Lodi Improvement Committee

REGULAR AGENDA REGULAR SESSION CARNEGIE FORUM LODI TUESDAY, 305 WEST PINE STREET IMPROVEMENT OCTOBER 9, 2018 LODI, CALIFORNIA COMMITTEE @ 6:00 PM For information regarding this Agenda please contact: PATRICE CLEMONS TELEPHONE: (209) 333-6800 x3404 NOTE: All staff report or other written documentation relating to each item of business referred to on the agenda are on file in the Office of Community Development Department, located at 221 W. Pine Street, Lodi, and are available for public inspection. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability -related modification or accommodation contact the City Clerk's office as soon as possible and at least 24 hours prior to the meeting date. 6:00 p.m. Roll Call Minutes September 11, 2018 – Regular Meeting Annual Goals A. Update on CDBG Program a. Consolidate Plan outreach activities B. Update on ABCD Activities C. Community Improvement Award update D. 2018-19 Goal-Setting (Continued) a. Review and finalize goals and member rolls b. Updates to goals Regular Business A. Election and approval of Committee Chair and Vice-Chair B. Determine topics for upcoming meetings Comments by the Public on Non-Agenda Items (5 minute limit per speaker) Comments from Board members and Staff on Non-Agenda Items (5 minute limit per speaker) Announcements Adjournment Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the regularly scheduled meeting (or 24 hours in advance of a special meeting) at a public place freely accessible to the public 24 hours a day. Patrice Clemons CDBG Program Specialist J:\Community Development\Neighborhood Services Division\Lodi Improvement Committee\Agendas\2018\10.09.18 Regular Meeting Agenda.doc  LODI IMPROVEMENT COMMITTEE REGULAR MEETING MINUTES September 11, 2018 6:00 P.M. ROLL CALL BOARD STAFF PRESENT ABSENT Fran Forkas (Acting Chair) Rehana Zaman Patrice Clemons, CDD Sunil Yadav Kari Chadwick, CDD Doug Bojack Kathryn Siddle Ron Cook David Diskin I. MINUTES “June 12, 2018”, “July 10, 2018” & “August 14, 2018” MOTION/VOTE: The Lodi Improvement Committee, on the motion of Member Bojack, Yadav second approved the Minutes of June 12, 2018, July 10, 2018 and August 14, 2018 as written. The above motion carried by the following vote: Ayes: Bojack, Cook, Forkas, Siddle, Yadav and Acting Chair Zaman Noes: None Absent: None Abstain Diskin II. ANNUAL GOALS A. Update on CDBG Program a. Year-end report CAPER b. Consolidated Plan outreach activities Patrice Clemons, CDBG Specialist and Staff Liaison, gave a brief report for both items above based on the staff report. Ms. Clemons pointed out a the accomplishments that are acknowledged in the CAPER. She also mentioned the opportunities and areas that the Committee will have to assist with the Consolidated Plan outreach. The Committee Members made a couple of suggestions regarding outreach ideas; Member Diskin stated that the Committee could get a booth at the Street Fair on Oct. 7th and Member Siddle stated that a flyer could be put in with the Utility Bill and there is a Town Hall meeting on Oct. 8th. B. Update on ABCD Activities Lodi Improvement Committee Regular Meeting Minutes Tuesday, September 11, 2018 Page 2 of 6 a. Year-end Celebration September 20th b. ABCD Video on program methods and approach c. Cycle 3 overview, schedule and roles Patrice Clemons, CDBG Specialist and Staff Liaison, gave a brief report on the above items based on the staff report. Ms. Clemons stated that Year-end Celebration is open to all and you only need to RSVP. She showed a couple of inspirational videos showing how to help a community with a positive approach by not focusing on the negative. Ms. Clemons asked if there were any points that stood out in either of the videos. Mr. Diskin stated that he recognized the common theme that a project will have more success in an area if you are empowering the residence of that area to accomplish the project, but he doesn’t see how that relates to what this committee does. Ms. Clemons stated that is something that the committee needs to keep in mind while we finalize the goals for 2018-19. She stated that the third cycle of the ABCD program will be starting in November and the full schedule along with roles that Committee Members may be interested in assisting ABCD with have been provided in the staff report. C. Discuss Process for Community Service Award Patrice Clemons, CDBG Specialist and Staff Liaison, stated that it has been some time since the Committee gave a Community Service Award and stated that the date to present the award to Jose Gomez has been set for October 