Lodi Arts Commission

LODI ARTS COMMISSION SPECIAL MEETING AGENDA Date: October 26, 2022 Hutchins Street Square – Crete Hall Time: 12:00PM NEW LOCATION 125 S. Hutchins Street, Lodi For information regarding this Agenda please contact: Jennifer Winn Recreation Manager Telephone: (209) 333-6891 Notice Regarding Public Comments Public Comment may be submitted in the following ways: • In-person – Hutchins Street Square is open to the public in accordance with CDPH and CalOSHA guidelines. • Email - jwinn@lodi.gov  Received no later than two hours prior to the meeting • Mail – Parks, Recreation, and Cultural Services Department, P.O. Box 3006, Lodi, CA 95241 • Hand delivered to: Parks, Recreation, and Cultural Services Department, 230 W. Elm Street, Lodi, CA 95240  Received no later than two hours prior to the meeting  A. Call to Order/Roll Call B. Minutes B-1 Approve September 14, 2022 Minutes C. Comments by Public on Non-Agenda Items If you wish to address the Commission, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda. D. Action Items D-1 Nominate and Elect Chairperson and Vice Chairperson for 2022/2023 D-2 Approve Arts Grants for Fiscal Year 2022/2023 D-3 Discuss and Approve Fiscal Year 2022/2023 Remaining Arts Grants Funding E. Regular Agenda Items E-1 Discuss Proposed Meeting Day/Time Change to Bylaws F. Comments by Arts Commission and Staff on Non-Agenda Items G. Adjournment Revised 10/2021 10/24/2022 2:28 PM LODI ARTS COMMISSION October 26, 2022 PAGE TWO Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 24 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. ______________________________ Jennifer Winn Recreation Manager **Notice: Pursuant to Government Code §54954.3(a), public comments may be directed to the legislative body concerning any item contained on the agenda for this meeting before (in the cast of Closed Session items) or during consideration of the item. All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the Manager of Parks, Recreation and Cultural Services, located at 125 S. Hutchins Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Jennifer Winn at (209) 333-6891. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Jennifer Winn (209) 333-6891.  REGUALR MEETING MINUTES LODI ARTS COMMISSION TUESDAY, SEPTEMBER 14, 2022 A. Call to Order/Roll Call The regular meeting was called to order by Chair Cathy Metcalf at 12:07 p.m. Present: Chair Metcalf, Commissioners Mellor, Johns, Bhakta, Perrault, and Hanes Absent: None PRCS Staff Present: PRCS Director Christina Jaromay, PRCS Deputy Director Laura Johnston, PT PRCS Program Coordinator Tamatha Litfin B. Minutes B-1 Motion by Commissioner Mellor to approve of the minutes of the August 16, 2022 meeting. Second by Commissioner Hanes. Approved 6-0 C. Comments by Public on Non-Agenda Items Patti Kennedy, president of the Lodi Community Art Center let the commission know that KVIE Art Auction is featuring artwork from the Lodi Community Art Center. The event is planned for October 1st. Former LCAC President, JC Strote is still working on the Art Brochure. There will be a presence of the LCAC at the Sandhill Crane Festival this year. They are also working on children’s pumpkin painting this October and are accepting entries for the October Photography show. JC Strote, Chair of the Brochure Committee, updated the commission that the brochure has been resized to a 9X8 page which made it unprintable. She is hoping this Sunday to get it straightened out. Chair Metcalf stated that she felt the sidewalk mosaics should not be included due to damage and wear and tear of the pieces. Cathy would like to put it for discussion on next month’s agenda. Artist Jerrod Mays explained to the commission that the artwork that he completed in front of the library was defaced with graffiti and he said that he could fix it if the commission wanted. Chair Metcalf suggested dropping of an invoice to Ms. Litfin and the commission can take a look at it. Chair Metcalf would like it to be put on the agenda. D. Action Items None E. Regular Agenda Items E-1 Discuss Relocating Removed Pained Traffic Control Boxes to Several Lodi Parks for Parks and Recreation Commission Approval Chair Metcalf asked if the boxes that are in storage be placed in Lodi parks. She emphasized that they have asked for over a year now and wanted to know if it has to go before the Parks and Rec Commission. Ms. Johnston