Lodi Improvement Committee

REGULAR SESSION LODI IMPROVEMENT COMMITTEE TUESDAY, Teleconference Meeting SEPTEMBER 8, 2020 Streaming Link: https://www.facebook.com/CityofLodi/ @ 6:00 PM SPECIAL NOTICE Effective immediately and while social distancing measures are imposed, Council chambers will be closed to the public during meetings of the Lodi Improvement Committee. All Committee Members will appear telephonically or via Zoom. The following alternatives are available to members of the public to watch Lodi Improvement Committee meetings and provide comments on agenda and non-agenda items before and during the meetings. Viewing: Members of the public may view and listen to the meeting at: https://www.facebook.com/CityofLodi/ or Please click the link below to join the meeting: https://zoom.us/j/99607128322?pwd=ZFpHc1hkWitDUG9uWGY1Zm5La09JUT09 Password: 653743 Or iPhone one-tap: Us: +16699009128,,99607128322 Or Telephone: Dial: Us: +1 669 900 9128; Webinar ID: 996 0712 8322 Public Comment: As always, members of the public can send written comments to the Lodi Improvement Committee prior to the meeting by emailing LICcomments@lodi.gov. These emails will be provided to the members of the Lodi Improvement Committee and will become part of the official record of the meeting. Members of the public who wish to verbally address the Lodi Improvement Committee during the meeting should email those comments to LICcomments@lodi.gov. Comments must be received before the Chair announces that the time for public comment is closed. Staff will read five minutes of each email into the public record. IMPORTANT: identify the Agenda Item Number or description in the subject line of your email. Example: Public Comment for Agenda Item Number 5.A.a. Committee to review 2020-2021 Annual Action Plan (AAP) process. Pursuant to the Americans with Disabilities Act (ADA) and Executive Order N-29-20, if you need special assistance to provide public comment in this meeting, please contact the Office of the Community Development Department at (209) 333-6711 or LICcomments@lodi.gov at least 48hours prior to the meeting in order for the City to make reasonable alternative arrangements for you to communicate your comments. If you need special assistance in this meeting for purposes other than providing public comment, please contact the Office of the Community Development Department at (209) 333-6711 or LICcomments@lodi.gov at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.160 (b) (1)). Viewing: Members of the public may view and listen to the meeting at: https://www.facebook.com/CityofLodi/ Pursuant to Executive Order N-29-20: The Brown Act, Government Code Section 54953, contains special requirements that apply when members of a legislative body participate in a public meeting by telephone. Certain of these requirements have been suspended by Paragraph 3 of Executive Order N-29-20, executed by the Governor of California on March 17, 2020 to mitigate the spread of the coronavirus known as COVID-19. In particular, the Executive Order suspends that provision of the Brown Act that requires noticing, posting of agendas, and public access to each location where a member will be participating telephonically, as well as provisions that require physical presence of members of the legislative body or the public for purposes of a quorum or to hold a meeting. Executive Order N-29-20 allows an agency to conduct a teleconference meeting that provides members of the public telephonic or other electronic participation in place of making a physical location for the public to observe the meeting and provide public comment, consistent with other provisions of the Brown Act. 1of 2 Lodi Improvement Committee Agenda September 8, 2020 For information regarding this agenda please contact: Kari Chadwick @ (209) 333-6711 Community Development Secretary 1. Roll Call 2. Approve Minutes None 3. Comments by the Public on Non-Agenda Items (5 minute limit per speaker) If you wish to address the Commission, please refer to the Special Teleconference Notice at the beginning of this agenda. Individuals are limited to one appearance during this section. 