Lodi Senior Citizens Commission

LODI SENIOR CITIZENS AGENDA Date: April 7, 2022 COMMISSION Time: 8:00AM Hutchins Street Square – Holz Room 125 S. Hutchins Street, Lodi For information regarding this Agenda please contact: Tyler Ashbaugh Recreation Manager Telephone: (209) 333-6742 Notice Regarding Public Comments Public Comment may be submitted in the following ways: • In-person – Hutchins Street Square is open to the public in accordance with CDPH and CalOSHA guidelines. • Email – tashbaugh@lodi.gov  Received no later than two hours prior to the meeting • Mail – Parks, Recreation, and Cultural Services Department, P.O. Box 3006, Lodi, CA 95241 • Hand delivered to: Parks, Recreation, and Cultural Services Department, 230 W. Elm Street, Lodi, CA 95240  Received no later than two hours prior to the meeting A. CALL TO ORDER/ROLL CALL B. PLEDGE OF ALLEGIANCE C. MINUTES – February 3, 2022 D. COMMENTS BY PUBLIC, COMMISSION, AND STAFF (NON-AGENDA ITEMS) If you wish to address the Commission, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda. E. ACTION ITEMS F. REGULAR AGENDA – DISCUSSION ITEMS F-1 Discuss Walkability Program F-2 Review Senior Bylaws and Recommend Changes G. ADJOURNMENT Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. ______________________________ Tyler Ashbaugh Recreation Manager Revised 10/2021 4/1/2022 3:12 PM LODI SENIOR CITIZENS COMMISSION DATE April 7, 2022 PAGE TWO **Notice: Pursuant to Government Code §54954.3(a), public comments may be directed to the legislative body concerning any item contained on the agenda for this meeting before (in the cast of Closed Session items) or during consideration of the item. All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, located at 221 W. Pine Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Tyler AShbaugh at (209) 333-6742. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Tyler Ashbaugh (209) 333-6742.  LODI SENIOR CITIZENS COMMISSION Hutchins Street Square 125 S. Hutchins Street, Lodi Date: February 3, 2022 Time: 8:00AM A. CALL TO ORDER/ROLL CALL- The meeting was called to order at 8:04. Attendance: Joe Woelfel, Terri Whitmire, Teri Spring, Marj Schrenk Absent: Sandy Legan Staff: Tyler Ashbaugh, Jennifer Winn B. PLEDGE OF ALLEGIANCE C. MINUTES – January 6, 2022 minutes approved. D. COMMENTS BY THE PUBLIC, COMMISSION, AND STAFF (NON-AGENDA ITEMS)- Staff reported the following: Commissioner Vargas was unable to attend but sent email to request a member of commission to attend a Lodi Improvement Committee meeting to share what this commission is doing. It was decided to postpone until we’ve had a chance to hear from the city leaders for updates on our on- going agenda items. Jennifer will follow up with Charlie Swimley, Chuck Fromme, and Commissioner Vargas on this matter. City Liaison Report: Ms. Winn reviewed future changes to the agenda format so it is aligns with other City government meetings. Ms. Winn introduced the Commission’s new city liaison, Recreation Manager, Tyler Ashbaugh. Chairperson Woelfel presented a SJ County COVID Data Report update. The report focuses on the percent change in cases, deaths, and vaccination rate. E. ACTION ITEMS – None F. REGULAR AGENDA – DISCUSSION ITEMS F-1 SJ County Commission on Aging Report- Commissioner Whitmire is working to get a representative from San Joaquin Board of Supervisors to attend a meeting so that they are more aware of county issues concerning seniors. F-2 Senior Housing Report (Commissioner Schrenk) - All Loel senior housing units are full. There continues to be a waiting list and the need is greater than current resources provide. F-3 Senior Nutrition Report (Commissioner Schrenk) – meal participation at Loel Center is up a bit from last month, though daily attendance varies. They served 70 seniors inside yesterday which is a good sign. Take-out meals continue to remain steady. F-4 Commission Committee Groups – No discussion at this time. F-5 Walkability Program - Nothing new to report. F-6 Lodi Improvement Committee – Commissioner Vargas not present. Table to next meeting. G. ADJOURNMENT Motion to adjourn at 8:29am Revised 10/2021 4/1/2022 3:12 PM  LODI SENIOR CITIZENS COMMISSION COMMUNICATION TO: Lodi Senior Citizens Commission DATE OF MEETING: April 7, 2022 FROM: Tyler Ashbaugh, Recreation Manager SUBJ: Discuss Walkability Program TYPE ACTION NEEDED: Discussion PREPARED BY: Tyler Ashbaugh, Recreation Manager RECOMMENDED ACTION: Review and discuss proposed Walkability Program with Public Works Director, Charles Swimley. BACKGROUND INFORMATION: The Walkability Program supports physical activity and walk safety for older adults. Commission Whitmire shared its program benefits from previous San Joaquin County Walkability Program meetings she attended. Staff