Lodi Public Library Board of Trustees

LODI PUBLIC LIBRARY Minutes Date: August 12, 2024 BOARD OF TRUSTEES Closed Session: 5:00 pm Regular meeting: 5:30 pm Lodi Public Library 201 West Locust Street, Lodi, CA. 95240 For information regarding this Agenda please contact: Jazmin Duffy Library Administrative Clerk Telephone: (209) 269-4681 Notice Regarding Public Comments Public Comment may be submitted in the following ways: • In-person – The Lodi Public Library is open to the public in accordance with CDPH and CalOSHA guidelines. • Email jduffy@lodi.gov ➢ Received no later than two hours prior to the meeting • Mail – Lodi Public Library 201 W. Locust Street Lodi, CA. 95240 • Hand delivered to: Lodi Public Library 201 W. Locust Street, Lodi, CA. 95240 ➢ Received no later than two hours prior to the meeting A. CALL TO ORDER/ROLL CALL: 5:04 p.m. Trustees Present: Brian Campbell, Eve Melton and Nick Dalebout. Trustees not present: Caitlin Casey and Frank Kooger Also Present: City Manager Scott Carney, City Attorney Katie Lucchesi, Human Recourses Manager Adele Post, librarian Andriana Martin, and senior administrative clerk Jazmin Duffy. B. Announcement of Closed Session – B-1 Public Employment – Regarding One Position – Conference with City Manager, City Attorney, and HR Manager on Library Director Recruitment and Interim Appointment Pursuant to Government Code §54957 (CA) B-2 Conference with Legal Counsel – Anticipated Litigation – Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2): (1 Potential Case) (CA) No reportable action, discussion only. C. Adjourn to Close Session NOTE: THE FOLLOWING ITEMS WILL COMMENCE NO SOONER THAN 5:30 P.M. D. Return to Open Session/ Disclosure of Action: 5:54 p.m. E. Introductions Trustees Present: Brian Campbell, Eve Melton and Nick Dalebout. Trustees not present: Caitlin Casey and Frank Kooger Also Present: City Manager Scott Carney, City Attorney Katie Lucchesi, Human Recourses Manager Adele Post, librarian Andriana Martin, Senior Administrative Clerk Jazmin Duffy, Friends President Kathryn Siddle and Literacy & Programs Manger Yvette Herrera. F. APPROVAL OF MINUTES Trustee Dalebout motioned, Trustee Melton seconds. Motion Carries. G. COMMENTS BY THE PUBLIC, LIBRARY BOARD, AND STAFF (NON-AGENDA ITEMS) If you wish to address the Library Board, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda. (The time allowed per person per non-agenda item for comments made by the public is limited to five minutes.) None H. REPORTS H-1 Consider Appointment of Interim Library Director – City Manager Scott Carney • City Manager Scott Carney recommended that the Board of Trustees appoint Andriana Martin as interim Library Director, retroactively effective August 1, 2024. Since the Board has the authority to appoint the interim director, Mr. Carney asked Ms. Martin to serve in this role until the Trustees could formalize the appointment. The temporary salary for this position would be $96,110 annually, meeting statutory requirements, and Ms. Martin would guide both library personnel and operations while the search for a permanent interim director continues. Motion to appoint Andriana Martin as interim Library Director, effective August 1, 2024, with a temporary annual salary of $96,110. Trustee Dalebout motioned, Trustee Melton seconded. Motion Carries. H-2 Library Report – Andriana Martin Building & Technology: • Furnishings for the patio project are underway, with Administrative Clerk Jazmin steadily working on the project. • The pay station launched on June 15, 2024, and Library Technician Bobby has been working hard to ensure a smooth transition. Staff & Volunteers: • The library is nearly fully staffed, with only one Library Associate position remaining open due to a backfill from Jenna's promotion to Senior Library Assistant. Lovepreet, one of the aides, was also promoted to Library Assistant. As of July 23, 2024, three new librarians have started and are undergoing training. Continuing Education & Meetings: • No updates to report. Collections & Materials CATEGORY MAY JUNE JULY J NON-FIC 85 0 88 J FIC 266 0 168 AUDIO CD 85 0 43 TEEN NON- 25 0 1 FIC TEEN FIC 62 0 4 DVD 68 0 38 