Parks & Recreation Commission

LODI PARKS & REGULAR MEETING Date: December 3, 2024 RECREATION COMMISSION Time: 6:00 p.m. Carnegie Forum 305 West Pine Street, Lodi For information regarding this Agenda please contact: Terri Lovell Administrative Assistant Telephone: (209) 333-6742 Notice Regarding Public Comments Public Comment may be submitted in the following ways: • In-person – The Carnegie Forum is open to the public in accordance with CDPH and CalOSHA guidelines. • Email – PRCScomments@lodi.gov  Received no later than two hours prior to the meeting • Mail – Parks, Recreation, and Cultural Services Department, P.O. Box 3006, Lodi, CA 95241 • Hand delivered to: Parks, Recreation, and Cultural Services Department, 230 W. Elm Street, Lodi, CA 95240  Received no later than two hours prior to the meeting A. Call to Order / Roll Call B. Minutes B-1 Approve November 5, 2024 Minutes C. Comments by the Public (Non-Agenda Items) If you wish to address the Commission, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda. THE TIME ALLOWED PER NON-AGENDA ITEM FOR COMMENTS MADE BY THE PUBLIC IS LIMITED TO FIVE MINUTES. D. Action Items NONE E. Regular Agenda – Discussion Items E-1 Discuss Request for Proposals (RFP) Scope of Work for a Comprehensive Program and Fee Study F. Comments by the Parks And Recreation Commissioners and Staff on Non-Agenda Items G. Announcements Revised 10/2021 11/26/2024 9:17 AM REGULAR MEETING PARKS & RECREATION COMMISSION December 3, 2024 PAGE TWO H. Adjournment Pursuant to Section 54956(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. ______________________________ Terri Lovell Administrative Assistant **Notice: Pursuant to Government Code §54954.3(a), public comments may be directed to the legislative body concerning any item contained on the agenda for this meeting before (in the cast of Closed Session items) or during consideration of the item. All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, located at 221 W. Pine Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Terri Lovell at (209) 333-6742. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Terri Lovell (209) 333-6742.  REGULAR MEETING MINUTES LODI PARKS AND RECREATION COMMISSION TUESDAY, NOVEMBER 5, 2024 6:00 PM MEETING A. Roll Call Present: Commissioner Erickson, VanNortwick, Long, Bradford, Carouba Absent: None Staff Present: Christina Jaromay, Emerson Yellen, Steve VIrrey, Terri Lovell B. Minutes of September 3, 2024 Meeting Motion by Commissioner Bradford to approve the minutes of the September 3, 2024, meeting. Second by Commissioner Long. DISCUSSION None Ayes: Commissioner Erickson, VanNortwick, Long, Bradford, Carouba Noes: None Motion carried 5 – 0 C. Comments by the Public, Commission and Staff on Non-Agenda Items Lou Tovar – Uses Peterson Park quite a bit. Mr. Tovar is looking to get lighting for the basketball court. He’s concerned with injuries and safety. He feels with lighting there would be less use of tennis courts by other sports. Allison Mettler – Lodi High football parents and booster board. Ms. Mettler is here regarding the Grape Bowl to work collaboratively on the Grape Bowl shortcomings. She wants to make it the best it can be for the community. Lisa Craig-Hensley, Mayor, City of Lodi – Ms. Craig-Hensley thanked the Commissioners and City staff for their work. Ms. Craig-Hensley shared three things with the Commission. 1. Lodi/Tokay Rotary will be cleaning up the Rotary shelter at Lodi Lake 2. Encouraged the Commissioners to attend a cricket game at Beckman Park 3. Visit Lodi has funding and will be conducting a feasibility study on the city’s sports facilities D. Action Items Discuss Donor Memorial Program and Assign Subcommittee Members Director. Jaromay introduced this item. This program has been on hold since 2022. Commissioner Erickson thinks this is great. Her idea was to take inventory of what’s old/new and how many benches/plaques are needed at each park.  