has invited Public Works Director, Charles Swimley to answer questions the Commission may have on its viability. FUNDING CONSIDERATION OR IMPACT: None  LODI SENIOR CITIZENS COMMISSION TO: Lodi Senior Citizens Commission DATE OF MEETING: April 7, 2022 FROM: Tyler Ashbaugh, Recreation Manager SUBJ: Review Senior Bylaws and Recommend Changes TYPE ACTION NEEDED: Discussion. PREPARED BY: Tyler Ashbaugh, Recreation Manager RECOMMENDED ACTION: Review Lodi Senior Citizens Commission by-laws for potential changes and recommend additional changes as needed. BACKGROUND INFORMATION: The Senior Citizens Commission by-laws were adopted in 1985 and they have not been updated or amended since its adoption, November 20, 1985. Considering the nearly 37 years since its adoption, a review is needed. The Senior Citizens Commission Bylaws were compared to the current and recently updated bylaws of the Parks and Recreation Commission. Staff have made changes for Commission review and discussion before taking action to approve. The current Commission by-laws are attached, Exhibit A and proposed bylaws, Exhibit B. Commissioners may want to consider the following changes: 1) Membership: Reduce the membership from seven (7) down to five (5) to align with the membership in the Parks and Recreation Commission. This in turn, reduces a quorum needed to conduct a meeting from four (4) down to three (3). Existing members would stay on the Commission until their terms expire. 2) Term of Office of Members: The terms of office in the 1985 version of the bylaws are outdated and contain dates from 1986-1989. The recommended terms align with those in the Parks and Recreation Commission bylaws to include four-year (4) terms beginning January 1 of each year. Existing officers will continue their terms until they expire. 3) Vacancy: Additional language was added to the Vacancy requirements to address any member who is appointed to fill a vacancy prior to its expiration of term. 4) Meeting of the Commission: Additional information was added to the Meetings of the Commission to include time, day and location of the meeting, It also include various procedures and Brown Act requirements. 5) Additions: Meetings and Rules of Order, General Order and Conduct of Business, and Rules of Debate. These additions align with the content on the Parks and Recreation Commission bylaws. FUNDING CONSIDERATION OR IMPACT: None.  EXHIBIT A RESOLUTION NO. 85-165 RESOLUTION CREATING THE LODI SENIOR CITIZENS COMMISSION WHEREAS, the Lodi City Council has directed that a Senior Citizens Commission be created; and WHEREAS, it is necessary to clarify certain items relating to methods of appointment, terms of office, functions, etc. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby specify the following as it relates to the Lodi Senior Citizens Commission. 1. Membership. The Membership shall consist of seven (7) members appointed by the Mayor and approved by the City Council. 2. Term of Office of Members. The term of office of all members of said Commission shall be (4) years; provided that such members first appointed shall so classify themselves by lot that one (1) members term of office shall end on December 31, 1986, and two (2) members terms of office shall end on December 31, 1987, and two (2) members terms of office shall end on December 31, 1988, and two (2) members terms of office shall end on December 31, 1989. Each member shall serve at the pleasure of the Mayor and the City Council until his/her successor is appointed and qualified. 3. Vacancy. Vacancies on said Commission, from whatever cause, shall be filled by the City Council. 4. Officers of the Commission. The Lodi Senior Citizens Commission shall, at its first regular meeting of each calendar year, select one of its members as Chairman and one of its members as Vice Chairman. The Chairman shall serve for a period of one (1) year, and the Vice Chairman shall serve for a period of one (1) year. Members so selected may serve in such positions for a maximum of two consecutive years. 5. Meetings of the Commission. The Lodi Senior Citizens Commission shall establish a regular time and place of meetings and shall hold at least one (1) regular meeting each month. Special meetings of the Commission may be called at any time by the Chairman, or by any four (4) or more members of the Commission, by providing notice of said meeting as required by law. 6. Organizations and Procedure. The Commission may make and alter all rules and regulations governing its organization and procedure not inconsistent with this article or any other Ordinance of the City. 7. Secretary to the Senior Citizens Commission. The City Manager shall appoint an officer or an employee of the City who shall act as Secretary to the Senior Citizens Commission. 