Greater Lodi Area Youth Commission

GREATER LODI AREA MEETING AGENDA Date: November 13, 2023 YOUTH COMMISSION Time: 7:00 PM Hutchins Street Square – Cottage Room 125 S. Hutchins Street, Lodi For information regarding this Agenda please contact: Rachel Sandoval Recreation Manager Telephone: (209) 269-4858 Notice Regarding Public Comments Public Comment may be submitted in the following ways: • In-person – Hutchins Street Square is open to the public in accordance with CDPH and CalOSHA guidelines. • Email- rsandoval@lodi.gov  Received no later than two hours prior to the meeting • Mail – Parks, Recreation, and Cultural Services Department, P.O. Box 3006, Lodi, CA 95241 • Hand delivered to: Parks, Recreation, and Cultural Services Department, 230 W. Elm Street, Lodi, CA 95240  Received no later than two hours prior to the meeting A. Call to Order/Roll Call B. Pledge of Allegiance C. Approve Minutes C-1 Approve September 11, 2023, Meeting Minutes D. Comments by the Public on Non-Agenda Items If you wish to address the Commission, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda. E. Action Items None F. Regular Agenda – Discussion Items F-1 Finalize Pigskin Dance F-2 Review Details Sadie Hawkins Dance F-3 Teen Game Night F-4 Community Service Project Review G. Correspondence H. Comments by the Greater Lodi Area Youth Commission and Staff on Non-Agenda Items I. Announcements Revised 10/2021 11/9/2023 3:33 PM LODI YOUTH COMMISSION NOVEMBER 13, 2023 PAGE TWO J. Adjournment Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. ______________________________ Rachel Sandoval Recreation Manager **Notice: Pursuant to Government Code §54954.3(a), public comments may be directed to the legislative body concerning any item contained on the agenda for this meeting before (in the cast of Closed Session items) or during consideration of the item. All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the Manager of Parks, Recreation and Cultural Services, located at 125 S. Hutchins Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Rachel Sandoval at (209) 333-6742. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Rachel Sandoval (209) 269-4858.  Meeting Minutes Lodi Youth Commission Monday, October 9th, 2023 7:10 PM Meeting Roll Call Present: Commissioners: Aubrey Jomaoas, Liliana Hillstrom, Finn Moran, Elijah Plath, Emma Winn Absent: Commissioners: Zoe Bertsch, Claragrace Plath, Staff Present: Rachel Sandoval, Crystal Sauseda, Elizabeth Mazzeo, Julie Whiting Staff Absent: Brittany Lampson, Orchid Shue, Nancy St. Clair Approve Minutes Motion by Commissioner Finn to approve the “minutes” of the September 11th, 2023, Meeting. Motion was seconded by Commissioner Aubrey. Comments by the Public, Commission and staff on Non-Agenda Items Action Items Discuss last minute pigskin stuff Sadie Hawkin stuff Game Night Poetry Slam Regular Agenda – Discussion Items New Events for 2023-2024 school year: Pigskin – Saturday Nov 18, - Under the sea themed including decorations and snacks - Bring 2 cans for 5$ off - Base price at 60$ dollars  Sadie Hawkins Dance – Saturday Feb 16 - Casual - 30 dollars 5 dollars off for 2 cans -think about theme: • black and white • Pink (Barbie) • Hollywood • Neon Game Night – Friday March 8, - Letter and cards will be finalized by Dec for Game Night - Businesses will be assigned to commissioners - Commissioners need to turn in all prizes by Feb 16 Poetry Slam – Unkown, Spring? - Reach out to library council to organize - If they don’t get back to us, we can organize it ourselves Community Service! Swim lessons! On Sunday at 2 pm at Hutchins Comments and/or Questions on Staff Briefing none Announcements none Adjournment Meeting Adjourned at 7:54 p.m.  