ADULT NON 0 FIC 71 76 ADULT FIC 88 0 77 TEEN GRAPHIC NOVEL 28 0 0 LP 45 0 31 LP Non Fic 1 Adult Graphic Novels 24 0 2 Spanish NF 0 0 Spanish Fic 0 0 Lodi Picks 3 Decshelf 24 0 51 Link + Books Loaned 167 189 219 Link+ Request Filled 134 111 145 Finance: • There are no financial updates to report. Programming & Outreach: Programs: • The Summer Reading Program was a huge success, with Yvette leading the event. Participants received small prizes weekly for collecting stamps, and completing five sections or the full sheet earned them entry into a drawing. Prizes included a tablet for children, earbuds for teens, and a 32-inch TV for adults. Staff members Lois and Bobby conducted the drawing, with the Friends of the Lodi Public Library sponsoring the grand prizes. • The Lunch at the Library program was also highly successful, with over 4,900 lunches served to local youth. The program ended with fellows presenting their PowerPoints on concepts such as cooperation, self-management, creativity, critical thinking, and resilience. Councilman Ramon Yepez presented stipends to the fellows. • The library celebrated its first Career Online High School graduate, Amanda Ramos, with a graduation ceremony on July 18, 2024. Amanda, joined by her family, received her high school diploma, and the program was sponsored by the California State Library and the Friends of the Lodi Public Library. Amanda's achievement was also featured on the front page of the Lodi News Sentinel. July Programs Number Staff/ Total of Attendance Volunteers Sessions Chess 5 1/0 11 CLC Classes 4 0/5 12 Cozy Reading 4 1/0 14  Science Alliance 1 2/0 78 Lizard Lady 1 2/0 252 Rhymosaurus 1 2/0 91 Adventures in: Electro Chemistry 1 2/0 14 Adventures in: Biology 1 2/0 18 Adventures in: Engineering 1 2/0 13 SRP 1 870 Bracelet Making T.A.B. 1 2/0 76 Digital Services CATEGORY MAY JUNE JULY COURSERA 0 0 1 LinkedIn Learning 1 tba 2 A-Z WORLD BRITANNICA 0 ESCOLAR 1 0 BRITANNICA 10 SCHOOL EDITION 254 35 CULTURE 0 GRAMS 0 0 DMV 45 14 24 E-LIBRARY 0 0 0 GALE ARCHIVES UNBOUND VETS NOW 0 17 HELP NOW 3 23 PQRC 16 2 20 SKILLSHARE 0 TBA 1 Circulation MAY JUNE JULY 15073 17274 16821 Reference MAY JUNE JULY 169 175 129 Door Count  MAY JUNE JULY 7440 9464 10761 Patron Registration MAY JUNE JULY 219 345 283 Youth services: • The Teen Advisory Board hosted a bracelet-making program, with 76 participants attending. • The Teen Advisory Board welcomed two returning members and six new members. H-3 Private Sector (Trustees’) Investments Report • Bank of Stockton, July 31,2024: $1358.63 H-4 Lodi Public Library Foundation Report – Stuart Krengel • No updates to report. H-5 Friends of the Lodi Public Library Report – Kathryn Siddle • Kathryn reported that the bookstore earned $2,113.19 in June and $2,730.12 in July, bringing the year-to-date total to $16,297.30. The Friends of the Library are working on updating their marketing and mission statement. Kathryn expressed a desire to have everything in order in case she steps down, ensuring a smooth transition for her successor. The last MOU (Memorandum of Understanding) was signed in 2007, and Kathryn had begun updating the mission statement with former director Akilah Manuel, which she plans to continue. Yvette also did an excellent job managing the program budget, with funds still remaining. I. ADJOURNMENT: 6:04 p.m. LODI PUBLIC LIBRARY BOARD OF TRUSTEES DATE August 12, 2024 PAGE SIX Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. ______________________________ Jazmin Duffy Administrative Clerk **Notice: Pursuant to Government Code §54954.3(a), public comments may be directed to the legislative body concerning any item contained on the agenda for this meeting before (in the case of Closed Session items) or during consideration of the item. All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the Lodi Public Library, located at 201 W. Locust Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Yvette Herrera at (209) 333-5554. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Yvette Herrera (209) 333-5554. For information regarding this Agenda please contact: Jazmin Duffy Library Administrative Clerk Telephone: (209) 269-4681