8. Functions of the Senior Citizens Commission. The functions of the Senior Citizens Commission shall be to advise the City Council and the City Staff on all matters relating to policies and programs which will serve all senior citizens of this community and shall include: (a) Identify the needs of the aging of the community and create a citizen awareness of these needs. (b) Advise the City Council on all matters affecting the aging in the community.  (c) Render advice and assistance to other City boards and commissions, to City departments and to private agencies on matters affecting the aging. (d) Explore improved standards of services to the aging and explore establishment of needed new services for the aging, both public and private, and in so doing encourage coordination among organizations providing services to the aging in the community and provide advise and assistance thereto; in cooperation with other agencies collect, maintain and interpret information and statistics on the aging for the use of citizens and organizations in the City; encourage preparation of publications and results of study and research pertaining to the aging. (e) Perform such other functions and duties as may be directed by the City Council. BE IT FURTHER RESOLVED, that it is the intention of the Lodi City Council that the Senior Citizens Commission shall function in an advisory capacity and shall not be an administrative body and shall direct their activities to the service of all senior citizens, whether they be as individuals or groups, within the City of Lodi. BE IT FURTHER RESOLVED, that the Commission shall have the authority to appoint Advisory Boards as may be necessary and desired in carrying out their responsibility. Prior to the appointment of Boards, the Commission shall obtain prior approval from the City Council as to the purpose of the Advisory Board and the selection criteria to be used. Dates: November 20, 1985 I hereby certify that Resolution No. 85-165 was passed and adopted by the City Council of the City of Lodi in a regular meeting held November 20, 1985 by the following vote: Ayes: Council Members – Olson, Pinkerton, Reid, Snider and Hinchman (Mayor) Noes: Council Members – None Absent: Council Members – None Alice M. Reimche City Clerk  EXHIBIT B LODI SENIOR CITIZENS COMMISSION Commission Services and Bylaws  COMMISSION SERVICES AND BY LAWS LODI SENIOR CITIZENS COMMISSION I. PURPOSE, ROLE, SCOPE AND FUNCTION A. THE FUNCTIONS OF THE SENIOR CITIZENS COMMISSION SHALL BE TO; 1. Advise the City Council and the City Staff on all matters relating to policies and programs which will serve all senior citizens of this community and shall include: 2. Identify the needs of the aging of the community and create a citizen awareness of these needs. 3. Advise the City Council on all matters affecting the aging in the community. 4. Render advice and assistance to other City boards and commissions, to City departments and to private agencies on matters affecting the aging. 5. Explore improved standards of services to the aging and explore establishment of needed new services for the aging, both public and private, and in so doing encourage coordination among organizations providing services to the aging in the community and provide advice and assistance thereto; in cooperation with other agencies collect, maintain and interpret information and statistics on the aging for the use of citizens and organizations in the City; encourage preparation of publications and results of study and research pertaining to the aging. 6. Perform such other functions and duties as may be directed by the City Council. II. THE COMMISSION/COMMISSIONER SERVICES A. MEMBERSHIP 1. The Membership shall consist of five (5) members appointed by the Mayor and approved by the City Council. B. TERM OF OFFICE OF MEMBERS 1. Commissioners are appointed for a (4) four-year term of office providing they meet meeting and participation requirements. The terms of office for all members of the Commission shall run from January 1 of each year. Each member shall serve at the pleasure of the Mayor and the City Council until his/her successor is appointed and qualified. C. VACANCY 1. Vacancies on said Commission, from whatever cause, shall be filled by the City Council. 2. Any member appointed to fill the vacancy occurring prior to the expiration of the term for which his or her predecessor was appointed shall be appointed for the remainder of such term. III. THE COMMISSION/COMMISSIONER A. OFFICERS OF THE COMMISSION 1. The Lodi Senior Citizens Commission shall, at its first regular meeting of each calendar year, select one of its members as Chairman and one of its members as Vice Chairman. The Chairman shall serve for a period of one (1) year, and the Vice Chairman shall serve for a period of one (1) year. Members so selected may serve in such positions for a maximum of two consecutive years. 