asked if they had a preference and Ms. Metcalf explained that she thought the PRCS were the only ones that could choose. Chair Metcalf suggested Henry Glaves Park for one. Commissioner Mellor stated that she thought the PRCS should choose where they should go since they would know what the needs are. One is being used for storage and Director Jeromay asked about that one and Chair Metcalf stated that it was located in Kofu Park. The original traffic control boxes were located at Hutchins and Harney, and Turner and Lower Sac. Directory Jeromay stated that she will put that on the next agenda for the Parks and Rec Commission meeting October 4th. F. Comments by Arts Commission and Staff on Non-Agenda Items Commission Mellor read from Section F Paragraph 4 in the minutes from the August 16th meeting. The minutes stated that the Storm Drain project was requested to be put on the next agenda as a discussion  item. She asked for help from the LAC regarding the project that she first presented in January. She stressed that she has done everything that was asked of her regarding this venture and wanted to know what she could’ve done differently and if it was enough. She said so far this project has gone no where and wanted to know if she failed to understand that this is how projects that are not wanted in Lodi by the LAC gets stopped? She feels it is getting nowhere. Deputy Directory Johnston explained that the money has been approved and set aside for this particular project and Commissioner Mellor stated that so far where the project has stopped is that Public Works Director Swimley has not responded to Jennifer Winn to set up a meeting. Director Jaromay let the commission know that she had spoken with him and he is still looking over the material for the project and she stated that at the next meeting this will be put on the agenda and that Public Works Director Swimley will be present to discuss moving forward with the project. Chair Metcalf explained that the change in the agenda has been difficult. She would like to have more items added. Ms. Johnston explained that she is allowed to have items up for discussion and that it shouldn’t be the same items over and over again. Chair Metcalf asked about the painted pianos and the Encroachment Permit and Commissioner Mellor said that a Painted Piano has been up for about two or three weeks and the permit had already been taken care of. Sayla Music presented the permit. She stated that the Lodi Arts Foundation has approved another piano with a possible sponsor. Chair Metcalf said that that needs to be placed on the next agenda. Commissioner Mellor let the commission know that two other people were interested in painting a mural in the city of Lodi and she wanted to know how the artists would go about presenting their ideas. Ms. Johnston let Commissioner Mellor know that she can present the idea to the commission and if it is agreed upon, a Call to Artists can go out after that. Ms. Johnston said she will talk with Cm. Mellor about the details and it will be put on the next agenda. Chair Metcalf has asked a few times but would like the whole total of the AiPP funds. Ms. Johnston said she would email that to all the commissioners. Ms. Litfin reminded the commission that grants have been submitted and a subcommittee needs to meet. The subcommittee is Chair Metcalf, Commissioners Mellor, and Perrault. Ms. Litfin will send the PDFs of the submissions to the subcommittee. This is to be placed on the next agenda. Cm. Mellor suggested moving the LAC meeting date and or time. This is due to some parents not able to make the Wednesday 12:00 PM meeting since on some of those days Lodi Unified School district has half-days and kids are let out early. Chair Metcalf added the Bylaws would need to be changed. This is to be placed on the next agenda. Deputy Director Johnston informed the commission that the HSS Bike Rack has funds set aside but due to the increasing cost, they will have to find funds to cover. This is to be sent to council. This is to be on the agenda for discussion. Ms. Johnston updated that the Poet Laureate program’s Call to Artists has gone out. It has gone out to the arts community. School districts, libraries, and artists have been contacted. The call is on the internet and it has been sent to California Arts Council. There has already been interest in the program. Ms. Johnston