Lodi Improvement Committee

CARNEGIE FORUM SPECIAL SESSION SPECIAL SESSION COUNCIL CHAMBERS AGENDA AND TUESDAY, LODI AUGUST 14, 2018 LARGE CONFERENCE 305 WEST PINE STREET IMPROVEMENT @ 6:00 PM LODI, CALIFORNIA COMMITTEE For information regarding this Agenda please contact: PATRICE CLEMONS TELEPHONE: (209) 333-6800 x3404 NOTE: All staff report or other written documentation relating to each item of business referred to on the agenda are on file in the Office of Community Development Department, located at 221 W. Pine Street, Lodi, and are available for public inspection. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability -related modification or accommodation contact the City Clerk's office as soon as possible and at least 24 hours prior to the meeting date. (COUNCIL CHAMBERS) 6:00 p.m. Roll Call Minutes May 8, 2018 – Regular Meeting June 12, 2018 – Regular Meeting (Pending) July 10, 2018 – Regular Meeting (Pending) Annual Goals A. No updates on Annual Goals Regular Business A. Update on status of two new committee member appointments B. Chair and Vice-Chair voting postpone to next meeting C. Topics for upcoming meeting - ABCD year-end celebration; CDBG CAPER Comments by the Public on Agenda and Non-Agenda Items (5 minute limit per speaker) (LARGE CONFERNCE ROOM) Special Session on 2018-19 Annual Committee Vision-Making and Goal-Setting A. Icebreaker B. Professional Development presentation C. Review Committee Purpose and Roles D. Brainstorm SMART goals for 2018-19 Comments from Board members and Staff on Non-Agenda Items (5 minute limit per speaker) Announcements Adjournment Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the regularly scheduled meeting (or 24 hours in advance of a special meeting) at a public place freely accessible to the public 24 hours a day. Patrice Clemons CDBG Program Specialist J:\Community Development\Neighborhood Services Division\Lodi Improvement Committee\Agendas\2018\08.14.18 Special Meetings Agenda.doc  LODI IMPROVEMENT COMMITTEE REGULAR MEETING MINUTES May 8, 2018 6:00 P.M. ROLL CALL BOARD STAFF PRESENT ABSENT Fran Forkas (Acting Chair) Vacant (Chair) Patrice Clemons, CDD Sunil Yadav Rehana Zaman (Vice Chair) Kari Chadwick, CDD Doug Bojack I. MINUTES “February 13, 2018” & “March 5, 2018” MOTION/VOTE: The Lodi Improvement Committee, on the motion of Member Sunil, Bojack second approved the Minutes of February 13, 2018 and March 5, 2018 as written. The above motion carried by the following vote: Ayes: Mr. Forkas, Mr. Yadav and Mr. Bojack Noes: None Absent: Vice Chair Zaman II. ANNUAL GOALS A. Review Annual Goals Ms. Clemons pointed out that the previous updates have been provided and would like to have the Lead add any additional updates on the following goals: 1. Beautification of Underutilized Parcels and Streets a. Objective #1: Promote Rails to Trails – Lead Member Bojack stated that he has been working with Comstock Magazine to do a profile on the project and should have additional information to provide to the Committee soon. b. Objective #2: Develop Plans for a Street Art Project in Lodi – Lead Member Bojack stated that there are no updates at this time. 2. Improve Main Street by Reducing Blight and Nuisance, and Improving Economic Conditions a. Objective #1: Provide information to the City Council on Mills Act and advocating for using grant resources under the act – Lead Member Bojack has nothing to report at this time. b. Objective #2: Gather information on the various nuisance issues around the hotel – Lead Member Yadav reported that there is currently one hotel with twenty rooms  Lodi Improvement Committee Regular Meeting Minutes Tuesday, May 8, 2018 Page 2 of 3 that is in operation which has cut down on the nuisance foot traffic along Main Street. He added that the owner of the Star Hotel is in the process of drawing up plans to improve the hotel which is going to be a $600,000 investment to make the necessary improvements since the fire. 3. Beautification of Cherokee Lane a. Objective #1: Identify areas of street, such as sidewalks, that need in-fill and ADA accessibility – Lead Member Yadav stated that there is no update at this time, but will try to get in to see the Public Works Director in the near future. b. Objective #2: Research formation of a business alliance along Cherokee Lane – Lead Member Yadav reported that there is no update at this time. 4. Monitor and Advocate for Alley Improvements in the Heritage District a. Objective #1: Solicit a quarterly report from Public Works on the progress of alley improvements – Lead Member Forkas stated that there is no update at this time. 5. Recognize Local Residents and Groups that make Improvements to their property or to the community a. Objective #1: Community Improvement Award – Ms. Clemons stated that she did visit the site on Rush Street with Member Zehman and they are waiting to see the before pictures before making a formal suggestion for award. 