3rd at the City Council meeting. Mr. Diskin stated that he is in favor of the presentation taking place at the City Council level since it will be good advertising for this Committee as well as for the recipient. She asked for some discussion regarding which of the Committee Members would like to attend. Ms. Clemons added that the Clerk’s office requested no more than two members be in attendance to present the award. Mr. Diskin stated that making the presentation at the City Council affords the Committee much needed positive exposure and he would be happy to attend if he could get a bit more information regarding the project and Jose. Ms. Clemons stated that she would get the information to him. Mr. Diskin added that it might be nice to have a picture of the mural up on the screen when the award is presented. D. Discuss Process for Community Improvement Award Patrice Clemons, CDBG Specialist and Staff Liaison, asked if the Committee would like to present the Community Improvement Award at the City Council meetings. Mr. Cook stated that he agrees with Mr. Diskin’s comments regarding the exposure that the City Council meetings will afford the Committee and its efforts to award the positive effects on the community. Ms. Clemons stated that the committee could try to present the award to the property owner at 238 Rush Street at the October 17th meeting. She asked for some discussion regarding which of the Committee Members would like to attend. Ms. Clemons stated that there is another property on North Pleasant that Ms. Zaman will be presenting additional information at the next meeting. Mr. Forkas asked that the address be sent out prior to the next meeting to give the committee members a chance to go by the property. E. 2018-19 Annual Committee Vision-Making and Goal-Setting (Continued) a. Review and discuss goals Lodi Improvement Committee Regular Meeting Minutes Tuesday, September 11, 2018 Page 3 of 6 Ms. Clemons stated that she would like the committee to review a couple of items that were skipped at the last meeting. The first item is to ask yourself; what does “Quality and Appearance of Life” in Lodi look like to you and for Quality of Life “By Coordinated Efforts of Broad Spectrum of Community”. The second item is how do you (LIC) go about bringing this quality of life and appearance to Lodi. The Committee left the dais to brainstorm and write ideas on poster boards hanging in the back of the room. The Lodi Improvement Committee Members chose the following items during the brainstorming on Quality of Life:  More green space/less hard scape  More directional signage similar to the winery signs  More bike lanes  Need more opportunities for beautification projects  Unobstructed sidewalks  Access to housing  Access to public restrooms  Quality and pothole free streets and alleys  City funded shelters  Quality of life with: o Beautiful Downtown o Parks  Community Events  More recreational destinations  More tree canopies  Access to health care for all (regardless of immigration)  Seeing diversity of ethnic groups getting along (respect and appreciate other cultures)  Affordable daycare The Lodi Improvement Committee Members chose the following items during the brainstorming on Quality of Life “By Coordinated Efforts of Broad Spectrum of Community”:  Empower and encourage others to make change  Breakdown silos to encourage diverse interaction  Encourage people to visit other neighborhoods – Events  Identify and recognize to different community within Lodi such as: o Aging o Hispanic o Japanese o German o Pakistani o Indian  Bring strengths together of all parts of the Lodi Community Lodi Improvement Committee Regular Meeting Minutes Tuesday, September 11, 2018 Page 4 of 6 The Lodi Improvement Committee Members ranked the following items during the brainstorming on How do you (LIC) go about bringing this quality of life and appearance – methods – ways you asset change – means: 1. Outreach to General Public (5 members) 2. Create and Promote Policies/Ordinance (4 members) 3. Staff (City) Advocacy (3 members) 4. Support Community Events (2 members) 5. Resource Researchers (2 members) 6. Foster Networking (2 members) – with: i. With City Staff ii. With City Council iii. With other Committees iv. With Nonprofits v. With “fill in the blank” 7. Awards and Recognition (0 members) Ms. Clemons stated that the Committee chose the following goals and asked each Committee member to pick one of the topics and write down a goal and then lead the discussion on making them SMART: 1. Gang Prevention – no committee member chose to address this item for this exercise. 