Parks & Recreation Commission

LODI PARKS & REGULAR MEETING Date: April 2, 2024 RECREATION COMMISSION Time: 6:00 p.m. Carnegie Forum 305 West Pine Street, Lodi For information regarding this Agenda please contact: Terri Lovell Administrative Assistant Telephone: (209) 333-6742 Notice Regarding Public Comments Public Comment may be submitted in the following ways: • In-person – The Carnegie Forum is open to the public in accordance with CDPH and CalOSHA guidelines. • Email – PRCScomments@lodi.gov  Received no later than two hours prior to the meeting • Mail – Parks, Recreation, and Cultural Services Department, P.O. Box 3006, Lodi, CA 95241 • Hand delivered to: Parks, Recreation, and Cultural Services Department, 230 W. Elm Street, Lodi, CA 95240  Received no later than two hours prior to the meeting A. Call to Order / Roll Call B. Minutes B-1 Approve February 6, 2024 Minutes C. Comments by the Public (Non-Agenda Items) If you wish to address the Commission, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda. THE TIME ALLOWED PER NON-AGENDA ITEM FOR COMMENTS MADE BY THE PUBLIC IS LIMITED TO FIVE MINUTES. D. Action Items D-1 Appoint Commissioner(s) to the Skate Park Steering Committee and Select Advertising Method for Obtaining a Skate Park Design Consultant E. Regular Agenda – Discussion Items NONE F. Comments by the Parks And Recreation Commissioners and Staff on Non-Agenda Items G. Announcements Revised 10/2021 3/28/2024 4:46 PM REGULAR MEETING PARKS & RECREATION COMMISSION APRIL 2, 2024 PAGE TWO H. Adjournment Pursuant to Section 54956(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. ______________________________ Terri Lovell Administrative Assistant **Notice: Pursuant to Government Code §54954.3(a), public comments may be directed to the legislative body concerning any item contained on the agenda for this meeting before (in the cast of Closed Session items) or during consideration of the item. All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, located at 221 W. Pine Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Terri Lovell at (209) 333-6742. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Terri Lovell (209) 333-6742.  SPECIAL MEETING MINUTES LODI PARKS AND RECREATION COMMISSION MONDAY, FEBRUARY 12, 2024 6:00 PM MEETING A. Roll Call Present: Commissioner Bradford, Carouba, Long, Erickson Absent: Commissioner VanNortwick Staff Present: Christina Jaromay, Emerson Yellen, Terri Lovell B. Minutes of January 11, 2024 Special Meeting Motion by Commissioner Long to approve the minutes of the January 11, 2024, special meeting. Second by Commissioner Bradford. DISCUSSION None Ayes: Commissioner Bradford, Carouba, Long, Erickson Noes: None Motion carried 4 – 0 C. Comments by the Public, Commission and Staff on Non-Agenda Items NONE D. Action Items Appoint Commissioners to Lodi Unified School District Joint Use Agreement Subcommittee Chair Erickson went over what was discussed at the January meeting and why this item is on the February agenda. Ms. Jaromay shared that two Commissioners need to be selected to be on the subcommittee. Ms. Jaromay stated the two Commissioners will serve on the subcommittee along with PRCS staff and herself. Motion by Commissioner Carouba to appoint Commissioner Long and Commissioner VanNortwick to be on the Lodi Unified School District Joint Use Agreement subcommittee and the subcommittee will report their findings to the Parks & Recreation Commission. Second by Commissioner Bradford. DISCUSSION There was discussion regarding how the outcome of the subcommittee would affect the Joint Use Agreement. Ayes: Commissioner Bradford, Carouba, Long, Erickson Noes: None Motion carried 4 - 0 E. Regular Agenda – Discussion Items NONE F. Comments and/or Questions on Staff Briefing (Refer to packet reports for additional information) Chair Erickson asked about the installation of playgrounds referenced in the Monthly Staff Briefing. G. Announcements 3/22 – Squareflix Movie “Hop” at Hutchins Street Square 3/30 – Hoppy Egg-Venture & Jamboree at Hutchins Street Square 4/12 – Zupo Ribbon Cutting (Tentative) H. Adjournment Meeting adjourned at 6:53 p.m.  LODI PARKS AND RECREATION COMMISSION REGULAR MEETING OF APRIL 2, 2024 ACTION ITEM D-1 APPOINT COMMISSIONER(S) TO SKATE PARK STEERING COMMITTEE AND SELECT ADVERTISING METHOD FOR OBTAINING A SKATE PARK DESIGN CONSULTANT Notes:  PARKS AND RECREATION COMMISSION COMMUNICATION TO: Lodi Parks and Recreation Commission DATE OF MEETING: April 2, 2024 FROM: The Director's Office SUBJ: Appoint Commissioner(s) to the Skate Park Steering Committee and Select Advertising Method for Obtaining a Skate Park Design Consultant TYPE ACTION NEEDED: Action PREPARED BY: Christina Jaromay, Director RECOMMENDED ACTION: Appoint commissioner(s) to the Skate Park Steering Committee and select advertising method for obtaining a skate park design consultant BACKGROUND