Lodi Public Library Board of Trustees

LODI PUBLIC LIBRARY Minutes Date: February 12, 2024 BOARD OF TRUSTEES Regular meeting: 5:30pm Lodi Public Library 201 West Locust Street, Lodi, CA. 95240 For information regarding this Agenda please contact: Akiliah Manuel Library Director Telephone: (209) 333-5540 Notice Regarding Public Comments Public Comment may be submitted in the following ways: • In-person – The Lodi Public Library is open to the public in accordance with CDPH and CalOSHA guidelines. • Email amanuel@lodi.gov ➢ Received no later than two hours prior to the meeting • Mail – Lodi Public Library 201 W. Locust Street Lodi, CA. 95240 • Hand delivered to: Lodi Public Library 201 W. Locust Street, Lodi, CA. 95240 ➢ Received no later than two hours prior to the meeting A. CALL TO ORDER/ROLL CALL: 5:30 p.m. Trustees Present: Caitlin Casey, Frankie Kooger, Brian Campbell, Eve Melton, and Nick Dalebout. Also Present: Director Akiliah Manuel, Friends president Kathryn Siddle, library staff Yvette Herrera, and Jazmin Duffy. B. INTRODUCTIONS C. APPROVAL OF MINUTES Trustee Kooger motions, Trustee Dalebout seconds. Motion Carries. D. COMMENTS BY THE PUBLIC, LIBRARY BOARD, AND STAFF (NON-AGENDA ITEMS) If you wish to address the Library Board, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda. (The time allowed per person per non-agenda item for comments made by the public is limited to five minutes.) Director Manuel announced that the foundation office manager, Stefanie, will be responsible for placing the order for the bike stand. Stefanie has received confirmation on how to secure the 10 percent discount for the order and intends to proceed with it the following day. Upon confirmation of the final total, including shipping costs, the director will inform Trustee Casey to authorize a payment by signing a check for the bike stand. E. REPORTS E-1 Library Directors Report Building & Technology: • New laptops were purchased by the Lodi Public Library Foundation and have been setup. Staff & Volunteers: • Senior leadership team meetings have commenced. The team is comprised of the librarian, the senior library assistants, the library technician, the literacy and programs manager, and the senior administrative clerk. They  will be assisting with future projects and sometimes training staff but will not be managing them. A new organizational chart was implemented as well showing the director will be managing all staff. Continuing Education & Meetings: • Yvette completed the safety management course offered by Prisim, as recommended by the Risk department. This training aimed to designate individuals from each city department to participate. • Jenna attended the HelpNow database workshop presented by PLP and the California State Library. She plans to share insights from this workshop during our upcoming team meeting. • Andriana obtained certification as a Teen Mental Health instructor, aligning with a grant the library received. She participated in the More Than Words program by the Catalyst program, organized by the California State Library. • The Director also became certified as a Teen Mental Health instructor, complementing the grant's objectives. Additionally, she holds certification as an Adult Mental Health First Aid instructor. Collections & Materials CATEGORY NOVEMBER DECEMBER JANUARY J NON-FIC 0 19 25 J FIC 0 33 129 AUDIO CD 0 22 TEEN NON- FIC 0 4 0 TEEN FIC 0 6 9 DVD 0 14 56 ADULT NON FIC 0 25 50 ADULT FIC 0 53 68 TEEN GRAPHIC NOVEL 0 1 5 BIO 0 14 LP 0 6 Adult Graphic Novel Fic 0 0 Adult GN Nonfic 0 0 Decshelf 0 0 Link + Books Loaned 155 158 207 Link+ Request Filled 94 80 119 Finance: • The director informed Trustee Kooger that, in response to his request to review the library budget, she will be presenting the budget every other month. Programming & Outreach: Outreach:  • Yvette continues her outreach efforts with the "Raising a Reader" program, which involves visiting schools from kindergarten to second grade. This initiative focuses on teaching children how to become early library enthusiasts. Students participate by taking home a bag of books to practice with in their classrooms before returning them. Additionally, there are training sessions for both parents and classes, often followed by visits to the library. Yvette noted that this program has been warmly welcomed, with children particularly enjoying the opportunity to receive free books. Programs: • The community has shown strong attendance at our winter holiday programs, and snapshots of the events are available on our Facebook page. The director expressed satisfaction with the Author Talk event, which was enjoyable. The session drew six attendees, which was a positive turnout. Participants had the opportunity to engage with the local author and discuss her book, "The Abduction of Adrienne Berg" by Cheri Krueger. January Programs Number of Staff/Volunteers Total Sessions Attendance Homework Help 8 1s/1v 46 Winter Crystals and Snowflakes 1 3s/2v 109 Winter Pinecones 1 2s/2v 76 CLC classes 10 5v 20 Book Art 1 2s/2v 47 Board Games 1 1s/2v 17 Storytime Toddler 