Lodi Improvement Committee

LODI IMPROVEMENT AGENDA – Regular Meeting Date: July 12, 2022 COMMITTEE Time: 6:00 P.M. Carnegie Forum 305 West Pine Street, Lodi For information regarding this Agenda please contact: Kari Chadwick Community Development Program Specialist Telephone: (209) 333-6711 Notice Regarding Public Comments Public Comment may be submitted in the following ways: • In-person – The Carnegie Forum is open to the public in accordance with CDPH and CalOSHA guidelines. • Zoom Webinar  Meeting ID: 948 9375 0501  Passcode: 995482  Phone number: Dial: Us: +1 669 900 9128 Or iPhone one-tap: +16699009128  Link: https://zoom.us/j/94893750501?pwd=UXkvUGMxOUZ5UWRYdU0xZE9CbUNsQT09 • Email – LICcomments@lodi.gov  Received no later than two hours prior to the meeting • Mail – Community Development Department, P.O. Box 3006, Lodi, CA 95241 • Hand delivered to: Community Development Department, 221 W. Pine Street, Lodi, CA 95240 1. ROLL CALL 2. MINUTES – February 8, 2022 Draft for approval 3. COMMENTS BY THE PUBLIC (NON-AGENDA ITEMS) (5 minute limit per speaker) If you wish to address the Commission, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda. 4. WELCOME AND INTRODUCTIONS 5. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) A. Staff update on CDBG-EN 2021-2022 Program Year and upcoming 2022-2023 B. Staff update on CDBG-CV 6. LIC 2022 ANNUAL ACTIVITIES GOAL SETTING A. Update from Members and Staff a. Activities 1. Assisting unsheltered population 2. East Side improvement 3. Community improvement 4. Administration, Transparency and accountability 7. REGULAR BUSINESS A. Determine topics for upcoming meetings a. Aug – Staff would like to recommend vote on new Committee Chair and Co-Chair b. Sept – Staff would like to recommend CDBG Overview Revised 10/2021 LODI IMPROVEMENT COMMITTEE July 12,, 2022 PAGE TWO 8. COMMENTS/ANNOUNCEMENTS BY THE COMMITTEE MEMBERS AND STAFF ON NON-AGENDA ITEMS (5 minute limit per speaker) 9. ADJOURNMENT Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. ______________________________ Jennifer Rhyne Neighborhood Services Manager **Notice: Pursuant to Government Code §54954.3(a), public comments may be directed to the legislative body concerning any item contained on the agenda for this meeting before (in the cast of Closed Session items) or during consideration of the item. All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the Community Development Department, located at 221 W. Pine Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the Community Development Department as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Kari Chadwick at (209) 333-6711. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Kari Chadwick (209) 333-6711. Members of the public may view and listen to the open session of this teleconference meeting at www.facebook.com/CityofLodi/ or https://zoom.us/j/94893750501?pwd=UXkvUGMxOUZ5UWRYdU0xZE9CbUNsQT09  LODI IMPROVEMENT COMMITTEE REGULAR MEETING MINUTES CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, FEBRUARY 8, 2022 1. CALL TO ORDER / ROLL CALL The Regular Lodi Improvement Committee meeting of February 8, 2022 was called to order by Chair Diskin at 6:00 p.m. Present: Member – Nuss, Siddle, Vargas, Zicari and Chair Diskin Absent: Member – Madrigal-Lauchland Also Community Development Director John Della Monica, Neighborhood Present: Services Manager Jennifer Rhyne and CDD Program Specialist Kari Chadwick 2. MINUTES None 3. COMMENTS BY THE PUBLIC ON NON-AGENDA ITEMS (5 MINUTE LIMIT PER SPEAKER) None 4. PRESENTATION: Akiliah Manuel Mills, City of Lodi Library Director Chair Diskin welcomed and Neighborhood Services Manager Rhyne introduced Akiliah Manuel Mills, Lodi Library Director who gave a brief PowerPoint presentation (attached to the end of these minutes) regarding the Lodi Library programs and other special offerings. Chair Diskin asked if the Teen Advisory Board is still recruiting members. Ms. Mills stated that recruitments are still open. Ms. Mills responded to Committee Member questions regarding her background and other volunteer efforts at the Library. 5. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) A. Staff Update on CDBG-EN 2021-22 Program Year B. Staff Update on CDBG-CV Neighborhood Services Manager Jennifer Rhyne gave a brief update on both A and B based on the information provided in the staff report. 6. LIC 2022 ANNUAL ACTIVITIES GOAL SETTING A. Staff update 2022 annual activities goal setting priorities based on Committee survey results and individual meetings with LIC Members a. Activities 1) Assisting Unsheltered Population 2) East Side Improvement 3) Community Improvement 4) Transparency and Accountability Lodi Improvement Committee Regular Meeting Minutes Tuesday, February 8, 2022 Page 2 of 2 Committee Members and staff discussed and gave updates that will be reflected on the next meeting packet attachment. Member Zicari and Director Mills will collaborate on Mental Health Education Event(s). B. Vote on 2022 Annual Activities MOTION / VOTE: The Lodi Improvement Committee on motion of LIC Member Siddle, second by Member Vargas, approved the 2022 Annual Activities as discussed above. The motion carried by the following vote: Ayes: Commissioners – Nuss, Siddle, Vargas, Zicari, and Chair Diskin Noes: Commissioners – None Absent: Commissioners - Madrigal-Lauchland 7. REGULAR BUSINESS A. Determine Topics for upcoming meetings a. March b. April Committee Members recommended having the Police Chief and/or the new Police Homeless Liaison, Representative from the Senior Citizen Committee, Love Lodi Event Coordinator, and Monica Valenzuela Verduzco – Conchas with the Cops event founder. 