INFORMATION: City Council allocated a total of $745,000 to the skate park project. $175,000 is for the design phase of the project which includes planning, design efforts, construction documents and community engagement meetings. $570,000 has been allocated for the construction phase. To begin the planning phase of the skate park project, a steering committee shall be established. Skate Park Steering Committee The Lodi Parks and Recreation Commission’s joint statement to the City Council in April 2023 included a recommendation to establish a steering committee to begin the process of building a new concrete skate park. The steering committee would identify the best location of the skate park and work with a consultant on the design. The Commission shall appoint commissioner(s) to the Skate Park Steering Committee. Advertising method for selection of a skate park design consultant The city participates in a national cooperative purchasing program through Sourcewell (https://www.sourcewell-mn.gov/). Sourcewell streamlines the procurement process by developing Request for Proposals (RFP) and Invitation for Bids (IFB) for national competitive solicitations that meet or exceed local requirements. Four (4) skate park design firms are certified through Sourcewell and the city may proceed with contracting with either of these firms through an informal bidding process. The firms certified through Sourcewell include California Skateparks from Upland, CA, Artisan Skateparks from Kitty Hawk, NC, Spohn Ranch, Inc. from Los Angeles, CA and American Ramp Company from Joplin, MO. The city could also advertise for bid through a formal RFP process to solicit interested skate park design firms to submit proposals. The Skate Park Steering Committee would then review and rank proposals and ultimately award an agreement to a skate park design consultant. The Commission shall determine the appropriate advertising method for selection of the skate park design consultant. FUNDING CONSIDERATION OR IMPACT: None  Monthly Staff Briefing March 1 - 31, 2024 TO: Parks and Recreation Commission FROM: PRCS Staff DATE: March 20, 2024 Next Report: April 1 – 30, 2024 Upcoming Events – MARK YOUR CALENDAR MAR 30 Hoppy Egg-Venture & Jamboree - 10:00am-12:00pm, HSS - West Park APR NONE MAY 22 Music in the Park, HSS – West Park JUNE 26 Music in the Park, HSS – West Park JULY 3 Celebrate America, HSS – West Park 4 4th of July at the Lake – Lodi Lake Park 24 Music in the Park, HSS – West Park AUG 28 Music in the Park, HSS – West Park  Operational Reports Aquatics Hutchins Street Square Pool - A total of 1,254 patrons came to the pool during the reporting period. Of these, 951 attended Fitness Classes, 146 Open Swim, and 157 Lap Swim. A total of 289 patrons checked in via a Health Program for either lap swim or a fitness class. 20 punch pass cards were purchased. In comparison to the total monthly pool attendance, there was a staggering increase of over 73%. Swim Lessons – February lessons had 74 participants compared to 61 from the previous month. All levels were filled, showing higher student advancement and the addition of new swimmers. Rentals – Hutchins Street Square Pool had 2 rentals in the reporting period, a total of 75 guests. Lifeguard Course – The first Lifeguard Certification Course of the year was held March 18-20. A total of 7 participants registered for the course. Hutchins Street Square Events HSS Rentals and Events – Hutchins Street Square hosted 3,006 visitors throughout the 53 room rentals during the month of March. Events included weddings, camps, and trainings. Theatre Rentals – There were two rentals for the theatre in March and approximately 850 combined patrons attended those events. The upcoming Movie Day featuring the movie “Hop” will be on March 22, 2024, and the annual egg hunt will be on March 30. Recreation Programming Tot Sports – The Tot Soccer League began on Saturday, March 16. We have a total of 121 children enrolled for the 3-4.5-year-old age group. 103 enrolled for the 4.6-6-year-old age group with a total of 224. The previous year had a similar number of participants at 226. Youth Sports – The contracted Skyhawks Sports Academy is running a camp-based Track & Field and Flag Football program at the Grape Bowl. The Track & Field program has a total of 14 participants and Flag Football has a total of 23 participants enrolled. These programs run for 5 weeks, and then repeats for session two of the same programs. Registrations are still open for the next session. Adult Sports – Adult Coed Volleyball League began Monday, March 4 with 7 teams enrolled. The program experienced a decline in team enrollments from the previous year due to the later program times. The program start times were pushed back due to high school gym availability. The Adult Coed and Men’s Softball Leagues will begin March 25 and 26. The two Monday Monthly Staff Briefing – March 1 - 31, 2024 Page 2 of 7 leagues have 4 teams and the two Tuesday leagues are full at 6 teams. In comparison to previous seasons, the total teams are full at 24 or hovering around 20. Sports Field Rentals - In the month of February there were a total of 8 user groups renting our sport facilities. The baseball and softball season is in full swing for the High Schools and Lodi BOBS organization. The Softball Complex, Kofu 90’ Field, and Grape Bowl have been used for practices and tryouts so far. The Lodi BOBS are continuing practices at reserved fields including Kofu, Softball Complex, Chapman, Salas, Vinewood, Blakely, Peterson, Katzakian, Emerson, Beckman, and Lawrence fields (through the LUSD JUA). The Lodi BOBS begin games on Saturday, March 23. Nor Cal Batbusters have reserved Blakely West 60’ Field for a couple Sundays for youth practices. Lodi Vintage Giants have reserved Kofu 90’ Field for their season home games. Lodi United Futbol Club began renting out DeBenedetti South Field for a few soccer games. Grape Bowl users consisted of Pacific Futbol Club, Lodi United Futbol Club, Union Soccer League, Arsenal Soccer, and Lodi BOBS. HSS Specialty Classes – A total of 66 students participated in Specialty Classes during the reporting period, compared to 52 participants from the previous. • Arts and Education classes had 10 total participants, 7 in the previous period. • Ballet Arts had 44 students compared to the previous report, with a total of 29 participants. • Dance has 12 total participants, 0 less than the previous report. • Adult Fitness with a total of 0 participants. Youth Programming After School Programs (ASP) - ASP is on Spring Break, nothing to report. LUSD Bridge – Bridge is on Spring Break, nothing to report. Spring Camp - Spring Camp has many fun activities and field trips planned for the campers. The first day of camp they did shaving cream art, playdough sculptures, and played Giant Uno and the Giant Connect 4! They will go to the matinee movies, WOW Museum, visit the Police Station, and walk to get Ice cream. They also have planned spring art and they’ll make bags art to collect eggs for their Easter egg hunt. Outdoor Equity Grant (OEG) - The OEG campers will tie dye t-shirts, color eggs, go swimming, go to the matinee movies, go to the WOW museum and go to the Serpentarium! They will journal, do STEM projects, and play in a WII bowling tournament. Campers will also experience Monthly Staff Briefing – March 1 - 31, 2024 Page 3 of 7 Lodi Lake and the Mokelumne River via kayak and paddleboard. The winning team will get root beer floats and the 2nd place team will get double scooped ice cream cones! Lodi Youth Commission (LYC) – The Lodi Youth Commissioners are busy collecting donations from local businesses for their “Game Night” raffle. The event will be held at Kirst Hall April 26, from 8-11 pm. This is a popular event for the Youth Commission. This event was formally known as “Casino Night”. It will be a fun event for all teens. Lodi Lake Discovery Center - We have several dates scheduled in March and April for Tots on the Trail. We will be utilizing the west side of the lake and the Discovery Center for activities due to construction. The Discovery Center has been open on weekends and we have had 156 visitors walk through this month. River Tours - The boat is currently going through annual inspections and repairs. We anticipate beginning operation in March, weather depending. Internal Operations Adopt-A-Park Program – The Parks Department currently has five Adopt-A-Park partners supporting the following parks: Henry Glaves, DeBenedetti, Emerson, Lodi Lake and Roget. During the reporting period, no hours were worked across those five parks. Their tasks include, but are not limited to, litter removal, planting and fertilizing plants, spreading mulch and pulling weeds. Lodi Parks People – Park staff are currently enrolling interested citizens in the Lodi Parks People clean-up program, which has seven active volunteers. Staff are scheduling an orientation for the next set of potential volunteers. The website has been updated with volunteer forms, and several citizens have reached out regarding the program. Their continued help is greatly appreciated. ActiveNet/Reservations – There were 8 picnic shelter rentals in March 2023 & 4 picnic shelter rentals in March 2024. HSS Building Services - We have hired one new building services staff. The interior painting project has been completed. Roofing project is coming along nicely with minimal issues and will be finished in about 5 weeks. Flooring project will start end of March and finish before summer starts. Key Capital Projects and Park Maintenance Hutchins Street Square – Roofing project is in progress with 5-8 weeks until completion. Monthly Staff Briefing – March 1 - 31, 2024 Page 4 of 7 Zupo Field Grandstands – Work continues to progress in between rain