Mr. Virrey shared there’s a list of trees for each park. The tree program is currently going through Tree Lodi. The challenge is mowing around the obstacles like benches, trees and plaques. Commissioner Bradford saw metal tables/benches at Vinewood Park that he felt would work good in other parks. Motion by Commissioner VanNortwick to set a subcommittee with two Commissioners. Commissioner Bradford seconded. DISCUSSION The Commissioners chose Chair Carouba and Commissioner Erickson to be on the subcommittee. Ayes: Commissioner Erickson, VanNortwick, Long, Bradford, Carouba Noes: None Motion carried 5 – 0 E. Regular Agenda – Discussion Items Update from LUSD Joint Use Agreement Committee Commissioner VanNortwick updated the Commission. The Committee looked at how much LUSD and the City use each other’s facilities. We received an invoice from LUSD for out uses and we didn’t bill them for their uses. Mayor Craig-Hensley suggested the Commission debrief the 2 X 2 Committee (Councilmembers Bregman and Hothi) to be brought to the next 2 X 2 meeting with LUSD. Update from Subcommittee Members on Status of Skatepark Project Commissioner Erickson updated the Commission. She shared the Request for Proposal is out. The local skate shop has closed. Discuss Electric Bicycle (eBike) Use at Lodi Lake Nature Area Director Jaromay introduced this item. She shared the use of eBikes is not reflected in the Municipal Code. Commissioner Bradford asked if it’s scooters and electric motors and gas motors. There was discussion regarding types of eBikes. Feedback from the Commissioners is no motorized vehicles should be allowed in the Nature Area. Director Jaromay will bring the item back to the Commission for action. Discuss Request for Proposals (RFP) Scope of Work for a Comprehensive Program and Fee Study  Director Jaromay introduced this item. Council adopted 40% cost recovery goal for PRCS. PRCS received funding this year for a comprehensive cost and fee study. Director Jaromay asked the Commission tor review the draft scope of work and discuss at another meeting. F. Comments and/or Questions on Staff Briefing (Refer to packet reports for additional information) Commissioner Erickson thanked Ms. Lovell for her contributions to the Commission during her tenure with the City. G. Announcements NONE H. Adjournment Meeting adjourned at 7:08 p.m.  LODI PARKS AND RECREATION COMMISSION REGULAR MEETING OF DECEMBER 3, 2024 REGULAR AGENDA ITEM E-1 DISCUSS REQUEST FOR PROPOSALS (RFP) SCOPE OF WORK FOR A COMPREHENSIVE PROGRAM AND FEE STUDY Notes:  PARKS AND RECREATION COMMISSION COMMUNICATION TO: Lodi Parks and Recreation Commission DATE OF MEETING: December 3, 2024 FROM: The Director's Office SUBJ: Discuss Request for Proposals (RFP) Scope of Work for a Comprehensive Program and Fee Study TYPE ACTION NEEDED: Discussion PREPARED BY: Christina Jaromay, Director RECOMMENDED ACTION: Discuss RFP Scope of Work for a Comprehensive Program and Fee Study BACKGROUND INFORMATION: This is follow-up to the discussion that took place at the November 5, 2024, Parks & Recreation Commission meeting. The Commissioners will be reviewing and making changes to the draft Scope of Work for the fee study. FUNDING CONSIDERATION OR IMPACT: City Council adopted FY 2024/2025 Budget covers consultant costs for the Program and Fee Study which has potential to identify potential revenue and help with long-term sustainability.  Monthly Staff Briefing October 1 - 31, 2024 TO: Parks and Recreation Commission FROM: PRCS Staff DATE: November 26, 2024 Next Report: November 1 - 30, 2024 Upcoming Events – MARK YOUR CALENDAR DEC 8 Holiday Boutique – HSS – Kirst Hall – 10:00am-2:00pm 9-11 Light Up Lodi – Various Homes within Lodi 10 US Air Force Band – Charlene Powers Lange Theatre – 7:00pm 12, 14, 21 Holiday Light Tours – Lodi Transit Station – 5:30pm, 6:30pm, 7:30pm  Operational Reports Aquatics Hutchins Street Square Pool - A total of 1,473 patrons came to the pool in the month of September. Of these, 693 attended Fitness Classes, 199 Open Swim, 8 SNAP, and 151 attended Lap Swim. 22 punch pass cards were purchased. A total of 422 patrons checked in via a Health Program. Swim Lessons - Swim lessons had a total of 58 participants in the reporting period. Rentals - 2 Rentals took place during the reporting period. 75 guests attended in total. Pumpkin Plunge - Pumpkin Plunge was held October 12. A total of 22 participants attended. 