Parks & Recreation Commission

LODI PARKS & SPECIAL MEETING Date: August 15, 2023 RECREATION COMMISSION Time: 6:00 p.m. Carnegie Forum 305 West Pine Street, Lodi For information regarding this Agenda please contact: Terri Lovell Administrative Assistant Telephone: (209) 333-6742 Notice Regarding Public Comments Public Comment may be submitted in the following ways: • In-person – The Carnegie Forum is open to the public in accordance with CDPH and CalOSHA guidelines. • Email – PRCScomments@lodi.gov  Received no later than two hours prior to the meeting • Mail – Parks, Recreation, and Cultural Services Department, P.O. Box 3006, Lodi, CA 95241 • Hand delivered to: Parks, Recreation, and Cultural Services Department, 230 W. Elm Street, Lodi, CA 95240  Received no later than two hours prior to the meeting A. Call to Order / Roll Call B. Minutes B-1 Approve June 6, 2023 Minutes C. Comments by the Public (Non-Agenda Items) If you wish to address the Commission, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda. THE TIME ALLOWED PER NON-AGENDA ITEM FOR COMMENTS MADE BY THE PUBLIC IS LIMITED TO FIVE MINUTES. D. Action Items D-1 Nominations and Election of New Officers for 2023/2024 E. Regular Agenda – Discussion Items E-1 Hale Park Renovations (2023-2024 Community Development Block Grant Funds) E-2 Update on One-Time General Fund Surplus Funding F. Comments by the Parks And Recreation Commissioners and Staff on Non-Agenda Items G. Announcements Revised 10/2021 8/9/2023 2:58 PM SPECIAL MEETING PARKS & RECREATION COMMISSION AUGUST 15, 2023 PAGE TWO H. Adjournment Pursuant to Section 54956(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. ______________________________ Terri Lovell Administrative Assistant **Notice: Pursuant to Government Code §54954.3(a), public comments may be directed to the legislative body concerning any item contained on the agenda for this meeting before (in the cast of Closed Session items) or during consideration of the item. All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, located at 221 W. Pine Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Terri Lovell at (209) 333-6742. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Terri Lovell (209) 333-6742.  MEETING MINUTES LODI PARKS AND RECREATION COMMISSION TUESDAY, JUNE 6, 2023 6:08 PM MEETING A. Roll Call Present: Commissioner Mitchell, VanNortwick, Long, Erickson, Carouba Absent: None Staff Present: Christina Jaromay, Steve Virrey, Terri Lovell B. Minutes of May 16, 2023 Special Meeting Motion by Commissioner Mitchell to approve the minutes of the May 16, 2023, special meeting. Second by Commissioner Erickson. DISCUSSION None Ayes: Commissioner Mitchell, VanNortwick, Long, Erickson, Carouba Noes: None Motion carried 5 – 0 C. Comments by the Public, Commission and Staff on Non-Agenda Items NONE D. Action Items Prioritize PRCS Projects for Possible One-Time General Fund Surplus Funding and Recommend Priorities to Council Ms. Jaromay introduced this item. Council will see this item in August. There’s $7M for the whole city. Ms. Jaromay has been asked to do a skate park presentation to Council at the June 21 meeting. Jeff Kirst, 1930 Tienda Dr., Suite 204, Lodi – Mr. Kirst is representing the Hutchins Street Square Foundation as it’s President. Daphne Felde was also in attendance as the Vice President. Mr. Kirst and Ms. Felde advocated for the following projects for Hutchins Street Square: • Roof Project – Current roof is 25 years old • Parking Lot • Interior Improvements (Paint, carpet or carpet cleaning, removal of items on the walls) • The Foundation has offered to help with the smaller items Kurt Anderson, President – BOBS – Mr. Anderson thanked the Commission for what they do. Mr. Anderson advocated for the following projects: • New and updated lights at Salas Park • Mr. Virrey shared that 9 poles were installed with 13 more to go. MUSCO lighting is already at the poles. There is a plan to upgrade the lights to LED’s.  The Commission discussed the list of projects submitted. Commissioner Mitchell recommended skipping item #1 and doing items 2 – 5. There was additional discussion about the projects. Motion by Commissioner VanNortwick recommending list excluding items #1- #3, Skate Park, #15 and #20. Commissioner Long Commissioner Erickson. DISCUSSION None Ayes: Commissioner Mitchell, VanNortwick, Long, Erickson, Carouba Noes: None Motion carried 5 - 0 E. Regular Agenda – Discussion Items None F. Comments and/or Questions on Staff Briefing (Refer to packet reports for additional information) Commissioner Erickson has been contacted by citizens regarding what’s happening at Lodi Lake. She recommends security at Lodi Lake in the evenings. Commissioner Long had a question about Public Works Director Charlie Swimley’s statement from the May 16, 2023, Commission meeting regarding selling dirt from Pixley Park. Commissioner Long feels any money from the sale of dirt should go to PRCS. G. Announcements NONE H. Adjournment Meeting adjourned at 7:15 p.m.  