storms; all masonry and concrete work has been completed, wrought iron and chain link fencing are 95% completed. We are waiting on electrical cabinets and panels to be delivered to the site for installation. The seating and press box package components are scheduled to arrive from Texas on March 11. Parks and Recreation staff will be meeting with the high school athletic director’s on options of playing games at Kofu or waiting for the work to be fully completed at Zupo. Work began in May, 2023 with a 240 - calendar work day schedule. Engineer’s Estimate is $4.3M. Enze Pool – Raising Pool Bottom – Western Water Features of El Dorado Hills has completed the scope of work which included raising one-third of the existing 75-foot-long swimming pool floor by 6 inches to facilitate public recreational swim activities at Enze Pool per public swimming pool code requirements; deck-step entry with hand railings, replacement of the two main drains, associated plumbing and drain covers; replacement of the pool plaster finish, replacement of the pool depth markers, and the lane line tiles. Work began September 25, 2023 and is scheduled to be completed at the end of December this year. These improvements were funded with Per Capita Funds from the State of California and a $160,000 transfer from the Salas Parking Lot project. Playground Site Improvements (5) – Staff received nine bids on January 31. The low bidder for the project is PBM Construction of Rocklin, CA - $1,298,749. The five sites receiving replacement equipment and new surfacing are Peterson Park “East” playground, Katzakian Park, Legion Park, English Oaks Common Park and the Tot Lot at Hale Park. These improvements are funded by 2020-2021 “One-Time” Funds approved by City Council. Demolition of Park Structures – Staff received eight bids on November 29. The low bidder for the project is Soracco Engineering of Lodi, CA - $100,550 plus $20,800 to cover the alternate bid item of the fire damaged playground area at Lawrence Park. Pre-construction meeting was scheduled for February 7, work should be completed by the end of March weather pending. These improvements are funded by 2020-2021 “One-Time” Funds approved by City Council. Lodi Lake Box Culvert Improvements - Staff received bids on November 15. The low bidder for the project is Consolidated Engineering, Inc. of Valley Springs, CA - $148,500. These improvements are funded by 2020-2021 “One-Time” Funds approved by City Council. Lodi Lake Southside and Hughes Beach Improvements – Staff received bids on December 20. The low bidder for the project is AM Stephens Construction of Lodi, CA - $3,265,500.73. These improvements are funded by 2020-2021 “One-Time” Funds approved by City Council. Parks and Public Works Construction Projects: • DeBenedetti Park – Architect’s 100% REVISED construction documents were submitted to the building department on October 31, 2023, to begin the plan review to obtain permits for construction. Comments have gone back to consultant for updating. Monthly Staff Briefing – March 1 - 31, 2024 Page 5 of 7 Park Staff Projects: • Staff has started ball field renovations for the 2024 Baseball and Softball season. • Irrigation systems are currently OFF. Staff will be performing maintenance work on the booster pumps prior to Spring. • Mowing operations still continue M through TH schedule. • Work has started on the climate Control-system at Hutchins Street Square. • Phase II of the Hutchins Street Square Roofing Project is underway and work is progressing nicely. These improvements are funded by 2021-2022 “One-Time” Funds approved by City Council. • Park staff will be installing irrigation and turf at the Zupo Field entry area. Memorial tree plantings will follow. • Grape Bowl – Soccer rentals are ongoing. • Staff is researching the SourceWell RFP documents to bring on a company to start the discussions/design work of a new skate park location, design and construction documents for bidding. This process is funded by 2021-2022 “One-Time” Funds approved by City Council. Marketing, Social Media, Publicity PRCS Facebook Page: • Page Reach – 14,000 (Reach - unique number of accounts that saw our posts) • New Followers – 104 • Page Visits – 2,900 Of the items posted, the top 3 engaged posts were: • OEG-Summer Camp • Parks Madness – Henry Glaves/Katzakian • Cookie Monster Class PRCS Instagram Page: • Page Reach – 1,100 • New Followers – 21 • Instagram Profile Visits – 138 Of the items posted, the top 3 engaged post were: • Cookie Monster • Hop - Squareflix • Softball Post PRCS in the News: City of Lodi celebrates March with ‘Parks Madness’ tournament | News | lodinews.com Monthly Staff Briefing – March 1 - 31, 2024 Page 6 of 7 https://www.lodinews.com/news/article_388056d0-e0e0-11ee-875f-7b73d4ead6d7.html Two arrested after gunshots at Legion Park | News | lodinews.com Monthly Staff Briefing – March 1 - 31, 2024 Page 7 of 7