Lodi Public Library Board of Trustees

LODI PUBLIC LIBRARY Special Meeting Minutes Date: October 14, 2024 BOARD OF TRUSTEES Closed Session: 5:30 pm Special meeting: 6:00 pm Lodi Public Library 201 West Locust Street, Lodi, CA. 95240 For information regarding this Agenda please contact: Jazmin Duffy Library Administrative Clerk Telephone: (209) 269-4681 Notice Regarding Public Comments Public Comment may be submitted in the following ways: • In-person – The Lodi Public Library is open to the public in accordance with CDPH and CalOSHA guidelines. • Email jduffy@lodi.gov ➢ Received no later than two hours prior to the meeting • Mail – Lodi Public Library 201 W. Locust Street Lodi, CA. 95240 • Hand delivered to: Lodi Public Library 201 W. Locust Street, Lodi, CA. 95240 ➢ Received no later than two hours prior to the meeting A. CALL TO ORDER/ROLL CALL: 5:30 p.m. Trustees Present: Caitlin Casey, Frank Kooger, Brian Campbell, Eve Melton and Nick Dalebout. Also Present: City Manager Scott Carney, City Attorney Katie Lucchesi, Interim Director Andriana Martin, and senior administrative clerk Jazmin Duffy. B. Announcement of Closed Session – B-1 Public Employment – Regarding One Position – Conference with City Manager, City Attorney, and HR Staff on Library Director Recruitment Pursuant to Government Code §54957 No reportable action, discussion only. C. Adjourn to Close Session NOTE: THE FOLLOWING ITEMS WILL COMMENCE NO SOONER THAN 6:00 P.M. D. Return to Open Session/ Disclosure of Action: 6:00 p.m. E. Introductions Trustees Present: Caitlin Casey, Frank Kooger, Brian Campbell, Eve Melton and Nick Dalebout. Also Present: Interim Director Andriana Martin, Senior Administrative Clerk Jazmin Duffy, and Literacy & Programs Manger Yvette Herrera. F. APPROVAL OF MINUTES Trustee Campbell motioned, Trustee Kooger seconds. Motion Carries. G. COMMENTS BY THE PUBLIC, LIBRARY BOARD, AND STAFF (NON-AGENDA ITEMS) If you wish to address the Library Board, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda. (The time allowed per person per non-agenda item for comments made by the public is limited to five minutes.) • Trustee Campbell inquired whether the library would be open on Veterans Day for the next meeting. Trustee Casey asked the board about their availability for the November 11th meeting. Trustee Kooger suggested moving the meeting to November 18, 2024, but Trustee Casey stated that the meeting should remain on November 11th.  • The comment made by the senior administrative clerk of the library, Jazmin Duffy, informed the board of trustees that the patio furniture had been assembled. She has been collaborating with Foundations Office Assistant Stefanie Shaw to arrange a tentative event on November 3, 2024, at 3 p.m. H. REPORTS H-1 Library Report – Andriana Martin Building & Technology: • No updates were reported. Staff & Volunteers: • No updates were reported. Continuing Education & Meetings: • Interim Director Andriana Martin shared that Yvette Herrera received her Mental Health First Aid trainer’s certification for adults. That being said staff now has three trainers who can teach Adult Mental Health First Aid. • Staff member Lois Meyer completed a Career Online Highschool Webinar. The interim director shared that she is enrolled in a Directors 101 course as well. Collections & Materials CATEGORY JULY AUGUST SEPTEMBER J NON-FIC 88 22 43 J FIC 168 43 37 AUDIO CD 43 0 2 TEEN NON- 1 5 15 FIC TEEN FIC 4 9 61 DVD 38 22 31 ADULT NON 23 FIC 76 95 ADULT FIC 77 22 110 TEEN GRAPHIC NOVEL 0 1 15 LP 31 1 24 LP Non Fic 1 1 13 Adult Graphic 2 0 5 Novels Spanish NF 0 0 0 Spanish Fic 0 0 0 Lodi Picks 3 17 Decshelf 51 0 0 Link + Books Loaned 219 183 196 Link+ Request Filled 145 158 113 Finance: • There are no financial updates to report. Programming & Outreach: Outreach: • Yvette Herrera represented the library at the Lodi Unified School District’s Farm to School Wellness Meeting as part of outreach efforts. Programs: • Interim director, Andriana Martin shared several programs have been hosted with strong attendance. September Number of Staff/Volunteer Total Programs Sessions s Attendance Chess 4 2v 26 Toddler Storytime 4 3s 70 Preschool Storytime 4 3s 198 CLC Classes 9 4v 11 Homework Help 8 1s/4v 67 Cozy Reading 3 1s 18 Hispanic Heritage Program 1 3s 56 Healthy Eating 4 2v 43 Bookmark making 1 3s 36 Digital Services CATEGORY JULY AUGUST SEPTEMBER A-Z WORLD BRITANNICA ESCOLAR 0 0 0 BRITANNICA SCHOOL EDITION 10 84 27 CULTURE GRAMS 0 0 0 DMV 24 42 24 E-LIBRARY 0 0 0 GALE ARCHIVES UNBOUND BRAINFUSE VETS NOW 17 0 82 BRAINFUSE HELP NOW 23 64 165 BRAINFUSE COLLEGE NOW 107 BRAINFUSE JOB NOW 27 107 Circulation JULY AUGUST SEPTEMBER 16821 15981 15355 Reference JULY AUGUST SEPTEMBER 129 253 275 Door Count JULY AUGUST SEPTEMBER 10761 8968 7913 Patron Registration JULY AUGUST SEPTEMBER 283 371 287 Youth services: • No updates in teen services. H-2 Private Sector (Trustees’) Investments Report • Bank of Stockton, September 30, 2024: $1340.32 • Trustee Casey raised a question about the Phillips Financial documents, which were missing from the board packet. Administrative Clerk Jazmin Duffy explained that the documents had not arrived in time for the meeting and stated she would follow up to have them emailed to Trustee Casey. H-3 Lodi Public Library Foundation Report – Stuart Krengel • No updates were reported. H-4 Friends of the Lodi Public Library Report – Kathryn Siddle • Yvette Herrera reported that the bookstore generated $1,930.98 in revenue. H-5 Consider Addendum to Behavior Policy: Inclusion of Patio Specific Rules – Andriana Martin  • At the previous meeting, the board approved the patio policy and requested it be included as an addendum to the behavior policy. The addendum was added and marked in red for clarity. Trustee Casey asked Interim Director Andriana Martin about her approach to drafting the policy. Martin explained that she conducted research, consulted librarians across the county, and reviewed several library websites for outdoor policy guidelines. Trustee Casey affirmed that the policy was comprehensive. Trustee Kooger motioned to approve the updated behavior policy, and Trustee Dalebout seconded. The motion carried, and the addendum was adopted as written. I. ADJOURNMENT: 6:08 p.m. LODI PUBLIC LIBRARY BOARD OF TRUSTEES DATE October 14, 2024 PAGE SIX Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. ______________________________ Jazmin Duffy Administrative Clerk **Notice: Pursuant to Government Code §54954.3(a), public comments may be directed to the legislative body concerning any item contained on the agenda for this meeting before (in the case of Closed Session items) or during consideration of the item. All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the Lodi Public Library, located at 201 W. Locust Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Yvette Herrera at (209) 333-5554. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Yvette Herrera (209) 333-5554. For information regarding this Agenda please contact: Jazmin Duffy Library Administrative Clerk Telephone: (209) 269-4681