Lodi Public Library Board of Trustees

LODI PUBLIC LIBRARY Minutes Date: November 13, 2023 BOARD OF TRUSTEES Closed Session: 5:00 pm Regular meeting: 5:30 pm Lodi Public Library 201 West Locust Street, Lodi, CA. 95240 For information regarding this Agenda please contact: Akiliah Manuel Library Director Telephone: (209) 333-5540 Notice Regarding Public Comments Public Comment may be submitted in the following ways: • In-person – The Lodi Public Library is open to the public in accordance with CDPH and CalOSHA guidelines. • Email amanuel@lodi.gov ➢ Received no later than two hours prior to the meeting • Mail – Lodi Public Library 201 W. Locust Street Lodi, CA. 95240 • Hand delivered to: Lodi Public Library 201 W. Locust Street, Lodi, CA. 95240 ➢ Received no later than two hours prior to the meeting A. CALL TO ORDER/ROLL CALL: 5:39 p.m. Trustees Present: Caitlin Casey, Frankie Kooger, Brian Campbell, Eve Melton and Nick Dalebout. Also Present: Director Akiliah Manuel, Friends president Kathryn Siddle, library staff Yvette Herrera, and Jazmin Duffy. B. INTRODUCTIONS C. Announcement of Closed Session - Public Employee Performance Evaluation – Title: Library Director – Conference with City Attorney regarding annual performance review of Library Director Pursuant to Government Code § 54957. No reportable action, discussion only. NOTE: THE FOLLOWING ITEMS WILL COMMENCE NO SOONER THAN 5:30 P.M. D. APPROVAL OF MINUTES Trustee Kooger motioned, Trustee Campbell seconds. Motion Carries. E. COMMENTS BY THE PUBLIC, LIBRARY BOARD, AND STAFF (NON-AGENDA ITEMS) If you wish to address the Library Board, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda. (The time allowed per person per non-agenda item for comments made by the public is limited to five minutes.) None F. REPORTS F-1 Library Director Report Building & Technology: • No updates to report.  Staff & Volunteers: • Elyse, the former librarian, resigned on September 27, 2023. In response, the library is organizing a promotional interview for the position of Librarian I to effectively fill the vacancy. Continuing Education & Meetings: • Jazmin enrolled in the Preserve This class, demonstrating an interest in contributing to the locked case collection, with a specific focus on the preservation of photographic materials. • Director Manuel showcased her extensive involvement, presenting at the Urban Library conference on the East Coast through Zoom, and delivering a presentation at the Riverside County annual all-staff event. Furthermore, the director has achieved certification as a qualified administrator for the intercultural development inventory. Collections & Materials CATEGORY AUGUST SEPTEMBER OCTOBER J NON-FIC 65 69 74 J FIC 139 94 121 AUDIO CD 19 0 0 TEEN NON- FIC 5 0 0 TEEN FIC 38 0 0 DVD 41 0 0 ADULT NON- FIC 60 0 0 ADULT FIC 140 0 0 TEEN GRAPHIC NOVEL 30 0 0 BIO 1 0 0 LP 62 0 0 Adult Graphic Novel Fic 18 0 0 Adult GN Nonfic 5 0 0 Decshelf 30 0 0 Link + Books Loaned 217 187 201 Link+ Request Filled 166 136 116 Finance: • There are no financial updates to report. Programming & Outreach: Outreach: • Director Manuel expressed gratitude to Trustee Caitlin Casey for attending the Festival de Familia, extending appreciation to Trustee Nick Dalebout for generously donating the grand prize. The library collaborated with Family for Farmworkers and Councilman Ramon Yepez from District 4, resulting in a successful event attended by approximately 314 individuals. Yvette Herrera facilitated program promotions in Spanish, while the Teen Advisory Board actively  participated in game booths and distributed books provided by the Friends of the Library. • The Raising a Reader program was promoted at Reese Elementary. Programs: September Number of Staff/Volunteers Total Attendance Programs Sessions Storytime Toddler 4 1 staff 162 Storytime Preschool 4 1 staff 209 Quick Reads Book club 1 1 Staff 3 Anime club 1 1 staff 7 Stichin at your library 1 1v 12 Car Painting 1 2 staff 68 Big Kid Storytime 1 1 staff 8 Cozy Reading 3 13 CLC classes 14 4v 42 Stichin at your library 4 1v 27 Chess 2v 62 HH 1s/2v 44 Operation Discovery 4 5v 57 October Programs Number of Staff/Volunteers Total Attendance Sessions Storytime Toddler 3 1s 70 Storytime Preschool 3 2 staff 196 Spooky or Fall Scenes 1 3s 93 Heartfulness short session 1 1v 6 Big Kid Storytime 1 2s 21 Mosaic of Voices 1 1v 15 Solar Eclipse Event 1 2s 58 Class visits 6 total 4s 187 CLC classes 9 5v 42 Operation Discovery 4 5v 55 Heartfulness Long session 1 1v 25 Fall Wood Signs 1 4s 103 Stitchin at your library 4 1v 32 Chess 4 2v 54 Cozy Reading 4 1 staff 19 Digital Services CATEGORY AUGUST SEPTEMBER OCTOBER COURSERA 16 11 14 NORTHSTAR 0 0 0 LinkedIn Learning 3 1 1 A-Z WORLD BRITANNICA ESCOLAR 0 0 0 BRITANNICA SCHOOL EDITION 13 50 34 CULTURE GRAMS 1 0 0 DMV 29 8 20 E-LIBRARY 0 0 0 GALE ARCHIVES UNBOUND GETSETUP TBA 0 1 VETS NOW 3 0 2 LIB CENTRAL PQRC 20 2 2 SERVICE SKILLSHARE TBA ENDED Circulation AUGUST SEPTEMBER OCTOBER 15669 7607 8350 Reference AUGUST SEPTEMBER OCTOBER 791 614 327 Door Count AUGUST SEPTEMBER OCTOBER 6,142 7672 7800 [Started 8.12.23] Patron Registration AUGUST SEPTEMBER OCTOBER 374 253 387 Youth services: • Director Manuel reported on the commendable enthusiasm exhibited by the Teen Advisory Board this year. In  response to their feedback, the director is formulating a grant proposal titled "Teens Helping Teens," encompassing