City Council Meeting

MINUTES CITY OF LOGAVNILLE Regular Council Meeting Thursday, March 8, 2012 7: 30pm Council Chambers The City of Loganville Mayor and Council met for their regularly scheduled Council Meeting on Thursday, March 8, 2012 at 7: 30pm. Mayor Ray Nunley and Council Members Skip Baliles, Dan Curry, Mike Jones, Mark Kiddoo, Michelle Lynch and Rey Martinez were all present. Mayor Nunley called the meeting to order at 7: 30pm. WQC Director Chris Yancey gave the invocation and the pledge to the flag was led. Council Member Dan Curry asked to remove the camera under Public Utilities from the agenda. Council Member Mark Kiddoo asked that items IV. ( a) 2 and IV. ( b) 1, 2, 3 also be removed from the agenda. Council Member Mike Jones also asked that he be allowed to amend the agenda to address the financial report from last month. Council Member Mark Kiddoo made a motion to adopt the agenda with the requested changes. Council Member Dan Curry seconded the motion. Motion carried 6 -0 Council Member Rey Martinez made a motion to approve the minutes from last month' s meeting. Council Member Dan Curry seconded the motion. Motion carried 6 -0. Council Member Mike Jones addressed the form of the Financial Report and the lack of information. Mr. Jones explained that on November 16, 2011 the Walton Tribune reported that the City had a $ 6 million surplus with $1. 5 million unreserved. He stated that we had an election on November 7th and two days later the Council voted to pay $ 2. 2 million to the pension fund that was only 29% funded. He explained that he took exception in that it was reported that we were in such good financial shape and he thought that we were. He stated that it appears that we don' t know what' s going on. He explained that he was appointed head of transportation and public works and asked Finance Officer John Cheek what was in the SPLOST fund and the General Fund Account balance. He said that Mr. Cheek reported to him that the balance was 2, 345, 004. 16 to be used for transportation here like for a turn lane at Huntington Ridge and extending Line Street. He stated that the Gwinnett SPLOST was $ 5, 765. 04 and was low due to the water tank. He explained that the General Fund Balance was $ 2, 786, 277. 33. He said he realized we paid $ 750, 000 on the pension and it looks like it hasn' t been paid in a couple of years. Council Member Mark Kiddoo stated that the pension fund was not unfunded. Council Member Mike Jones stated that it was only 19% funded. Council Member Mark Kiddoo stated that the Mr. Jones keeps saying that the pension fund is unfunded and what he is referring to is an under funding. He wanted to make sure that the terms are correct. Council Member Jones told Council Member Kiddoo that he would give him a chance in a minute. He stated that it was 19% funded and if we cut off the pension fund today we still have money in it but we are still way short and that concerns me. He explained that Council Member Mark Kiddoo gave him a 2 page summary of our finances and in tit for some reason we have a minus balance, over drawn balance of $66, 511. 75 in the Walton County SPLOST account and from January to February he doesn' t know where it went. He said that there is no need to bring his committee together to look at some traffic things if we don' t have any money. He said that he asked him about it and where it went. He stated that we used to get a big thick report on this. He explained that he couldn' t manage the City' s finances with these records. He stated that he would not approve tonight' s financial report. Council Member Mike Jones made a motion that the finance committee hold a meeting to address providing the following financial records to the Mayor and Council the Friday before the second Thursday of the month: a copy of all check registers including vendors and payroll, balances in all accounts as of the 1St of the month, pension fund reports from GMA, monthly list of employees paid retirement, monthly list of employees paid health care showing amounts paid by employee and City, property tax and water and sewer accounts over 90 days in arrears. He also asked that the Mayor and Council be granted full access / read only access for all computer records. He stated that he would like this to go to the committee and questioned several expenses that he didn' t understand why we purchased them. Council Member Mark Kiddoo asked if Mr. Jones had not received the 20 page detailed financial report given out on Tuesday. Council Member Jones stated that he didn' t receive it until Wednesday and he had not had time to review it. He stated that normally we would get these things at the work session and that is still not soon enough. He stated that a 21/4 page summary id not enough information to run a multi -million dollar business. Council Member