1|Page  COMMISSION SERVICES AND BY LAWS LODI SENIOR CITIZENS COMMISSION B. SECRETARY TO THE SENIOR CITIZENS COMMISSION 1. The City Manager shall appoint an officer or an employee of the City who shall act as Secretary to the Senior Citizens Commission. C. STATEMENTS OF ECONOMIC INTEREST 1. Pursuant to the State of California Political Reform Act, appointees to the Parks and Recreation Commission are required to file with the City Clerk of the City of Lodi, Statements of Economic Interests. 2. Filings must be made annually, at the time of assuming office and at the time of leaving office. All filings are to be made with the City Clerk, are public information and are available for inspection by the public. IV. MEETING TYPES/PROCEDURE A. REGULAR MEETINGS 1. The Lodi Senior Citizens Commission shall hold its regular meetings at 8:00 A.M. on the first Thursday of each month in the Hutchins Street Square, Holz Room, 125 S Hutchins Street, Lodi, California, provided, however, whenever the Commission, at a regular meeting, sets a different time and place for its meeting, such meeting shall constitute a regular meeting for all purposes. An Agenda for said meetings(s) shall be forwarded to the City Clerk for posting 72 hours prior to said meeting(s). B. SPECIAL MEETINGS 1. Special meetings may be called at any time by the Chairperson of the Commission, or by a majority of the members of the Commission, by serving notice 24 hours in advance of the time, place, and purpose of the meeting upon each member of the Commission and by posting an Agenda 24 hours prior to the special meeting. C. ADJOURNED MEETING 1. Any regular or special meeting may be adjourned to a time and place specified in the order of adjournment. D. CALL TO ORDER 1. The Chairperson shall take the chair at the time and place appointed for the meeting, and shall call the Commission to order. In the absence of the Chairperson and Chairperson pro tempore, the Director of Parks and Recreation shall call the Commission to order, whereupon a temporary Chairperson shall be appointed from the members present. Upon the arrival of the Chairperson or the Chairperson pro tempore, the temporary Chairperson shall relinquish the chair at the conclusion of the business then before the Commission. E. THE BROWN ACT 1. All meetings of the Commission shall be subject to the provisions of the Ralph M. Brown Act (California Government Code Section 54950 et seq.). F. ORGANIZATIONS AND PROCEDURE 2|Page  COMMISSION SERVICES AND BY LAWS LODI SENIOR CITIZENS COMMISSION 1. The Commission may make and alter all rules and regulations governing its organization and procedure not inconsistent with this article or any other Ordinance of the City. V. MEETINGS AND RULES OF ORDER A. ROLL CALL 1. Before proceedings with the business of the Commission, the Secretary shall call the roll of members, and the names of those present shall be entered in the minutes. B. QUORUM 1. A majority of the Commission constitutes a quorum for the transaction of business (3 of 5 members). C. ATTENDANCE 1. A member absent without excuse for three consecutive regular meetings of the Senior Citizens Commission shall forfeit such office as a Commissioner, unless absence is due to illness. D. MINUTES 1. The appointed officer or employee of the City is responsible for keeping the official transcript of the Commission. The minutes of the Commission shall be for that purpose with a record of each particular type of business transacted set up in paragraphs with proper subheadings, provided, however, the that Secretary shall be required to make record only of such business as was actually acted upon by the Commission, and shall not be required to record any remarks of members or any other person except at the special request of a member, and provided, further that a record shall be made of the names and addresses of persons addressing the Commission, the title of such matter to which the remarks related, and where they spoke in support of or in opposition to the matter. 2. Unless the reading of the minutes of the meeting is requested by such member, such minutes may be approved without reading as each member has previously been furnished a copy thereof. VI. GENERAL ORDER AND CONDUCT OF BUSINESS A. AGENDA 1. All reports, communications and other documents or matters to be submitted to the Commission at their regular meeting shall be delivered to the Secretary not later than seven days prior to the regular scheduled meeting. The Secretary shall prepare and Agenda of al such matters according to the Order of Business and shall furnish each member of the Commission and their staff with a copy of the same prior to the Commission meeting. 