LODI PARKS AND RECREATION COMMISSION SPECIAL MEETING OF AUGUST 15, 2023 ACTION ITEM D-1 NOMINATIONS AND ELECTION OF NEW OFFICERS FOR 2023/2024 Notes:  PARKS AND RECREATION COMMISSION COMMUNICATION TO: Lodi Parks and Recreation Commission DATE OF MEETING: August 15, 2023 FROM: The Director's Office SUBJ: Nominations and Election of New Officers for 2023/2024 TYPE ACTION NEEDED: Action PREPARED BY: Terri Lovell, Administrative Assistant RECOMMENDED ACTION: Elect a Chairperson and Vice Chairperson for 2023/2024 BACKGROUND INFORMATION: In accordance with the Commission Service and Bylaws of the Parks and Recreation Commission, the Chairperson and Vice Chairperson are elected by the members thereof by a majority vote of all the members. The term of office of the Chairperson and Vice Chairperson shall be one year and until the election of his or her successor. The terms of office for all members of the Commission shall be deemed to run from July 1 of each year. The Commission shall elect its Chairperson and Vice Chairperson to serve through June 30, 2024. FUNDING CONSIDERATION OR IMPACT: None  LODI PARKS AND RECREATION COMMISSION SPECIAL MEETING OF AUGUST 15, 2023 REGULAR AGENDA ITEM E-1 HALE PARK RENOVATIONS (2023-2024 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS) Notes:  PARKS AND RECREATION COMMISSION COMMUNICATION TO: Lodi Parks & Recreation Commission DATE OF MEETING: August 15, 2023 FROM: Christina Jaromay, Director SUBJ: Hale Park Renovations (2023-2024 Community Development Block Grant Funds) TYPE ACTION NEEDED: Discussion PREPARED BY: Christina Jaromay, Director RECOMMENDED ACTION: Review and Discuss Staff’s Proposal. BACKGROUND INFORMATION: The City Council at their regular meeting on May 3, 2023, approved $225,000 of CDBG (Community Development Block Grant) funds for park improvements at Hale Park. The scope of work shall include removal and replacement of existing deteriorating chain link fencing and resurfacing of the existing sports courts with new acrylic sports court surfacing. Staff proposes to eliminate one (1) modified size full basketball court and hoop standards for a new 41’x66’ 3 vs. 3 mini soccer court with permanent soccer goals; also remove the modified size half basketball court and hoop stand for a new pickleball court with a permanent net and stanchions. The revamped courts would provide: • (1) Full size basketball court with hoop standards • (1) Mini soccer court with permanent goals • (1) Pickleball court with a permanent net • (2) Handball courts FUNDING CONSIDERATION OR IMPACT: None at this time.  WASHINGTON STREET E C EN LIMIT OF WORK E W ND O O R F K F WASHINGTON STREET 6' x 8' DOUBLE GATE +53'-3" (REPLACE TOP & BOTTOM RAIL AND FABRIC) LIMIT OF WORK (E) BASKETBALL STANDARD TO REMAIN (E) BASKETBALL LOCUST STREET STANDARD TO REMAIN BASKETBALL COURT #1 BASKETBALL COURT #2 LIMIT OF WORK LOCATION #2: EXISTING Scale: 1"=20' (E) BASKETBALL STANDARD LIMIT OF WORK TO BE REMOVED BASKETBALL HALF COURT HANDBALL COURT EXISTING GENERAL SCOPE: LIMIT OF WORK LOCATION #1: F RK O T WO · REMOVE ALL OF THE EXISTING FENCE FABRIC AR CE · REMOVE & REPLACE EXISTING FENCING TOP RAIL, BOTTOM RAIL ST EN F & FABRIC. 123'-0" BASKETBALL HALF COURT: · REMOVE THE EXISTING BASKETBALL HOOP AND POLE LOCATION #1: EXISTING Scale: 1"=20' BASKETBALL COURT #2: · REMOVE THE (2) EXISTING BASKETBALL HOOPS AND POLES. NO. DATE BY NO. DATE BY TJ Drawn By: CITY OF LODI HALE PARK COURT RESTRIPING Plan Set: Designed By: SV Date: PARKS DEPARTMENT EXISTING COURT LAYOUTS Sheet No. C1  16'-0" 91'-0" 16'-0" WASHINGTON STREET 10 FOOT TALL 6 FOOT TALL 10 FOOT TALL 6' x 8' DOUBLE GATE +53'-3" (REPLACE TOP & BOTTOM RAIL AND FABRIC) 107'-6" NEW SOCCER COURT 10 FOOT TALL EXISTING BASKETBALL COURT LOCATION #2: PROPOSED Scale: 1"=20' PROPOSED GENERAL SCOPE: NEW PICKLEBALL COURT · ALL GAME LINES SHALL BE 2" WIDE, WHITE IN COLOR EXISTING HANDBALL COURT LOCATION #1: · INSTALL NEW FENCE FABRIC, 6 FOOT & 10 FOOT TALL PER PLAN. · REPLACE THE TOP & BOTTOM RAIL AND FABRIC PER PLAN. 16'-0" 91'-0" 16'-0" 10 FOOT TALL 6 FOOT TALL 10 FOOT TALL EXISTING BASKETBALL COURT: · RESTRIPE COURT MAINTAINING EXISTING LINE LAYOUT 123'-0" NEW PICKLEBALL COURT: · NEW GAME LINES FOR A NEW PICKLEBALL COURT LOCATION #1: PROPOSED EXISTING HANDBALL COURT: Scale: 1"=20' · RESTRIPE COURT MAINTAINING EXISTING GAME LINE LAYOUT LOCATION #2: · NEW GAME LINES FOR A NEW SOCCER COURT NO. DATE BY NO. DATE BY TJ Drawn By: CITY OF LODI HALE PARK COURT RESTRIPING Plan Set: Designed By: SV Date: PARKS DEPARTMENT PROPOSED COURT LAYOUTS Sheet No. C2  LODI PARKS AND RECREATION COMMISSION SPECIAL MEETING OF AUGUST 15, 2023 REGULAR AGENDA ITEM E-2 UPDATE ON ONE-TIME GENERAL FUND SURPLUS FUNDING Notes:  PARKS AND RECREATION COMMISSION COMMUNICATION TO: Lodi Parks & Recreation Commission DATE OF MEETING: August 15, 2023 FROM: Christina Jaromay, Director SUBJ: Update on One-Time General Fund Surplus Funding TYPE ACTION NEEDED: Discussion PREPARED BY: Christina Jaromay, Director RECOMMENDED ACTION: Discuss PRCS One-Time General Fund Surplus Funding Projects. BACKGROUND INFORMATION: Council at its July 19, 2023 regular meeting considered and approved projects to be funded by Fiscal year 2021/22 General Fund balance in excess of reserve requirements. The department will provide an update on the projects selected related to the department. FUNDING CONSIDERATION OR IMPACT: None at this time.  