Parks & Recreation Commission

LODI PARKS & AGENDA RECREATION COMMISSION Date: DECEMBER 1, 2020 Carnegie Forum Time: 6:00 PM 305 West Pine Street, Lodi SPECIAL NOTICE Effective immediately and while social distancing measures are imposed, all meetings of the PARKS & RECREATION COMMISSION will be held virtually. The following alternatives are available to members of the public to watch meetings and provide comments on agenda and non-agenda items before and during the meetings. Viewing: Members of the public may view and listen to the open session of the meeting by clicking the below links or pasting the link into a browsers https://zoom.us/j/92799464413?pwd=U2tZTHo1dGFWby9nbTg2eUZmRG4zdz09 Password: 101252 Or iPhone one-tap: Dial: US: +16699009128,,92799464413# or +13462487799,,92799464413# Or Telephone: Dial: US: +1 669 900 9128 or +1 253 215 8782 or +1 346 248 7799 or +1 301 715 8592 or +1 312 626 6799 or +1 646 558 8656 Webinar ID: 927 9946 4413 Or on Facebook at https://www.facebook.com/CityofLodi/ Public Comment: Members of the public may provide public comment via Zoom video conferencing at the following link: https://zoom.us/j/92799464413?pwd=U2tZTHo1dGFWby9nbTg2eUZmRG4zdz09 Public Comments are limited to five minutes per person. Members of the public may submit written comment prior to or during the meeting. Comments should be submitted to PRCSComments@lodi.gov (or via mail sent to: PARKS, RECREATION & CULTURAL SERVICES, 230 W. Elm Street, Lodi, CA 95240). Written comments received two hours prior to the start of the meeting will be provided to the PARKS & RECREATION COMMISSION and filed as part of the official record of the meeting. Five minutes of each written comment, received before the Chair announces that the time for public comment is closed will be read into the record. IMPORTANT: Identify the Agenda Item Number in the subject line of your email. Example: Public Comment for Agenda Item Number C-17. Pursuant to the Americans with Disabilities Act (ADA) and Executive Order N-29-20, if you need special assistance to provide public comment in this meeting, please contact the Office of the City Clerk at (209) 333-6702 or cityclerk@lodi.gov at least 48 hours prior to the meeting in order for the City to make reasonable alternative arrangements for you to communicate your comments. If you need special assistance in this meeting for purposes other than providing public comment, please contact the Office of the City Clerk at (209) 333-6702 or cityclerk@lodi.gov at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.160 (b) (1)). SPECIAL TELECONFERENCE NOTICE Pursuant to Executive Order N-29-20: The Brown Act, Government Code Section 54953, contains special requirements that apply when members of a legislative body participate in a public meeting by telephone. Certain of these requirements have been suspended by Paragraph 3 of Executive Order N-29-20, executed by the Governor of California on March 17, 2020, to mitigate the spread of Coronavirus (COVID-19). In particular, the Executive Order suspends that provision of the Brown Act that requires noticing, posting of agendas, and public access to each location where a member will be participating telephonically, as well as provisions that require physical presence of members of the legislative body or the public for purposes of a quorum or to hold a meeting. Executive Order N-29-20 allows an agency to conduct a teleconference meeting that provides members of the public telephonic or other electronic participation in place of making a physical location for the public to observe the meeting and provide public comment, consistent with other provisions of the Brown Act. \\lodi-fs-v-01\PRCS\P&R Commission\Commission Packets\2020\December\December Agenda.docx 11/23/2020 11:21 AM  PARKS & RECREATION COMMISSION DECEMBER 1, 2020 PAGE TWO For information regarding this Agenda please contact: Terri Lovell Administrative Assistant Telephone: (209) 269-4863 A. Call to Order / Roll Call B. Approve Minutes – “October 6, 2020” C. Comments by the Public, Commission and Staff on Non-Agenda Items D. Action Items D-1 2021-2025 Memorandum of Understanding between City of Lodi Parks, Recreation and Cultural Services (PRCS) and the Boosters of Boys and Girls Sports (BOBS) D-2. Naming Process and Procedure for Gateway North Subdivision Neighborhood Park E. Regular Agenda Items – Discussion Items NONE F. Comments and/or Questions on Staff Briefing G. Announcements H. Adjournment Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. ______________________________ Terri Lovell Administrative Assistant All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, located at 221 W. Pine Street, Lodi, and are available for public inspection. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Pamela M. Farris at (209) 333-6702. