Lodi Improvement Committee

CARNEGIE FORUM REGULAR AGENDA REGULAR SESSION 305 WEST PINE STREET LODI TUESDAY, LODI, CALIFORNIA IMPROVEMENT NOVEMBER 12, 2019 COMMITTEE @ 6:00 PM For information regarding this Agenda please contact: PATRICE CLEMONS TELEPHONE: (209) 333-6800 x3404 NOTE: All staff report or other written documentation relating to each item of business referred to on the agenda are on file in the Office of Community Development Department, located at 221 W. Pine Street, Lodi, and are available for public inspection. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability -related modification or accommodation contact the City Clerk's office as soon as possible and at least 24 hours prior to the meeting date. 6:00 p.m. Roll Call Approve Minutes None Comments by the Public on Non-Agenda Items (5 minute limit per speaker) Annual Goals A. Update on LIC 2019-20 Goals from Members and Staff 1. Support ABCD: Love Your Block program 2. Implement City’s CDBG Consolidated Plan 3. Reduce homelessness and increase homeownership 4. Encourage beautification and community service leaders 5. Support visionary community development projects 6. Promote these goals in the City 7. Promote civic engagement and greater interest in this committee B. Community Development Block Grant (CDBG) a. Review revised scoring rubric and application for 2020-21 application cycle Regular Business A. Determine topics for upcoming meetings a. December – TBD B. Member vacancy update Comments from Board members and Staff on Non-Agenda Items (5 minute limit per speaker) Announcements Adjournment Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the regularly scheduled meeting (or 24 hours in advance of a special meeting) at a public place freely accessible to the public 24 hours a day. Patrice Clemons CDBG Program Specialist J:\Community Development\Neighborhood Services Division\Lodi Improvement Committee\Agendas\2019\11.12.19 Regular Meeting Agenda.doc  MEMORANDUM, City of Lodi, Community Development Department To: Lodi Improvement Committee From: Patrice Clemons, CDBG Program Specialist/City Staff Liaison Date: November 12, 2019 Subject: Staff Report on Updates to the Lodi Improvement Committee 2019-20 Goals; Updates to Scoring Rubric and Application Questions; and Updates on Consolidated Plan Goals for the Community Development Block Grant (CDBG) Program. Purpose: Lodi Improvement Committee reviews its purposes and goals for 2019-20 program year. Lodi Improvement Committee also makes a recommendation to the City Council on scores and funding allocations for projects for the 2020-21 Annual Action Plan cycle and implements the City’s five-year Consolidated Plan goals. Action: Lodi Improvement Committee will 1) discuss its progress on meeting its 2019-20 goals, both actions taken and action to be taken; 2) review and make recommendation to staff on revisions to the updated scoring rubric and application questions for the 2020-21 program year; 3) accept presentation by staff on Consolidate Plan goals and requirements. Background: 2018-19 LIC Goals Staff and committee members will report on progress made on 2019-20 goals, see attached goals. Lodi’s Community Development Block Grant The City of Lodi (City) receives an annual allocation of funds (approximately $630,000) from the U.S. Department of Housing and Urban Development (HUD) under the Community Development Block Grant (CDBG) program. The primary purpose of this program is to improve the quality of life for low- and moderate- income persons, households, and neighborhoods by supporting public services, public facilities, crime prevention, access for disabled persons, affordable housing, and economic development. The City adopts a five-year Consolidate Plan, as required by HUD, which lays out how the City plans to use the funds through strategies and goals that improve quality of life in Lodi and address community needs and benefit target populations. Each year the City prepares an Annual Action Plan that identifies the services and projects to fund that will meet these Consolidated Plan goals. As part of this planning process, the City gathers public comment on Page 1 of 2 the community needs and recommended activities to meet those needs. Applications for funds are scored by staff and the Lodi Improvement Committee. Activities that further the City’s five-year Consolidated Plan goals and meet priority community needs are given the highest priority for funding. The City recently received a letter from HUD accepting the City’s five-year Consolidated Plan. The letter also made recommendations to the City on making changes to the specificity and content of its goals and priority needs/populations. City staff presented a draft overview of these recommended changes at the previous LIC meeting. The letter is attached. Also, due to the Consolidated Plan goals being changes, consultant staff