Monthly Staff Briefing June 1 - 30, 2023 TO: Parks and Recreation Commission FROM: PRCS Staff DATE: August 2, 2023 Next Report: July 1 – August 31, 2023 Upcoming Events – MARK YOUR CALENDAR Aug 23 Music in the Park, 6pm – 8pm, Hutchins Street Square West Park Sep 3-5 Final Weekend - Lodi Lake Beach – Labor Day Weekend Oct 13 Journeymen, 8pm, Charlene Powers Lange Theatre, Hutchins Street Square 14 Pumpkin Plunge, 5-8pm, Hutchins Street Square Pool Nov 17 Femmes of Rock, 8pm, Charlene Powers Lange Theatre, Hutchins Street Square Dec 3 Winter Wonderland Holiday Boutique, 10am-2pm, Kirst Hall, Hutchins Street Square 11-15 Light Up Lodi Contest  Operational Reports Aquatics Hutchins Street Square Pool - A total of 869 patrons came to the pool in the month of June. Of these, 323 attended Fitness Classes, 436 Open Swim, and 110 attended Lap Swim. 40 punch pass cards were purchased. A total of 228 patrons checked in via a Health Program. Swim Lessons - Swim lessons saw a total of 198 participants. 100 registered for session 1 and 98 registered for session 2. Lifeguard Course & Jr Lifeguard Camp - A lifeguard course was held in June. Seven participants registered, of which 3 passed the course. Three participants registered for the Jr Lifeguard Camp in June. Enze Pool - A total of 292 people attended the Enze Pool in June. Open/Community Swim participants totaled 254. Lap swim participants totaled 38. SNAP was not taken account for in June. Lodi Lake Beach - A total of 3,622 people visited Lodi Lake Beach in June. The total patrons attending Free Swim Friday on June 9, was 179. There were 787people attending on July 4th, over 100 more people than last year. Rentals - A total of three rentals took place in the month of June. Two at the Beach, and one at Hutchins Street Square Pool. Hutchins Street Square Events Music in the Park – On June 28, Hutchins Street Square hosted Music in the Park with Georgetowne. The weather was very nice that day and approximately 700 people came out including lots of families with kids. HSS Rentals and Events – Hutchins Street Square hosted approximately 6,118 visitors throughout the 63 room rentals during the month of June. Theatre Rentals – In June of 2023 there three rentals at the Charlene Powers Lange Theatre. These rentals were all multi-show dance recitals. There were over 3,200 people in attendance for the shows. Monthly Staff Briefing – June 1-30, 2023 Page 2 of 7 Recreation Programming Summer Sport Camps - In the month of June, a total of 35 participants enrolled into the National Academy of Athletics Sport camps. Sport camps included volleyball, soccer, and All Sorts of Sports. A total of 32 participants enrolled in tennis camps. Adult Sports - Adult Summer Softball started in June. We have a total of 23 teams which is one more than last season. A total of nine participants enrolled into Adult tennis. Sports Field Rentals - In the month of June, there was a total of nine external users renting our sport facilities. Baseball and softball field users consisted of BOBS, Junior Giants, Lodi JACL Baseball Club, and Big Valley Seniors. Grape Bowl users consisted of LUSD, Pacific Futbol Club, Union soccer, and NorCal Lions Football. Beckman Park cricket pitches are used every weekend by Lodi Cricket Club. HSS Specialty Classes - A total of 94 students participated in Specialty Classes during the reporting period, compared to 146 participants from the previous reporting period. • Arts and Education classes had zero total participants, two less than the previous period. • Ballet Arts had more students compared to the previous report, with a total of 33 participants. • Dance has 29 total participants, 10 less than the previous report. • Specialty ad Enrichments classes had 26 participants, because of the Island Kids day camp. • Adult Fitness gained one participant compared to last period, with a total of six participants. Youth Programming PRCS After School Programs (ASP) - Enrollments for Larson and Vinewood ASP sites are full with 70+ ELOP kids, 10 ASP Fee Based participants. We are currently working off the waitlist to fill the last few remaining ASP Fee and Free spots we have opened at Lakewood and Reese. Each ASP site will have 90 children enrolled for the new school year. LUSD Bridge – Bridge sites for the 2023-24 school year are Houston, Victor, and Heritage. We will be fully staffed and ready to go for the first day of school which is August 1. There will be training and orientation for staff on July 28 and July 31. It will be a very busy and fast school year. Each Bridge site hopes to have 85 kids enrolled in the program. Summer