Lodi Public Library Board of Trustees

LODI PUBLIC LIBRARY Minutes Date: October 10, 2022 BOARD OF TRUSTEES Regular meeting: 5:30pm Lodi Public Library 201 West Locust Street, Lodi, CA. 95240 For information regarding this Agenda please contact: Akiliah Manuel Mills Library Director Telephone: (209) 333-5540 Notice Regarding Public Comments Public Comment may be submitted in the following ways: • In-person – The Lodi Public Library is open to the public in accordance with CDPH and CalOSHA guidelines. • Email amanuelmills@lodi.gov  Received no later than two hours prior to the meeting • Mail – Lodi Public Library 201 W. Locust Street Lodi, CA. 95240 • Hand delivered to: Lodi Public Library 201 W. Locust Street, Lodi, CA. 95240  Received no later than two hours prior to the meeting A. CALL TO ORDER/ROLL CALL: 5:31 p.m. Trustees Present: Caitlin Casey, Frankie Kooger, Eve Melton, & Nick Dalebout. Trustees Absent: Brian Campbell Also Present: Director Akiliah Manuel Mills, Friends president Kathryn Siddle, library staff Yvette Herrera, Lance Earl and Jazmin Duffy. B. INTRODUCTIONS C. APPROVAL OF MINUTES Trustee Kooger motioned, Trustee Melton seconds. Motion Carries. D. COMMENTS BY THE PUBLIC, LIBRARY BOARD, AND STAFF (NON-AGENDA ITEMS) If you wish to address the Library Board, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda. (The time allowed per person per non-agenda item for comments made by the public is limited to five minutes.) Trustee Melton asks Director Mills if any discussions have occurred about potentially moving into not charging any fines to library patrons. Director Mills will present this to the board in the upcoming months to get the board's input on how to proceed. Trustee Dalebout asks if there is a rotating schedule for updating the library. Director Mills shares that there is not a rotating schedule for the library repairs. The roof being repaired is one-time funding due to the sloped ceiling. Updates are made working alongside our facilities department. Trustee Kooger states library renovations have been made within fifteen years, and everything within the library is relatively new. E. REPORTS E-1 Library Director Report Building & Technology: • Library is currently working on getting new printers. The current phase of this process is working to see if there can be a remote printing option. • A database review committee has been formed. Library assistant Lois Meyer will be chairing this committee. The purpose of this committee is to review new databases, consider the cost of the database and make recommendations to the Director. • The piano has been tuned and repaired; a usage policy will be written for patrons to use the piano and practice. Staff & Volunteers: • The library has two new part-time employees. • Recruiting for a mid-level management librarian is still ongoing. Continuing Education & Meetings: • Director Mills presented at the Lodi Sunrise Rotary Club. • The library had the Uncaged Art exhibit in the Community Room. Andriana, who runs the story time for the library, incorporated the Uncaged Art exhibit into her story time. Collections & Materials CATEGORY JULY AUGUST SEPTEMBER J NON-FIC 7 * BT issue 141 J FIC 78 * BT issue 240 AUDIO CD TEEN NON- FIC 7 * BT issue 64 TEEN FIC 4 * BT issue 73 DVD 4 ADULT NON- FIC 38 * BT issue 137 ADULT FIC 49 * BT issue 105 TEEN GRAPHIC NOVEL 1 * BT issue BIO 7 * BT issue 10 LP 22 * BT issue 26 Adult Graphic Novel Fic 0 * BT issue Adult GN Nonfic 0 * BT issue Link + Books Loaned 87 119 103 Link+ Request Filled 107 123 95 Finance: • There are no financial updates to report. Programming & Outreach: Outreach • Regular outreach was conducted at the Salvation Army. • Yvette did outreach at Needham Elementary. She distributed a number of library card applications. • September was the national library card sign-up month. Administrative clerk Jazmin ran a successful social media campaign creating interactive posts some of them included different departments and department heads getting their photograph taken while signing up for their library cards. Programs: Program Number for sessions Staff/volunteers Total Attendance Story time 4 6/0 101 Cozy Reading 3 1/0 14 Computer Learning 3 1/5 61 Center Chess 3 1/2 19 1 1/2 33 Master Gardener Program 3 1/2 27 Homework Help Class Field Trips at the 2 2/0 72 Library Visit to Needham 1 1/0 76 Elementary Digital Services CATEGORY JULY AUGUST SEPTEMBER EBSCO USAGE COURSERA 0 0 2 NORTHSTAR 0 0 TBA LinkedIn Learning 1 1 1 A-Z WORLD BRITANNICA ESCOLAR 1 16 14 CULTURE GRAMS 1 9 3 DMV 21 23 13 E-LIBRARY 0 0 0 GALE ARCHIVES UNBOUND GETSETUP 0 TBA TBA JOBS NOW/VETS NOW 8 14 22 LIB CENTRAL PQRC 3 5 7  SKILLSHARE 6 0 56 Circulation JULY AUGUST SEPTEMBER 8,583 8,068 7199 Reference JULY AUGUST SEPTEMBER 138 176 10 Youth services: • The teen advisory board reconvened in September. They will be working on their Fall and Winter initiative. • Teen Advisory Board will be work with the Parks and Recreation Youth Commission on the poetry slam event in April. E-2 Private Sector (Trustees’) Investments Report • PNC Bank value on