15 collected pumpkins. Hutchins Street Square Events HSS Rentals and Events – Hutchins Street Square hosted 4,290 visitors throughout the 76 room rentals during the month of October. Events included weddings, trainings, and baby showers. We also welcomed a Townhall on Homelessness and the Mayor's Annual State of the City. • 10/4 - Concert Under the Columns on - 50 attendees • 10/5 - Lodi Community Concert Association hosted Lyin Eyes Band - 376 attendees • 10/18 – Marc Maples Comedy Night - 170 attendees Recreation Programming Tot Sports - There were no Tot Sports during this period. Youth Sports - Skyhawks Sports held a Jr. Soccer camp for 9 participants. Adult Sports - Adult Softball continued throughout the month of October. Sports Field Rentals - In the month of October there were 15 user groups renting our sports facilities including Grape Bowl, Kofu Park, Softball Complex and Lodi Lake. Upcoming Programming – K-1 grade Basketball will be starting in November as well as Adult Late-Night Drop-In Basketball – both programs are held at the Grape Festival Pavilion. We are looking into the possibility of expanding our Adaptive Soccer programming to twice a year, as well as adding Adaptive Bowling and possibly Adaptive T-ball/Baseball. Monthly Staff Briefing – October 1 - 31, 2024 Page 2 of 6 Youth Programming ASP Fee Based - Fee based ASP at Hutchins Street Square is running smoothly. We have a total of 12 participants in our fee-based ASP program. We are being housed in rooms at Hutchins Street Square. We provide transportation to the Square and have a full afternoon schedule that they follow daily. Kids begin to arrive between 12:00pm and 1:30pm. The kids have free play outside, indoor play, snack and homework time. ASP staff offer a wide range of activities like arts and crafts, music, movies, Legos, play dough, and group sports later in the afternoon. They love kickball and baseball. LUSD Bridge (After School Program) – Bridge programs are busy preparing for the holiday seasons. The kids are very excited, they have been working hard on homework, reading, sports, and holiday arts and crafts. We are the support staff for the Bridge program and we are fully staffed at all 5 bridge sites. Those sites are Lakewood, Larson, Victor, Reese, and Vinewood. Each site now has over 75 kids enrolled into each of those sites. The goal is to eventually reach 100. Each Bridge site also has a wait list. Fall Safari Camp - Camp was quite busy with young campers. They did arts, crafts, went on walking field trips, and they had so much fun playing outside with their friends. The weather was beautiful and Fall was definitely in the air. We had a total of 26 campers and they enjoy every bit of their time at camp. We are now prepping for Spring camp in March. Outdoor Equity Grant Camp (OEG) – At OEG camp the kids went on walking field trips, we drove them to the Fish Hatchery and to White Slough. They enjoyed the Fish Hatchery, but White Slough was challenging. While the kids are at camp they journal, discussing STEM projects, play group sports, Volley ball is always a hit, socializing with each other, and discuss upcoming events and projects they’d like to do. We will begin working on the State Report due on December 1. 2024. Lodi Youth Commission-(LYC) - We are working on the Pigskin, bid sales, music, hall layout, snacks, volunteers, and decorations. We are expecting nearly 1,000 teens from within the LUSD boundaries. The teen age range is 13 to 19 years of age. We are working hard to promote this event and the LYC Commissioners, Adult Advisors, HSS staff and the PRCS staff are working very hard to provide a fun, safe, and fabulous Fall ball. The Pigskin theme is “Meet Me at Midnight”. HSS Specialty Classes A total of 73 students participated in Specialty Classes during the reporting period • Dance - 66 participants • Adult Fitness - 7 participants • Culinary Classes -0 participants • Arts and Education - 0 participants Monthly Staff Briefing – October 1 - 31, 2024 Page 3 of 6 Internal Operations Adopt-A-Park Program – The Parks Department currently has five Adopt-A-Park partners supporting the following parks: Henry Glaves, DeBenedetti, Emerson, Lodi Lake and Roget. During the reporting period 27 hours were worked by 16 volunteers across those five parks. Their tasks include, but are not limited to, litter removal, planting and fertilizing plants, spreading mulch and pulling weeds. Vandalism – During the reporting period there was one instance of vandalism. The repairs cost the division $1,087.78 in labor and materials. Our crews spent 24 hours replacing a 200’ stretch of wire that was pulled on the West Bank of Lodi Lake. Lodi Parks People – Park staff are currently enrolling interested citizens in the Lodi Parks People clean-up program, which has seven active volunteers. Staff are scheduling an orientation for the next set of potential volunteers. The website has been updated with volunteer forms, and several citizens have reached out regarding the program. Their continued help is greatly