6. Support Gang Prevention Program in Lodi a. Objective #1: Stay informed with an update from LodiGRIP/Police at least twice a year and present a community service award at least once a year – Lead Member Zaman provided an update via email that Ms. Clemons read: Overall gang activity has decreased, but the Lieutenant wasn’t able to give her exact numbers at the time of the phone call. He also stated that he would be happy to attend a future meeting to give a formal report. 7. Support Asset-Based Community Development (ABCD) Program a. Objective #1: Committee members participate in ABCD program and report back to the Committee – Lead Member Zaman via email stated that the Tree Lodi project planted 93 trees with 250 volunteers on Arbor Day in the Heritage District. She added that Mr. Dutra would be happy to do a formal presentation at a future meeting. Ms. Clemons added that the ABCD program is having an event, Water Safety Day, at Tokay High School Pool and she has a flyer if anyone would like more information. She also stated that there is a newsletter that is available from ABCD. Mr. Bojack asked if there will be a master list put out of all of the events being done by ABCD. Ms. Clemons stated that she will put something on a future meeting that will address the current list of events. 8. Help Reduce Homelessness a. Objective #1: Determine if the homeless camps are causing contamination in the waterways with ongoing testing by Public Works – Objective has been completed. III. FOLLOW UP ON ITEMS FROM PREVIOUS MEETINGS  Lodi Improvement Committee Regular Meeting Minutes Tuesday, May 8, 2018 Page 3 of 3 A. Community Development Block Grant (CDBG) Update Ms. Clemons stated that the Annual Action Plan was adopted by the City Council on May 2nd and will be submitted to HUD next week. She added that the final dollar amount of $636,515 was received from HUD prior to the meeting. B. Vacancy and Revisions to Bylaws Ms. Clemons stated that the bylaw revisions to take the Committee members from five to seven will be going to the City Council on May 16th for approval. She stated that the Committee was originally made up of nine members, then went to seven and then down to five. Mark Chandler, local resident and City Council Member, came forward to ask why there hasn’t been a great deal of interest in the committee. Ms. Clemons stated that she can’t answer for past interest, but has experienced quite a few people that have expressed interest recently. Acting Chair Forkas asked for an update on the vacancies. Ms. Clemons stated that the application period has closed and the Clerk received approximately four new applications. C. Topics for upcoming meetings • June 12, 2018 – • July 10, 2018 – • August 14, 2018 – Mr. Bojack asked if the new Committee members would be in place by the next meeting. Ms. Clemons stated that did not think they would be approved by that time. IV. Comments by the Public on Non-Agenda Items • None V. Comments from Board Members or Staff on Non-Agenda items • Ms. Clemons reminded the Committee members to provide staff with the signed oath paperwork that they were supplied. VI. Announcements No announcements at this time. ADJOURNMENT There being no further business before the Committee, the meeting was adjourned at 6:33 p.m. Respectfully submitted, Patrice Clemons, Staff Liaison  MEMORANDUM, City of Lodi, Community Development Department To: Lodi Improvement Committee From: Patrice Clemons, CDBG Program Specialist/City Staff Liaison Date: August 14, 2018 Subject: Staff Report on the 2018-19 Annual Vision-Making and Goal-Setting Meeting Purpose: Lodi Improvement Committee (Committee) reviews its purpose, roles, and goals for the 2018-2019 program year. Background: The Lodi Improvement Committee is organized and created for the purposes of maintaining and improving the quality of life and appearance of Lodi by the coordinated efforts of a broad spectrum of the community. To this end, the Committee is holding its annual goal setting meeting. At this meeting, the Committee will review its purpose, individual roles, and goals for the 2018-19 program