Lodi Improvement Committee

LODI IMPROVEMENT AGENDA Date: October 10, 2023 COMMITTEE Time: 6:00 P.M. Carnegie Forum 305 West Pine Street, Lodi For information regarding this Agenda please contact: Kari Chadwick Community Development Program Specialist Telephone: (209) 333-6711 Notice Regarding Public Comments Public Comment may be submitted in the following ways: • In-person – The Carnegie Forum is open to the public in accordance with CDPH and CalOSHA guidelines. • Email – LICcomments@lodi.gov  Received no later than three hours prior to the meeting • Mail – Community Development Department, P.O. Box 3006, Lodi, CA 95241 • Hand delivered to: Community Development Department, 221 W. Pine Street, Lodi, CA 95240  Received no later than three hours prior to the meeting 1. ROLL CALL 2. MINUTES – September 12, 2023 3. COMMENTS BY THE PUBLIC (NON-AGENDA ITEMS) (5-minute limit per speaker) If you wish to address the Commission, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda. 4. PRESENTATION: GREENLINE 5. PRESENTATION: CITY COUNCIL STRATEGIC VISION 6. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 7. LIC 2023 ANNUAL ACTIVITIES A. Update from Members and Staff a. Activities 1. Assisting unsheltered population 2. East Side improvement 3. Community improvement 4. Administration, Transparency and accountability 8. REGULAR BUSINESS A. Determine topics for upcoming meeting a. November – Women’s History Trail b. December and beyound - TBD (Potentially GRIP Program) 9. COMMENTS/ANNOUNCEMENTS BY THE COMMITTEE MEMBERS AND STAFF ON NON-AGENDA ITEMS (5 minute limit per speaker) 10. ADJOURNMENT LODI IMPROVEMENT COMMITTEE October 10, 2023 PAGE TWO Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. ______________________________ Jennifer Rhyne Neighborhood Services Manager **Notice: Pursuant to Government Code §54954.3(a), public comments may be directed to the legislative body concerning any item contained on the agenda for this meeting before (in the cast of Closed Session items) or during consideration of the item. All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the Community Development Department, located at 221 W. Pine Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the Community Development Department as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Kari Chadwick at (209) 333-6711. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Kari Chadwick (209) 333-6711. Members of the public may view and listen to the open session of this teleconference meeting at www.facebook.com/CityofLodi/  LODI IMPROVEMENT COMMITTEE REGULAR MEETING MINUTES CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, SEPTEMBER 12, 2023 1. CALL TO ORDER / ROLL CALL The Regular Lodi Improvement Committee meeting of September 12, 2023 was called to order by Chair Siddle at 6:00 p.m. Present: Member – Hill, Mellor, Nuss, Scott, Zicari, and Chair Siddle Absent: Member – Vargas Also Community Development Director John Della Monica, Neighborhood Present: Services Manager Jennifer Rhyne and CDD Program Specialist Kari Chadwick 2. MINUTES July 11, 2023 and August 8, 2023 Minutes MOTION / VOTE: The Lodi Improvement Committee, on motion by Member Scott, Hill second, approved the minutes from the July 11, 2023 and August 8, 2023 Lodi Improvement Committee meetings. The motion carried by the following vote: Ayes: Members – Hill, Mellor, Nuss, Scott, Zicari, and Chair Siddle Noes: Members – Abstain: Members – Absent: Members – Vargas 3. COMMENTS BY THE PUBLIC ON NON-AGENDA ITEMS (5 MINUTE LIMIT PER SPEAKER) No public comments 4. PRESENTATION: THE WELLNESS CENTER Chair Siddle asked Kelsey Dillard to come forward and present. Kelsey Dillard, Lead Peer Recovery Coach, came forward and gave a brief report regarding the Wellness Center. Ms. Dillard stated that the Lodi office is currently only open Tuesday through Thursday and hope to start classes Monday and Friday soon. Member Hill asked if the program is similar to a twelve-step program. Ms. Dillard stated that many of the clients are involved with a twelve-step program and this works with that program. Ms. Hill asked if the center has thought of open their doors to allow for twelve- step programs to meet in the space. Ms. Dillard stated that she is not aware, but she would bring it back to the manager. She also state her appreciation for the idea. Approved at the September 12, 2023 LIC Meeting Lodi Improvement Committee Regular Meeting Minutes Tuesday, September 12, 2023 Page 2 of 3 Vice Chair Scott stated his concern regarding the new Mental Health legislation and the funding for this program. Ms. Dillard stated that they have been working on a way to alleviate the impact that the legislation will have on their funding. Neighborhood Services Manager Jennifer Rhyne stated that the flyers that were shown are available in the meeting packet. 5. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG): Neighborhood Service Manager Jennifer Rhyne gave a brief report based on the staff report regarding the Community Development Block Grant program 6. LIC 2023 ANNUAL ACTIVITIES A. Update LIC Members and Staff a. Activities 1) Assisting Unsheltered Population Items Discussed: Trestle cleanup, Public awareness, Trash bags are still being handed out at the camps. 2) East Side Improvement Items Discussed: Advance youth programs – Super Hero Fun Run September 30th; Lodi Adopt-a-Child Mural. 3) Community Improvement Items Discussed: City Beautification through clean parks and murals. 4) Administration, Transparency and Accountability City Council Engagement, minutes, Bylaw revisions and LIC Update will now be presented to the City Council at the October 24th Shirtsleeve meeting. Committee Members and staff discussed and gave updates that will be reflected on the next meeting packet attachment. Chair Siddle stated that the trestle cleanup was a two-week effort and was the most humane cleanup that she has ever been involved. Vice Chair Scott recommended that the Committee recognize Will Swenson for the work that he is doing with the clean up efforts. 7. REGULAR BUSINESS A. Determine Topics for upcoming meetings a. October – Greenline b. November – Women’s History Trail c. December – TBD - (Potentially GRIP Program Youth Outreach Worker, Rails to Trails) 8. COMMENTS FROM COMMITTEE MEMBERS OR STAFF ON NON-AGENDA ITEMS • Chair Siddle stated her appreciation for the crew that put on the Taco Truck Cook-off Event. Approved at the September 12, 2023 LIC Meeting Lodi Improvement Committee Regular Meeting Minutes Tuesday, September 12, 2023 Page 3 of 3 • Neighborhood Services Manager Jennifer Rhyne stated that staff will have a brief presentation in October regarding the City Council’s Strategic Goals. • Member Hill asked for a brief report regarding the Council decision to go with The Salvation Army as the operator for the permanent Access Center. Chair Siddle stated that Staff did a great job presenting with a recommendation for Inner City Action, but the City Council chose The Salvation Army. She added that the Council stated that they chose them because of their history in running a high barrier shelter and programs. Member Hill asked if the low-bar status would remain in place. Director Della Monica stated that the shelter will remain a low-bar shelter no matter who is chosen to operate the facility. 9. ADJOURNMENT There being no further business before the Committee, the meeting was adjourned at 6:43 p.m. Respectfully submitted, Jennifer Rhyne Neighborhood Service Manager Approved at the September 12, 2023 LIC Meeting MEMORANDUM, City of Lodi, Community Development Department To: Lodi Improvement Committee From: Jennifer Rhyne, Neighborhood Services Manager Date: October 10, 2023 Subject: Staff Report on CDBG Program, Greenline Presentation, City Council Strategic Vision Presentation, and updates on LIC Annual Activities Purpose: Lodi Improvement Committee 1) supports Staff in implementation of the City’s five-year Consolidated Plan including conducting outreach, providing feedback on program processes, and making recommendations to the City Council on funding and project priorities; 2) has its purpose of maintaining and improving the quality of life and appearance of Lodi by the coordinated efforts of a broad spectrum of the community; 3) creates and takes action to implement annual goals and activities. Action: Lodi Improvement Committee will 1) receive presentation on the Wellness Center – Peer Recovery Services, 2) receive update on the CDBG program by Staff and 3) Committee and staff updates on LIC 2023 annual activities. Background: Presentation Representative from Greenline will share information about the program and answer any questions. Presentation Staff will present information on the City Council Strategic Vision that was adopted to help guide City resource allocation and policy decisions. 2023-2024 CDBG Program Year The City of Lodi solicited applications for the CDBG Program Year, which is funded by Community Development Block Grant (CDBG) entitlement program. The City estimates receiving a 2023-2024 CDBG grant award of approximately $640,000. Eligible organizations are limited to nonprofits and local government entities. Awarded funds were made available on July 1, 2023, and projects must be completed by June 30, 2024. The application was made available on Wednesday, December 16, 2022, and was due by 5 p.m. on Friday, January 27, 2023. Late applications were not accepted. The application instructions and forms were available on the City’s Community Development webpage: https://www.lodi.gov/183/Community-Development-Block- Grant-Progra. Page 1 of 3 Applicants presented (informally) on potential projects to be funded during the 2023-2024 CDBG Program Year on February 16, 2023. As the March 14, 2023 meeting was canceled due to a lack of a quorum, Staff received funding recommendations from Chair Siddle and provided individually to each other LIC member for their recommendations. Chair Siddle, Members Hill and Mellor, and Vice-Chair Scott all were in favor of the below funding recommendations for Public Services and it was concurred per vote of the Committee on April 11, 2023: CDBG Public Services Funding – Women’s Center $10,000 Second Harvest $10,000 LOEL $10,000 CPFSJ $25,000 Salvation Army $20,000 Graffiti Abatement $15,000 (An additional $15,000 will be funded under Capital) San Joaquin Fair Housing $18,000 (Funded under the administrative cap) CDBG Capital Projects Funding – City Graffiti Abatement: $15,000 HACSJ (Creekside): $100,000 Boys and Girls Club (Patio/Outdoor Space): $40,000 City Hale Park Project: 180,000 AAP Draft with funding recommendations were approved by City Council on May 3, 2023 and subsequently submitted to HUD 2024-2029 Consolidated Plan, 2023-2024 Annual Action Plan, and Analysis of Impediments The 2024-2029 Consolidated Plan, which includes the 2024-2025 Program Year details and is informed by the Analysis of Impediments, is due to U.S. Department of Housing and Urban Development (HUD) by May 15, 2024, but the City anticipates completing earlier. The 2023-2024 Annual Action Plan draft will be presented to City Council on May 3, 2023 and is currently open for comment from April 1 – May 1, and is due to HUD by May 15, 2023. The following process is planned for the 2024-2029 Consolidated Plan cycle: - November (completed) – begin to prepare community outreach materials and schedule needs assessment meeting with stakeholders or similar outreach. - Late November (completed) – published notice for upcoming release of funding availability, analyze community stakeholder outreach, gather community data and policies for the Analysis of Impediments - December (completed) – published notice of funding availability (NOFA), application presentation and community outreach meeting at LIC meeting - January (completed) – release community survey via utility bills to solicit community feedback required for Analysis of Impediments - February – potential applicants provide presentations and answer questions at LIC meeting, review of preliminary survey results and Analysis of Impediments and request public comment at LIC meeting Page 2 of 3  - March – vote on final scores and allocations at LIC meeting - Mid-March – draft Consolidated Plan released to public for 30-day public review - Mid-April – presented draft Consolidated Plan to City Council - May – submit Consolidated Plan to HUD The City is required to complete the Analysis of Impediments prior to approval of its Consolidated Plan, so that the recommendations provided in the report are incorporated into the Consolidated Plan. The City presented on preliminary results of the Analysis of Impediments and request comments from the Public on February 16, 2023. Consolidated Plan and Analysis of Impediments is planned for completion in August/September 2023 well ahead of the 2024 deadline. Updates on 2023 Committee Annual Activities (Also known as annual goals) The Committee and Staff will provide updates on annual activities that have occurred since previous meeting. Fiscal Impact: HUD’s annual allocation for the City of Lodi is anticipated at $640,916 Attachments: 1. Strategic Vision PowerPoint for Commissions and Committees 2. 2023 LIC Annual Activities Page 3 of 3  City Council Strategic Vision Adopted May 17, 2023 Presented to LIC October 10, 2023 Overview • The development of the Strategic Vision was led by a professional facilitation firm and begin with interviews with City Council, staff and executives. • A retreat was held on April 11‐12 that was open to the public and was designed to guide the City Council towards formation of a Strategic Plan. • The retreat was attended by executive staff of the City and all Council members contributed to the dialogue that led Council to agree upon eight strategic imperatives with underlying stretch goals and milestones. • The Strategic Vision was adopted by City Council on May 17, 2023 and can be found on the City’s website in its entirety. 2 1  Strategic Vision • The Strategic Vision is available for viewing and will be updated with progress quarterly at this link: https://www.lodi.gov/1260/City‐ Council‐Strategic‐Vision 3 Strategic Vision and Commissions/Committees • The City Council has adopted this Strategic Vision to guide City resource allocation and policy decisions. • Members of Committees and Commissions should consider the application of the Strategic Vision in discharging their duties. • To the extent a decision conflicts with the Strategic Vision or the Strategic Vision conflicts with the required duties of a Committee or Commission, the City Council requests the Committee or Commission include specific and detailed reasoning explaining the Committee’s decision. • Committees and Commissions serve at the pleasure of the Council and should align Committee and Commission efforts with the adopted Strategic Vision. 