let the commission know that there is Cultural Arts webpage within the Parks and Rec Department. It features current arts projects and Calls to Artists. Directory Jeromay gave thanks to everyone for the Taco Truck Cook-Off and gave kudos to Cm. Hanes and his stepping up as MC during the taco eating contest. She thanked Chair Metcalf for the 2021 Report. She also received an email for the Cycles of Suffrage dedication. Cm. Mellor said that the dedication was turned over to the Lodi Arts Foundation and the date has been set for October 1st just before the Art Hop. G. Adjournment – 12:52 PM  LODI ARTS COMMISSION COMMUNICATION TO: Lodi Arts Commission DATE OF MEETING: October 26, 2022 FROM: Jennifer Winn, Recreation Manager SUBJ: Nominations and Election of New Officers for 2022/2023 TYPE ACTION NEEDED: Action PREPARED BY: Jennifer Winn, Recreation Manager RECOMMENDED ACTION: Nominate and elect a Chairperson and Vice Chairperson for 2022/2023. BACKGROUND INFORMATION: In accordance with the Lodi Arts Commission Restated Bylaws, the members elect the Chairperson and Vice Chairperson thereof by a majority vote of all the members. The term of office of the Chairperson and Vice Chairperson shall be one year and until the election of his or her successor. The terms of office for all members of the Commission shall be deemed to run from July 1 of each year. The Commission shall elect its Chairperson and Vice Chairperson to serve through June 30, 2023. FUNDING CONSIDERATION OR IMPACT: None  LODI ARTS COMMISSION COMMUNICATION TO: Lodi Arts Commission DATE OF MEETING: October 26, 2022 FROM: Jennifer Winn, Recreation Manager SUBJ: Approve Arts Grants for Fiscal Year 2022/2023 TYPE ACTION NEEDED: Action PREPARED BY: Jennifer Winn, Recreation Manager RECOMMENDED ACTION: Approve and recommend Arts Grants for Fiscal Year 2022/2023. BACKGROUND INFORMATION: Each year, City Council allocates funding to support the arts. In Fiscal Year 2022/23, Council allocated $39,060 for Arts Grants. The Arts Commission is tasked with soliciting applicants for arts grants, reviewing grant applications and recommending applicants for funding. The Arts Commission recommends Council allocate $16,000 in support of the Lodi Arts Foundation for their Taco Truck Cook-Off, First Friday Art Hop and miscellaneous community events. The remaining $23,060 would be allocated to local arts nonprofit organizations to further the arts in Lodi through the Arts Grants program. Three grant applications were received for six (6) projects by the April 21, 2022 due date and reviewed by a subcommittee of the LAC (Exhibit A). The Subcommittee recommends six projects for funding. They include: • Changing Faces Theater Company, $6,000 • Breakthrough Project, $1,400 • Lodi Community Art Center, $5,524. The remaining $10,136 will be used for future arts grant applications throughout the fiscal year. The Lodi Arts Commission shall approve the six (6) arts grant projects (Exhibit A) and recommend Council approve the allocation of $12,924 to the three (3) arts applicants. FUNDING CONSIDERATION OR IMPACT: None  Exhibit A LODI ARTS COMMISSION PROJECT GRANTS 2022-2023 PROGRAM CYCLE SUMMARY OF GRANT APPLICATIONS Group Name: Changing Faces Theater Company (CFTC) Art Form(s): Theater Grant Request: $6,000.00 Project Expenses: $8,500.00 Previous Funding: 2022- $3,500, 2021 - $4,000, 2020 - $8,500, 2019 - $7,500, 2018 - $6,000, 2017 - $5,500, 2016 - $10,000, 2015 - $10,000, 2014 - $11,000, 2013 - $10,000, 2012 - $9,000, 2011 – $7,500, 2009 - $4,250, 2008 - $16,952, 2007 - $12,000 Recommended for Funding for 2022/23: YES Award: $6,000.00 Project Name: “Peter Pan” – Pop-Up Theater Production Project Date and Location: September - October at various locations in Lodi Project Description: “For the Fall 2023, CFTC has chosen “Peter Pan” as its Pop-Up production. The company has staged summer productions of this show twice, and it is one the stories most beloved by young people and their families. It is both a grand adventure story and a thoughtful exploration of what it means to be a child facing the transitions to adulthood.” Benefit to the Community: “The COVID-19 pandemic has brought into clear focus the immense human need for community and communication. CFTC has been gratified that its Pop- Up shows have enabled them to share stories and bring people together safely, and the process has deepened