Skip Baliles asked that if this is agreed to it would go to the Finance Committee and the Council would get responses from there. Council Member Mike Jones stated that was his motion. Motion died for a lack of a second. Council Member Mark Kiddoo made a motion to adopt last month' s financial report. Council Member Dan Curry seconded the motion. Motion carried 5 - 1 with Council Member Mike Jones voting in opposition. Mayor Ray Nunley asked for a motion to enter into executive session for the purpose of future land acquisition and litigation. Council Member Dan Curry made the motion. Council Member Mark Kiddoo seconded the motion. Motion carried 6 -0. Council Member Michelle Lynch made a motion to close executive session. Council Member Mark Kiddoo seconded the motion. Motion carried 6 -0. Council Member Michelle Lynch made a motion to go back into regular session. Council Member Skip Baliles seconded the motion. Motion carried 6 -0. Planning & Development Director Tim Prater presented Planning & Zoning Case # SU12 -001 to the Council. He explained that Wayne Naugle has made application on behalf of Loganville FBC to allow for the temporary use of (2) 12x60 modular units one to be equipped with a washer and dryer and the other to have a shower. He explained that the majority of the units would be used for storage of clothing items and such to help out families in emergency situations. He also stated that they would like to connect them to the ministry building to avoid any tap fees. Mayor taps. Council Member Nunley clarified that he is requesting to use the existing water / sewer Mark Kiddoo asked Mr. Naugle if he was correct that he said it would take them a year to determine if this was a viable ministry for them. Mr. Naugle stated that was correct. Fire Chief Danny Roberts spoke and wanted to inform the applicant that the installation of a sprinkler system could be required after review from the Fire Marshall. He explained that he just wanted to make sure he knew that could be a possibility. Council Member Mike Jones asked if we do not have coordination between the Planning Department and the other departments. Mayor Nunley stated that this would be a residential system and not a commercial system so it would not be that costly. Council Member Mike Jones stated that he thinks we should contact the other departments. Planning & Development Director Tim Prater stated that this is something that usually comes up in the permitting process when they apply for their permits because without the council' s approve there is nothing to be permitted. Council Member Rey Martinez asked Mr. Naugle if he would have a problem with the installation of the sprinkler system and the additional cost. Mr. Naugle stated that he did not foresee this as a problem. Council Member Skip Baliles asked if Mr. Naugle could explain the shower. He explained that they wanted to put a shower in one unit and a washer / dryer in another. He explained that it would just be a place for someone to take a shower, get cleaned up and then send them on their way. Council Member Skip Baliles asked if this was not something that could be done in the church. Mr. Naugle stated that with the accreditation of the pre -school the doors have to be locked during the day and they just feel like this is a much safer alternative. There was much more discussion regarding safety and the ministry. After much discussion, Council Member Mike Jones made a motion to approve the request as presented without any additional tap fees and to waive all fees based on their service to the community. Council Member Rey Martinez seconded the motion. Motion carried 3 - 2 with Council Member Mark Kiddoo and Michelle Lynch voting in opposition. Council Member Dan Curry abstained from the vote. Council Member Mark Kiddoo made a motion to amend the peddler' s ordinance. Council Member Dan Curry seconded the motion. Motion carried 6 -0. Council Member Mark Kiddoo made a motion to amend the business license fee schedule to include the peddler' s fees that as just approved by the Council. Council Member Skip Baliles seconded the motion. Motion carried 6 -0. Council Member Rey Martinez reported that the Public Safety Committee approved the placement of two light poles in Huntington Ridge Subdivision around the play ground / pool area at a cost of $950 per post. Fire Chief Danny Roberts gave an update on the Code Red System. He explained that the 15th system was up and running and a test call would go out on March at 9am. Council Member Michelle Lynch announced that the Eggstravaganza would be held on March 31 st at 10: OOam. She also announced that the Special Olympics would be held in Monroe on March 24th. Council Member Michelle Lynch announced that the Ride for America would be held on May 28th and would be hosted by the American Legion. Council Member Mark Kiddoo made a motion to add the Ride for America to the City' s event list. Council Member Dan Curry seconded the motion. Motion carried 6 -0. Council Member Dan Curry made a motion to allow the Mayor to sign the CDBG Grant Application for a water line project on Pecan Street for $ 362, 000 ($ 20, 000 city cost). Council Member Rey Martinez seconded the motion. Motion carried 6 -0. Council Member Dan Curry made a motion to allow the Mayor to sign the safety grant application for $6, 000. Council Member Mark Kiddoo seconded the motion. Motion carried 6- 0. Council Member Dan Curry made a motion to approve the utility tank service contract for 10, 471. 