Camps - Summer Blast and Outdoor Adventure camps end July 28. Summer Blast had 45 to 51 kids daily and Outdoor Adventure had 16 to 25 kids daily. It was a very busy summer. The kids enjoyed their time at Summer Blast and the Outdoor Adventure kids had a great time kayaking. Monthly Staff Briefing – June 1-30, 2023 Page 3 of 7 We took the kids on 2 field trips. We went to Roseville Sun Splash and Discovery Kingdom in Vallejo. Fun in the sun! Outdoor Equity Grant (OEG) Camp - The Outdoor Equity Grant camp started June 26 and ran through July 28. We had 25-29 kids enrolled weekly. The kids ranged in age from 12 to 14. They swam at the lake and Enzi pool, kayaked down the river with Headwaters Kayak, and went on two field trips. They had a large variety of activities from knot tying to making very cool twinkle lit string crafts. Parents are already inquiring about the Fall camp coming up! OEG Camp was a hit. Lodi Youth Commission- LYC - The Youth Commission board still has one seat available with one applicant for the vacant seat. We have one applicant for the adult advisor seat. In our summer meetings, we began planning the Pigskin Formal, which will be November 18, and the theme will be “Under the Sea”. The Youth Commissioners talked about adding a Sadie Hawkins dance and they are looking at dates. They discussed the Community Service projects for this new school year. They are looking at the Yard Fairies and the Kofu Project again. It will be a very busy school year indeed for all of us! Lodi Lake Lodi Lake Entrance - During the reporting period we had 574 people utilize the self-pay station at the Lake. This represents about a 42% decrease over the same time period last year. We had 6,628 vehicles come through while the gate was staffed this month. That is a 29% increase over the same time period last year. We also sold 61 season passes in the last month. That is a 5% increase over the same time period last year. Discovery Center - We opened the Discovery Center this month during weekends and also on Thursday’s for the Tot’s on The Trails program. A total of 65 people visited the Discovery Center. We will be opening more dates for the Tot’s on The Trails program for the fall season. River Tours - During the reporting period we took 26 passengers out on the boat. Due to water conditions we didn’t start operating the boat for river tours until mid-June. We will be continuing river tours through the next few summer and fall months. Internal Operations Vandalism – During the reporting period, there were no recorded instances of vandalism. Lodi Parks People – Park staff are currently enrolling interested citizens in the Lodi Parks People clean-up program, which has seven active volunteers. Staff are scheduling an orientation for the next set of potential volunteers. The website has been updated with volunteer forms, and several citizens have reached out regarding the program. Their continued help is greatly appreciated. Monthly Staff Briefing – June 1-30, 2023 Page 4 of 7 ActiveNet/Reservations – There were 67 picnic shelter rentals in June 2022 and 60 picnic shelter rentals in June 2023 Adopt-A-Park Program – The Parks Department currently has five Adopt-A-Park partners supporting the following parks: Henry Glaves, DeBenedetti, Emerson, Lodi Lake and Roget. During the reporting period, 12 volunteers worked 28 hours across those five parks. Their tasks include, but are not limited to, litter removal, planting and fertilizing plants, spreading mulch and pulling weeds. Key Capital Projects and Park Maintenance Zupo Field Grandstands – Council awarded this project to AM Stephens Construction of Lodi at their May 3 regular meeting - $4,054,030.59. Work is scheduled to begin May 30. The project is 240 calendar days which takes us up to the start of the 2024 high school baseball season. Staff is currently working on a marketing plan for seating sponsorships and other facility donations to assist with future facility improvements. Peterson Park Tennis Court(s) Resurfacing – Vintage Contractors of San Francisco will start work June 5, 2023. Work is scheduled for 25 working days. This project is funded with 2022- 2023 Parks Capital. Beckman “Small” Dog Park Area – Emert Construction of Stockton, CA has completed the improvements and Tree Lodi, through a very generous donation from Reichelle Tado, planted 12 trees on Love Lodi Day within the small dog area. Mrs. Tado is also donating an additional park bench to be placed on the concrete slab. Parks staff will install the bench once it is received. Hale Parking Lot Reconstruction – Staff received 12 bids for this project on December 28. The low bidder was Tosted Asphalt of Fresno. Work is scheduled to begin in June and should be completed by August. These improvements are funded with CDBG Funds. Enze Pool – Raising Pool Bottom – Staff received one bid for this project on January 4. The low bidder was Western Water Features of El Dorado Hills - $197,175. The work includes raising one-third of