recommends only one-year application cycle instead of a two-year. As part of the 2020-21 application cycle, the LIC will review, score, and make a recommendation for funding. See the attached updated scoring rubric and application questions for consideration. Additionally, consultant staff met with current CDBG subrecipients for a second quarter meeting on November 6, 2019 at Community Partnership For Families. The agenda and presentation are attached. The 2020-21 CDBG calendar was discussed; however, due to the recent receipt of HUD’s letter, it is likely that these dates will change to accommodate a Consolidated Plan amendment. See preliminary dates discussed below: 2020-21 Annual Action Plan Tentative Schedule: ◦ Stakeholder consultations will begin late November to gain stakeholder feedback on community needs ◦ NOFA will be released in early Dec (estimated 12.10.19) ◦ Workshop will be held early Dec (estimate 12.10.19) at the Lodi Improvement Committee meeting (7:00 PM) or at January meeting. This meeting will also cover scoring criteria changes and updates to the application document and scoring rubric ◦ Application will be due late January 2020 or, to accommodate updates to Consolidated Plan goals changes, early February. Attachments: 1. 2019-20 LIC Goals Worksheet 2. Updated Application Questions and Scoring Rubric 3. HUD Letter 4. Second Quarter Subrecipient meeting agenda and presentation 5. Nominated property Page 2 of 2  2019-20 Committee Goals *Updates from Patrice’s 10/08/19 notes are in Red *Please see scanned PDF for full written notes Vision The Lodi Improvement Committee is organized and created for the purposes of maintaining and improving the quality of life and appearance of Lodi by the coordinated efforts of a broad spectrum of the community. Goal Objective Identify a big-picture goal. Identify at least one objective for each goal. This an activity and This described what describes “how” we are going to achieve our goal. change/outcome we want to see to support our vision. 1. Empower and support a. Provide support to the ABCD program through mentoring project residents to become leaders leaders, participating in monthly meetings, supporting workshops, for transforming their promoting events, and providing resources/connections. community, through the City’s partnership program Timeline: Year-long Lead: Kathryn Asset-Based Community Member support: Kathryn Develop (ABCD): Love Your Resources: City funds ABCD program coordinator position and ABCD Block. leaders facilitate and create the program Status: In progress Update: 3 are done, 1 more pending, meeting later in Oct. b. Recognize ABCD Cycle 3 projects through an LIC award. Timeline: Fall/Winter 2019 Lead: David Member support: David Resources: Create award criteria and type of recognition Status: In progress Update: January tentatively 2. Develop viable urban a. Conduct community outreach on priority needs and goals for the communities as directed by annual CDBG application cycle. the Community Development Block Grant Timeline: October 2019 – May 2020 Lead: David (CDBG) program and further Member support: David, Doug implemented in the City’s Resources: Consolidated Plan. Status: In process- On going b. Score applications and recommend projects and funding to the City Lodi Improvement Committee GOALS WORKSHEET Page 1 of 3  Council. Timeline: November 2019 – May 2020 Lead: All Committee members Member support: All members Resources: Staff liaison to provide program requirements and facilitate annual action plan process Status: In process- on going 3. Reduce homelessness a. Support Lodi Committee on Homelessness (LCOH) by attending and increase affordable monthly meetings (1st Thursday), and reporting back to the LIC. homeownership. Timeline: Year-long Lead: Kathryn Member support: Kathryn Resources: Information provided by LCOH Status: In-process b._Research land trust options for creating affordable housing options for people experiencing homelessness. Timeline: Year long Lead: Doug Member support: Doug Resources: Scheduled for January 23rd, 2018. Status: in process c. Research homebuyer programs and sources of funding. Timeline: TBD Lead: Kathryn Member support: Kathryn Resources: Reached out to City Council Status: in process 4. Encourage beautification a. Identify and award properties, buildings, projects, and individuals that and improvements in Lodi have helped improved Lodi. by recognizing properties and community service Timeline: Year-long Lead: David leaders. Member support: David Resources: Neighbhorhood Services/ Parks-Rec, Public Works, Building, Social Media to identify, community organizations Status: Nominations Pending b. Collaborate with other Lodi groups who are already doing this (e.g. Tree Lodi). Timeline: TBD Lead: David Member support: David Resources: Lodi Improvement Committee GOALS WORKSHEET Page 2 of 3  Status: TBD 