initiatives such as a podcast, mental health workshops, a mental health rally, and certification for teens in mental health first aid. Andriana, a library staff member, is now actively assisting the Teen Advisory Board, paving the way for the director's eventual transition from direct involvement. F-2 Private Sector (Trustees’) Investments Report • BOS Bank value on October 31, 2023: $2043.41 • Phillips Financial value on October 31,2023: $142,727.19 • Trustee Casey inquired about the possibility of the director sharing a mid-year budget for the library. Trustee Kooger advocated for the reinstatement of this reporting practice, highlighting its significance. Director Manuel affirmed her willingness to reintroduce it, emphasizing that the library is currently underspending in most categories. F-3 Lodi Public Library Foundation Report – Stuart Krengel • The Storyteller's Dinner successfully generated approximately $3,000 in revenue. The Foundation plans to conduct a comprehensive debriefing after a month of not meeting and is contemplating the addition of a new member to their board. The director will be presenting a wish list for the upcoming year. F-4 Friends of the Lodi Public Library Report – Kathryn Siddle • The Friends' bookstore achieved a record-breaking month in October, with earnings exceeding $1,700. With an ample volunteer base, efforts are underway to expand the bookstore's operational days. The annual meeting and volunteer appreciation for Friends are scheduled for December. F-5 Bike Repair Stand –– Nick Dalebout • Trustee Dalebout initiated the concept following a personal experience attempting to repair his son's bicycle without the necessary tools. Prompted by his wife, he discovered a bike repair stand at Lodi Lake, where a variety of tools facilitated the resolution of the issue. Notably, this stand appears to be the sole one in Lodi, prompting Trustee Dalebout to propose the idea of installing a similar bike stand at the library. Trustee Campbell provided context, explaining that the original plan was for a bike stand at the library, but due to the COVID-19 shutdown, it was relocated to Lodi Lake. Expressing enthusiasm, Trustee Casey supported the idea and sought information on the potential cost. Kathryn Siddle, who played a role in securing funding for the initial stand, disclosed an estimated cost of around $4,500. She suggested exploring grant opportunities, specifically mentioning Transportation Funds from the state of California. Highlighting the success and durability of the original bike stand, Kathryn offered to provide detailed information. Trustee Casey proposed revisiting the matter in December, with the intention of assessing costs and conducting a vote, aligning with the historical practice of trustees providing supplemental funding for such initiatives. F-6 Review and Approve New Library Card Policy to Include People Living in or Visiting the Lodi Area – Akiliah Manuel • Director Manuel provided a comprehensive rationale for the crucial need to revise the library card policy. Since assuming her role, she encountered two homeschooled families engaged in van life, legally residing in other states. Remarkably, these families, possessing out-of-state driver's licenses and relevant paperwork from a regional park where they stayed, faced limitations due to the current policy. Additionally, community canvassing across all five districts unveiled a sizable population in Lodi comprising residents from other countries lacking California licenses. Despite possessing documentation such as rental agreements or utility bills confirming Lodi residence, these individuals were unable to obtain a library card under the current policy. In response, the director advocates for a policy amendment, aligning with goal 2.2 of the strategic plan to review and update policies for equity. The primary goal of the strategic plan is to enhance community awareness of the library's value, resources, and program availability. The proposed revision permits individuals residing or visiting Lodi without a California license to be able to obtain a library card. Approval of the update maintains the requirement for a residential document or proof of allotted stay, with the sole change allowing anyone with a valid governmental ID to obtain a library card. Trustee Kooger moved to approve H-6, seconded by Trustee Campbell, resulting in unanimous approval of the updated policy outlined in H-6. This revision allows residents of the United States, including those with foreign IDs and various addresses, to obtain a library card. G. ADJOURNMENT: 6:09 p.m. LODI PUBLIC LIBRARY BOARD OF TRUSTEES DATE November 13, 2023 PAGE SIX Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. Jazmin Duffy Administrative Clerk **Notice: Pursuant to Government Code §54954.3(a), public comments may be directed to the legislative body concerning any item contained on the agenda for this meeting before (in the case of Closed Session items) or during consideration of the item. All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the Lodi Public Library, located at 201 W. Locust Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Yvette Herrera at (209) 333-5554. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Yvette Herrera (209) 333-5554. For information regarding this Agenda please contact: Akiliah Manuel Library Director Telephone: (209) 333-5540