the existing 75-foot-long swimming pool floor by 6 inches to facilitate public recreational swim activities at Enze Pool per public swimming pool code requirements; replace two main drain covers, replace the pool plaster finish, replace the pool depth markers, replace the lane tiles, and add a step approach at the northwest corner of the pool without losing a swimming pool lane. Work is scheduled to begin after Labor Day, 2023. These improvements are funded with Per Capita Funds from the State of California. Salas Parking Lot Reconstruction – Staff received 12 bids for this project. George Reed Construction of Modesto was awarded the contract -- $631,170 at the City Council regular meeting on May 3. The work includes new concrete curbing, pavement, parking lot lighting, and Monthly Staff Briefing – June 1-30, 2023 Page 5 of 7 ADA compliant driveway approaches along Stockton Street. Additionally, this project will convert the existing 13 post top lights to brighter and more energy efficient LED lights. The existing accessible parking stalls will remain in place; however, the striping will be redone with the rest of the parking lot. These improvements are funded with “One-Time” funding from 2022. Work is scheduled to begin June 20, 2023 and the BOBS programs have been notified by staff. • Parks staff, AM Stephens, West Coast Arborist and Benton Fence and Drilling have completed 100% of the storm damage. Beckman, Blakely, Hale, Henry Glaves, Kofu, Lawrence, Legion, Lodi Lake, Peterson, Roget, Salas, Softball Complex, Van Buskirk, Vinewood, and Zupo Field were our park sites with fallen trees. • Staff has assisted with the Fusion Music Event, Lodi Wine Experience (ZinFest), Lodi Beer Festival, and 4th of July. • Ball fields are all open. Zupo Field is CLOSED for construction at the facility. • Irrigation systems are in full operation with daily repairs and adjustments taking place. • Mowing operations are in full swing. • Staff submitted our final reimbursement requests for the Blakely Park Improvements. • Rose Gate II (aka Westgate Park) will be completed June, 2023. • Staff is assisting the Lodi Fire Foundation with the installation of two NEW life jacket stations. • Staff is working with Valley Iron Works to make repairs to the damaged front gate out at Lodi Lake Park. • Staff is working with Benton Fence and Drilling to make fencing repairs to the damaged fencing at Peterson Park and Henry Glaves Park. Marketing, Social Media, Publicity PRCS Facebook Page: • Page Reach – 51,733 (Reach–unique number of accounts that saw our posts) *up 315% • New Page Followers – 107 • Page Visits – 3,433 Of the items posted, the top 3 engaged posts were: • Restroom Fire • Salas Parking Lot • 4th of July Event Post PRCS Instagram Page: • Page Reach – 2,815 • New Followers – 52 • Instagram Profile Visits – 445 Of the items posted, the top 3 engaged post were: • Lodi Lake Restroom Fire Monthly Staff Briefing – June 1-30, 2023 Page 6 of 7  • Peterson Park Tennis Court Before/After • 4th of July Events PRCS in the News: City of Lodi considering alternatives to outdated skate park | News | lodinews.com Access to Mokelumne to remain closed through July 4 | News | lodinews.com Brief: Lodi Fire hosts life jacket loan program at Lodi Lake | News | lodinews.com ‘Groups of juveniles’ a focus in Lodi Lake fire, vandalism | News | lodinews.com Briefs: Trees vandalized at Lodi Lake | News | lodinews.com Three minors arrested in fire that gutted Lodi Lake bathroom | News | lodinews.com Monthly Staff Briefing – June 1-30, 2023 Page 7 of 7  B.O.B.S. EXECUTIVE BOARD OFFICERS KURT ANDERSON (PRES) KIM RUOFF (VP) SARAH AZEVEDO (ASST.VP) DEWEY BLEVINS (SEC) PHILLIP BURKS (TREAS) P.O. Box 1600 Woodbridge, CA 95258 EXECUTIVE BOARD MEETING MINUTES BOARD OF DIRECTORS MAY 10, 2023 DAN BELDEN Meeting was in person at Kofu. LENCY BRODIE DANNY GALLETTI Dinner provided by: MANNY GOMEZ KEVIN GOETZ Dessert provided by: KEVIN GOETZ MANNY GOMEZ I. Roll Call: Blevins, 6:30 pm DAWSON HAYRE o Excused: Brian Sauerland; Bryant Torres; Jason Wong; Danny Galletti; Jeremy ERIK JONES McEntire; Eddie Tiscareno JEREMY MC ENTIRE o Late: Phllip Burks; Erin Perez; Pete Perez. o Absent: JASON PARENTI Associate Member Present: NP JUSTIN JONES Guest: ERIN PEREZ PETE PEREZ II. MINUTES: Correction: Justin Jones was reported as being “Absent” in March but had informed Kurt and Kim BRIAN SAUERLAND he would not be able to make it to the meeting. Justin corrected to being “Excused”. EDDIE TISCARENO Sara motion to approve the BRYANT TORRES March’s minutes. Second by Kim. Motion passed. KRISTINA DULCEY-WANG III. Guest Speaker: NR JASON WONG CITY ADVISOR TYLER ASHBAUGH IV. FINANCIAL REPORT – Burks Finances improving due to increase registration fees, concessions, and fundraisers (i.e., raffle tickets) Phillip reporting, he has received some counterfeit cash (lower denominations - $20) and suggested people. be careful when accepting money. Sponsorship money to be deposited at the end of the month. Phillip reminded