5 2s/1v 73 Storytime Preschool 5 2s/1v 220 Chess 3 2v 23 Cozy Reading 3 1 staff 5 Anime Club 4 1/1 16 Author Talk 1 1/1 6 Digital Services CATEGORY NOVEMBER DECEMBER JANUARY COURSERA 1 4 3 NORTHSTAR 0 0 TBA LinkedIn Learning 1 1 6 A-Z WORLD BRITANNICA ESCOLAR 0 0 0 BRITANNICA SCHOOL EDITION 102 116 2 CULTURE GRAMS 0 0 0 DMV 86 7 15 E-LIBRARY 0 0 0 GALE ARCHIVES UNBOUND GETSETUP TBA TBA 1 VETS NOW 0 7 1 LIB CENTRAL PQRC 17 2 14 SKILLSHARE Circulation NOVEMBER DECEMBER JANUARY 14406 11046 14765 Reference NOVEMBER DECEMBER JANUARY 402 155 224 Door Count NOVEMBER DECEMBER JANUARY 6655 5586 8185 Patron Registration NOVEMBER DECEMBER JANUARY 172 164 319 Youth services: • The Teen Advisory Board successfully secured the Inspiration Grant they applied for. The grant, totaling $9,100, was collaboratively designed with library staff. Although the funds are expected to arrive within 8 to 10 weeks, progress on the project has been steady. E-2 Private Sector (Trustees’) Investments Report • Phillips Financial value on January 31, 2023: $157,784.96 • BOS value January 31, 2023: $3,047.89 • Trustee Kooger inquired about the need to relocate funds to secure sufficient funding for the bike stand. Director Manuel informed the board that Trustee Casey had recently augmented funds in the Bank of Stockton account. Considering this, Trustee Kooger proposed the idea of initiating a motion to transfer funds from the Phillips Financial account to meet the required amount in the Bank of Stockton fund. However, Director Manuel expressed uncertainty regarding the feasibility of such a motion due to the constraints outlined in the Brown Act.  Trustee Campbell interjected, noting that the purchase had already been authorized in a prior board meeting. Trustee Casey directed a question to senior administrative clerk Jazmin regarding her involvement in previous movements of private sector funds. Jazmin clarified that she lacked authorization for such transactions. She suggested that the trustees execute the necessary fund transfer to maintain the minimum balance in the Bank of Stockton and prevent incurring a monthly fee. In response, Trustee Casey requested Jazmin to notify her via email once the total amount for the bike stand was determined, facilitating the transfer of the appropriate funds from Phillips Financial to the Bank of Stockton. E-3 Lodi Public Library Foundation Report – Stuart Krengel • The Books, Bubbles, and Brews event is well underway with planning. The Foundation will be participating at the 209 Gives event. E-4 Friends of the Lodi Public Library Report – Kathryn Siddle • In December, the bookstore generated $2664.31 in revenue, followed by $2441.03 in January, returning to pre- COVID earnings. Kathryn announced plans for the Friends to establish a subcommittee aimed at enhancing marketing efforts. This initiative will involve investigating where people obtain their news and gaining insight into why many are still unaware of the bookstore's presence within the library. The Friends will remain active in community engagement, participating in events like the Arts Hop and Boys and Girls Resources Fair. Additionally, they will distribute flyers on behalf of the library to bolster awareness. E-5 Homework Help Program Policy – Akiliah Manuel • Director Manuel announced the proposal of a new policy following a recent conflict involving a parent of a Homework Help participant. During the incident, staff could only refer to various procedures, lacking a specific policy. When Director Manuel spoke with the parent on the phone and they requested a policy, none existed. She assured the parent that once a policy was established and approved by the Board of Trustees, it would be sent to them. Trustee Kooger asked about the incident's cause. Director Manuel explained that the parent appeared to be alone in the children's area, prompting the security guard to question her presence. The parent's concern stemmed from feeling accused of wrongdoing while waiting for her child. Director Manuel clarified that the security guard would have approached any adult who appeared alone in the children's area. Trustee Kooger motions to accept E-5 as written, Trustee Campbell seconds. The motion carries to adopt the new policy. F. ADJOURNMENT: 5:47 p.m. LODI PUBLIC LIBRARY BOARD OF TRUSTEES DATE February 12, 2024 PAGE SIX Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. ______________________________ Jazmin Duffy Administrative Clerk **Notice: Pursuant to Government Code §54954.3(a), public comments may be directed to the legislative body concerning any item contained on the agenda for this meeting before (in the case of Closed Session items) or during consideration of the item. All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the Lodi Public Library, located at 201 W. Locust Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Yvette Herrera at (209) 333-5554. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Yvette Herrera (209) 333-5554. For information regarding this Agenda please contact: Akiliah Manuel Library Director Telephone: (209) 333-5540