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Pamela M. Farris (209) 333-6702. Meetings of the Lodi City Council are telecast on SJTV, Channel 26. The City of Lodi provides live and archived webcasts of regular City Council meetings. The webcasts can be found on the City's website at www.lodi.gov by clicking the meeting webcasts link. Members of the public may view and listen to the open session of this teleconference meeting at www.facebook.com/CityofLodi/ or https://zoom.us/j/8136261690?pwd=Ny81Ym1YeTFHNU5iY0UxNmROVVVxUT09  MEETING MINUTES LODI PARKS AND RECREATION COMMISSION TUESDAY, OCTOBER 6, 2020 5:12 P.M. – Virtual via ZOOM A. Roll Call Present: Commissioner Erickson, Carouba, Long, Mitchell Absent: Commissioner VanNortwick Staff Present: Anwan Baker, Cathi DeGroot, Terri Lovell B. Minutes of September 1, 2020 Motion by Commissioner Long to approve the minutes of the September 1, 2020, meeting. Second by Commissioner Erickson. DISCUSSION NONE Ayes: Commissioner Erickson, Carouba, Long, Mitchell Noes: None Motion carried 4 – 0 C. Comments by the Public, Commission and Staff on Non-Agenda Items Commissioner Erickson asked for update of last items before the pandemic. Ms. DeGroot stated English Oaks and Beckman were capital projects. All capital improvement projects have been put on hold due to budget concerns. Depth of pool at Enze project has been earmarked for Prop 68 funds that’ll be discussed later in the meeting. Commissioner Carouba asked if grant fund monies were put on hold as well. Ms. DeGroot shared that Per Capita funds have just come through and staff is in the process of obtaining those funds. Ms. DeGroot introduced Laura Johnston, our new Recreation Manager. She hit the ground running. Ms. Johnston introduced herself and gave an overview of her background. Ms. Johnston is looking forward to working with everyone. D. Action Items Nominations and Election of New Officers Ms. DeGroot introduced this item. Commissioner Long suggested keeping the Chair and Vice Chair in their positions until July 2021. Motion by Commissioner Long to keep officers in their positions until August of 2021 or until we can meet. Second by Commissioner Carouba. DISCUSSION City Clerk, Jennifer Cusmir, will review the Parks & Recreation Commission bylaws and clarify that the Commission can operate as suggested in the motion. Ayes: Commissioner Erickson, Carouba, Long, Mitchell Noes: None Motion carried 4 – 0  Accept Various Donations Received by Parks, Recreation and Cultural Services for Programs and Projects Mr. Baker introduced this item. Ms. DeGroot noted that the donation from Lodi Swim Club was an in-kind donation in exchange for their use of Enzi Pool under very strict guidelines. Commissioner Erickson asked what other pool the Lodi Swim Club used. Ms. DeGroot stated it was a LUSD pool. Ms. Lovell stated it was Tokay High pool. Commissioner Carouba hopes there’s a park named in Bob Johnson’s memory for all the he has given to Parks and Recreation. Ms. DeGroot will bring this item to the Commission at the December meeting. Motion by Commissioner Long to accept donations as presented. Second by Commissioner Carouba. DISCUSSION None Ayes: Commissioner Erickson, Carouba, Long, Mitchell Noes: None Motion carried 4 – 0 E. Regular Agenda – Discussion Items Zupo Field Update Mr. Baker introduced this item with a PowerPoint. Commissioner Carouba asked what the actual cost value represented. Ms. DeGroot replied that Parks & Recreation received reports from the City’s Risk Manager on the value. Commissioner Mitchell asked if the $389,818 will go back towards redevelopment of the field. Ms. DeGroot stated she wasn’t aware at this time. Commissioner Erickson was curious because it was an arson fire. She felt that Parks & Recreation should get some insurance money back. Ms. DeGroot will ask the Risk Manager to put together a clarifying email for the Commission. Commissioner Mitchell asked if the City received insurance money from those identified for the arson. Mr. Baker will add this question to what the Risk Manager needs to clarify. Update on Prop 68 Per Capita Grant Award and Project Ms. DeGroot introduced this item. State of California awarded PRCS $177,952 with no match. F Comments and/or Questions on Staff Briefing (Refer to packet reports for additional information) Commissioner Erickson asked about reopening of playgrounds. Commissioner Erickson suggested signage at the playgrounds asking everyone to wear masks and social distance. Ms. DeGroot shared that she and Mr. Baker met with the City Manager, City Attorney and Risk Manager when the State put out the guidelines to discuss how stringent the City will be with the guidelines. Ms. DeGroot shared that prominent signage will be placed at all parks in our system. In addition, staff is obtaining cost estimates from contractors for a once a week cleaning. Commissioner Carouba asked if the playgrounds are open. Ms. DeGroot shared that playgrounds are not open but citizens are using them anyway. G. Announcements Commissioner Mitchell shared the County is working on a countywide bicycle plan which is open for public comment. If you’d like to see the master plan you can go to bikesjc.org. Ms. DeGroot shared there’s going to be a tree planting at Peterson Park this Saturday. Lodi-Tokay Rotary sponsored seven of the trees. H. Adjournment Meeting adjourned at 7:01 p.m.  