4 2  Last Update: October 5, 2023 LIC Goals 2023 Contents 1. Unsheltered Improvement ................................................................................................. 2 A. Relationship with the Lodi Committee on Homelessness ........................................................................................................................................................ 2 B. Public Awareness ............................................................................................................................................................................................................................... 2 C. Personal Storage Spaces ................................................................................................................................................................................................................... 2 D. Advocate for Local Trash Pick-Ups .............................................................................................................................................................................................. 2 2. East Side Improvement...................................................................................................... 3 A. Advance Youth Programs................................................................................................................................................................................................................ 3 B. Community Event on Mental Health ............................................................................................................................................................................................ 3 C. Adopt-a-Child Mural......................................................................................................................................................................................................................... 3 3. Community Improvement ................................................................................................. 4 A. Relationship with the ABCD Committee ..................................................................................................................................................................................... 4 B. Community Recognition .................................................................................................................................................................................................................. 4 4. Administration, Transparency, and Accountability ..........................................................5 A. City Council Engagement ................................................................................................................................................................................................................ 5 B. Catch Up on Minutes........................................................................................................................................................................................................................ 5 C. Bylaw Revisions ................................................................................................................................................................................................................................. 5 LIC GOALS 2023 1. 🏡🏡 Unsheltered Improvement A. Relationship with the Lodi Committee on Homelessness Owner: Kathryn Siddle The LCOH is tasked with assisting the unhoused (and those at risk of becoming so) in Lodi. The LIC should remain informed with the LCOH’s activities and be available to assist and solicit support when asked. ✔ Task Description Due Assignee Liaison Have at least one LIC member at every meeting. Ongoing Kathryn Lisa Hill Donations Temporary Access Center Donations Ongoing /LCOH Monthly Updates Provide brief, monthly updates to the LIC. Ongoing Kathryn Point In Time (PIT) Single day of Unsheltered Person Count Ongoing Kathryn Count B. Public Awareness Owner: Ian Scott Prepare and host one “town hall” public meeting (online and/or in person) that provides information and updates including current needs, volunteer opportunities, City goals, and recent developments with regards to homelessness and affordable housing. ✔ Task Description Due Assignee C. Personal Storage Spaces Owner: Kathryn Siddle Identify a social service provider that can provide storage space (for example, lockers) to the unsheltered for their personal belongings until the Lodi Access Center is operational. D. Advocate for Local Trash Pick-Ups Owner: Kathryn Siddle Present to the Lodi City Council a plan that will provide trash bags and pick-up service to the unsheltered at various encampments throughout the city, on a regular basis. ✔ Task Description Due Assignee Ongoing October 5, 2023 Page 2 LIC GOALS 2023 2. 