5. Support visionary a. Research project information; solicit feedback from the community, community development staff, experts, and other stakeholders to determine feasibility; identify projects funding opportunities; present to committees and City Council; and create sub-committees for long-term implementation. Current visionary projects include: a. Greenline project b. Shade tree design standards c. Public garden d. Parking space reductions. Timeline: Year long Lead: Doug Member support: Doug Resources: Coordinate with Public Works, Parks, and other City departments Status: In process 6. Promote LIC’s goals in the a. Present LIC activities to City Council twice a year. City. Timeline: October and April Lead: David Member support: David Resources: Status: In progress- Patrice will schedule a follow up meeting for goals from last year; at minimum, LIC member will meet and give feedback individually in person b._Meet with community leaders and attend a community event/fair where information is provided about the LIC and its goals . Timeline: Year Long Lead: Rehana Member support: Rehana, Kathryn Resources: Status: Pending 7. Promote civic a. Hold at least one LIC meeting in an alternative location. engagement and greater Timeline: Year Long interest in LIC. Lead: Rehana Member support: Rehana, Kathryn Resources: Status: Pending/ CA Human development as part of AAP Lodi Improvement Committee GOALS WORKSHEET Page 3 of 3  City of Lodi Community Development Block Grant (CDBG) 2020-21 Annual Action Plan Application Questions DRAFT 1. Applicant Name (Agency or Non-Profit) *: Applicant Contact: Please indicate the authorized signatory of your organization/agency, e.g. executive director, president, or equivalent. Name * : Address * : Email * : Phone Number *: 2. What is your organization's mission and briefly describe your programs, projects, and/or activities? (1000 character limit) * : 3a. Program or Project Name *: 3b. Amount Requested * : $XX,XXX 3c. Program or Project Description (3000 character limit) * : 4. General Information: Select the category which best describes the type of activity for which funds are being requested. * Application Questions - DRAFT 2020-2021 CDBG Lodi Page 1 of 9  ___ Building capacity of community resources ___ Code enforcement (reduce blight) ___ Crime prevention ___ Economic development and employment training ___ Electrical utilities improvements ___ Emergency repairs or assistance due to displacement ___ Energy conservation and renewable resources ___ Fair housing (prevent discrimination) ___ Homeless facilities ___ Housing rehabilitation or home ownership assistance ___ New housing construction (community-based development organizations only) ___ Public facilities and public improvements ___ Public services ___ Other, describe: __________________________________________________ . 5. Project Eligibility: Indicate which HUD National Objective the activity meets. Low-income means households earning less than 80% of the area median income. * ___ Benefit to low-income individuals or households ___ Addresses the prevention or elimination of slums or blight ___ Meets a particularly urgent community development need 6a. Consolidated Plan Goals: Which 2019-2023 Consolidated Plan goal or goals does your project/program address? * ___ (insert new goals) ___ xxx ___ xxx ___ xxx ___ xxx ___ xxx ___ xxx ___ xxx Application Questions - DRAFT 2020-2021 CDBG Lodi Page 2 of 9 6b. Consolidated Plan Goals: Please briefly describe how your project/program addresses the selected goal or goals. (1000 character limit) * 7a. Program/Project Accomplishments: How will you report your accomplishments? Please select one. * ___ Individuals ___ Households ___ Housing Units ___ Low-Income Area 7b. Should your project/program be selected to receive grant funds for the 2020-21 CDBG program year, over the course of the program year (July 1,2020-June 30, 2021), how many Lodi residents/households/housing units will your program assist? How many non-Lodi residents/households/housing units will your program assist? For low-income area, please estimate the number of low-income residents that will benefit from your project. If you have more than one type of activity to report within your project/program, then please indicate the number assisted per activity as well as the total. (250 character limit) * 7c. Beneficiary Description: Which priority group(s) does your project benefit? (insert list of priority groups) ____ XXXX ____ XXXX ____ XXXX ____ XXXX ____ XXXX Application Questions - DRAFT 2020-2021 CDBG Lodi Page 3 of 9 ____ XXXX ____ Other: ____________________________________________________________________ If “Other” group was selected, please provide evidence as to why this group should be considered a priority: 7d. How many of those residents/households/housing units that you will be serving from questions 7b. will be