2. ABCD – Kathryn Siddle chose this item a. Objective #1: Approach title one parent clubs to possibly put on an event for their students/children and empower them by inviting them to go through the ABCD program with LIC support. Timeline: next October; lead: Kathryn Siddle; Resources: support from LIC for direction. b. Objective #2: Completed projects in the program be considered for a LIC award. Ms. Clemons stated that if the Committee plays a big enough roll in ABCD they will be able to provide funds to projects that they would like to support through the Mini-grant program. 3. CDBG – David Diskin chose this item a. Objective #1: outreach – facility focus groups, press releases, social media. Application phase – workshop; drafting the scoring matrix; recommendation to City Council – Outreach: outreach to focus groups and launching a survey Application phase: Workshop to assist applicants – Ms. Clemons stated that there is a mandatory meeting that the applicants must attend. Drafting the scoring matrix – Ms. Clemons stated that there is a scoring matrix that was used in the past. Lead for only the Outreach: David Diskin Lodi Improvement Committee Regular Meeting Minutes Tuesday, September 11, 2018 Page 5 of 6 4. Homelessness – Sunil Yadav chose this item a. Objective #1: Support the Homeless on Committee by providing funding and resources for Lodi Homeless – i.e. promote Mr. Yadav would like to help the homeless by finding resources to teach them skills. Ms. Siddle stated that there are funds that the County is distributing through HEAP and the City will be voting to participate in the program. The funds are for low or no bearer housing. Her suggestion is to support the Committee(s) that are already in place. b. Objective #2: Support the Homeless Committee by attending meetings – act as liaison. Lead: Kathryn Siddle c. Objective #3: Volunteer to help survey the homeless the last 10 days in January. Member Siddle stated that the process will be conducted a little differently this year where members go out to the identified camps and speak with the residents. Lead: Kathryn Siddle d. Objective #4: Research support for public restrooms. Lead: David Diskin 5. Beautification – Ron Cook chose this item a. Objective #1: Recognize properties that have improved – help beautification in general (bi-annually) Mr. Cook would like to see projects that embrace beautification of the community in general – identify project, inspect and propose for Community award – reach out to City resources – use social media to reach out to the community. Mr. Diskin asked if there is a way to have a people’s choice award. b. Objective #2: Consider creating a people’s choice award; timeline: biannually; Lead: Ron Cook 6. Sustainability/Active Transportation – Doug Bojack chose this item a. Objective #1: Assist City staff in at least two active transportation grants. Timeline: November 2nd and another later in the year. Lead: Doug Bojack 7. Capacity – Fran Forkas chose this item a. Objective #1: Attend City Council meetings to help support the Committees goals and report twice a year on the progress of the goals that have been set. Timeline: biannually Lead: can vary  Lodi Improvement Committee Regular Meeting Minutes Tuesday, September 11, 2018 Page 6 of 6 Ms. Clemons will be emailing out the summary prior to the next meeting. Mr. Cook asked if there is any encouragement for the committee members to keep an eye out for possible opportunities in the community that may affect a goal that someone else is lead. Ms. Clemons stated that the entire committee is supporting all of the goals. III. REGULAR BUSINESS A. Chair and Vice-Chair Voting Postpone to Next Meeting Ms. Clemons stated that she felt it was best to postpone this item until the goals have been settled. The Lodi Improvement Committee on the motion of Diskin, Bojack second approved moving the Committee Chair and Vice-Chair vote to the next regular meeting. The above motion carried by the following vote: Ayes: Bojack, Cook, Diskin, Forkas, Siddle, Yadav and Acting Chair Zaman Noes: None Absent: None B. Determine Topics for upcoming meetings • October 9, 2018 – finalize goals IV. Comments by the Public on Non-Agenda Items • None V. Comments from Board Members or Staff on Non-Agenda items • None VI. Announcements • None ADJOURNMENT There being no further business before the Committee, the meeting was adjourned at 8:33 p.m. Respectfully submitted, Patrice Clemons, Staff Liaison  MEMORANDUM, City of Lodi, Community Development Department To: Lodi Improvement Committee From: Patrice