City Council Meeting

MINUTES CITY OF LOGAVNILLE Regular Council Meeting Thursday, June 14, 2012 7: 30pm Council Chambers The City of Loganville Mayor and Council met for their regularly scheduled Council Meeting on Thursday, June 14, 2012 at 7: 30pm. Mayor Ray Nunley and Council Members Skip Baliles, Dan Curry, Mike Jones, Mark Kiddoo, Michelle Lynch and Rey Martinez were all present. Mayor Nunley called the meeting to order at 7: 30pm. WQC Director Chris Yancey gave the invocation and the pledge to the flag was led. Council Member Mark Kiddoo made a motion to adopt the agenda as presented. Council Member Dan Curry seconded the motion. Motion carried 6- 0. Council Member Skip Baliles asked that a correction be made to the minutes. He explained that when the Employee Assistance Program was presented it was approve for a cost of$ 6, 000. He stated that we were able to put a plan in place that can in at a cost of$ 3, 000. Council Member Dan Curry made a motion to approve last month' s minutes with the noted change. Council Member Mark Kiddoo seconded the motion. Motion carried 6- 0. Council Member Mark Kiddoo made a motion to adopt the financial report as presented. Council Member Dan Curry seconded the motion. Motion carried 6- 0. Mayor Nunley recognized the 2012 LHS State Championship 4A Baseball Team. Mayor Nunley 15th presented Coach Segars with a declaring Friday, June proclamation at LHS State Championship 4A day in the City of Loganville. Mayor Nunley also announced that a sign would be placed at the City limits recognizing the team as well. 4th Jerry Golden came forward to discuss the of July Parade. Mr. Golden explained plans for the parade. Council Member Mike Jones made a motion to insert promotional flyers for the parade into the next month' s water bill. Council Member Dan Curry seconded the motion. Motion carried 6- 0. Mr. Golden was questioned about the donations for the parade and what the money was to be spent on. Mr. Golden deferred questions of that nature to Bobby Boss with the American Legion. There was much discussion regarding the cost of city services in conjunction with the parade and if the City would absorb the cost or if the costs were to be paid by the Parade Committee. Council Member Mark Kiddoo felt like the City should be consistent and in the past the cost has been paid by the organizational committee/ group. Council Member Mike Jones made a motion for the City to absorb the cost for Police and Fire Services in regards to the parade and should there be a profit the proceeds would go back to the City in order to defray the cost to the City. Council Member Rey Martinez seconded the motion. Motion carried 5- 1 with Council Member Michelle Lynch voting in opposition. Council Member Dan Curry suggested that the City draft a policy to address these situations in the future. City Attorney Karen Woodward presented the revised vacant property ordinance to the Council. She explained that the revisions were to reflect the current stated law. Council Member Dan Curry questioned the fee associated to the registration of the vacant property. Mrs. Woodward explained that every year the owner is required to register the vacant property and pay the $ 100 registration fee. She explained that this is in line with the state law and did not change from the previous ordinance. Council Member Mark Kiddoo made a motion to approve the revised Vacant Property Ordinance. Council Member Rey Martinez seconded the motion. Motion carried 6- 0. Council Member Mark Kiddoo presented the FYE 6/ 30/ 2013 Budget& Appropriations Ordinance to the Council. Council Member Mark Kiddoo made a motion to Adopt the FYE 6/ 30/ 2013 Budget and Appropriations Ordinance as presented. Council Member Dan Curry seconded the motion. Motion carried 6- 0. Council Member Mark Kiddoo made a motion to allow Finance Director John Cheek the authority to make any necessary budget adjustments in preparation for the Audit. Council Member Michelle Lynch seconded the motion. Motion carried 6- 0. Council Member Rey Martinez presented the 2012 Walton County SPLOST Projects to the Council for approval. Council Member Rey Martinez made a motion to approve the Tommy Lee Fuller paving project engineering contract Williams & Associates to include bidding of the with project. Council Member Skip Baliles seconded the motion. Motion carried 6- 0. Council Member