LODI PARKS AND RECREATION COMMISSION MEETING OF DECEMBER 1, 2020 ACTION ITEM D-1 2021-2025 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF LODI PARKS, RECREATION AND CULTURAL SERVICES (PRCS) AND THE BOOSTERS OF BOYS AND GIRLS SPORTS (BOBS) Notes: Action:  PARKS AND RECREATION COMMISSION COMMUNICATION TO: Lodi Parks & Recreation Commission DATE OF MEETING: December 1, 2020 FROM: Anwan Baker, Interim Director SUBJ: 2021-2025 Memorandum of Understanding between City of Lodi Parks, Recreation and Cultural Services (PRCS) and the Boosters of Boys and Girls Sports (BOBS) TYPE ACTION NEEDED: Action PREPARED BY: Cathi DeGroot, Deputy Director RECOMMENDED ACTION: Review new MOU Terms Matrix and receive presentation and recommend City Council adopt a resolution approving the 2021-2025 MOU Agreement. BACKGROUND INFORMATION: The BOBS is a nonprofit, youth sports organization (YSO) that has been a strategic community partner providing vital programing to Lodi’s young athletes since 1960. The services provided by the BOBS, and the roles and responsibilities of the BOBS and the City, have evolved over the past 60 years of collaboration. Today, due to extreme financial constraints experienced by PRCS over the past 15 years (our general fund subsidy has remained flat despite ongoing increases in operating costs), the department’s level of administrative support to the BOBS must be reduced. Staffing resources must be shifted to support Lodi’s growing park system, resulting in inevitable increases in park maintenance operations. It should also be noted that the 2020 impact of the COVID-19 pandemic on PRCS as a special revenue fund has been devastating, furthering the urgency to strictly monitor and/or shift operating expenses while striving to meet the demand of an expanding park system. The true financial impact on the department’s projected revenue loss during FY 20-21 has yet to play out; no one can predict when this public health crisis will end. PRCS staff has remained 100% committed throughout the past 15 months of collaborative meetings with BOBS representatives, in providing a supportive and successful transition as the BOBS become a more independently-operated YSO. Actions such as transferring historical knowledge, handing over working files and documents, hours of reassuring discussions related to supporting their new business model and office operations, and ongoing facility needs has also remained paramount. Ultimately, helping to position the BOBS for long-term success and continue their mission as a strong, thriving YSO serving Lodi’s youth and families remains the City’s highest commitment today and into the future. The transitional administrative support functions are outlined in the attached MOU framework entitled “2021- 2025 MOU Terms Matrix.” Major shifts in responsibilities from City responsibilities to BOBS is indicated with the blue arrows. The final column of the matrix provides a summary description of agreed upon terms for both organizations. Staff will provide a presentation outlining the major changes and provide Commissioners an opportunity to ask questions to PRCS staff and BOBS representatives. This MOU Terms Matrix serves as the blueprint to create a collaborative and mutually beneficial 5-Year MOU Agreement. FUNDING CONSIDERATION OR IMPACT: NONE  PRCS and Boosters of Boys and Girls Sports (BOBS) New MOU Terms Matrix November 12, 2020 Function/Administrative Task City BOBS Summary of Terms City to provide ¼ page ad space in Play Lodi! Activity guide 3 issues per year; links on PRCS website; BOBS to provide camera ready art work for free ad in activity Marketing & Promotion X X guide 3 times per year. Deadlines are: March 1, July 1 and Oct 1 annually. City agrees to actively cross-promote any BOBS special events, tournaments, and fundraisers utilizing PRCS’s social media channels and website when appropriate. Registration X BOBS to oversee all registration functions for their programs. BOBS to oversee roster coordination for their programs. City to provide historic Rosters X data and file transfer requested by the BOBS. BOBS to contact Sports Division to submit facility use requests by November 1 of each year; field reservations at the following parks to include: Salas (exclusive use; first right of refusal), Kofu, Complex, Chapman, Peterson, Vinewood, Blakely, Field Use Permits/Scheduling X X Katzakian, Grape Bowl and DeBenedetti. BOBS programming will be considered “city programs” and will receive priority scheduling ahead of all other community group facility use requests. City to provide confirmation of all upcoming year permits by December 1. BOBS to oversee and manage all aspects of managing Volunteer Coaches, including: recruitment, background screening that meets City compliance levels, Code of Volunteer Coaches X Conduct and safety protocols training. BOBS must issue and mandate photo identification badges for use by all Coaches when on City premises.  