8. COMMENTS FROM BOARD MEMBERS OR STAFF ON NON-AGENDA ITEMS • Director Della Monica gave a brief update on the Harmony Homes project. He added that furnishings will be the next item on the agenda. • Neighborhood Services Manager Rhyne gave a brief update regarding the Access Center. She added that the application for American Rescue Plan Act funding for Covid-19 revenue losses or Covid-19 expenditures for non-profit organizations is available online. • Member Vargas asked for an update on her question regarding LIC applying for CDBG Funds to be used for safety for patrons. Ms. Rhyne stated that the question has been forwarded to HUD and staff is still waiting on a response. • Chair Diskin thanked everyone that helped with the Point-In-Time count event. 9. ADJOURNMENT There being no further business before the Committee, the meeting was adjourned at 7:05 p.m. Respectfully submitted, Jennifer Rhyne Neighborhood Service Manager  MEMORANDUM, City of Lodi, Community Development Department To: Lodi Improvement Committee From: Jennifer Rhyne, Neighborhood Services Manager, City of Lodi Date: June 14, 2022 Subject: Staff Report on 2021-22 CDBG Program/CDBG-CV, 2022-23 CDBG Application, and Committee Annual Activities. Purpose: Lodi Improvement Committee (Committee) 1) supports Staff in implementation of the City’s five-year Consolidated Plan including conducting outreach, providing feedback on program processes, and making recommendations to the City Council on funding and project priorities; 2) has its purpose of maintaining and improving the quality of life and appearance of Lodi by the coordinated efforts of a broad spectrum of the community; 3) creates and takes action to implement annual goals and activities. Action: Lodi Improvement Committee will 1) complete welcome and introductions for new Committee members; 2) receive update from staff on the CDBG-EN 2021-22 and CDBG-CV; 3) provide updates on progress towards meeting its goals and activities; 5) regular business. Welcome and Introductions: Welcome and Introductions for new Committee members Ian Scott, Lisa Hill, and Nancy Mellor. Also thank you and congratulations on the re-appointment of member Vargas. Community Development Block Grant (CDBG): Background The City of Lodi solicited and received applications from community-based organizations for the 2021-22 Annual Action Plan (AAP), which is funded by Community Development Block Grant (CDBG) entitlement program. The City anticipated receiving a 2021-22 CDBG grant award of approximately $600,000 The U.S. Department of Housing and Urban Development (HUD) announced the actual amount of funding in March of 2021 and updated it May 2021 to $668,918. Eligible organizations were limited to nonprofits and local government entities. The new program year started on July 1, 2021, and projects must be completed by June 30, 2022. CDBG-EN - 2021-2022 Annual Action Plan Process The applications were made available on Wednesday, December 16, 2020, and were due Friday, January 29, 2021. The City received seven applications for social services activities and four applications for capital improvement activities. City and consultant staff conducted preliminary reviews of these applications for completeness and eligibility, as well as, scoring. Upon completion of this preliminary review, the City provided the applications to the Committee for them to review and conduct preliminary scoring. At the Committee’s Page 1 of 3 March 9 meeting, the Committee reviewed and discussed applications; heard public comment and finalized scores. The Committee made recommendations for award allocations presented to the City Council for the Council’s consideration on April 21, 2021 and approved on May 5, 2021. The AAP was submitted to HUD on May 15, 2021. City’s CDBG Allocation Policies and Practices: City Council policy states that 60 percent of awarded CDBG funds will be allocated to City-sponsored projects, and that the remaining 40 percent will go toward community-based organizations (CBO). City-sponsored projects also receive priority ranking over CBO projects. The Lodi Improvement Committee performs scoring for CBO projects only. Furthermore, HUD guidelines limit public services activities to 15 percent of the total grant amount and administrative activities to 20 percent of the total grant amount. Based on the $668,918 allocation, the distribution of funds is as follows: Administration $133,783 (20% Cap) – Includes fair housing activities Public Service $98,880 (15% Cap less $5,250 allocated to capital projects) Capital Projects $435,983 (Includes prior year funds) TOTAL $668,918 CDBG-CV Applications for Funding HUD allocated additional funds to jurisdictions across the Country in an effort to help better respond to immediate needs resulting