Rey Martinez made a motion to approve the State Route 81/ 20 project engineering contract with Williams& Associates to include bidding of the project. Council Member Michelle Lynch seconded the motion. Council Member Mark Kiddoo asked if the City had obtained permission from the DOT to work on a state road. Engineer Mike Greenlee explained that he had spoken with Tony Lowe with the DOT and they had no problems with the project. Motion carried 6- 0. Council Member Rey Martinez made a motion to approve the Bay Creek Road sidewalk project engineering contract with Williams& Associates to include bidding of the project. Council Member Michelle Lynch seconded the motion. Motion carried 6- 0. Council Member Rey Martinez made a motion to approve the State Route 81 / 10 Intersection Improvement Project engineering contract Williams & Associates to include bidding of the with project. Council Member Mark Kiddoo asked if the City had obtained permission from the DOT to work on a state road. Engineer Mike Greenlee explained that he had spoken with Tony Lowe with the DOT and they had no problems with the project. Motion carried 6- 0. Council Member Rey Martinez made a motion to approve the State Route 10 Sidewalk Project engineering contract with Williams & Associates to include bidding of the project. Council Member Michelle Lynch seconded the motion. Council Member Mark Kiddoo asked if the City had obtained permission from the DOT to work on a state road. Engineer Mike Greenlee explained that he had spoken with Tony Lowe with the DOT and they had no problems with the project. Motion carried 6- 0. Council Member Rey Martinez made a motion to approve the State Route 20 and Huntington Ridge Project engineering contract with Williams & Associates for engineering only. Council Member Michelle Lynch seconded the motion. Council Member Mark Kiddoo asked if the City had obtained permission from the DOT to work on a state road. Engineer Mike Greenlee explained that he had spoken with Tony Lowe with the DOT and they had no problems with the project. He also explained that contract and the plan for this location to the council. Motion carried 6- 0. Council Member Michelle Lynch asked Sandy Whittenmeyer and Anitia Owens from the American Legion Auxiliary to come forward. They presented a check to the Mayor and Council for$ 2, 500 to help with the renovations to the Veteran' s Memorial out front of City Hall. Council Member Michelle Lynch also gave an update on the rentals of Destination Park and the Anna Holbrook Club. She encouraged anyone who might have a need to rent these facilities. Council Member Michelle Lynch also encouraged everyone to come out to the Broad Street Market on Saturdays and support of local vendors. Council Member Dan Curry explained that the City has received a CDBG from Gwinnett County in the amount of$ 262, 000 for the Pecan Street Project. He explained that due to several 4th circumstances the City had to look at the lowest bidder for the project whose price came in at 274, 000. He explained that with change orders and a$ 12, 000 bid bond we should be able to come out within the budget for the project. Council Member Dan Curry made a motion to allow the Mayor to sign the contract with McCart Pipeline. Council Member Mark Kiddoo seconded the motion. Motion carried 6- 0. City Manager Bill Jones presented the Main Street Sidewalk Project explaining that this project was not included in the list of projects presented by Council Member Martinez as there are no associated engineering expenses for this project. He explained that the cost for this project is 32, 508. 75. Council Member Mike Jones made a motion to approve this project. Council Member Dan Curry seconded the motion. Motion carried 6- 0. City Manager Bill Jones explained that the DOT has approved several streets for resurfacing under the LARP Program. Mr. Jones further explained that there is some prep work that the City must perform in order for the DOT to proceed with the resurfacing. Mr. Jones explained that the cost of the prep work for Bob Wood Drive, Bruce Street, Buck Run, Hunters Lane, Tuck Road and Echo Valley Court would be $ 32,050. Council Member Mark Kiddoo made a motion to allow the City to do the prep work necessary for the resurfacing of these streets. Council Member Rey Martinez seconded the motion. Motion carried 6- 0. City Manager Bill Jones presented the 2013 — 2015 CDBG Master Agreement with Gwinnett County. He explained that this agreement is necessary to allow for our continued participation in this program. Council Member Mark Kiddoo made a motion to approve the 2013- 2015 CDBG Master Agreement with Gwinnett County. Council Member Dan Curry seconded the motion. Motion carried 6- 0. City Manager Bill Jones also announced to the Mayor and Council that the City has received the permit for plant expansion that would allow for an increase in our sewer capacity from 2 million gallons to 3. 