BOBS to oversee and manage all aspects of oversight related to Sports Officials; Sports Officials X City to assist in transferring lists and electronic files. City to provide PRCS paid staff/Site Supervisors for all facilities used by the BOBS Site Supervisors x x for practice and/or competition use. BOBS to maintain direct relationship with their sponsor partners; City to manage and maintain independent relationships with City sponsor-partners. Any Sponsors x x scoreboard, outfield fence, or facility-related sponsor signage is subject to City Manager final approval or “veto power”. Concessions x x No changes – only revisions to dates to coincide with new MOU. City agrees to provide the BOBS with equipment storage at Salas Park and Grape Storage and Equipment x x Bowl Fieldhouse only. City agrees to provide BOBS exclusive use of Kofu community building for office and meeting space free of charge, in lieu of $6,500 cash donation for parking lot security gate improvements at Salas Park. BOBS agree to allow City representatives access for repairs and maintenance. BOBS agree to utilize the space for Office and Meeting Space x organizational purposes only during the hours of 8 am and 11 pm and agree to keep space clean and professionally presentable at all time. Any additional utility or telecommunication upgrades desired by the BOBS must be submitted in proposal format and subsequently approved by the City prior to any work being performed. Media Contacts x x PRCS Director or Deputy Director and BOBS President ONLY. Contract Duration 5 years; Jan 2021 – December 2025  LODI PARKS AND RECREATION COMMISSION MEETING OF DECEMBER 1, 2020 ACTION ITEM D-2 NAMING PROCESS AND PROCEDURE FOR GATEWAY NORTH SUBDIVISION NEIGHBORHOOD PARK Notes: Action:  PARKS AND RECREATION COMMISSION COMMUNICATION TO: Lodi Parks & Recreation Commission DATE OF MEETING: December 1, 2020 FROM: Anwan Baker, Interim Director SUBJ: Naming Process and Procedure for Gateway North Subdivision Neighborhood Park TYPE ACTION NEEDED: Action PREPARED BY: Cathi DeGroot, Deputy Director RECOMMENDED ACTION: Review Policy and Procedure Guidelines for Naming of Parks, Recreation Facilities and Park Features and approve Press Release welcoming public input and written nominations. BACKGROUND INFORMATION: Gateway North Subdivision, a FCB Homes Development, is currently under construction and includes a 1.96 acre high ground park property with the following amenities: playground, picnic shelter, park sign, turf, trees, flower beds, irrigation, irrigation booster pump, interior concrete walkways, park perimeter concrete walkways, drinking fountain, park benches, picnic tables, barbecue, trash receptacles, bike rack, interior park lighting, stone veneer masonry work, utility enclosure, underground utilities. PRCS staff is working collaboratively with the developer to facilitate a public input process, pursuant to the November 2005 Policy and Procedure Guidelines for Naming of Parks, Recreation Facilities, and Park Features. The attached press release is welcoming public input and open a 45-day window to receive written nominations. Staff is seeking Commission support to move forward with the announcement and public input process. At the February 2021 meeting, the Commission shall review the proposed names and consider the staff’s recommendation before making a recommendation to City Council for consideration. FUNDING CONSIDERATION OR IMPACT: NONE  E- PARKS COMMISSION POLICY AND PROCEDURE GUIDELINES Subject: Naming or Renaming of Parks, Recreation Facilities, and Partcs Features I. OBJECTIVE A. To establish a uniform policy and procedure regarding the naming or renaming of parks, recreation facilities, and parks features. B. To facilitate the prompt naming of such facilities so they will be readily identified and will reflect on the history and geography of our local community. C. To encourage public participation in the naming of such facili"8s, and as well, the dedication of land or funds by individuals or groups for public use who wish to perpetuate a name of their choice. II. POLICY A. Neighborhood parks adjacent to public schools may be named similarly. B. Neighborhood parks not adjacent to schools, major parks, recreation facilities, and special features within parks such as playgrounds, picnic areas, sports fields, structures, groves of trees, etc. may be named for the following: 1. Geographic features, such as adjacent streets, neighborhoods, plants or trees, lakes or rivers, etc. 2. Events or persons of historical significance. 3. Individuals, living or deceased, or organizations of local significance bearing a relationship to the City of Lodi or its parka and recreation system. Generally this relationship is noted by outstanding and unusual contributions to the community in terms of leadership, involvement, or substantial and significant donations of land and/or funds. Ill. PROCEDURE A. Citizen input and/or written requests shall be directed to the Parks and Recreation Director to initiate the process of naming or renaming a City park, recreation facility or park feature. B. The Parks and Recreation Director shall receive and review potential names submitted for a new City park, recreation facility or park feature. Upon review, the Parks and Recreation Director shall forward all requests and/or submissions made to the Parks and