Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, DECEMBER 18, 2013 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Charles Hicks Jr., President Lawrence Keller, Vice President Jonathan Gotz, Commissioner Jeanne Karatsu, Commissioner Carolyn M. Smith Watts, Commissioner Mario R. Beas, Executive Director FINISHED AGENDA & MINUTES ROLL CALL Commissioners Jonathan Gotz, Carolyn M. Smith-Watts, Carolyn M. Present: Smith-Watts, Jeanne Karatsu and Lawrence Keller Commissioners Charles Hicks Excused: OTHERS PRESENT: Mario R. Beas, Executive Director & Secretary Melinda George, Deputy Director Marilyn Hall, Executive Assistant Christina Checel, Senior Deputy City Attorney Salvador Ambriz, Personnel Analyst Debbie McCluster, Personnel Analyst Lourdes Ferrer, Personnel Analyst Donna deAraujo, Personnel Analyst Ken Walker, Personnel Operations Manager, Human Resources Vice President Keller presided. 1. 13-237CS Recommendation to approve minutes: Regular Meeting of December 4, 2013 Special Meeting of November 27, 2013 Special Meeting of October 23, 2013 Consideration of Hearing Officer’s Report Suspension Appeal 03-S-1213 Minutes of October 23, 2013 A motion was made by Commissioner Gotz, seconded by Commissioner Smith-Watts, to approve recommendation for the regular meeting of December 4, 2013. The motion carried by the following vote: Page 1 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 18, 2013 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Yes: 4 - Jonathan Gotz, Carolyn M. Smith-Watts, Jeanne Karatsu and Lawrence Keller Excused: 1 - Charles Hicks A motion was made by Commissioner Smith-Watts, seconded by Commissioner Karatsu, to approve recommendation for the Special Meeting Minutes of November 27, 2013. The motion carried by the following vote: Yes: 4 - Jonathan Gotz, Carolyn M. Smith-Watts, Jeanne Karatsu and Lawrence Keller Excused: 1 - Charles Hicks This CS-Agenda Item for the Special Meeting of October 23, 2013, was held over. CONSENT CALENDAR (2-8): Passed The Consent Calendar A motion was made by Commissioner Smith-Watts, seconded by Commissioner Gotz, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 4 - Jonathan Gotz, Carolyn M. Smith-Watts, Jeanne Karatsu and Lawrence Keller Excused: 1 - Charles Hicks 2. 13-238CS Recommendation to approve examination results: Building Services Supervisor - 60 Applied, 18 Qualified Fleet Services Supervisor - 16 Applied, 11 Qualified Marina Agent - 229 Applied, 5 Qualified Petroleum Engineer (Established 12/10/13) - 6 Applied, 1 Qualified Public Safety Dispatcher Lateral - 6 Applied, 6 Qualified Survey Technician - 10 Applied, 8 Qualified Transportation Planner - 98 Applied, 33 Qualified Water Utility Supervisor - 21 Applied, 20 Qualified A motion was made to approve recommendation on the Consent Calendar. Page 2 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 18, 2013 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 3. 13-239CS Recommendation to receive and file retirements: Jayme Mekis/Planner III/Development Services (12 yrs., 3 mos.) Maurice Sinsley/Battalion Chief/Fire (27 yrs., 7 mos.) Dudley Pratt/Fire Engineer/Fire (24 yrs., 1 mo.) Ronald Schmidt/Maintenance Planner II/Harbor (23 yrs., 4 mos.) Russell Montooth/Motor Sweeper Operator/Public Works (37 yrs., 2 mos.) Susan Ramsey/Parking Meter Technician II/Public Works (22 yrs., 25 days) Jacqueline Dean/Systems Technician III/Technology Services (35 yrs., 4 mos.) Manuel Moledo/Electrician/Water (32 yrs., 3 mos.) Aurelio Pamintuan/Business Systems Specialist V/Water (15 yrs., 1 mo.) James Coyle/Water Treatment Operator II/Water (33 yrs., 5 mos.) On behalf of the Commission, the Secretary presented Certificates of Appreciation to Russell Montooth, Public Works (37 yrs., 2 mos.); Maria Dantema, Technology Services (28 yrs., 6 mos.); Jacqueline Dean, Technology Services (35 yrs., 4 mos.); and Manuel Moledo, Water (32 yrs., 3 mos.) for their years of service to the City and citizens of Long Beach. Representatives from their respective departments spoke on their behalf. A motion was made to approve recommendation on the Consent Calendar. 