from the priority group stated in 7c.? (250 character limit) * 7e. Describe how and through what method your program plans to reach the priority group(s) that are identified above. You may include a history of how you have reached and/or served this group(s) in prior years. (1500 character limit) 8. Which priority need(s) does your project benefit? (insert list of priority needs) ____ XXXX ____ XXXX ____ XXXX ____ XXXX ____ XXXX ____ XXXX ____ Other: ____________________________________________________________________ If “Other” was selected, please provide evidence as to why this need should be considered a priority: 9. Need(s) / Issue(s): In relation to the priority needs identified in Question 9, describe the issue(s) or beneficiary need(s) that this project/program will address (3000 character limit) * Application Questions - DRAFT 2020-2021 CDBG Lodi Page 4 of 9 10a. Performance and Outcomes: Describe how your project/program will address these issues/needs? (3000 character limit) * 10b. Performance and Outcomes: Describe how your organization will measure this impact, including what systems are in place to track and report on beneficiaries? (2000 character limit) * 11. How will your project/program benefit the larger Lodi community? (3000 character limit) * 12a. Project/Program Schedule: Please provide an overview of your program schedule, including start and end dates, any predevelopment stages that need to be completed, and milestones. (1000 character limit) * 12b. Are there any outside factors that could prohibit your project from occurring in the timeline described above (funding, expected delays, etc.)? (1000 character limit) * 13. Does your project/program have an area-benefit or serve a limited clientele? (See Application Instructions for definition of terms.) * ___ Area - benefit ___ Limited clientele 14. Describe the location where services/improvements will be provided, including days and hours of operations, and provisions for access to disabled persons. (850 character limit) * 15. Is this project new, continuing, or an expansion of existing project/program? To be eligible projects Application Questions - DRAFT 2020-2021 CDBG Lodi Page 5 of 9 must be new or an expansion of existing project/program. * ___ New ___ Expansion of existing program/project ___ Continuing 16. If your project/program received funding in the last program year, then briefly describe how your existing program has been expanded. For example, expansion may include an increase in the number of beneficiaries, new activities/services offered to beneficiaries, an additional location added, or program hours expanded. (500 character limit) * 17a. Organizational Capacity: Describe your organization's experience with the proposed programs/project or similar types programs/project. Please include a list of specific projects and/or programs. (1000 character limit) * 17b. Organizational Capacity: Please describe any challenges your organization faced in implementing the projects mentioned above any how you addressed those challenges? (3000 character limit) * 18. Grant Management Experience: Please describe your organization's experience in managing federal and/or state grants. Please include a list of specific grants, amounts, and dates. If you have previously managed a CDBG program year, please provide specific project, amount, and dates. (1000 character limit) * 19a. Staff: Please identify and describe the qualifications of the staff that will be available to assist on this project/program? Include their role, experience, and if they are Full Time Employees, Part Time Application Questions - DRAFT 2020-2021 CDBG Lodi Page 6 of 9 Employees, or Volunteers. (1000 character limit) * 19b. Staff: Do you anticipate needing more staff to carry out this project/program? If so, will you be able to acquire the proper staff before the project/program begins? (1000 character limit) * 20. Program Contact: Please provide the contact information for the person directly responsible for managing the program or project on a day to day basis. Name * : Address (if different than the contact information address on Page 1): Email * : Phone Number * : Position or Title * : Years of Experience * : 21. Partner Agencies/Non-Profits: Will your organization be partnering with any outside agencies or groups on this project/program? If so, which agencies or groups will you be partnering with? Please identify which agency will take the lead in reporting and day to day program/project management. (1000 character limit) * 22. Will your project/program have other funding besides CDBG? Please provide an estimate of other funding, including funding sources, amounts, and whether they are committed. (1000 character limit) Application Questions - DRAFT 2020-2021 CDBG Lodi Page 7 of 9 23. Could your program/project be successful if you received less than your requested grant funding? * ___ Yes ___ No Explain further (Optional(1000 character limit) *): 24. Please ATTACH your program/project budget for the 2020-21 year and include a brief narrative of how CDBG funding will be used and what costs will be covered by CDBG funds versus other non-CDBG funds. If applicable, please include direct and indirect cost allocation plan. Check the following when completed: * __ Program/Project Budget for proposed project Attached __ My attached budget clearly identifies the costs/expenses that CDBG funds will cover 25. Has your organization received a City of Lodi CDBG grant in the past 5 years? If so, please answer questions 25a.