Recreation Commission. Jointly, the  Parks, Recreation and Cultural Services NEWS ADVISORY Date: December 2, 2020 Subject: City Seeks Public Input and Nominations for Naming of a New Park Contact: Cathi DeGroot, Deputy Director LODI – City of Lodi’s Parks, Recreation and Cultural Title of Event: City seeks Public Input Services department is seeking public input and and Nominations for Naming of a New nominations for the naming of the City’s newest Park neighborhood park opening in spring 2021. What: New Park Naming The park is located in the Gateway North Where: Gateway North Subdivision Subdivision, a FCB Homes Development, and is When: Deadline January 15, 2021 currently under construction. The subdivision includes a 1.96 acre high ground park property with the following amenities: playground, picnic shelter, park sign, turf, trees, flower beds, irrigation, irrigation booster pump, interior concrete walkways, park perimeter concrete walkways, drinking fountain, park benches, picnic tables, barbecue, trash receptacles, bike rack, interior park lighting, stone veneer masonry work, utility enclosure, and underground utilities. An excerpt from the Council adopted Policy and Procedure Guidelines outlines that neighborhood parks not adjacent to schools may be named for the following: 1) Geographic features, such as adjacent streets, neighborhoods, plants or trees, lakes or rivers, 2) Events or persons of historical significance, and 3) Individuals, living or deceased, or organizations of local significance bearing a relationship to the City of Lodi or it’s parks and recreation system. Generally this relationship is noted by outstanding and unusual contributions to the community in terms of leadership, involvement, or substantial and significant donations of land and/or funds. At the February 2021 meeting of the Parks and Recreation Commission, members of the Commission shall review the proposed names and consider the Staff’s recommendation before making a recommendation to the City Council for consideration. The City encourages public input and participation in the naming of this park via receiving written nominations to: Parks, Recreation and Cultural Services Attn: Gateway North Park Naming 230 W. Elm Street Lodi, CA 95240 Or – email to: prdept@lodi.gov Deadline to submit nominations is Friday - January 15, 2021. *** GATEWAY NORTH PARK WAL MART SHOPPING CENTER  Combined Director’s Office Report and Staff Briefing December 2020 Prepared by: Deputy Director, C. DeGroot In case you haven’t heard… City Staff: Effective November 17, 2020, San Joaquin County will be officially moved back to the more restrictive Purple, or Widespread, Tier after the California Department of Public Health (CDPH) announced changes to its Blueprint framework today. San Joaquin County’s adjusted case rate is now 16.4 cases per day per 100,000 people, more than double the requirements to remain in the Red Tier, and positivity rate is 6.5%. A return to the Purple Tier drastically impacts many local businesses that will now have to close indoor business operations or reduce capacity. For a full list of restrictions, please see the attached San Joaquin County Press Release or visit: https://covid19.ca.gov/safer-economy/ Business restrictions are effective November 17. State officials have also revised the Gather Guidance, Face Covering Guidelines, and issued a Travel Advisory for those leaving or coming into the state or traveling outside their own region within the state. We ask that all City Staff take the guidelines and travel advisory into serious consideration as you plan for the holidays. Thank you. Closing out 2020 • Parks and playgrounds remain OPEN; outdoor activities still approved. • Outdoor, drive-by and virtual events/programs are the new normal – for now. • Promotion of our urban trails has been a focus with a dedicated webpage, updated content and maps - https://www.lodi.gov/982/Trails-and-Pathways • De facto childcare services still allowed – PRCS’s “Active Afterschool” program at HSS Kirst Hall still operating with approved safety protocols. • The Square remains CLOSED to the public; indoor programs and activities not authorized; however, deep cleaning and locker room renovations continue. • HSS Pool still closed until SJ County moves into Tier 3 – Orange/Moderate. • Some athletic field rentals occurring for youth sports conditioning only; no games. • New, upgraded signage was installed at dog exercise areas. • Fall/Winter Events: o Scarecrow Stroll at Lodi Lake was a huge success! (see report below) o 1st Annual Free Range Turkey Trot (Virtual Run/Walk) 150+ registered; verbal report will be provided at meeting. o Light up Lodi! Dec 14 – 20 (see promotional flyer) 1 Looking ahead into 2021… • Indoor facility openings not projected until spring 2021; City offices included. • Winter/Spring Activity Guide will be modified due to latest restrictions; it was scheduled to publish the first week in December with hopes of offering indoor programs. • New focus will be on “…Embracing Winter Outdoors.” Rec Staff are working on a “reboot” of the guide for Jan/Feb/Mar timeframe. • LUSD’s