4. Annual Goals A. Community Development Block Grant (CDBG) a. Staff update on 2021-2022 AAP schedule b. Staff update on CDBG-CV funding process B. Update on LIC 2019-20 Goals from Members and Staff 1. Support ABCD: Love Your Block program 2. Implement City’s CDBG Consolidated Plan 3. Reduce homelessness and increase homeownership 4. Encourage beautification and community service leaders 5. Support visionary community development projects 6. Promote these goals in the City 7. Promote civic engagement and greater interest in this committee C. Update on Status of Drafting Revised Committee By-Laws 5. Regular Business A. Member vacancy update B. Determine topics for upcoming meetings a. September – TBD b. October – Training and Annual Goal Setting 6. Comments from Board members and Staff on Non-Agenda Items (5 minute limit per speaker) 7. Announcements 8. Adjournment Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the regularly scheduled meeting (or 24 hours in advance of a special meeting) at a public place freely accessible to the public 24 hours a day. Patrice Clemons CDBG Program Specialist Page 2 of 2  MEMORANDUM, City of Lodi, Community Development Department To: Lodi Improvement Committee From: Patrice Clemons, CDBG Program Specialist/City Staff Liaison Date: September 8, 2020 Subject: Staff Report on Updates to the Community Development Block Grant (CDBG) Program, Draft Revisions to the By-Laws, and Annual Goals. Purpose: Lodi Improvement Committee 1) supports Staff in implementation of the City’s five-year Consolidated Plan including conducting outreach, providing feedback on program processes, and making recommendations to the City Council on funding and project priorities; 2) has its purpose of maintaining and improving the quality of life and appearance of Lodi by the coordinated efforts of a broad spectrum of the community; 3) creates and takes action to implement annual goals. Action: Lodi Improvement Committee will 1) receive report from Staff on status of CDBG program and will provide feedback; 2) review draft by-law revisions and provide feedback; 3) receive updates and provide direction on annual goals. Background: Staff update on 2019-2020 CAPER After the conclusion of the program year, the City prepares a year-end report called the Consolidated Annual Performance and Evaluation Report (CAPER). The draft CAPER for program year 2019-20 is available for public review and comment; and will be presented to the City Council for approval on September 16, 2020. The draft report can be found online on the City’s CDBG webpage: https://www.lodi.gov/183/Community-Development- Block-Grant-Progra . In Summary, the program accomplishments met six of the ten five-year consolidated plan goals including: 1) promote safer neighborhoods; 2) improve community parks and green space; 3) infrastructure and facility improvements; 3) support public service programs for priority populations; 4) affirmatively further fair housing; and 5) create and promote housing for homeless populations. The City intends to address the other four strategic plan goals in future program years. For details on the specific project/programs, please see the report. Staff update on 2021-2022 AAP schedule The 2021-2022 AAP is due to HUD by May 15, 2021. In recent years, HUD has announced deadline extensions due to federal funding delays and, most recently, the Covid-19 pandemic. HUD will likely make its announcement for funding and deadlines in Spring of 2021. The following process is planned for the 2021-22 AAP cycle: - Early November – community outreach meeting on community needs Page 1 of 2  - Late November – published notice for upcoming release of funding availability - Early December – published notice of funding availability (NOFA), and application presentation and community outreach meeting at regular LIC meeting - Mid December – attended community outreach event - January – potential applicants provide presentations or answer questions at regular LIC meeting - January/Feb - begin consultations - March – vote on final scores and allocations at regularly scheduled LIC meeting - Mid March – draft AAP released to public for 30 day public review - Mid April – presented draft AAP to City Council - May – presented final AAP to City Council for approval Staff update on CDBG-CV funding process The U.S. Department of Housing and Urban Development (HUD) has recently allocated additional funds to jurisdictions across the Country in an effort to help better respond to immediate needs resulting from the COVID-19 pandemic. As a result, the City of Lodi could receive $380,000 in additional Community Development Block Grant – Covid Response (CDBG-CV) funds. Funds can be used to prevent, prepare for, and respond to Coronavirus impact. For a current summary of eligible activities, see this online HUD brochure: https://www.hud.gov/sites/dfiles/CPD/documents/DOB-TA-CDBG-summary-table-Notes-06232020- Attachment.pdf . The City is currently evaluating potential projects, including consideration of a homeless shelter and services. To obtain HUD approval for any project, the City is required to follow CDBG procures for updating its consolidated, annual, and