3 million gallons per day. He explained that this permit would be good through 2017 and allow the City to proceed with the plant expansion when necessary. City Attorney Karen Woodward updated the Mayor and Council on the purchase of the old 91n AT& T building. She explained that the City should be able to close on the property by July City Attorney Karen Woodward explained that the City has established an Ethics Commission to hear issues related to possible ethics violations as well as certain personnel matters. She explained that there is a need for the Commission to hear an upcoming personnel matter and asked the Mayor and Council to appoint new members to the panel. She explained that each Council Member could appoint one member and the Mayor could appoint three members. Council Member Mike Jones appointed Macrae Brennen. Council Member Rey Martinez seconded the nomination. Nomination approved. Council Member Rey Martinez appointed Richard Allen. Council Member Mark Kiddoo seconded the nomination. Nomination approved. Council Member Mark Kiddoo appointed Arnold Jones. Council Member Michelle Lynch seconded the nomination. Nomination approved. Mayor Ray Nunley appointed Alfred Smith. Council Member Michelle Lynch seconded the nomination. Nomination approved. Mayor Ray Nunley nominated Neal Byrd. Council Member Rey Martinez seconded the nomination. Nomination approved. Mayor Nunley nominated Mary Ingraham. Council Member Dan Curry seconded the nomination. Nomination approved. Council Member Michelle Lynch nominated Kristina Cersey. Council Member Mark Kiddoo seconded the nomination. Council Member Dan Curry nominated Greg Barrett. Council Member Michelle Lynch seconded the nomination. Nomination approved. Council Member Skip Baliles nominated Dr. Roger Pajari. Council Member Mark Kiddoo seconded the nomination. Nomination approved. With the new Commission in place, City Attorney Karen Woodward asked Council Member Michelle Lynch to draw three names to sit on the panel for the upcoming personnel hearing as well as two alternates in the event that these three cannot serve. Greg Barrett, Macrae Brennen and Roger Pajari were selected with Alfred Smith and Mary Ingraham selected as alternates. COMMUNITY FEEDBACK Several candidates for the upcoming election were present and introduced themselves to the Mayor and Council as well as to those presented. Those present included Sheryl Fambrough, Walton County Probate Judge, Tracy Mason Blasi, Gwinnett County Superior Court Judge, Chuck Bagley, Walton County Commission District 2, Diane Turner, Walton County BOE District 3 and Tom Kirby, State House District 114. State Representative Tom Kirby came forward and explained that the Career Center in Walton County is to be closed. He explained that with Caterpillar coming to Walton County it does not make sense to close the career center. He explained that Bruce Williams and he are currently working to keep the DOL from closing the Career Center. Stan Mauldin came forward with the Patriot Guard Riders and expressed their appreciation to the City for their support of Ride for America. He also stated that if they could ever assist the City with anything to not hesitate to contact them. Michael Lynch came forward and stated that this week is the 237 anniversary of the Army. He encouraged everyone to thank a veteran for their service. Scott Meader came forward and offered to pay for the police/ services for the July 4th parade so that the expense does not hinder the budget or the parade. He stated that he felt like this would take a lot off of everyone involved. With no further discussion, Council Member Michelle Lynch made a motion to adjourn. Council Member Dan Curry seconded the motion. Motion carried 6- 0. Meeting adjourned at 9: 13pm. Ray Nunley Bill Jones Mayor City Manger