appreciated. ActiveNet/Reservations – There were 44 picnic shelter rentals in October 2023 vs. 32 picnic shelter rentals in October 2024. Hutchins Street Square - The month of October we had 1,284 hours in reservations. Key Capital Projects and Park Maintenance Hutchins Street Square - Cameras have been fully installed. The water damage in the dressing rooms have been completed. We have been working on the pool area as of late and prepping for pool closure to do some much-needed repairs. Zupo Field Grandstands – Staff is currently working on close-out paperwork for the State $750K reimbursement. Playground Site Improvements (5) – Our contractor, PBM Construction of Rocklin has completed all their scheduled work and the playground sites are open to the public for use. (Peterson “East”, Hale Tot Lot, Legion, Katzakian and English Oaks). This project will be on the Council’s agenda for acceptance on November 20. These improvements were funded by 2020- 2021 “One-Time” Funds approved by City Council. Lodi Lake Southside and Hughes Beach Improvements – The Hughes Beach Picnic Shelter has been installed and signed off by the Building Department. We are currently waiting on the Restroom manufacturer to address comment revisions from the Building Department. EUD has changed out a main wood service pole and also installed the new pad mounted transformer. Secondary electrical wiring will be installed over the next couple of weeks. These improvements are funded by 2020-2021 “One-Time” Funds approved by City Council. Monthly Staff Briefing – October 1 - 31, 2024 Page 4 of 6 Parks and Public Works Construction Projects: • DeBenedetti Park – Our consultant CALA Landscape Architecture is currently working on revisions to the plan set per the Building Department comments and also adding the EV charging stall requirements. These revisions will address the correction comments from the Building Division. Public Works Engineering Division is currently out to bid on the “South” Parking Lot Expansion. Bid Opening is scheduled for December 4. • Salas Sports Lighting Retro-Fit Project – Parks and Public Works Engineering Division has started work on the construction documents. This project will be on the Council’s agenda December 18 to approve plans, specifications and authorize bidding. Tentative project start would be June, 2025. The BOBS Board has been notified of the project scheduling. • Lodi Lake North Restroom Restoration – The Building Department has approved the plan set of drawings and staff along with WMB Architects has completed the project specifications for bidding. The approved drawing package has been submitted to the Risk Manager to forward onto the insurance company for their review. This project will be on the Council’s agenda November 20. Bid Opening is scheduled for January 30. Park Staff Projects: • Ball / Soccer fields – Park staff is looking at in-house renovation scheduling • Soccer – BOBS (July – October / Peterson and DeBenedetti Parks) • Mowing operations still continue M through TH schedule • Irrigation systems are currently OFF • West Coast Arborist is scheduled for work at Vinewood and the Grape Bowl • Grape Bowl – Soccer rentals are ongoing / Pop Warner Football (July – November) • Staff and the Skate Park Committee has completed the RFP to secure design and construction documents for bidding. This process is funded by 2021-2022 “One-Time” Funds approved by City Council. RFP submissions are due December 4. • Staff has started construction drawings for the Hale Park court resurfacing and fencing improvements. • Staff will be installing a new BBQ at the Peterson Park shelter • Staff continues work in the Nature Area for the State funded improvements that must be completed by the March of 2025. All new interpretive panels and frames have been installed. Staff will be moving into irrigation and the Native Garden Area. Marketing, Social Media, Publicity PRCS Facebook Page: • Page Reach – 19.6k (Reach - unique number of accounts that saw our posts) • New Followers – 76 Monthly Staff Briefing – October 1 - 31, 2024 Page 5 of 6  • Page Visits – 1,400 Of the items posted, the top 3 engaged posts were: • Pumpkin Plunge • Winter Wonderland • Homelessness Survey PRCS Instagram Page: • Page Reach – 4.8k • New Followers – 94 • Instagram Profile Visits – 438 Of the items posted, the top 3 engaged post were: • Comedy Show • Winter Wonderland • Pumpkin Plunge PRCS in the News: NONE Monthly Staff Briefing – October 1 - 31, 2024 Page 6 of 6