their own appreciation for the vital role of the arts and the joy of forging a bond between audiences and performers.” Group Name: Breakthrough Project Art Form(s): Visual, Music Grant Request: $1,400.00 Project Expenses: $1,700.00 Previous Funding: 2022 – $1,000, 2021 - $1,300, 2020 - $1,300, 2019 - $1,075, 2018 - $1075, 2017 - $1075, 2016 - $1000, 2015 - $1,000, 2014 - $918 Project Name: “MLK Annual Celebration of Unity” Project Date and Location: January 16, 2023 at First United Methodist Church (Tentative) – 200 W. Oak St. Lodi, CA 95240 Recommended for funding for 2022/23: YES Award: $1,400.00 Project Description: “BPSJ’s 24th Celebration of Unity, a free community event honoring Dr. Martin Luther King, Jr’s legacy will be held January 16, 2023. The theme chosen annually to represent issues of inclusion and diversity in Lodi; includes speakers, essay reading, music, and art.” Benefit to the Community: “The annual MLK Celebration of Unity is free and open to the public. The primary benefit of the project is exposing the community to new viewpoints and increasing awareness” Group Name: Lodi Community Art Center (LCAC) Grant Requested for Four Projects: $5,524.00 Recommended for funding totals for 2022/23: YES to 4 out of 4 projects Award: $5,524.00 Previous funding: 2021/22; $2,100 (Juried Photography Show, $700; Youth Gallery and Program Renewal, $700; Advanced Art Classes, $700) 2020/21; $1950 (Online Gallery Shows, $700; Youth Art, $1,250) 2019/20; $2,500 (Juried Photography Show $1,000, Lodi Plein Aire -1- Event, $1,500) 2018/19; 8,350 (Juried Photography Show, $1,250; Youth Programs, $1,500, A Day in the Life, $1,600, The Art of LoCa Brochure, $4,000) 2017/18; $2,800 (Juried Photography Show $1,300; Youth Gallery and Scholarship, $1,500) 2016/17; $4,575 (Juried Photography Show, $1,025; Steam Team $1,025, Youth Gallery and Student Scholarships, $1,025. Speaker Series, $1,500); 2015/16: $4,100 (Juried Photography Show, $1,000; Speaker Series, $1,300; Youth Program, $1,000; Paint Lodi, $800); 2014/15: $3,250 (Youth Gallery and Student Scholarship, $1,250; Lodi Open Studio Tour, $1,000; Juried Photography Show, $1,000); 2013/14: $4,050 (Youth Gallery and Student Scholarship, $2,000; Juried Photography Show, $1,000; Paint Lodi, $900; Local Artists Awards, $900) Project 1 Art Form(s): Visual Art Online Grant Request: $1,500.00 Project Expenses: $4,300.00 Project Name: “Juried Photography Show” Project Date and Location: October 2022 at Lodi Community Art Center – 110 W Pine St, Lodi, CA 95240 Recommended for funding for 2022/23: YES Award: $1,500.00 Project Description: “The “Juried Annual Photography Show” will sponsor and host a well, organized regional juried fine art photography show. The show will illustrate the importance of fine art photography as a creative art form.” Benefit to the Community: “Our Juried Photography Show provides a local and regional opportunity for new and experienced photographers to show their current photographic work and to participate in a competition.” Project 2 Art Form(s): Visual Art Online Grant Request: $1,324.00 Project Expenses: $6,032.00 Project Name: “Youth Gallery and Classes” Project Date and Location: Monthly 2022-2023 at Lodi Community Art Center – 110 W Pine St, Lodi, CA 95240 Recommended for funding for 2022/23: YES Award: $1,324.00 Project Description: “We want to step up the quality of their, (the students) experiences in showing work in the youth gallery. It’s wonderful that some parents come, see the show, and photograph children with their art. We’re going to add a certificate of appreciation for each student and a photo of the youth gallery wall for each class …” Benefit to the Community: “According to The Arts and Human Development, an abstract published by the National Endowment for the Arts, neuroscience research shows strong connections between arts learning and improved cognitive development; small comparison group studies revealing the arts contribute to school-readiness in early childhood; and longitudinal data analyses demonstrating positive academic and social outcomes for at risk teenagers who receive arts education.” Project 3 Art Form(s): Visual Grant Request: $1,500.00 Project Expenses: $5,450.00 -2- Project Name: “Master Art Classes” Project Date and Location: To be scheduled at Lodi Community Art Center – 110 W Pine St, Lodi, CA 95240 Recommended for funding