year. This annual review includes opportunities for professional development. The topics selected for this year are project management and types of roles. The committee will also be learning more about two important City-supported programs: 1) Community Development Block Grant (CDBG) and 2) ABCD: Love Your Block. The committee will discuss its desired involvement in these two programs. The Committee will explore what it means to bring about quality of life and appearance to Lodi. Lastly, the Committee will discuss new goals (attached worksheet) for the 2018-19 fiscal year. Fiscal Impact: No fiscal impacts. Attachments: o Goals Worksheet Page 1 of 1  SMART GOALS WORKSHEET LODI IMPROVEMENT COMMITTEE 2018-19 Instructions: The Committee will discuss and reach consensus on creating its goals. The Committee may modify, add and remove goals throughout the year. Definitions: Vision describes the Committee’s overall purpose for existing. Goal describes what the Committee would like to do to achieve its vision. Objective describes how the Committee will go about reaching its goals. SMART-R Criteria* is determined by whether the Objective is specific, measurable, achievable, result- based, time-bound and what resources are needed to achieve it.  Specific – Your goal should be clear and specific so that you know what to prioritize and what is important to you. You should be able to identify what you want to accomplish, why it is important, who is involved, where it is located, and which resources or limits are involved.  Measurable – Your goal should be measurable so that you know when you have reached success and how you will reach success.  Achievable – Your goal should be achievable so that you know it is realistic to accomplish and you have identified any constraints.  Result-based – Your goal should be results-based so that you are focused on getting to its end.  Time-bound – Your goal should be time-bound so that you have a target-end date and a plan for steps taken and benchmarks for reaching the end-date.  Resources – Your goal should identify what people or entities need to contribute to making this goal happen; for example, what resources of time, talents, money, and other entities are needed to help achieve the goal. Timeline means when you believe it is reasonable that you’ll be able to reach this goal Lead means the Committee member who will take the lead on seeing that this goal moves forward. This person is not responsible directly for achieving this goal, unless they want to and it is reasonable for them to take it on. Instead, the lead helps keep the goal on track, advocates, and delegates/direct others as needed to help make progress. (Citation:* “SMART” goals were developed over course of time and with various attributable sources, including: Peter Drucker’s Management by Objectives; George T. Doran’s Management Review; Robert S. Rubin’s article in the Society for Industrial and Organizational Psychology; and Paul J. Meyer’s Attitude Is Everything: If You Want to Succeed Above and Beyond. Source: https://www.mindtools.com/pages/article/smart-goals.htm) Lodi Improvement Committee GOALS WORKSHEET Page 1 of 2 SAMPLE: Vision The Lodi Improvement Committee is organized and created for the purposes of maintaining and improving the quality of life and appearance of Lodi by the coordinated efforts of a broad spectrum of the community. Goal Objective SMART-R Criteria Identify a big-picture goal. Identify at least one objective for each Check the box for each This described what goal. This an activity and describes criteria that your goal change/outcome we want “how” we are going to achieve our goal. meets. Leave box empty if to see to support our vision. the goal does not meet it and committee will help modify the goal to meet it. 1. a._________________________________  Specific  Measurable __________________________________.  Achievable  Result-based Timeline:  Time-bound Lead:  Resources Resources: b._________________________________  Specific  Measurable __________________________________.  Achievable  Result-based Timeline:  Time-bound Lead:  Resources Resources: 2. a._________________________________  Specific  Measurable __________________________________.  Achievable  Result-based Timeline:  Time-bound Lead:  Resources Resources: b._________________________________  Specific  Measurable __________________________________.  Achievable  Result-based Timeline:  Time-bound Lead:  Resources Resources: Lodi Improvement Committee GOALS WORKSHEET Page 2 of 2