Clemons, CDBG Program Specialist/City Staff Liaison Date: October 9, 2018 Subject: Staff Report on the 2018-19 Annual Vision-Making and Goal-Setting Meeting Purpose: Lodi Improvement Committee (Committee) reviews its purpose, roles, and goals for the 2018-2019 program year including Community Development Block Grant (CDBG) program and ABCD: Love Your Block program. Background: A. Update on CDBG Program Consolidate Plan outreach activities The Consolidated Plan is a five-year plan that the City creates for assessing community needs and allocating funds under the CDBG program. Beginning this year, the City will begin the process of data gathering, outreach, and analysis for the creating the next five-year Consolidated Plan document, which will cover 2019-2023 program years. Outreach is essential to the City’s ability to create an accurate and effective plan, and to allocate resources appropriately. First, the City will be attempting to reach as many residents as possible that are within CDBG’s priority populations: low-income, disabled, seniors, female headed households, and parents/guardians of children. Hearing feedback directly from those who may potentially receive assistance from grant funds is important for program effectiveness. Second, the City will be reaching out to practitioners, agencies, leaders, organizations, and companies who may have specialized knowledge, experience, resources, and capacity to bring to the discussion on needs, opportunities, solutions, investments and how community improvements can be made. Thirdly, the City will encourage all Lodi resident to weigh-in on community needs and opportunities for improvements. Committee members are invited to assist in helping the City achieve its goal in obtaining feedback and information from stakeholders, agencies, and residents. Most outreach efforts will take place in Fall and Winter of this year, and a draft plan will be made available in early 2019. Opportunities to assist in outreach are through the following activities: surveys, focus groups, community meetings. Page 1 of 3 Distribute surveys at potential events or to groups: 10/8 – Town Hall Meeting to address homelessness 10/15 – Second Harvest Food Distribution 10/15 – Town Hall Meeting to address crime 10/19 – Bi-National Health Fair 10/28 - Boys and Girls Club Family Fitness Fair Potential Contacts: Spanish Business Committee Friends of Lockeford Memorial Park Chamber of Commerce Members Rotary Club Members LOEL Senior Center Local Churches Lodi Committee on Homelessness Help facilitate a focus group discussion with one of the following groups: Housing and Fair Housing Social Service Providers Public Facilities and Space Homeless Promote and attend community outreach meetings: December – Lodi Improvement Committee meeting (Pending) B. Update on ABCD activities Year-End Celebration September 20th Approximately forty Lodi residents and community supports attended the ABCD (Asset-Based Community Development): Love Your Block Program’s Year-End Celebration. This program is a collaborative community improvement project with City of Lodi, Lodi Chamber of Commerce, businesses, community leaders, and local residents partnering to bring about transformative projects to the Heritage District. ABCD team leaders are working on recruitment, budget, scheduling, and planning for the next cycle. Here are ways that Committee members and residents can get involved to help ABCD continue this next year. If you or someone you know might be interested, please reach out to staff: o Mentor a resident with their mini-grant funded project o Help plan workshops that educate and improve resident project management and community organizing skills o Promote events through word of mouth, email, phone calls, and social media o Create communications and publications that will be used to promote events Page 2 of 3  o Document activities through photography and creating articles o Outreach to local residents and businesses for support and participation o Fundraising o Grant writing o Help facilitate a workshop or present a topic C. Community Improvement Award Update The Committee has awarded the property located at 238 Rush Street the Community Service Award. At a previous meeting, the Committee discussed presenting this award to the property owner at an upcoming City Council meeting. The property owner has confirmed that he would attend the November 7, 2018, City Council meeting to accept his award. Additionally, the property owner accepted the Committee’s request to post a sign on his property beginning the week of October 9, 