members the cost is $175 per banner. Jason asked that tax ID be put on sponsorship form. Kim motion to approve the financial report submitted by Phillip. Justin 2nd the motion. Motion passed. V. CITY COORESPONDENTS – Ashbaugh Sports Field Info: - Infield mix has been spread among both Vinewood fields with some mix leftover. The remaining mix has been added to Kofu  field and will be added to all Salas fields before Memorial Weekend. - Salas Parking lot construction will begin June 20th and end in late August - no exact end date has been set yet. - Zupo field refurbishment will begin May 20th and end January 29th. City Info: - Spring Adult Softball is being played on Monday and Tuesday nights at the Softball Complex until May 23. - Summer Adult Softball will begin June 12 and end August 14. - Tot T-Ball season on Saturdays at Peterson, May 6-June 10 from 8:30am-11:30am. - Tot Soccer season on Saturdays at Peterson, July 8-August 12 from 8:30am-11:30am. BOBS/City: - We're continuing to coordinate with Spring Ball scheduling as we approach post season and end of season. - A meeting to be scheduled to discuss field conditions and scheduling for the Soccer program. - Football games have been scheduled for the 2023 season at the Grape Bowl. - Fall Ball schedules will be worked on as we get closer to the season. Field Users: - Lodi High School Baseball is in playoffs for another 1-2 weeks at Zupo field. - Lodi High School Softball is in playoffs for another week at Softball Complex. - Tokay High School Baseball is done for the season at Kofu. - Jr. Giants is looking for field availability like usual in the months of June and July. City, BOBS and Jr. Giants will be coordinating to get them the field space during their program. VI. NEW BUSINESS – Anderson Why We Do What We Do” Video Showing deferred due to Kofu not having wireless access. Dewey to send out on GroupMe and in an e- mail. Registration Timelines Kristina requested she would like a notice prior to registration openings of the different sports. Kurt stated he would try to accommodate her. New Board Member nomination: Drew Enloe Drew Enloe, Farm Yankee coach, was interviewed by Kim and Dawson. Due several incidents on the field and the outcome of the interview, it was recommended to not move forward. All Star Continuation Due to the depth and the length of the discussion, Kurt chose to defer the topic until the next meeting. VII. OLD BUSINESS – Anderson - NR VIII. AGENDA ITEMS – NR IX. COMMITTEE REPORTS: SPORTS COMMITTEE – Kim No report A. GENERAL PROGRAM COMMITTEES:  Voting for All Stars, Kurt reporting poor coaches’ feedback by Farm and Major coaches Farm play offs have started and Majors will start next week. Babe Ruth regular season starts this coming Saturday and will extend to 6/19 when playoff starts. Phillip reporting softball umpire better this year. B. 1. Cal Ripken Jr. Baseball Chairperson – Anderson a. Majors – Blevins – NR b. Farm – Hayre – NR c. Instructional –Jones NR d. T-Ball –Tiscareno – NR 2. Babe Ruth Chairperson – Mc Entire a. 13- 15’s – Gomez, NR 3.Softball Chairperson – Galletti a. 16U –Azevedo– NR b. 12U – Dulcey - Wang – NR c. 10U – Goetz – NR d. 8U – Sauerland– NR e. 6U/T ball- Brodie – NR 4. Lodi Youth Soccer Coordinator- Burks -NR Chairperson - Jones A. Premier – Goetz– NR b. Gold – Jones NR c. Silver – Dulcey- Wang– NR d. Bronze – Wong – NR Phillip reporting Jason and Sara are doing the vast majority of the soccer work and should receive recognition. Jason reporting, soccer has reached over 1000 + signups. 87 teams and 78 kids are currently on the waitlist due to not having enough coaches. Jason handed out the registrations of the 78 kids asking to notify him if any of parents could potentially be soccer coaches. Due to poor field conditions and the cost of repair (88-100K) North DeBendetti will not be used for soccer. Peterson Park will be used instead. There is a concern in regard to parking. 5. Tackle Football Chairperson – P. Perez NR Coordinator – E. Perez. Pete reporting games and jamboree schedule which is scheduled for 8/12 to be sent out. 6. Fall Baseball Chairperson – Blevins – NR Kurt reporting registration to open at the end of the month. Coordinator – Bryant a. 8 -10’s – Torres/Anderson – NR b. 11 -12’s – Mc Entire - NR c. 13 -15’s – Azevedo – NR 7. Fall Softball Chairperson – Galletti – NR 8. Basketball Chairperson - Wong – NR Coordinator - Tiscareno C. STANDING COMMITTEES 1. Web Master – Anderson- NR 2. Concession – Anderson – NR 3. Special Events – Ruoff/Azevedo/Brodie 6/11/23 – coaches’ appreciation to be held at Salas. The city is asking BOBS to have a booth for the 4th of July event. Kim to investigate to see if we have enough volunteers who would be able to assist with the booth. Soccer asked to have a pancake breakfast and will provide the volunteers. 