-25c. 25a. Experience and Past Performance: In the past 5 years, has your organization expended all grant funds in a timely manner that aligns with the project/program’s schedule? Please describe any variations from the project/program’s schedule in which your organization did not spend funds down; please be specific. (3000 character limit) 25b. Experience and Past Performance: In the past 5 years, has your organization turned in all required reports, fully completed and on time, for all grant funds that have been received? Please describe any variances and how/if these variances were remedied. (3000 character limit) Application Questions - DRAFT 2020-2021 CDBG Lodi Page 8 of 9 25c. Experience and Past Performance: In the past 5 years, has your organization completed all grant- funded activities that were outlined in the project/ program’s scope of services? Please describe any variances and how/if these were remedied. (3000 character limit) 26. Please include the following additional Attachments: __ Map indicating the location of your project/program within the City __ Articles of Incorporation and By-laws and Amendments __ Secretary of State Certification of Good Standing (Online printout/screenshot is acceptable) __ Organizational Chart and Agency Mission Statement __ Certified Audit (Most recent) __ Profit and Loss Statement for most recent year. __ Current Fiscal Year Agency Budget - including all funding commitments/sources __ Other Documents Application Questions - DRAFT 2020-2021 CDBG Lodi Page 9 of 9 2020-2021 DRAFT City of Lodi CDBG Application Rating Tool Page 1 of 5 Applicant: Proposed Project: Total Points Earned: _________ out of 106 points Scorer Name: Instructions to LIC: Fill-out all questions, except those highlighted areas. Those are for Staff only to fill- out. Staff will add its Staff score to LIC member’s score for the total. Threshold Rating: Staff: Y / N Activity is eligible under CDBG Y / N Activity meets one National Objective (Q5) Y / N For public services, the service is new or an expansion of existing service (Q15) Y / N Applicant submitted a complete application (all questions filled out and attachments) Y / N Applicant meets all of the threshold criteria above. If so, continue scoring. Question # LIC/Staff: Proposed Project Meets National Objectives and Consolidate Plan Goals (Questions 1 - Q3c. The activity description is complete: 3 – Activity description clearly explains the program/project 1 – Activity description is missing some information, but missing information is not critical to understanding the program/project 0 – Activity description is missing key information Q5. The activity meets one of the three national Objectives: 3 – Activity principally benefits low- and moderate- income persons 1 – Activity prevents or eliminates blight or slum N/A – Activity addresses an urgent need or problem in the community Q6a. The activity meets one of the City’s 2019-23 Consolidated Plan goals: 4_ Yes, meets higher priority goal 2 – Yes, meets lower priority goal 0 – No __List the goal(s) that it meets here: _____________________________________ (insert list of goals) Q6b. How closely does the program or project address the goal(s)? 5 – Project/program clearly and directly addresses goal(s) 3 – Project/program mostly addresses goal(s) 0 – Project/program does not address goal(s) 2020-2021 DRAFT City of Lodi CDBG Application Rating Tool Page 2 of 5 Reviewer’s What level of priority does this Con Plan goal have during the 2020-21 program Discretion year?: 5 – High Priority (e.g. urgent need, project won’t be available next year) 3 – Regular priority 1 - Low priority (e.g. goal already met by other previous year projects) Total: (LIC + Staff Scores) ________ (17 Pts) Question # LIC/Staff: Serving Priority Populations and Needs Q7c. Activity will serve how many of the following targeted priority populations: [insert list of priority populations] 5 – Two of the targeted priority populations 3 – One of the targeted priority populations 0 – None of the targeted priority populations Q7d. Activity will primarily serve the target priority populations selected above: 5 – More than 95% of population served will be priority population 3 – Between 75% to 94% of population served will be priority population 0 – Less than 75% of population served will be priority population Q7e. How effective will the project be in reaching targeted populations? 