalities provide these collection services, the Village of Little Chute presently does. Many businesses generate waste tires, including new and used car dealers, automotive repair shops, auto and scrap salvage yards, tire dealers, farms and large businesses with fleets. In most cases, these businesses are required to either obtain a license to transport waste tires or hire a collection and transportation service that is licensed by the DNR to transport waste tires to a licensed processor. Outagamie County Landfill. Prior to 2024, Outagamie County provided a “Free Tire Week” two times a year. Communities were able to collect tires and dispose of them for free at the Outagamie County Landfill. Starting in 2024, Free Tire Weeks are no longer offered to municipalities within Outagamie County because of rising costs. Outagamie County does continue to have a Tire Dropoff program where anyone can drop off used tires at the Landfill facility. Tires 2024 Rate Unit All Sizes $12 Each 5 or more $425 Per Ton In 2024, Outagamie County started charging municipalities $278.50/ton for tire disposal. Since 2019 the Village has collected on average, 7.43 tons of tires per year (April and September). It takes the Village approximately ten (10) man hours @ ($44.66/hour) to collect and dispose a single ton of tires.  Item For Consideration Equipment used for collection includes 1 - 1/2-ton pick-up truck ($35.87/hour), and 1 – 5-yard dump truck ($55.98/hour). Fiscal Impact – Save approximately $1,250 per ton of tires collected and disposed of and save approximately 10-man hours and 10 hours of equipment time per ton of tires collected and disposed. Recommendation/Board Discuss/Action: Staff requests the Board consider discontinuing the practice of The Village collecting and disposing of tires in 2025. Respectfully Submitted, Kent Taylor, Department of Public Works