GREATER LODI AREA YOUTH COMMISSION COMMUNICATION TO: Greater Lodi Area Youth Commission DATE OF MEETING: November 13, 2023 FROM: Rachel Sandoval, Recreation Manager SUBJ: Finalize Pigskin Dance TYPE ACTION NEEDED: Discussion and Approve PREPARED BY: Rachel Sandoval, Recreation Manager RECOMMENDED ACTION: Review outstanding Items for the 2023 Pigskin Dance BACKGROUND INFORMATION: The Pigskin dance is held every year at Hutchins Street Square. The 2023 Pigskin dance will be held on November 18, 2023, from 8pm to 12am. Approximately 500 couples are expected to attend. The Pigskin dance is open to all Lodi Unified School District students between the ages of 13 and 19. Commissioners shall discuss the following event details: • Outstanding items for 2023 Pigskin dance • Student Requirements: ID, valid email, and friends purchasing bids for other friends • Decorations • Bids sales • Set-Up and clean-up times • Volunteers. time, and assignments FUNDING CONSIDERATION OR IMPACT: None  GREATER LODI AREA YOUTH COMMISSION COMMUNICATION TO: Greater Lodi Area Youth Commission DATE OF MEETING: November 13, 2023 FROM: Rachel Sandoval, Recreation Manager SUBJ: Review Details of Sadie Hawkins Dance TYPE ACTION NEEDED: Discussion and Approve PREPARED BY: Rachel Sandoval, Recreation Manager RECOMMENDED ACTION: Review details of the Sadie Hawkins Dance BACKGROUND INFORMATION: At the regular meeting of the Lodi Youth Commission, they decided to host a Sadie Hawkins Dance. It will be held on February 16, 2024. The Sadie Hawkins Dance will be held at Hutchins St. Square in Kirst Hall. The dance will be opened to all Lodi Unified School District students between the ages of 13 and 19. Items for the Commissioners to discuss: • Bid prices per person or per couple • Can food drive for discount • Decorations • Time • Theme • Attire • DJ and Photo Booth • Volunteers and assignments FUNDING CONSIDERATION OR IMPACT: None  GREATER LODI AREA YOUTH COMMISSION COMMUNICATION TO: Greater Lodi Area Youth Commission DATE OF MEETING: November 13, 2023 FROM: Rachel Sandoval, Recreation Manager SUBJ: Teen Game Night TYPE ACTION NEEDED: Discussion PREPARED BY: Rachel Sandoval, Recreation Manager RECOMMENDED ACTION: Make decisions on the various outstanding items for Teen Game Night (formerly Casino Night) BACKGROUND INFORMATION: Casino Night was held on Friday, March 3, 2023, at Hutchins Street Square. Due to the nature of the event, its title and its reference to gambling, the Commissioners decided to change the name of Casino Night to Teen Game Night, which will be held March 23, 2024. We would like all teens in high school to be aware of this fun event so they can attend. We will seek to get LUSD approval to hang up posters in all LUSD High schools and advertise through LUSD’s Peach Jar. Discussion Items: • Event Date • Time and Location • Games/Poker Tables • Donations FUNDING CONSIDERATION OR IMPACT: None  GREATER LODI AREA YOUTH COMMISSION COMMUNICATION TO: Greater Lodi Area Youth Commission DATE OF MEETING: November 13, 2023 FROM: Rachel Sandoval, Recreation Manager SUBJ: Community Service Project Review TYPE ACTION NEEDED: Discussion PREPARED BY: Rachel Sandoval, Recreation Manager RECOMMENDED ACTION: None BACKGROUND INFORMATION: The Greater Lodi Area Youth Commission will be teaching non-swimming youth how to swim. They will offer free swim lessons to 9 non- swimming youth in Lodi as a Community Service Project. This community service project will teach hands on life saving skills. “Students Teaching Students to Swim”. This community service is greatly needed in Lodi and the surrounding areas. The Lodi Area Youth Commission will raise awareness through their participation. Discussion on the following: • Day to begin the swim lessons, Saturday or Sunday • Length of time to teach the lessons, 1 -2 hours depending on which day is chosen • Observation of current swim lessons going on so they know what techniques to start with • Receive lesson from our Aquatics Coordinator, Andrea, on life jacket safety • Students Teaching Students to Swim slogan for t-shirts FUNDING CONSIDERATION OR IMPACT: None