43 the same as last year. Council Member Rey Martinez seconded the motion. Motion carried 6 -0. Council Member Dan Curry made a motion to repair the Wastfalia Centrifuge. Council Member Rey Martinez seconded the motion. Motion carried 6 -0. Council Member Mike Jones reported that his committee is looking to see if it is cost effective to do our own maintenance on our vehicles. He also reported that Kirkland Park needs some maintenance. He explained that the Lions Club bench looks nice but he felt like we needed to put up a curb to keep people from hitting it. City Manager Bill Jones reported that as of yesterday the sanctions under the SDS have been lifted and we have received our radar permit for Gwinnett County. Mr. Jones also reported that he has met with our current insurance agent and with representatives from GMA to get a quote from them. Mr. Jones explained that GMA is not and insurance company but a self insured plan. He explained that we would be getting information and a quote from them to be able to compare the two and would get back to the council as soon as we have the numbers. Mr. Jones also announced that Walton Municipal would be next Thursday at Journey' s End at 7pm. He explained that the City is hosting and the speaker will be Fire Chief Danny Roberts to talk about Code Red and introduce it to the other Cities. City Attorney Karen Woodward presented the two charter amendments for second reading to the Mayor and Council. She explained that notices were published in the Walton Tribune and posted at the County Court House as required under the home rule statute. The first amendment presented would amend Section 2. 12( a) of the City of Loganville' s Charter to reference the Georgia Constitution. Mrs. Woodward explained that this is added as a place marker to reference what is already in the State Constitution. Council Member Dan Curry made a motion to approve the second reading of the amendment as presented. Council Member Mark Kiddoo seconded the motion. Motion carried 6 -0. City Attorney Karen Woodward presented a second proposed Amendment to the Charter that would amend Section 3. 10 that refers to the line of supervision for department heads. The section is proposed to be amended to read that " each director shall, subject to the direction and supervision of the mayor and council, or the City Manager if one has been appointed, be responsible for the administration and direction of the affairs and operations of his or her department or agency." Mrs. Woodward explained that Section 3. 10 conflicts with Section 3. 14 in that it states that the City Manager shall direct and supervise the administration of departments and Section 3. 10 as currently written states the supervision is by the mayor and council. Mrs. Woodward stated that in an effort to avoid any confusion in the two areas of the charter that does not read the same. Council Member Mark Kiddoo made a motion to approve this amendment as presented. Council Member Michelle Lynch seconded the motion. Motion carried 6 -0. COMMUNITY FEEDBACK Mrs. Janice Tribble came forward to announce that the Special Olympics would be held in Monroe on March 24. She explained that the parade would begin at 10: 00am from the Methodist Church and the opening ceremonies would begin at 11: OOam. She also thanked the city and the community for their support of this program. She explained without all the help this event would not be possible. She also thanked the City for approving the church case tonight because it helps the children and the community. Chuck Bagley came forward and invited everyone to the groundbreaking ceremony for the new DFAC and Child Support Center in Monroe. He explained that it would be at 2pm at the Government Building. Mr. Bagley also announced that he would be holding his regular Town Hall meeting on March 16 at 10: 30 at the West Walton Senior Center. He explained that he would be addressing the T- SPLOST and the process of rezoning. With no further discussion, Council Member Michelle Lynch made a motion to adjourn. Council Member Skip Baliles seconded the motion. Motion carried 6 -0. Meeting adjourned at 8: 45pm. r Jones City Manager