5 – Very effective 2 – Effective 0 – Not effective Q8. Activity will serve how many of the following priority need(s): [insert list of priority needs] 5 – Two of the targeted priority needs 3 – One of the targeted priority needs 0 – None of the targeted priority needs Q10a. How much of an impact will the project have in addressing the priority need? 5 – Strong Impact 2 – Regular impact 0 - Small impact Q10b. How clear is the applicant’s method of measuring their project’s impact? 5 – Applicant provided a clear method for measuring impact 3 – Applicant provided a method for measuring impact that partially outlines the impact 1 – Applicant provided a method for measuring impact that has a poor correlation to the need Q11. Activity’s Potential benefit to the City of Lodi: 1 to 5 – Activity’s benefit to the community as a whole 2020-2021 DRAFT City of Lodi CDBG Application Rating Tool Page 3 of 5 0 - No benefit to Lodi Total: (LIC + Staff) ________ (35 Pts) Question # LIC/Staff Readiness to Proceed During Program Year Q12a. Are all predevelopment steps complete? 5 - All predevelopment steps that are necessary have been completed 3 - Some predevelopment steps have been completed, with all the steps likely to be completed by July 1, 2020 1 - Predevelopment steps are in process but unlikely to be completed by July 1, 2020 0 - Predevelopment has not been adequately considered Q12a. Does the project align with the 2020-21 CDBG program year? 5 – Project will begin after July 1, 2020, and end on or before June 30, 2021. 3 – Project will begin after July 1, 2020 and end on or before December 30, 2021. 0 – Project will be completed on or after January 1, 2021. How realistic is the project’s timeline? Q12a & Q12b. 5 Project timeline is realistic, with systems in place to address potential delays. 2 Project timeline is realistic, but will limited systems in place to address potential delays. 0 Project timeline is unrealistic Total: (LIC + Staff) ________ (14 Pts) Question # LIC/Staff Activity Management and Implementation Q17a. How much experience does the organization have in managing the proposed program/project or similar projects and/or programs? 5 - Has more than 10 years of experience managing the proposed programs/project. 2- Has two to nine years of experience managing the proposed or similar programs/project. 0 – Has 0 to one years of experience managing the proposed or similar programs/project. Q17b. Has the organization taken steps to address past challenges to implementing past projects? 5- Organization has taken all steps and has addressed previous challenges. 0 – Organization has not addressed all previous challenges. Q18. How much experience does the organization have in managing federal/state grants? 2020-2021 DRAFT City of Lodi CDBG Application Rating Tool Page 4 of 5 5 - Has more than three years of experience managing CDBG grants 2 - Has more than three years of experience managing other non-CDBG grants 0 – Has less than three years of experience managing grants Q19a. Does the organization have sufficient staff to support their project/program? &19b. 4- Has the appropriate staff readily available to support the project/program. 2 – Anticipates hiring more staff to complete the project 0 – Does not have sufficient staff and does not anticipate hiring more staff Q22-23. Are any there any funding commitments that could prohibit the project from following the timeline? 3 - Project will be completed fully without needing further funding commitment from another source. 2 - Project is likely to be fully completed, but depends on funding commitments from other organizations/source. 0 - Project may not be fully completed. Q24. Does the program/project budget and funding explanation show sufficient resources to support the project/program? 3 - The financial statement shows sufficient resources to support the project/program. 1 - The financial statement raises concerns for the organization's long-term stability to implement the program/project. 0 - The financial statement indicates significant problems with expenditures or oversight. Q24. Does the budget clearly identify the costs/expenses that CDBG funds will cover? 2 – Budget clearly identifies CDBG covered costs/expenses 0 – Budget has missing information on what costs/expenses will be covered by the grant Total: ________ (27 Pts) Question # Staff Experience and Past Performance: Only Q25a. In the past 5 years, the applicant: 5 - Expended funds according to their schedule in their contract and within program year. 3 - Expended funds up to six months beyond the program year. 0 - Has unexpended funds that are more than 18 months old. Note: Applicants who have not received City grants in the past 5 years are awarded all 5 points. Q25b. In the past 5 years, the applicant: 2020-2021 DRAFT City of Lodi CDBG Application Rating Tool Page 5 of 5 3 - Turned in all required reports fully completed and on time. 1 – Reports not fully completed or not on time; however, made an effort to improve reporting performance and exhibited a significant improvement. 