Budget Oversight Committee

CITY OF LONG BEACH TUESDAY, SEPTEMBER 5, 2017 BUDGET OVERSIGHT 333 W. OCEAN BOULEVARD COMMITTEE MINUTES COUNCIL CHAMBER, 4:00 PM Stacy Mungo, Chair Suzie Price, Vice Chair Al Austin, Member FINISHED AGENDA & MINUTES CALL TO ORDER (4:09 PM) At 4:09 PM, Chair Mungo called the meeting to order. ROLL CALL (4:09 PM) Councilmembers Mungo, Price and Austin Present: Also Present: Lea Eriksen, Assistant Finance Director; Charles Parkin, City Attorney; Jonathan Nagayama, City Clerk Specialist. REGULAR AGENDA (4:09 PM) 1. 17-0767 Recommendation to approve the minutes for the Budget Oversight Committee meeting held Tuesday, August 22, 2017. A motion was made by Member Austin, seconded by Vice Chair Price, to approve recommendation. The motion carried by the following vote: Yes: 3 - Mungo, Price and Austin 2. 17-0717 Recommendation to forward recommended updates to the City’s budgetary and financial policies to the City Council. Page 1 of 7 CITY OF LONG BEACH TUESDAY, SEPTEMBER 5, 2017 BUDGET OVERSIGHT 333 W. OCEAN BOULEVARD COMMITTEE MINUTES COUNCIL CHAMBER, 4:00 PM Chair Mungo spoke. John Gross, Director of Financial Management, presented the staff report. Chair Mungo spoke. John Gross, Director of Financial Management, spoke. A dialogue ensued between Chair Mungo and John Gross, Director of Financial Management. Vice Chair Price spoke. Councilman Austin spoke. John Gross, Director of Financial Management, spoke. Chair Mungo spoke. Councilman Austin spoke. A dialogue ensued between Chair Mungo and Councilman Austin. A motion was made by Member Austin, seconded by Chair Mungo, to Approve recommendation to forward recommended updates to the City's budgetary and financial policies to the City Council. A revision to the policy item regarding grant cycles will be brought back at a future meeting. The motion carried by the following vote: Yes: 3 - Mungo, Price and Austin 3. 17-0768 Recommendation to receive and file follow-up information from the August 22, 2017 Budget Oversight Committee meeting and the Budget Hearing to receive and discuss an overview of the Proposed Fiscal Year 2018 Budget for the following: Library Services; Health and Human Services Department; and Disaster Preparedness and Emergency Communications Department. Chair Mungo spoke. Councilman Austin spoke. Page 2 of 7 CITY OF LONG BEACH TUESDAY, SEPTEMBER 5, 2017 BUDGET OVERSIGHT 333 W. OCEAN BOULEVARD COMMITTEE MINUTES COUNCIL CHAMBER, 4:00 PM Amanda Stayton spoke. Karen Reside spoke. Larry Goodhue spoke. Dee Abrahamse spoke. Councilman Austin spoke. Kelly Colopy, Director of Health and Human Services, spoke. A dialogue ensued between Councilman Austin and Kelly Colopy, Director of Health and Human Services. Chair Mungo spoke. Councilman Austin spoke. A motion was made by Chair Mungo, seconded by Member Austin, to approve recommendation. The motion carried by the following vote: Yes: 3 - Mungo, Price and Austin 4. 17-0769 Recommendation to receive and file the Long Beach Budget Priority Survey results. Lea Eriksen, Assistant Finance Director, spoke; and introduced Geoffrey Hall, Assistant to the City Manager. Geoffrey Hall, Assistant to the City Manager, spoke; and provided a PowerPoint presentation. Chair Mungo spoke. Vice Chair Price spoke. Councilman Austin spoke. Page 3 of 7 CITY OF LONG BEACH TUESDAY, SEPTEMBER 5, 2017 BUDGET OVERSIGHT 333 W. OCEAN BOULEVARD COMMITTEE MINUTES COUNCIL CHAMBER, 4:00 PM A motion was made by Chair Mungo, seconded by Member Austin, to approve recommendation. The motion carried by the following vote: Yes: 3 - Mungo, Price and Austin 5. 17-0770 Recommendation to review Mayor Garcia’s budget recommendations, receive and file an update on any remaining Proposed Fiscal Year 2018 Budget items, and forward recommendations to the City Council for adoption. Chair Mungo spoke. Councilman Austin spoke. Vice Chair Price spoke. Chair Mungo spoke. A dialogue ensued between Vice Chair Price and Chair Mungo. Lea Eriksen, Assistant Finance Director, spoke. Chair Mungo spoke. A dialogue ensued between Chair Mungo and Lea Eriksen, Assistant Finance Director. Councilman Austin soke. Chair Mungo spoke. Larry Goodhue spoke. Vice Chair Price spoke. Lea Eriksen, Assistant Finance Director, spoke. A dialogue ensued between Vice Chair Price and Lea Eriksen, Assistant Finance Director. Tom Modica, Assistant City Manager, spoke. Page 4 of 7 CITY OF LONG BEACH TUESDAY, SEPTEMBER 5, 