Virtual Afterschool continues; PRCS Staff leads online afterschool activity rooms. • Mid-year budget projections will be reviewed; COVID-19 impact on operating budgets for first half of FY 21 (July-Dec 2020) will be analyzed and reported. • Prop 68 Per Capita Grant Application/Resolution will go to Council in January; $177K Blake Pool upgrade Gateway North Park Development (also see agenda item Park Naming/Press Release) - This new park is currently under construction at this time by FCB Development and their sub- contractor Valley Landscape. The park parcel is a high ground 1.96-acre neighborhood park west of Walmart on Gala Drive. Park amenities include a playground area, picnic shelter, concrete walkways, interior park lighting, trash receptacles, park benches, picnic tables, barbecue, bike rack, and turf, trees and irrigation system. Weather permitting the park would be open Spring/Summer of 2021. Tony Zupo Baseball Field Grandstands – Parks division staff have begun working on preliminary drawings to address the replacement of the grandstand seating and press box along with the required ADA improvements. The project will be co-managed by the Public Works department. Hutchins Street Square Foundation Donate Funds for Improvements at the Square – The Foundation continues their generous giving towards facility improvements by donating $26K for Crete Hall Flooring replacement project and $7K for Locker Room Renovations. Facility staff have already begun giving the locker rooms a much needed makeover, and the flooring project in Crete Hall is scheduled to be completed in January or February. The goal is to have both projects completed before reopening. Homeless Hygiene Station CLOSED Nov 4 – A $63K SJ County Continuum of Care grant funded this low-barrier service at Armory Park. No major incidents occurred and feedback from the users included a sincere appreciation for the assistance. Final user information includes: • 10 weeks of service • 3,248 total visits • 46 average daily visits • 295 average weekly visits • $19.40 cost per visit (direct costs only) Personnel Updates - Director position recruitment still remains on hold. - A. Baker remains Interim Director assisting with Director’s office responsibilities. - Currently recruiting for (1) PT Program Coordinator in Sports Section. - Park Maintenance PT staff allocation still reduced by 50% due to budgetary constraints 2  Upcoming Events – MARK YOUR CALENDAR Nov 22-29 Free Range Turkey Trot (Virtual) Run/Walk Event 5K, 10K, ½ Marathon, Full Marathon Dec 14-20 Light Up Lodi! (see promotional flyer) Jan 16 Winter Walk in the Woods @ Lodi Lake Operational Reports Programs & Services Scarecrow Stroll - Over 800 guests walked and drove through Lodi’s first Annual Scarecrow Stroll at Lodi Lake on Halloween Day. Twenty-seven scarecrows lined the lake. All of them were created by local organizations, businesses and families including the BOBS Organization, Robinson’s Tae Kwon Do and the Lucio Family, who won first place in our contest by garnering the most “Likes” on Facebook for their Scarecrow, “La Catrina”. Several local groups and businesses donated the pumpkins and hay bales including Michael David Winery and the BOBS organization. The event was featured on Good Day Sacramento the week prior and on the day of the event, further promoting the event to the local and regional residents. 3 Lodi Lake Park Entrance Operations - During the current reporting period, the Lodi Lake entrance gate served 1,528 vehicles while a gate attendant was on duty. This represents a 130% increase over the same time period in 2019. The Iron Ranger served 539 park visitors, a 42% increase from 2019 when we had 378 vehicles utilize it. The Lake continues to be a very popular destination for this region through the fall months with its mild temperatures. Lodi Lake Boat Tours - Although we have not been operating the boat tours for the public the last several months due to COVID-19 restrictions, staff have been maintaining the vessel and its required documentation. The Coast Guard visited on October 29 to complete an inspection of the vessel and our operations in order to re-certify us to continue passenger service for the next 5 years. Lodi Lake Docents/Nature Programs – Program Coordinator, Dan White and Docent Coordinator, Natalie Sauerland, are developing new outdoor and nature-based programming to include self-led nature walks and virtual programming that complies with the state and county’s guidance for outdoor recreation as we navigate through the Tiers of California’s Blueprint for a Safer Economy. Lodi Lake Docents offered a limited, outdoor arts-n-crafts project for 35 children and their parents who were attending the Scarecrow Stroll at Lodi Lake on Saturday, October 31. Participants decorated wooden bat cutouts and docents shared information on nocturnal animals that live in the Nature Area. Lodi Lake staff led their first docent Zoom meeting since the COVID-19 restrictions began. Docents discussed creating programs that comply with state and county guidance for outdoor recreation including nature videos, Discovery