2018. Member Zaman has also proposed that an additional property at 601 N. Pleasant Avenue be considered for an award. City staff has been in touch with the property owner to confirm ownership. To complete an official nomination, additional information will need to be gathered on the property’s condition prior to improvements being made. Committee members may want to reach out to neighbors to obtain this information. D. 2018-19 Goal-Setting (Continued) The Committee will discuss and finalize the attached draft 2018-19 Committee goals. Members will be asked to discuss and finalize their level of participation on each goal. Staff and committee members will provide updates on goals at the meeting, as needed. Fiscal Impact: No fiscal impacts. Attachments: o 2018-19 Draft Goals Worksheet Page 3 of 3  SMART GOALS WORKSHEET LODI IMPROVEMENT COMMITTEE 2018-19 Instructions: The Committee will discuss and reach consensus on creating its goals. The Committee may modify, add and remove goals throughout the year. Definitions: Vision describes the Committee’s overall purpose for existing. Goal describes what the Committee would like to do to achieve its vision. Objective describes how the Committee will go about reaching its goals. SMART-R Criteria* is determined by whether the Objective is specific, measurable, achievable, result- based, time-bound and what resources are needed to achieve it.  Specific – Your goal should be clear and specific so that you know what to prioritize and what is important to you. You should be able to identify what you want to accomplish, why it is important, who is involved, where it is located, and which resources or limits are involved.  Measurable – Your goal should be measurable so that you know when you have reached success and how you will reach success.  Achievable – Your goal should be achievable so that you know it is realistic to accomplish and you have identified any constraints.  Result-based – Your goal should be results-based so that you are focused on getting to its end.  Time-bound – Your goal should be time-bound so that you have a target-end date and a plan for steps taken and benchmarks for reaching the end-date.  Resources – Your goal should identify what people or entities need to contribute to making this goal happen; for example, what resources of time, talents, money, and other entities are needed to help achieve the goal. Timeline means when you believe it is reasonable that you’ll be able to reach this goal Lead means the Committee member who will take the lead on seeing that this goal moves forward. This person is not responsible directly for achieving this goal, unless they want to and it is reasonable for them to take it on. Instead, the lead helps keep the goal on track, advocates, and delegates/direct others as needed to help make progress. Member Support means those Committee members who will be dedicating their time and resources, and/or talents towards achieving the goal. (Citation:* “SMART” goals were developed over course of time and with various attributable sources, including: Peter Drucker’s Management by Objectives; George T. Doran’s Management Review; Robert S. Rubin’s article in the Society for Industrial and Organizational Psychology; and Paul J. Meyer’s Attitude Is Everything: If You Want to Succeed Above and Beyond. Source: https://www.mindtools.com/pages/article/smart-goals.htm) Lodi Improvement Committee GOALS WORKSHEET Page 1 of 5 SAMPLE: Vision The Lodi Improvement Committee is organized and created for the purposes of maintaining and improving the quality of life and appearance of Lodi by the coordinated efforts of a broad spectrum of the community. Goal Objective SMART-R Criteria Identify a big-picture goal. Identify at least one objective for each Check the box for each This described what goal. This an activity and describes criteria that your goal change/outcome we want “how” we are going to achieve our goal. meets. Leave box empty if to see to support our vision. the goal does not meet it and committee will help modify the goal to meet it. 1. Empower and support a. Approach title one parents clubs to  Specific residents to become leaders possibly put on an event for their  Measurable for transforming their students/children and empower them by  Achievable  Result-based community, through the inviting them to go through the ABCD  Time-bound City’s partnership program: program, with support of LIC (see follow-  Resources Asset-Based Community up objective #2 below to ellaborate). Develop (ABCD): Love Your Block. Timeline: November 2018 - January 2019 Lead: Kathryn Sidle Member support: [fill-in] Resources: ABCD leaders to provide information about program b. LIC members provide x, y, z [fill-in]  Specific support to the ABCD program_.  