2017 BUDGET OVERSIGHT 333 W. OCEAN BOULEVARD COMMITTEE MINUTES COUNCIL CHAMBER, 4:00 PM Vice Chair Price spoke. A dialogue ensued between Vice Chair Price and Tom Modica, Assistant City Manager. Lea Eriksen, Assistant Finance Director, spoke. Vice Chair Price spoke. A dialogue ensued between Vice Chair Mungo and Lea Eriksen, Assistant Finance Director. Chair Mungo spoke. Tom Modica, Assistant City Manager, spoke. Chair Mungo spoke. Charles Parkin, City Attorney, spoke. Councilman Austin spoke. Lea Eriksen, Assistant Finance Director, spoke. A dialogue ensued between Councilman Austin and Lea Eriksen, Assistant Finance Director. Chair Mungo spoke. Tom Modica, Assistant City Manager, spoke. Chair Mungo spoke. Vice Chair Price spoke. Page 5 of 7 CITY OF LONG BEACH TUESDAY, SEPTEMBER 5, 2017 BUDGET OVERSIGHT 333 W. OCEAN BOULEVARD COMMITTEE MINUTES COUNCIL CHAMBER, 4:00 PM A motion was made by Chair Mungo, seconded by Member Austin, to approve recommendation, as amended to: [A] use $700,000 in General Fund one-time funding, including $300,000 from FY 17 Uplands Fund Year-End funds available and $400,000 from expected election cost savings. This funding is to be appropriated for the following one-time purposes: 1) $450,000 for Business Corridor improvements in order to spur enhanced sales and revenue for the City. The following three Business Corridors will receive $150,000 each: Pacific, Anaheim, and Carson; 2) $100,000 in the Health and Human Services Department to support My Brother’s Keeper implementation; 3) $100,000 in the Health and Human Services Department to leverage grant funding and fund Community Health programs. Further, the $125,000 in ongoing funding for Proactive Homeless Initiative can also be used for Community Health programs, in addition to Homeless rapid response activities; and 4) $50,000 in the Parks, Recreation & Marine Department to address the results of the City Auditor’s Animal Care Services audit findings; [B] use Special Advertising and Promotions Fund (SAP) revenues to appropriate $114,000 in ongoing funds in Parks, Recreation and Marine Department for the following purposes: 1) $54,000 to support 9 community concerts, one in each Council District; 2) $20,000 to leverage matching funds for Dia de los Muertos; 3) $20,000 to leverage matching funds for Jazz Festival; 4) $20,000 as supplemental matching funds for additional community concerts throughout the City; and 5) Entire plan for community concerts should be revisited annually based on equity and return on investment (e.g. attendance, leveraged funds, etc.); [C] use the first contingent appropriation of FY 17 General Fund One-time Year-End Surplus in an amount of $750,000, subject to funding availability, for Capital Infrastructure or Existing City Programming, to be divided equally between the City Council Districts for District Priorities. Any exceptions must go to City Council for approval; [D] use contingent appropriation of FY 17 Tidelands Funds One-time Year-End Surplus in an amount of $1,000,000, subject to funding availability, in the Public Works Department for one-time improvements to the Convention Center, which will free up Page 6 of 7 CITY OF LONG BEACH TUESDAY, SEPTEMBER 5, 2017 BUDGET OVERSIGHT 333 W. OCEAN BOULEVARD COMMITTEE MINUTES COUNCIL CHAMBER, 4:00 PM $1,000,000 in Measure A Funds; [E] use contingent appropriation of $1,000,000 in Measure A Funds, if freed up based on the contingent appropriation above, in the Public Works Department for sidewalk replacement to be used Citywide based on need. [F] on a go forward basis, the City shall make Citywide investments in streets, allies and sidewalks based on need; [G] any additional FY 17 year-end surplus in the General Fund should be set aside to fund the City’s critical one-time needs for FY 19, subject to the Budget Oversight Committee review and recommendation; and [H] that City staff return to Budget Oversight Committee with recommendations to allocate any additional FY 17 Tidelands Funds One-time Year-End Surplus above $1,000,000 in a manner that is fair and balanced and consistent with the reprioritization criteria established by City Council in 2015. The motion carried by the following vote: Yes: 3 - Mungo, Price and Austin PUBLIC COMMENT (5:29 PM) No members of the public addressed the committee. ADJOURNMENT (5:29 PM) At 5:24 PM, there being no objection, Chair Mungo declared the meeting adjourned. jn Page 7 of 7