📈📈 East Side Improvement A. Advance Youth Programs Owner: Lynsay Nuss LIC will enhance the awareness of public youth programs and Play Lodi! scholarships and participate in the development of programs and volunteer at events. ✔ Task Description Due Assignee Expand Play Lodi! Ongoing Kathryn Partnerships Assist in Planned Youth Event for Summer Volunteer at Youth Super Hero Fun Run Current Lynsay Event Gang Reduction Intervention and Prevention B. Community Event on Mental Health Owner: Lisa Zicari and Lisa Hill Work with local facilities and non-profits to establish a community event on mental health awareness and available resources. ✔ Task Description Due Assignee Share any scheduled events with Committee Ongoing Event Rise Above the Stigma Flyer to come C. Adopt-a-Child Mural Owner: Lynsay Nuss Assist the Lodi Adopt-A-Child non-profit organization with mural coordination and a ribbon cutting event. ✔ Task Description Due Assignee Volunteer/Coordination Ribbon Cutting October 5, 2023 Page 3 LIC GOALS 2023 3. 🌳🌳 Community Improvement A. Relationship with the ABCD Committee Owner: Lynsay Nuss and Sandra Vargas The ABCD helps empower residents with small grants and other resources to improve their homes and public spaces. The LIC should remain informed with the ABCD’s activities and be available to assist and solicit support when asked. ✔ Task Description Due Assignee Liaison Have at least one LIC member at every meeting. Ongoing Lynsay Monthly Updates Provide brief, monthly updates to the LIC. Ongoing Lynsay Continue the progress of this program by working with Fairy Yardmothers Mr. Freedman. Recruitment Build Awareness B. Community Recognition Owner: Sandra Vargas The Lodi Improvement Committee wishes to recognize others who are improving the community in a variety of ways. ✔ Task Description Due Assignee Nominate, vote on, and recognize organizations, individuals, and/or property owners that have made Recognition Quarterly Sandra significant improvements to our community. Will need to help prepare proclamation with known information. Council Draft Staff Report/Reso Jennifer Communications C. City Beautification Owner: Lisa Hill & Nancy Mellor The City Parks have been overrun with trash and the Committee wishes to help encourage the citizens to be good stewards of our parks. Also, the addition of murals throughout the City would be a huge asset for tourism. ✔ Task Description Due Assignee Lodi Lake Signage Spoke with Parks Department and is working on solutions Ongoing Lisa H Contest Try and get as many murals as possible painted on walls Citywide Murals Ongoing Nancy throughout the City October 5, 2023 Page 4 LIC GOALS 2023 4. Administration, Transparency, and Accountability A. City Council Engagement Owner: Sandra Vargas and Ian Scott Provide bi-annual updates to the Lodi City Council that include the status of our goals and activities, likely at a Shirtsleeve meeting or an update on the Consent calendar. ✔ Task Description Due Assignee First Presentation August 2023 Second Presentation January 2024 Third Presentation July 2024 B. Catch Up on Minutes Owner: Kari Chadwick Our committee is woefully behind in providing minutes to its members and the public. ✔ Task Description Due Assignee Work with City Staff to Develop Timeline to complete Develop timeline TBD backlog Catch Up on Minutes Complete the backlog of minutes and remain current. TBD Kari C. Bylaw Revisions Owner: Ian Scott and Nancy Mellor The LIC wishes to propose changes to our bylaws that reflect a positive, community-focused committee. We wish to continue working with City staff and Council to draft and finalize these changes. ✔ Task Description Due Assignee Ian/Nancy/Lisa Draft New Bylaws Collect input from committee and create the draft. Z Review as a committee and make final changes, then Approve by LIC May 2023 LIC approve. Approve by LIC PowerPoint Presentation on Bylaws July 2023 LIC Submit to City Council Get on the CC agenda and present at their meeting. TBD Jennifer/LIC Ian/Nancy/Lisa Revisions from CC If any, make revisions. Z Resubmit to CC If needed, resubmit to CC for a future meeting. Jennifer October 5, 2023 Page 5 LIC GOALS 2023 Approval by CC Adopted by the CC. CC Translate Identify available translation options Jennifer Website Update Revise the LIC website to include the new bylaws. Kari October 5, 2023 Page 6