4. Social and Honor –Ruoff/ Brodie 5. Fund Raising – Torres NR 6. Scholarships –Durley-Wang Sara is reporting on a program called, “Every Kid Sports” pass, provided by non-profit org. can be used to pay for registrations. Kristina to check into. 7. Purchasing/Equipment – Galletti - NR 8. Facility Planning – Belden – NR 9. Public/Marketing Relations – Jones - NR 10 Building and Maintenance – Tiscareno /Belden/Sauerland– NR Kurt, received an estimate from Eddie stating it’s going to cost roughly $ 4,000 batting cages at Salas to fixed. Kristina asked if there is a project priority list what needs to be completed as there is other work that needs to be completed at Salas (i.e., bullpens for the various sports). Dewey to develop a project management Excel sheet. Jason reporting, we need 2 new soccer goals for 12 U which would be covered by the registration fees. Danny motion we spend to more the $4,000 to purchase the goals. 2nd by Sara. Motion passed. 11. Ad Hoc – Belden -NR 12. Background Checks –Anderson Due to glitches, Babe Ruth sports engine will no longer be used, LiveScan. will be used instead. 13. I.D. Badges – Mc Entire NR 14. Officials – Hayre NR 15. Uniforms – Azevedo Sara reporting significant drop in players getting the wrong uniform sizes with the new process in place. 16. Team Sponsorship–Azevedo- NR X. BOARD DISCUSSIONS Kim reporting that Danny is going in for a total shoulder replacement and will eventually will need a total ankle replacement. XI. ADJOURNMENT Kim motion that the meeting be adjourned at 8:00. Dewey 2nd it, meeting adjourned. Board Meeting: 2nd Wednesday of each month Next Meeting: June 14, 2023 @ 6:30pm Kofu Board members bring $25 Board Member annual fee.  B.O.B.S. EXECUTIVE BOARD OFFICERS KURT ANDERSON (PRES) KIM RUOFF (VP) SARAH AZEVEDO (ASST.VP) DEWEY BLEVINS (SEC) PHILLIP BURKS (TREAS) P.O. Box 1600 Woodbridge, CA 95258 EXECUTIVE BOARD MEETING MINUTES BOARD OF DIRECTORS June 14, 2023 DAN BELDEN Meeting was held in person at Kofu. LENCY BRODIE DANNY GALLETTI Dinner provided by: Kurt Anderson KEVIN GOETZ Dessert provided by: Erin Perez MANNY GOMEZ I. Roll Call: Blevins, 6:35 pm DAWSON HAYRE o Excused: Kevin Goetz, Manny Gomez, Erik Jones, Erin Perez, Phillip Burks; ERIK JONES Bryan Torres JEREMY MC ENTIRE o Late: Lency Brodie, Danny Galletti, Eddie Tiscareno. o Absent: Justin Jones JASON PARENTI Associate Member Present: NP JUSTIN JONES Guest: ERIN PEREZ PETE PEREZ II. MINUTES: Sara motioned to approve May’s minutes. Second by Dawson. Motion passed. BRIAN SAUERLAND EDDIE TISCARENO III. Guest Speaker: NR BRYANT TORRES KRISTINA DULCEY-WANG IV. FINANCIAL REPORT – Burks JASON WONG Phillip provided the following information for Kurt to report out. CITY ADVISOR Phillip is still working through some credit card statement which will add TYLER ASHBAUGH expense. All fall ball was reg. were lumped together. Phillip will separate baseball and softball after registrations. Baseball and softball official cost will be reviewed and reallocated. Still few envelopes with funds that need to be deposited (soccer reg, insurance reimbursement, board jacket funds, etc) Kim motioned to approve the financial report submitted by Kurt on behalf of Phillip. Sara 2nd the motion. Motion passed. V. CITY COORESPONDENTS – Ashbaugh Sports Field Info: City Info: Zupo Construction underway and is anticipated to be completion 1/30 Salas Paving of parking lot projected completion 8/25 with limited usage prior. Tyler to check with the city to see if the North Century area could be used as a temporary parking area. Lighting project, council looking at funding at next month meeting, update to be provided. DeBendetti Phase 2 (concessions, rest rooms, parking lot) to be put up for bid in Oct. Soccer goals need to be moved to Peterson. Goals that were purchased by the city in the past needing replacement. Tyler to check with the city to see if they will be replacing them. Lodi Lake Parking. Impacted by other events, Tyler recommends we look at alternatives for Running Club training. VI. NEW BUSINESS – Anderson Why We Do What We Do” Video VII. OLD BUSINESS – Anderson – NR All Star Trail – Kurt Due to the increasing cost to the organization, parents, and players, exhausting administrative duties/filings, lack of competitiveness, inconvenience having teams/parents going out of town, players starting others sports, Kurt suggested looking at alternative options. Danny reporting this year 10 U softball girls provided an in – house All Star game that was significantly cheaper and very well received by the coaches, players and fans. Dewey also reporting after the game he spoke to some of the parents, and they were extremely happy the season ended on a high note and their daughters got to work and know other players and coaches. Action Item - Dewey to check with 9-10 y.o. Farm coaches and parents to get their input if they are in favor of in-house All Star game in lieu of following the traditional Cal Ripken tournament trial. Running club – Dawson Dawson brought a proposal to start a Running Club. The cost of registration would be $ 80-85 for 6–8- week program. Anticipated dates 11/1 through 1/12/13. Age groups would be broken down to different ages. Group 7-8; 9-10; 11-12; 13-15. Group would meet to 2-3 x per week for 45 minutes to an hr. Anticipated cost of the program would cost between $4,000 to 8,000 which would include race cost, insurance, lake rental, race  medals, t-shirts, etc.). It was also discussed to provide a possible fund raiser race at the end of the season. Dawson would chair the group with parents acting as coaches. Dan motioned we provide a running program for the city for 2023. 