citizen participation plans. HUD requires the City to follow typical processes, except for reduced public engagement requirements in order to expedite the use of funds. For the most up to date information on CDBG-CV requirements, please see HUD’s resource page: https://www.hudexchange.info/programs/cdbg/disease/ Updates on Annual Goals Please see the Committee’s attached Annual Goals for review and updates by Staff and members. Review of Draft By-Law Revisions In January 2020, the LIC presented its annual accomplishments to the City Council and requested feedback on revisions to its by-laws. City Council directed LIC to prepare revisions for them to consider at a future date; and to maintain a balance between goals for enforcement of laws and goals focused on prevention and empowerment. Staff and members will review preliminary revisions and provide feedback for additional edits. Fiscal Impact: HUD’s annual allocation for CDBG funds will be announced in Spring 2021; the City estimates receiving $600,000. HUD announced $380,000 in potential CDBG-CV funds for City of Lodi. Attachments: 1. LIC Annual Goals 2. Draft Revision to By-Laws Page 2 of 2  2019-20 Committee Goals *Updates are in Red Vision The Lodi Improvement Committee is organized and created for the purposes of maintaining and improving the quality of life and appearance of Lodi by the coordinated efforts of a broad spectrum of the community. Goal Objective Identify a big-picture goal. Identify at least one objective for each goal. This an activity and This described what describes “how” we are going to achieve our goal. change/outcome we want to see to support our vision. 1. Empower and support a. Provide support to the ABCD program through mentoring project residents to become leaders leaders, participating in monthly meetings, supporting workshops, for transforming their promoting events, and providing resources/connections. community, through the City’s partnership program Timeline: Year-long Lead: Kathryn Asset-Based Community Member support: Kathryn Develop (ABCD): Love Your Resources: City funds ABCD program coordinator position and ABCD Block. leaders facilitate and create the program Status: In progress Update: 3 are done, 1 more pending, meeting later in Oct. b. Recognize ABCD Cycle 3 projects through an LIC award. Timeline: Fall/Winter 2019 Lead: David Member support: David Resources: Create award criteria and type of recognition Status: In progress Update: January tentatively 2. Develop viable urban a. Conduct community outreach on priority needs and goals for the communities as directed by annual CDBG application cycle. the Community Development Block Grant Timeline: October 2019 – May 2020 Lead: David (CDBG) program and further Member support: David, Doug implemented in the City’s Resources: Consolidated Plan. Status: In process- On going Lodi Improvement Committee GOALS WORKSHEET Page 1 of 3  b. Score applications and recommend projects and funding to the City Council. Timeline: November 2019 – May 2020 Lead: All Committee members Member support: All members Resources: Staff liaison to provide program requirements and facilitate annual action plan process Status: In process- on going 3. Reduce homelessness a. Support Lodi Committee on Homelessness (LCOH) by attending and increase affordable monthly meetings (1st Thursday), and reporting back to the LIC. homeownership. Timeline: Year-long Lead: Kathryn Member support: Kathryn Resources: Information provided by LCOH Status: In-process b._Research land trust options for creating affordable housing options for people experiencing homelessness. Timeline: Year long Lead: Doug Member support: Doug Resources: Scheduled for January 23rd, 2018. Status: in process c. Research homebuyer programs and sources of funding. Timeline: TBD Lead: Kathryn Member support: Kathryn Resources: Reached out to City Council Status: in process 4. Encourage beautification a. Identify and award properties, buildings, projects, and individuals that and improvements in Lodi have helped improved Lodi. by recognizing properties and community service Timeline: Year-long Lead: David leaders. Member support: David Resources: Neighbhorhood Services/ Parks-Rec, Public Works, Building, Social Media to identify, community organizations Status: Nominations Pending b. Collaborate with other Lodi groups who are already doing this (e.g. Tree Lodi). Timeline: TBD Lead: David Member support: David Lodi Improvement Committee GOALS WORKSHEET Page 2 of 3  Resources: Status: TBD 5. Support visionary a. Research project information; solicit feedback from the community, community development staff, experts, and other