Center online tours, and online activity sheets. Lodi Lake hosted the California Indian Basket-weavers Association (CIBA) - on Saturday, October 10. Seven members of CIBA, led by Jennifer Malone, a CIBA board member and active basketry teacher, harvested white sedge roots from the nature area and made baskets using their traditional techniques. CIBA has expressed interest in collaborating with Lodi Lake for future basket weaving demonstrations and events for the general public. Arts and Specialty Classes – Before being closed due to COVID-19, scheduled programming in September included 14 different instructors teaching a variety of classes. The category of contracted classes were music, art, cooking, fitness, drawing, and dancing. In total, there were 34 types of classes to be taught in the fall, which also included different skill levels and age groups. Because of the closure of Hutchins Street Square, all programs have been suspended. Hutchins Street Square Pool – Hutchins Street Square Pool remains closed to the public due to COVID-19 but is still providing swim sessions for the Active Afternoon program. The swim sessions accommodate two groups for 45 minutes of play Monday thru Thursday each week. On average, there are 6 children who participate in swimming for each group. Two lifeguards are scheduled to provide general aquatic safety, but also enforce proper COVID guidelines for staff and children. 4 Enze Pool at Blakely Park – Enze Pool is currently being rented by the Lodi Swim Club for team conditioning Monday thru Friday in the afternoon and Monday, Wednesday, Friday in the morning. They plan to utilize the pool indefinitely while outside temperatures permit. They are unable to use LUSD pool facilities at this time. HSS Rentals and Events – as we’re all aware, Hutchins Street Square closed on Friday, March 13, due to the COVID-19 pandemic. We have had to cancel and/or reschedule all facility since that date. In October, there were 11 rentals and events scheduled and 9 in November; all were either canceled, refunded and/or rescheduled for next year. Adopt-A-Park Program – The Parks Department currently has five Adopt-A-Park partners supporting the following parks: Henry Glaves, DeBenedetti, Emerson, Lodi Lake and Roget. During the reporting period 22 hours were worked by 16 volunteers across those five parks. Their tasks include, but are not limited to, litter removal, planting and fertilizing plants, spreading mulch and pulling weeds. PRCS’s After School Programs (ASP) “Active Afternoon” - Current enrollment is 13 children. Parents are finding it very hard to stop working and bring the children over to the Square. We still are following all CDC guidelines for Childcare. Our regular routine includes practicing the 6 ft. social distance, hand washing, and all staff and kids wear masks. I have already reached out to Facility and Planning for LUSD to let them know we would like to resume our ASP program on school campuses at Vinewood, Reese, Lakewood, and Larson Elementary Schools. LUSD Bridge (After School Program) – Weekly Wednesday Bridge meetings keeps us updated and informed on all LUSD challenges, status of school reopening, all protocols that will need to be followed, and the hybrid school schedule that they are looking to implement. The proposed school schedule will have Bridge hours changing from 2-6 pm to 12 noon to 5 pm. School will be 4 days a week, but Bridge will be in session 5 days, Monday through Friday. Bridge sites will still be doing virtual Bridge programming, but they are just waiting for school to resume to see how the Bridge afternoons will run according to the school session. We were all informed that all community-based organizations (CBO) contracts will be amended for the extra hour added to the Bridge program time. All Bridge sites attendance has increased, but they are still recruiting trying to reach their daily goal of 75 students that has not been met yet. Internal Operations Vandalism – During the reporting period, there were four instances of vandalism. The repairs cost the division $409.82 in labor and materials. Our crews spent 3 hours removing graffiti, repairing chain link fencing, replacing burned garbage bins and repairing wooden fences. The most costly incident occurred at Lodi Lake, where vandals cut two gate latches and stole the locks. Park Staff had to weld new latches and have new locks installed. 