Measurable  Achievable Timeline: October 2018 - September 2019  Result-based Lead: [fill-in]  Time-bound Member support: [fill-in]  Resources Resources: Time committment c. Completed ABCD cycle 3 projects will  Specific be considered for an LIC award.  Measurable  Achievable Timeline: October 2019 (may want to  Result-based postpone to next year’s goals)  Time-bound Lead: [fill-in]  Resources Member support: [fill-in] Resources: 2. Support the City’s a. Help conduct outreach of the  Specific Commmunity Development Consolidated Plan through co-facilitation  Measurable  Achievable Lodi Improvement Committee GOALS WORKSHEET Page 2 of 5 Block Grant program, which of focus groups, survey  Result-based aims to create viable urban creation/disbursement, social  Time-bound communities by providing media/press releases, and recruit  Resources decent housing, a suitable organization to help support outreach. living environment, and expanding economic Timeline: October 2018 – January 2019 Lead: David opportunities. Lead: [fill-in] Member support: [fill-in] Resources: b._Recommend to the City Council which  Specific projects to be funded under the CDBG  Measurable program, including reviewing scoring  Achievable  Result-based rubric, assisting applicants in filling out  Time-bound applications and collecting information,  Resources and scoring and selecting applications. Timeline: November 2018 – May 2019 Lead: David Member support: [fill-in] Resources: 3. Help the City and a. Support Committee on Homelessness  Specific Committee on to obtain funding and resources for Lodi  Measurable Homelessness to provide homeless by attending monthly meetings,  Achievable  Result-based more resources and offering assistance, and reporting back to  Time-bound assistance for homeless. the LIC.  Resources Timeline: Year-long Lead: Kathryn Member support: [Will members rotate attending? fill-in] Resources: b._Volunteer to help with the Point-In-  Specific Time-Count .  Measurable  Achievable Timeline: January 2019  Result-based Lead: Kathryn  Time-bound Member support: [fill-in]  Resources Resources: c. Research funding and resources for  Specific public restroom facilities for homeless  Measurable and report that information to the  Achievable  Result-based Committee on Homelessness and other  Time-bound City or non-city entities, as needed.  Resources Timeline: October 2018 – January 2019 Lead: David Lodi Improvement Committee GOALS WORKSHEET Page 3 of 5  Member support: [fill-in] Resources: 4. Encourage beautification a. Recognize properties bi-annually that  Specific of Lodi have improved including: projects,  Measurable properties, buildings. Establish criteria.  Achievable  Result-based Timeline: [fill-in]  Time-bound Lead: Ron  Resources Member support: [fill-in] Resources: Neighbhorhood Services/ Parks-Rec, Public Works, Building, Social Media to identify, community organizations b._ Increase awareness of awards through  Specific competition or voting on properties at a  Measurable public event; and promoting nominations  Achievable  Result-based by other members of the public by x, y, z  Time-bound [fill-in].  Resources Timeline: [fill-in] Lead: [fill-in] Member support: [fill-in] Resources: 5. Improve active a. Assist City Staff in applying for two  Specific transportation in the City, active transportation grants by gathering  Measurable such as pedestrian and information needed to put in the grant  Achievable  Result-based bycicle travel. and researching a second grant.  Time-bound Timeline: November 2nd  Resources Lead: Doug Member support: [fill-in] Resources: b._ .  Specific  Measurable Timeline: November 2018 – May 2019  Achievable Lead: [fill-in]  Result-based Member support: [fill-in]  Time-bound Resources:  Resources 6. Promote LIC’s goals in the a. Attend City Council meetings to  Specific promote committee and its goals; and  Measurable Lodi Improvement Committee GOALS WORKSHEET Page 4 of 5 City. provide bi-annula report on the progress  Achievable on our goals .  Result-based  Time-bound Timeline: [fill-in]  Resources Lead: [fill-in] Member support: [fill-in] Resources: b._Attend a community event where  Specific information is provided about the LIC and  Measurable its goals .  Achievable  Result-based Timeline: [fill-in]  Time-bound Lead: [fill-in]  Resources Member support: [fill-in] Resources: Lodi Improvement Committee GOALS WORKSHEET Page 5 of 5