September 30,2022: $134.30 • Phillips Financial value on September 30, 2022: $141,292.37 E-3 Lodi Public Library Foundation Report – Nancy Potts • The Library Foundation opted to forgo the bridge event. • There are officially two bids for retrofitting the circulation desk. E-4 Friends of the Lodi Public Library Report – Kathryn Siddle • Averaging $1,200 per month, the bookstore is doing well. • A trivia bee will be held at Five Window by the Friends of Lodi Public Library at the end of February or the beginning of March. E-5 Review and Approve Library Closure for Service Desk Upgrade – Director Manuel Mills • After reviewing numerous bids and meeting with multiple vendors, the Lodi Public Library Foundation selected Cabinet Crafters, a local vendor. The retrofitting is being done to make the service desk ADA-compliant. When foundation president Stewart and vendor owner Justin discussed various options for when to retrofit the circulation desk, they decided that it would be best if the work were completed over a business week rather than over multiple weekends. Director Manuel asked the foundation if the retrofitting could be done. This is due to the fact that during the academic year, people rely on the library more. Spring break was the best time for the vendor to come in and do the work. Director Manuel recommends that the board of trustees approve the closure of the circulation desk from March 13, 2023, to March 16, 2023, in order to refurbish the service desk. All employees will continue to work, but the library will be closed to the public. Trustee Kooger questioned why the regular operating hours would be prohibited. When the vendor and foundation were working on the method of retrofitting the desk, the director stated that concerns about possible fumes if working on the desk inside and other complicated ways of building on the circulation desk would be raised. Trustee Kooger motions, Trustee Melton seconds. Motion carries. E-6 Non-Renewal of EBSCO Databases – Director Manuel Mills • Director Mills states that she would like to provide more information to the public about EBSCO's non-renewal. For ten different databases combined into the EBSCO bundle, the average use of this database package was around four views per month. There have been various methods of cross-promotion for this, but they are still infrequently used. Based on the information provided by the board and the data collected over the past year, it was determined that the 11,592.00 spent on EBSCO will now be used for other databases to better serve the public. Ancestry, Canopy, and Nolo are some of the databases being researched. Trustee Casey asks whether  any of the surrounding libraries have the EBSCO bundle to ensure that patrons who did use this database can still access it. Director Mills is unsure whether other libraries have EBSCO at this time. E-7 Review and Approve Lodi Public Library Computer, Internet and Wireless Access Policy – Director Manuel Mills • Director Mills tells our newest trustees that one of her initial goals was to ensure that Lodi Public Library became SIPPA compliant. This would be something new for the library. The Children and Internet Protection Act, which was passed in 2011, requires SIPPA compliance. It imposes requirements on certain schools and libraries in order for them to qualify for e-rate discounts, the emergency connectivity fund, and the Institute of Museum and Library Services-funded grants, which include the LSTA grants. To comply, the library must create an internet safety policy and implement an internet safety measure. The library has scheduled a meeting with the city council for November 16, 2022, to discuss new internet safety initiatives at the library. Before bringing it to the city council, the director seeks feedback from the board of trustees on the new policy. Other departments that have reviewed this policy include the head of IT Benjamin and the city attorney's office Janice to ensure that it is consistent with the policies of the city of Lodi. After reading the written policy, the trustees ask that some changes be made before submitting it to the city council. Trustee Kooger motions to accept E-7 as amended, Trustee Dalebout seconds. Motion carries. F. ADJOURNMENT: 6:00 p.m. LODI PUBLIC LIBRARY BOARD OF TRUSTEES DATE October 10, 2022 PAGE TWO Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. ______________________________ Jazmin Duffy Administrative Clerk **Notice: Pursuant to Government Code §54954.3(a), public comments may be directed to the legislative body concerning any item contained on the agenda for this meeting before (in the case of Closed Session items) or during consideration of the item. All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the Lodi Public Library, located at 201 W. Locust Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Yvette Herrera at (209) 333-5554. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Yvette Herrera (209) 333-5554. For information regarding this Agenda please contact: Akiliah Manuel Mills Library Director Telephone: (209) 333-5540