2nd by Brian. Motion passed. VIII. AGENDA ITEMS – NR IX. COMMITTEE REPORTS: SPORTS COMMITTEE – Kim Kurt repotting 20 coaches ejected this year, 1 in softball. 2 appeals, non-overturned. A. GENERAL PROGRAM COMMITTEES: Voting for All Stars, Kurt reporting poor coaches’ feedback by all 3 divisions Kurt also reporting All Star playing will be starting mid-June and running into July for the Farm, Major and Babe Ruth teams respectively. Danny reporting 12 U will be going to Turlock and 14 U to Elk Grove Fall Softball – 4 teams for different levels with all levels full. 13 per team, Baseball – 6 teams for different levels full except for Babe Ruth. Dewey recommending 13 per team (except for Babe Ruth if It doesn’t fill) due kids have extracurricular activities in the Fall. This will allow more players to come off the waiting list. Farm + 5 Major + 17 Babe Ruth - 9 Dewey to work with Danny in regards opening day for soccer in conflict with baseball tryouts ( 8/5/23) B. 1. Cal Ripken Jr. Baseball Chairperson – Anderson a. Majors – Blevins – NR b. Farm – Hayre – NR c. Instructional –Jones NR d. T-Ball –Tiscareno – NR 2. Babe Ruth Chairperson – Mc Entire a. 13- 15’s – Gomez, NR 3.Softball Chairperson – Galletti a. 16U –Azevedo– NR b. 12U – Dulcey - Wang – NR c. 10U – Goetz – NR d. 8U – Sauerland– NR e. 6U/T ball- Brodie – NR 4. Lodi Youth Soccer Coordinator- Burks -NR Chairperson - Jones A. Premier – Goetz– NR b. Gold – Jones NR c. Silver – Dulcey- Wang– NR d. Bronze – Wong – NR 7/1 Bronze meeting to form teams. 7/8 Tryouts 7/10 Make ups.  7/26 coaches meeting 7/27-7/29 coaches’ clinic 8/5 open day – in conflict with Fall Baseball Tryouts. Pancake breakfast is to be provided. 5. Tackle Football Chairperson – P. Perez NR Coordinator – E. Perez. Football equipment being checked over for safety. 6/23/23 cheer clinic, 7/15 Football starts; 7/17 5 x week practices begin. Container break in resulted in loss of tables, 1st Aid Kit and cabinet; BOBS canopy Pete asking to be replaced by BOBS. Cost of new canopy 10 x 10 $800 vs 10 x 15 $1200. Each comes with a 7 yr. warranty. If we go with the 10 x 10 canopy two would need replacing whereas if we go with the 10 x 15, Pete felt we only needed one. Kurt motion we allow $1500 for the purchase of new equipment. Second by Jason. Motioned passed. 6. Fall Baseball Chairperson – Blevins – NR Kurt reporting registration to open at the end of the month. Coordinator – Bryant a. 8 -10’s – Torres/Anderson – NR b. 11 -12’s – Mc Entire - NR c. 13 -15’s – Azevedo – NR 7. Fall Softball Chairperson – Galletti – NR 8. Basketball Chairperson - Wong – NR Coordinator - Tiscareno C. STANDING COMMITTEES 1. Web Master – Anderson- NR 2. Concession – Anderson – NR Hot dog stammer needing replacement. Concession continues to show a very positive variance. 3. Special Events – Ruoff/Azevedo/Brodie 6/11/23 – coaches’ appreciation to be held at Salas. The city is asking BOBS to have a booth for the 4th of July event. Kim to investigate to see if we have enough volunteers who would be able to assist with the booth. Soccer asked to have a pancake breakfast and will provide the volunteers. 4. Social and Honor –Ruoff/ Brodie BOBS Softball game, July 9 5. Fund Raising – Torres NR 6. Scholarships –Durley-Wang Kristen stating the following scholarship have been awarded, 6 baseballs 6 softballs 14 soccer 4 cheers 3 footballs 7. Purchasing/Equipment – Galletti - NR 8. Facility Planning – Belden – NR 9. Public/Marketing Relations – Jones - NR 10 Building and Maintenance – Tiscareno /Belden/Sauerland– NR Kurt reporting, he is waiting on bid for the bullpen cages for the softball and baseball fields. Due to us being a non- profit org. they could be donated. Batting cages repair is estimated to cost $4,000. Kurt proposed we allocate $4,000 to fix the batting cages which will provide another field. Dawson second the motion, motion passed. 11. Ad Hoc – Belden -NR 12. Background Checks –Anderson NAYS training to be conducted for soccer coaches. 13. I.D. Badges – Mc Entire NR Livescan needing to be completed before badging. 14. Officials – Hayre NR Email to be sent out to Fall Ball Umpires. 38 people have expressed interest in being a soccer official. Training to occur end of July. 15. Uniforms – Azevedo 16. Team Sponsorship–Azevedo- NR X. BOARD DISCUSSIONS XI. ADJOURNMENT Brian motioned that the meeting be adjourned at 8:35. Dewey 2nd it, meeting adjourned. Board Meeting: 2nd Wednesday of each month Next Meeting: July 12, 2023 @ 6:30pm Kofu Board members bring $25 Board Member annual fee.