from the COVID-19 pandemic. As a result, the City of Lodi received an allocation of $796,408 in additional Community Development Block Grant CARES Act (CDBG-CV) funds. Funds can be used to prevent, prepare for, and respond to Coronavirus impact. Social Services The City of Lodi solicited social services applications for its CDBG-CV program. Eligible organizations are limited to nonprofits and local government entities. In January, City and consultant staff received and scored applications, and awarded approximately $637,000 in grant dollars to Lodi social service providers to assist Lodi residents with the following assistance: 1. Emergency Rental Assistance 2. Landlord-Tenant Mediation Services 3. Basic Needs Assistance (Food, Diapers, Childcare, etc.) 4. Technology Improvements CDBG-EN – 2022-23 Application Process The application period for the 2022-23 CDBG program year began on December 17th, 2021 and closed January 28th, 2022. Eligible organizations include non-profits and local government entities. The City was allocated $626,997 in CDBG funds for the 2022-23 CDBG program year and anticipates $113,555.28 in prior year(s) funds to be allocated. Page 2 of 3 Based on an allocation of $626,997 and $113,555.28 in prior year funds, the distribution of funds will be as follows: Administration $125,399.40 (20% Cap) – Includes fair housing activities Public Service $90,000 (15% Cap less $5,250 allocated to capital projects) Capital Projects $525,152.88 (Includes prior year funds) TOTAL $740,552.28 The 2022-23 Annual Action Plan public hearing was held on May 4, 2022 and draft was approved by City Council. The final 2022-23 Annual Action Plan will go to City Council on July 20, 2022 and subsequent to approval will be submitted to HUD. Awarded funding is expected to be available July 1, 2022. Updates on 2022 Committee Annual Activities (Also known as annual goals) Fiscal Impact: HUD’s annual allocation for 2021-22 CDBG funds was announced March 2021 and updated May 2021; the City received $668,918. HUD also allocated approximately $796,408 in CDBG-CV funds for City of Lodi in response to the COVID-19 Pandemic. The City was allocated $626,997 in 2022-2023 CDBG funds. Attachments: 1. February 8, 2022 Draft Minutes 2. 2022 LIC Annual Activities Page 3 of 3  Last Update: July 6, 2022 LIC Goals 2022 (DRAFT) Contents 1. Unsheltered Improvement ................................................................................................. 2 A. Relationship with the Lodi Committee on Homelessness ........................................................................................................................................................ 2 B. Public Awareness ............................................................................................................................................................................................................................... 2 C. Personal Storage Spaces ................................................................................................................................................................................................................... 2 D. Advocate for Local Trash Pick-Ups .............................................................................................................................................................................................. 2 2. East Side Improvement...................................................................................................... 3 A. Advance Youth Programs................................................................................................................................................................................................................ 3 B. Community Event on Mental Health ............................................................................................................................................................................................ 3 C. Adopt-a-Child Mural......................................................................................................................................................................................................................... 3 3. Community Improvement ................................................................................................. 4 A. Relationship with the ABCD Committee ..................................................................................................................................................................................... 4 B. Community Recognition .................................................................................................................................................................................................................. 4 4. Administration, Transparency, and Accountability ..........................................................5 A. City Council Engagement ................................................................................................................................................................................................................ 