City Council

LODI CITY COUNCIL "SHIRTSLEEVE" SESSION Date: September 17, 2019 Carnegie Forum 305 West Pine Street, Lodi Time: 7:00 a.m. TM *and via conference call: For information regarding this Agenda please contact: 1311 Midvale Road Jennifer M. Ferraiolo Lodi, CA 95240 & City Clerk 437 E. Elm Street Telephone: (209) 333-6702 Lodi, CA 95240 Informal Informational Meeting A. Roll Call by City Clerk B. Topic(s) B-1 Receive Presentation Regarding Purchase and Installation of New Public Safety Solution System from Central Square (PD) C. Comments by Public on Non-Agenda Items D. Adjournment Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. ______________________________ Jennifer M. Ferraiolo City Clerk All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, located at 221 W. Pine Street, Lodi, and are available for public inspection. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Jennifer M. Ferraiolo at (209) 333-6702. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Jennifer M. Ferraiolo (209) 333-6702. J:\CITYCLRK\AGENDA\SHIRTSLV\SHRTSLV.DOC  AGENDA ITEM B-01 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Receive Presentation Regarding the Purchase and Installation of a New Public Safety Solution System from Central Square MEETING DATE: September 17, 2019 PREPARED BY: Chief of Police RECOMMENDED ACTION: Receive presentation regarding the purchase and installation of a new public safety solution system from Central Square. BACKGROUND INFORMATION: It has been the goal of the Lodi Police Department for many years to upgrade our computer dispatch, records management, jail management, and report writing software. Our current software suite, Superion a product of Central Square, has caused many workflow problems, lost data, and user frustration since it was implemented 10 years ago. The Police Department received live demonstrations from four vendors who appeared to have products that would match our needs. After the total evaluation process it was unanimous that the Zuercher product from Central Square Pro is the best product for our organization. The Police Department is pleased to provide the City Council an overview of Central Square Pro’s software suite. The City Council will be asked to approve the purchase at the October 2nd regular meeting. FISCAL IMPACT: Not applicable. FUNDING AVAILABLE: Not applicable. ____________________________ Tod Patterson Chief of Police APPROVED: __________________________________ Stephen Schwabauer, City Manager Lodi Police Department CAD/RMS Upgrade  Background • 2008 Lodi Police Department entered into contract with SunGard Public Sector for CAD/RMS/JMS software at a cost of $250,000 • 2017 SunGard was acquired by an Equity Firm and renamed Superion • 2019 Superion was acquired by CentralSquare in a public safety technology merger. The Superion product was not part of CentralSquare’s future development plans.  Reasons for Change • Since implementation, SunGard has been a frustration to end users. Lost data, duplicate work, poor workflow and inability to retrieve data are just a few of the ongoing problems. • P.O.S.T. Organization Audit (2017) “In aggregate, POST believes that the Lodi Police Department could potentially realize important efficiency savings through the combined reduction in report writing time and reductions in calls for service. Therefore, POST consultants consider the implementation of a new report writing system as a high priority for the agency”. • Independent Organizational Assessment (2018) “The Lodi Police Department’s records management and dispatch system does not meet the needs of the department. The current system is not time efficient when compared to other law enforcement dispatch and records management systems”.  Selection Process • Tyler Technologies •Spillman (Motorola) •RIMS (Sunridge systems) •Zuercher (CentralSquare Pro)  Selection Process • Evaluation committee with employees from Records, Dispatch, Property, Patrol and Crime Analysis was formed to evaluate the different products. • Live demonstrations from each vendor focusing on specific workflow issues in each user group. • Products were narrowed to RIMS and Zuercher and each provided an additional, condensed demo for an expanded audience • Onsite visits with RIMS and Zuercher Agencies to evaluate the products in use and speak to customers about their experience. Zuercher (CentralSquare Pro) • One database solution. Information is only entered one time. • Hosted solution. Servers are supplied and monitored in real time by CentralSquare. Our data is continuously backed up remotely minimizing any potential loss. • Reduces or eliminates redundant work. • Universally liked by the agency users during onsite visit. • Unanimous support by all users on the final evaluation committee.  Fiscal Impact • Current cost of maintenance and support for CentralSquare OneSolution is $172,000 annually • Central Square Pro initial purchase price is approximately $500,000 (the 3 other products ranged from $800,000 to $1,000,000)  Fiscal Impact CAD Cost - Estimate year 1 $ 500,000.00 Software - no licensing charges 1st year $ 450,000.00 Payment from Fund 213 (AB1913) $ 50,000.00 Payment from GF Police 10031004 • 1st year maintenance and licensing is included • Current CentralSquare/Superion Product requires $172,352 in maintenance and licensing in the 2019/20 fiscal year this cost is already budgeted in the PD General Fund • 2nd year maintenance and licensing $90,000 will be paid from PD General Fund • 5th year maintenance and licensing $105,000 will be paid from PD General Fund Questions ?