2. The Secretary or is or her designee shall forwards a copy of the Agenda to the City Clerk for posting 72 hours prior to said meeting, No item may be added to the Agenda subsequent to the post of same. B. ORDER OF BUSINESS 3|Page  COMMISSION SERVICES AND BY LAWS LODI SENIOR CITIZENS COMMISSION 1. Roll call 2. Minutes 3. Comments on non-agenda items 4. Action items 5. Regular agenda 6. Correspondence 7. Reports 8. Announcements 9. Adjournment VII. RULES OF DEBATE A. CHAIRPERSON MAY DEBATE AND VOTE 1. The Chairperson may move, second, and debate from the chair, subject only to the limitations of debate as are by these rules imposed on all members and shall not be deprived of any of the rights and privileges of a member by reason of his/her acting as Chairperson. 2. Getting the Floor; Improper References: Every member desiring to speak shall address the chair and, upon recognition by the Chairperson, shall confine himself/herself to the question under debate, avoiding all personalities and indecorous language. 3. Interruptions: A member, once recognized, shall not be interrupted when speaking unless it shall be to call him/her to order or as otherwise specifically provided. If a member, while speaking, shall be called to order, he/she shall cease speaking until the question of order has been determined, and, if in order, he/she shall be permitted to proceed. B. RULES OF ORDER 1. Robert's Rules: Except as otherwise specifically provided in these rules, Robert's Rules of Order as last revised shall guide the proceedings of the Commission in the conduct of meetings thereof. C. VOTING 1. A vote by Roll Call shall not be required unless a Commissioner specifically request a Roll Call after a motion is made and before the Chairperson calls for the vote. All members present shall vote. Unless a member of the Commission audibly states he/she is not voting, his/her silence shall be recorded as an affirmative vote. An audible abstention shall be recorded as an abstaining vote. A member may abstain from voting only if said member has a conflict of interest. D. ADDRESSING THE COMMISSION 1. General: Any person desiring to address the Commission shall first secure the permission of the Chairperson and upon permission, give his/her name and address in an audible tone of voice prior to his/her testimony. Any person addressing the Commission shall speak only on items which are within the subject matter jurisdiction of the Commission. E. TIME 4|Page  COMMISSION SERVICES AND BY LAWS LODI SENIOR CITIZENS COMMISSION 1. Each person addressing the Commission shall limit his/her time as may be directed by the Chairperson. The Commission reserves the right to establish reasonable time limits for discussion or debate. F. SPOKESPERSON FOR GROUPS 1. Whenever any group of persons wishes to address the Commission on the same subject matter, it shall be proper for the Chairperson to request that a spokesperson be chosen by the group to address the Commission and in the event additional matters are to be presented by other persons in the group, to limit the number of persons so addressing the Commission so as to avoid unnecessary repetitions. G. DISCUSSIONS 1. No person, other than a member and the person addressing the Commission shall be permitted to enter into any discussion with the person addressing the Commission without the permission of the Chairperson. No Agenda items shall be discussed nor shall action be taken on same unless a majority of the Commission votes that the need to take action arose subsequent to the Agenda being posted. If the need to take action did not arise subsequent to the Agenda being posted, the item shall be referred to Staff and/or it shall be placed on the next meeting’s Agenda for discussion and action. H. DECORUM 1. By Members a) When the Commission is in meeting, the members shall preserve order and decorum and no member shall, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Commission nor disturb any member while speaking or refuse to obey the orders of the Commission or Chairperson, except as provided in these rules. 2. By Other Persons a) Any person making personal, impertinent, or slanderous remarks, or who shall become boisterous while address the Commission, shall be forthwith, by the Chairperson, barred from further audience at such meeting, unless permission to continue shall be granted by majority vote of the Commission. I. COMMISSION DIRECTIVES 1. The Commission shall, from time to time, by directives issued by it, establish procedures for the processing of the business of the Commission within the guidelines established by the City Council of the City of Lodi. 5|Page