stakeholders to determine feasibility; identify projects funding opportunities; present to committees and City Council; and create sub-committees for long-term implementation. Current visionary projects include: a. Greenline project b. Shade tree design standards c. Public garden d. Parking space reductions. Timeline: Year long Lead: Doug Member support: Doug Resources: Coordinate with Public Works, Parks, and other City departments Status: In process 6. Promote LIC’s goals in the a. Present LIC activities to City Council twice a year. City. Timeline: October and April Lead: David Member support: David Resources: Status: In progress- b._Meet with community leaders and attend a community event/fair where information is provided about the LIC and its goals . Timeline: Year Long Lead: Rehana Member support: Rehana, Kathryn Resources: Status: Pending 7. Promote civic a. Hold at least one LIC meeting in an alternative location. engagement and greater interest in LIC. Timeline: Year Long Lead: Rehana Member support: Rehana, Kathryn Resources: Status: Pending/ CA Human development as part of AAP Lodi Improvement Committee GOALS WORKSHEET Page 3 of 3  LODI IMPROVEMENT COMMITTEE BY-LAWS Current Proposed Draft SECTION I. GENERAL PURPOSE SECTION 1. GENERAL PURPOSE The Lodi Improvement Committee is organized and (No change proposed.) created for the purposes of maintaining and improving the quality of life and appearance of Lodi by the coordinated efforts of a broad spectrum of the community. SECTION 2. SPECIFIC GOALS/ PURPOSES SECTION 2. SPECIFIC GOALS The Committee is organized and created to: The Committee will: (Removed redundancy.) A) To combat illegal drugs, prostitution, and other crimes A) Promote safer neighborhoods through the support and by such measures as cooperation with or establishment of encouragement of new and existing programs that do the groups such as Crime Stoppers and Neighborhood Watch. same, (This focuses on the positive aspects of community building, and providing support, rather than using negative words like “combat” and tasking the committee with responsibilities that we are not equipped to handle (drugs, prostitution). B) To eliminate blight and encourage the maintenance, B) Promote a sustainable Lodi with regards to food, improvement, or rehabilitation of properties throughout housing, transportation, energy, jobs, and other vital Lodi, with the cooperation of residents, property owners, aspects of a thriving community, business, and government. (Reworded to be positive and broader in scope.) C) To act as an advocate for residents in issues dealing with C) Advocate for underrepresented groups in our the upgrade, improvement and maintenance of all community, including the underprivileged and those infrastructure, including streets, alleys, water, sewer and experiencing homelessness, storm drainage systems. (Refocused on those who most need a voice and with less of a specific focus on public works issues.) D) To encourage compliance with building, housing, fire, (Removed.) and other health and safety laws, and local property maintenance ordinances by property owners, residents, and businesses. E) To coordinate with churches, civic and community I) Be transparent to the community about these goals and Current Proposed Draft groups, and other community based organizations to our progress towards them. educate and inform the public on ways of achieving these (Shortened and repositioned to the end.) goals, and to keep the public informed of the efforts. F) To work with business community to encourage a D) Build relationships throughout the community to healthy business climate. enable and maintain a flourishing, inclusive city, (Refocused to the community rather than just the business community which is the focus of the Lodi Chamber of Commerce.) G) Provide acknowledgement to properties and businesses E) Encourage the community to improve their properties throughout the City that show marked improvements in and support new and existing programs that do the same, service and appearance that contributes to the image and (Reworded for positivity and brevity.) quality of the community. F) Support the CDBG process and the City’s efforts to fairly review and distribute CDBG funding, (Added, as we have already been doing this.) G) Identify potential resources that support these goals, and others that foster community development, and present them to the community, (Added, as we have already been doing this.) H) Promote participatory government throughout the community regarding awareness, advocacy, and policy, particularly towards the programs and activities of this committee, (Added.)