0 - Turned in required reports uncompleted or late and showed little improvement in reporting compliance. Note: Applicants who have not received City grants in the past 5 years are awarded all 3 points. Q25c. In the past 5 years, the applicant: 2 - Sufficiently completed all activities in their scope of services. 1 - Completed most of the activities in their scope of services. 0 - Exhibited serious issues in adhering to their scope of services. Note: Applicants who have not received City grants in the past 5 years are awarded all 2 points. Total: (Staff Only) ________ (10 Pts) Question # Staff HUD Issues Only Please review if there is any HUD eligibility issue related to the proposed activity: NA 0 - Not applicable -2 - Eligibility Issue Total: (Staff Only) ________ (0 Pts) GRAND TOTAL: ______________ (106 Pts) CITY OF LODI CDBG 2nd QUARTER Subrecipient Meeting NOVEMBER 6 TH , 2019 1:00-2:30P.M. Welcome INTRODUCTIONS -City Contract Staff : - Patrice Clemons - O: (209)333-6800 Ex. 3404 - E: pclemons@lodi.gov - Chance Finley-Ross - O: (916)231-2246 - E: chance.finleyross@mbakerintl.com -Lodi CDBG Subrecipient Introductions - What is your name and what organization are you with? - What program or project are you using CDBG funds for this program year? - What is one thing you are looking forward to your organization accomplishing most this program year? Purpose of Meeting The main purpose of this meeting is to: ◦ Strengthen communication between the City and our CDBG subrecipients ◦ Help build connections between our City’s service providers ◦ City Staff to receive feedback from social service providers on improving our systems ◦ Offer an opportunity to ask questions and provide current updates on organizational accomplishments, next steps, and priorities Agenda o 2019-20 Program Year Progress o Review of updates and upcoming events o Information on upcoming NOFA and changes to application o Consolidated Plan Amendment updates and feedback o Subrecipient discussion o Q&A with CDBG Staff  2019-20 Program Year Progress 1st Quarter ◦ Invoices and Accomplishments: ◦ Thank you for your timely submittals ◦ City staff is reviewing accomplishments and invoices; we will be in contact with any questions ◦ Invoice review period – City trying to improve timing and get reimbursements routed sooner ◦ Does anyone have any feedback on how we can improve this? ◦ Contract Agreements ◦ Most have been received and routed for completion ◦ Please let us know if you need assistance completing the contract agreement process 2nd Quarter ◦ Please continue to provide invoices and accomplishments by the deadlines outlined in your contract agreements ◦ Always feel free to reach out to Chance or Patrice with any questions or clarification ◦ We are aiming to have all contract agreements completed and originals sent back \ by the end of November ◦ We will coordinate with those that still need to turn these in– please feel free to reach out with any questions Updates and upcoming events 2020-21 Annual Action Plan Stakeholder consultations ◦ We are anticipating to begin conducting outreach consultations on Nov. 22nd to gain stakeholder feedback on community needs ◦ We will be reaching out to local organizations; including subrecipients ◦ This information will be used in the 2020-21 Annual Action Plan NOFA release and workshop ◦ NOFA will be released in early Dec (estimated 12.10.19) ◦ Workshop will be held early Dec (estimate 12.10.19) at the Lodi Improvement Committee meeting (7:00 PM) – preference for evening versus daytime meeting? ◦ This meeting will also cover scoring criteria changes and updates to the application document and scoring rubric Updates and upcoming events (Continued) Consolidated Plan Amendment ◦ HUD has requested changes to the goals outlined in the 2019-23 Consolidated Plan that was adopted in May of 2019 ◦ The City will be processing an amendment to the plan which will be completed and approved by next program year ◦ We will be soliciting feedback from stakeholders and subrecipients for feedback on potential draft goals – any volunteers? Upcoming community outreach events ◦ CDBG staff will be attending 1-2 community events to solicit feedback from residents on upcoming CDBG plans and priority needs ◦ We are aiming to attend an events from November through January ◦ Please provide suggestions to Patrice or Chance if you know of any upcoming community events that we could participate in Monitorings ◦ HUD requires yearly on-site monitoring ◦ Done as a usual practice to help improve files and processes for the subrecipient and the City ◦ You will be contacted, if selected.  