5 B. Catch Up on Minutes........................................................................................................................................................................................................................ 5 C. Bylaw Revisions ................................................................................................................................................................................................................................. 5 LIC GOALS 2022 (DRAFT) 1. 🏡🏡 Unsheltered Improvement A. Relationship with the Lodi Committee on Homelessness Owner: Kathryn Siddle The LCOH is tasked with assisting the unhoused (and those at risk of becoming so) in Lodi. The LIC should remain informed with the LCOH’s activities and be available to assist and solicit support when asked. ✔ Task Description Due Assignee Liaison Have at least one LIC member at every meeting. Ongoing Kathryn Monthly Updates Provide brief, monthly updates to the LIC. Ongoing Kathryn B. Public Awareness Owner: David Diskin Prepare and host one “town hall” public meeting (online and/or in person) that provides information and updates including current needs, volunteer opportunities, City goals, and recent developments with regards to homelessness and affordable housing. ✔ Task Description Due Assignee C. Personal Storage Spaces Owner: Kathryn Siddle Identify a social service provider that can provide storage space (for example, lockers) to the unsheltered for their personal belongings until the Lodi Access Center is operational. ✔ Task Description Due Assignee D. Advocate for Local Trash Pick-Ups Owner: Kathryn Siddle Present to the Lodi City Council a plan that will provide trash bags and pick-up service to the unsheltered at various encampments throughout the city, on a regular basis. ✔ Task Description Due Assignee July 6, 2022 Page 2 LIC GOALS 2022 (DRAFT) 2. 📈📈 East Side Improvement A. Advance Youth Programs Owner: Lynsay Nuss LIC will enhance the awareness of public youth programs and Play Lodi! scholarships and participate in the development of programs and volunteer at events. ✔ Task Description Due Assignee Expand Play Lodi! Kathryn Partnerships Assist in Planned Youth Event for Summer Volunteer at Youth Event B. Community Event on Mental Health Owner: Lisa Zicari Work with local facilities and non-profits to establish a community event on mental health awareness and available resources. ✔ Task Description Due Assignee C. Adopt-a-Child Mural Owner: Lynsay Nuss Assist the Lodi Adopt-A-Child non-profit organization with mural coordination and a ribbon cutting event. ✔ Task Description Due Assignee Volunteer/Coordination Ribbon Cutting July 6, 2022 Page 3 LIC GOALS 2022 (DRAFT) 3. 🌳🌳 Community Improvement A. Relationship with the ABCD Committee Owner: Lynsay Nuss The ABCD helps empower residents with small grants and other resources to improve their homes and public spaces. The LIC should remain informed with the ABCD’s activities and be available to assist and solicit support when asked. ✔ Task Description Due Assignee Liaison Have at least one LIC member at every meeting. Ongoing Lynsay Monthly Updates Provide brief, monthly updates to the LIC. Ongoing Lynsay Continue the progress of this program by working with Fairy Yardmothers Mr. Freedman. Recruitment Build Awareness B. Community Recognition Owner: Sandra Vargas The Lodi Improvement Committee wishes to recognize others who are improving the community in a variety of ways. ✔ Task Description Due Assignee Nominate, vote on, and recognize organizations, Recognition individuals, and/or property owners that have made Quarterly significant improvements to our community. July 6, 2022 Page 4 LIC GOALS 2022 (DRAFT) 4. Administration, Transparency, and Accountability A. City Council Engagement Owner: Sandra Vargas Provide bi-annual updates to the Lodi City Council that include the status of our goals and activities, likely at a Shirtsleeve meeting or an update on the Consent calendar. ✔ Task Description Due Assignee First Presentation July 2022 Second Presentation January 2023 Third Presentation July 2023 B. Catch Up on Minutes Owner: Kari Chadwick Our committee is woefully behind in providing minutes to its members and the public. ✔ Task Description Due Assignee Work with City Staff to Develop Timeline to complete Develop timeline TBD backlog Catch Up on Minutes Complete the backlog of minutes and remain current. TBD Kari C. Bylaw Revisions Owner: David Diskin The LIC wishes to propose changes to our bylaws that reflect a positive, community-focused committee. We wish to continue working with City staff and Council to draft and finalize these changes. ✔ Task Description Due Assignee ✔ Draft New Bylaws Collect input from committee and create the draft. David Review as a committee and make final changes, then ✔ Approve by LIC LIC approve. ✔ Submit to City Council Get on the CC agenda and present at their meeting. Jennifer Revisions from CC If any, make revisions. David Resubmit to CC If needed, resubmit to CC for a future meeting. Jennifer Approval by CC Adopted by the CC. CC July 6, 2022 Page 5 LIC GOALS 2022 (DRAFT) Translate Identify available translation options Jennifer Website Update Revise the LIC website to include the new bylaws. Kari July 6, 2022 Page 6