for 2022/23: YES Award: $1,500.00 Project Description: “Advanced workshop for local artists, bringing in artists that would normally have to travel to be able to take advantage of. Although some of the artists would be regional, our goal is to provide full day or multiple day workshops at reduced fee to Lodi artists.” Benefit to the Community: “We are all continuously learning and growing, providing art educational opportunities to allow participants to grow, explore new techniques, refine long forgotten techniques expand their participation in the arts.” Project 4 Art Form(s): Visual Art Grant Request: $1,200.00 Project Expenses: $6,175.00 Project Name: “Celebrate Lodi” Project Date and Location: April, May or June 2023 at Lodi Community Art Center – 110 W Pine St, Lodi, CA 95240 Recommended for funding for 2022/23: YES Award: $1,200.00 Project Description: “The show will celebrate Lodi through art. The art show will be open to all artists and all ages of artists in the area. In this show we want to include paint, sculpture, mixed media and photography. Celebrating scenes of Lodi and the surrounding area. All work must be new and be representational. As part of this activity we will be setting 1-3 plein aire locations opportunities. Categories will include Downtown Lodi, Heritage District, Greater Lodi, Wineries, Greater San Joaquin County.” Benefit to the Community: “Practicing arts and crafts can make kids more enthusiastic about other aspects of their lives. There is a positive effect it can have on kids with learning difficulties. Social issues, or problems with self-esteem who find meaning and purpose in art. This event encourages this along with awareness of their community.” -3-  LODI ARTS COMMISSION COMMUNICATION TO: Lodi Arts Commission DATE OF MEETING: October 26, 2022 FROM: Jennifer Winn, Recreation Manager SUBJ: Discuss and Approve Fiscal Year 2022/2023 Remaining Arts Grants Funding TYPE ACTION NEEDED: Action PREPARED BY: Jennifer Winn, Recreation Manager RECOMMENDED ACTION: Discuss how to best utilize Fiscal Year 2022/2023 remaining Arts Grants funds for future grant funding and approve its allocation for future grant projects. BACKGROUND INFORMATION: The Lodi Arts Commission receives funding from City Council which is allocated to support local arts. That funding is awarded to grant recipients through the Lodi Arts Commission (LAC) Arts Grant program. In past years, the unused funds left over from the Arts Grant awards was allocated towards Arts Mini-Grants. Arts Mini-Grants funded art projects that were $1,000 or less. The mini-grant funds would often go unfunded due to lack of applications or because application requests were over $1,000 and therefore rejected. The LAC has recommended Council award three Arts Grant applicants with $12,924. The remaining $10,136 would typically be allocated to the Mini-Grants. Staff recommends the remaining funds be allocated towards both Mini-Grants and Project Grants through the end of FY 2022/23. Current Arts Grant guidelines prohibit organizations from applying for both a Mini-Grant and Project Grant. The current deadline is April 21, 2022 and proposed projects must be completed by June 30, 2023. In order to utilize the funds, Staff recommends allowing current award recipients to apply for an additional grant, extending the deadline to May 31, 2023, and requiring organizations begin their projects in FY 2022/23. The Commission shall discuss how to best utilize the remaining funds FY 2022/23 Arts Grant Funds ($10,136) and approve its allocation for future grant funding. FUNDING CONSIDERATION OR IMPACT: None  LODI ARTS COMMISSION COMMUNICATION TO: Lodi Arts Commission DATE OF MEETING: October 26, 2022 FROM: Jennifer Winn, Recreation Manager SUBJ: Discuss Proposed Meeting Day/Time Change to Bylaws TYPE ACTION NEEDED: Discussion PREPARED BY: Jennifer Winn, Recreation Manager RECOMMENDED ACTION: Discuss proposed meeting date/time change to bylaws. BACKGROUND INFORMATION: In accordance with the Lodi Arts Commission Restated Bylaws, the Commission meetings are held the second Wednesday of the month at 12:00pm in Carnegie Forum. The Commission shall discuss the most convenient meeting days and times and propose any other changes to the Commissions current Bylaws. Staff will compile proposed changes to be brought to a future Commission meeting. FUNDING CONSIDERATION OR IMPACT: None