5 Lodi Parks People – Park staff are currently enrolling interested citizens in the Lodi Parks People clean-up program, which has seven active volunteers. We are in the process of scheduling an orientation for the next set of potential volunteers. Their continued help is greatly appreciated. HSS Operations - For this reporting period, the Hutchins Street Square Building Services and Facility Maintenance P/T crew worked a total of 346 hours performing general cleaning and disinfecting all touch surface along with the continued renovation on HSS pool restrooms/locker rooms. Active Afternoons program is occupying two halls here at HSS while Adventist Health has Cottage and Pisano for their programing needs. Woman’s restroom/locker room renovation at the pool has been completed. New lockers installed with new paint and some minor tile repair work. New restroom entrance doors were ordered by the HSS Foundation as the old doors had rotted out. Work has moved into the Men’s restroom/locker room and should be completed before years end. Key Capital Projects and Park Maintenance • Ongoing collaboration with Lodi PD and Public Works on homeless site clean-ups. • Baseball fieldwork has been taking place, but it’s not a staff priority. • Seasonal Part-Time Maintenance staff have been sent home until February 2021. • Staff continues with the following park maintenance: o Mowing, edging, weed eating, blowing, trash pickup and restroom cleaning. o Maintaining COVID-19 signage at all playground areas; repairs to playground equipment as needed. o Repairs to the irrigation systems; however, irrigation systems are turned down as we enter winter operations. o Cleaning gutters and downspouts on Park buildings as time permits. • Sports field improvements construction drawings for Blakely Park, California Youth Soccer and Recreation Development Program State Grant are currently being worked on. The Park Division staff has completed approximately 90% of the drawing package. The plans have been sent to Public Works Engineering for plan review and comments. • Nature Area Outdoor Education Improvement drawings have started. The Acorn Group of Tustin, CA, has completed the design work of the new nine interpretive panels. They will be installed within custom fabricated framework and placed along the asphalt and decomposed granite trails. This project is scheduled for 2021-2022 completion deadline. • Hale Park sign fabrication from Gary’s Signs is pending. • Working in partnership with Public Works Engineering to bid the south side bleacher repairs at the Grape Bowl. This project was approved by Council in the 2020-2021 budget. • Evaluating playground sites for Fi-Bar safety surfacing top-off. Council approved $20,000 in the 2020-2021 budget for this project. • Staff and West Coast Arborist completed tree pruning at Lodi Lake Park, Beckman Park, Henry Glaves Park, Hutchins Street Square, Lawrence Park, Zupo Field, and Chapman Field. 6 • Installation scheduled for new reduced pressure assemblies water services at Peterson Park. • Staff worked with Tree Lodi, Eagle Scout, Samuel Flores and the Lodi/Tokay Rotary Club on planting 27 new trees at Lodi Lake on October 31. • Staff has started Staff is working with the Lodi/Tokay Rotary Club on memorial donation projects for Ron Williamson and Bob Johnson. • Training sessions scheduled for forklift operation and irrigation repairs. Marketing, Social Media, Publicity PRCS Facebook Page: • 6,639 “followers” (previous briefing - 6,469 – 2.63% increase) • 29,420 people reached in the last 30 days • 8,287 - number of times people liked, commented or shared the page Of the items posted, the top 3 engaged posts were: • Scarecrow Stroll Event Post (8.8k) • Scarecrow Stroll Voting Post (6.4k) • Free Range Turkey Trot (2.5k) PRCS Instagram Page: • 1,526 “followers” (Previous briefing 1,503 - 1.5% increase) Of the items posted, the top 3 engaged post were: • Scarecrow Contest Event Post #1 (reach: 628, likes: 46) • Scarecrow Contest Event Post #2 (reach: 750, likes: 49) • Scarecrow Contest Department Scarecrows (reach: 563, likes: 46) PRCS in the News – Storm Drain Detectives add E. Coli Tests to Their Water Monitoring Duties https://www.lodinews.com/education/article_dfc9c408-14f1-11eb-8583- 736180144868.html Eagle Scout Candidate, Local Groups Team Up to Honor Former Parks Chief Ron Williamson https://www.lodinews.com/news/article_2a9363e8-1da0-11eb-9b16-9b9b6967fc96.html Scarecrow Stroll, 'A Drive-Thru Haunting' and other Lodi Events Bring Halloween Fun https://www.lodinews.com/lodi_living/article_fcd2963a-14ef-11eb-9749- ff02b684d125.html Two Lodi Parks Advocates to be Honored https://www.lodinews.com/news/article_6f46a7e2-091a-11eb-a9ba-f7c0980c7b32.html 7  Lodi Parks Preparing to Reopen the City's Playgrounds https://www.lodinews.com/news/article_b281e1ec-09ed-11eb-8bba-b304ff4d1333.html Lodi Playgrounds Reopen with New State Health Guidelines https://www.lodinews.com/news/article_0108c43e-15ba-11eb-8623-3ffbcc986758.html Lodi City Council to Recognize Two Decades of Storm Drain Detectives https://www.lodinews.com/news/article_542e126c-0792-11eb-bc42-678d91bbce6a.html Commendations and Recognition Special Thanks - Tree Lodi had 73 volunteers present at Lodi Lake on Saturday, October 31, to plant 27 trees, including 3 trees that were planted in the Ron Williamson Youth Activity Area in dedication to Mr. Williamson who passed away this past July. Mr. Williamson’s family also joined the event to assist. A total of 350 man hours were reported, and their tasks included not only tree planting, but placing wood chips and watering the newly planted trees. Eagle Scout hopeful, Samuel Flores, will be monitoring the trees weekly for the next three months. Tree Lodi will then take over and continue to monitor and water the trees for the following three years. 8 9