Application and Scoring Changes o Application workshop is anticipated early December (estimated Dec. 10th) o Applications are anticipated to be due mid- January (estimated Jan. 20th, 2020) o Changes will offer more clarity to the applicant when completing the document o Changes are also focused on improving the clarity for the reviewer when scoring the applications oThe NOFA Workshop will provide in-depth explanation of changes and best practices for completing the application oCDBG Staff will keep you updated with any changes to dates for upcoming NOFA and application deadlines and events Consolidated Plan Amendment oThe City has received feedback from the Department of Housing and Urban Development requesting that we revise the goals in the 2019-23 Consolidated Plan: o HUD identified that: o Priority needs should be more narrowed – pick the top populations and needs to be addressed o Priority needs must be more specific to a need, instead of a large population– should be a need within that population o Goals should focus more on accomplishments and outcomes o Goals should not be as broad and should focus on more specific actions and projects o Goals should have more of a focus on housing and homelessness o Goals should be narrowed down to just a few o We would like to hear your feedback on goals o Please look at the list of current priority needs and goals on the next page and take a minute to briefly provide feedback on possible changes to the goals Priority Needs Goals 1 Goal Name Develop Safe and Healthy Neighborhoods 1. Safe neighborhoods Goal Description Develop safe, healthy, and secure neighborhoods within CDBG Target Area (e.g., neighborhood watch groups, street lighting, traffic-calming methods, traffic signals, street or private home cameras) 2. Park improvements 2 Goal Name Improve Public Spaces Goal Improve public spaces within CDBG Target Area (e.g., community gardens, park cleanups, street 3. Public facilities Description cleaning, street surface improvements, alley improvements, and park improvements for youth activities such as soccer fields) 4. Public infrastructure 3 Goal Name Address Dilapidated Conditions Goal Address dilapidated conditions to improve neighborhoods within CDBG Target Area (e.g., critical 5. Affordable housing Description repair program, code enforcement, housing rehabilitation, graffiti abatement) 4 Goal Name Improve Access 6. Children Goal Improve access to public facilities and infrastructure for disabled, seniors, and low-income families Description (e.g., transportation, ADA accessibility, sidewalk improvements) 7. Youth 5 Goal Name Improve Housing Access and Affordability Goal Improve housing opportunities, accessibility, affordability, and sustainability (e.g., fair housing, 8. Seniors Description rehabilitate affordable housing units, create new affordable housing units, homeless housing) 9. Persons with disabilities 6 Goal Name Goal Build Capacity Build capacity, leadership, and connections within the CDBG Target Area (e.g., ABCD program) 10. Single-parent families 7 Description Goal Name Support Programs for Priority Populations 11. Homeless Goal Description Support programs or projects that assist lower-income children, youth, seniors, and single-parent families, and that assist the extremely low-income population (e.g., after-school recreation, homework help, gang prevention, mental health services, homeless services, childcare) Discussion o Are there any anticipated transformations, additional resources, and/ or new programs/projects that are on the horizon within your organization? o Are there any ways that CDBG staff can work to better our coordination, communication, and overall program effectiveness to help your program run more smoothly?  Questions for CDBG Staff? QUESTIONS FOR COLLEAGUES? Nomination from Building Inspector: Property: 1720 S. Hutchins I nominate these apartments for the most improved as the owner is doing major changes to the whole complex which is already looking 100% better in the area and it catches your eye as you drive through Hutchins St. The owner is remodeling all units. Upgrading the kitchens, replacing heating and air conditioning, remodeling bathrooms, replacing carpet, interior paint, replacing balconies, replacing the exterior from T1-11 to stucco and metal siding. He has also replaced the severely damaged roofs on all buildings. The colors they chose for the exterior are very vibrant and it freshens up the apartment complex. The owner is also replacing the damaged sides walk throughout and has redone the asphalt in the entire complex. They’re adding a wrought iron gate to enter and exit the complex which is great because it’s meant for the tenants only. The owner is also getting a permit to install a covered structure near the swimming pool.