4. 13-240CS Recommendation to receive and file disability retirements: Shanda Dinsdale/Police Officer/Police (17 yrs., 1 mo.) Timothy Hart/Police Officer/Police (13 yrs., 7 mos.) A motion was made to approve recommendation on the Consent Calendar. 5. 13-241CS Recommendation to receive and file resignations: Jeremy Enders/Equipment Operator III/Harbor (4 yrs., 4 mos.) John Murphy/Airport Operations Specialist II/Airport (6 yrs., 1 mo.) Laura Bradburn/Combination Building Inspector Aide I/Development Services (7 yrs., 1 mo.) A motion was made to approve recommendation on the Consent Calendar. Page 3 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 18, 2013 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 6. 13-242CS Recommendation to approve transfers: Nancy Villasenor/Administrative Analyst III/Public Works to Administrative Analyst III/Library Maura Velasco/Administrative Analyst II/Police to Administrative Analyst III/Financial Management Tarsha Moses/Clerk Typist III/Harbor to Clerk Typist III/Fire A motion was made to approve recommendation on the Consent Calendar. 7. 13-243CS Recommendation to schedule hearings: Reduction Appeal (22-R-1213), Suggested Date February 19, 2014 Dismissal Appeal (38-D-1213), Suggested Date March 12, 2014 Dismissal Appeal (39-D-1213, Suggested Date March 19, 2014 Dismissal Appeal (40-D-1213, Suggested Date March 26, 2014 Suspension Appeal (42-S-1213), Suggested Date April 2, 2014 Suspension/Dismissal Appeal (01-S/D-1314), Suggested Date April 16, 2014 A motion was made to approve recommendation on the Consent Calendar. 8. 13-244CS Recommendation to reschedule for hearing(s): Dismissal Appeal (32-D-1213), Suggested Date January 15, 2014 Dismissal Appeal (33-D-1213), Suggested Date January 15, 2014 Suspension Appeal (15-S-1213), Suggested Date January 22, 2014 (HO) Suspension Appeal (27-S-1213), Suggested Date January 29, 2014 Dismissal Appeal (36-D-1213), Suggested Date February 5, 2014 Suspension Appeal (21-S-1213), Suggested Date February 12, 2014 A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA Page 4 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 18, 2013 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 9. 13-245CS RECOMMENDATION FOR REAPPOINTMENT OF RESIGNED EMPLOYEE - Jaime Young, Water Utility Mechanic a. Communication from Kevin L. Wattier, General Manager of Water Department b. Communication from Jaime Young The Secretary presented communications from Kevin L. Wattier, General Manager of Water Department and Jaime Young, requesting Commission authorization to reappoint Jaime Young to his former classification of Water Utility Mechanic. A motion was made by Commissioner Karatsu, seconded by Commissioner Smith-Watts, to approve recommendation, pursuant to Section 45 of the Civil Service Rules and Regulations. The motion carried by the following vote: Yes: 4 - Jonathan Gotz, Carolyn M. Smith-Watts, Jeanne Karatsu and Lawrence Keller Excused: 1 - Charles Hicks 10. 13-246CS RECOMMENDATION FOR REAPPOINTMENT OF RESIGNED EMPLOYEE - Kay Marie Anthony, Nurse Practitioner a. Communication from Jim McDonnell, Chief of Police b. Communication from Kay Marie Anthony The Secretary presented communications from Jim McDonnell, Chief of Police and Kay Marie Anthony, requesting Commission authorization to reappoint Kay Marie Anthony to her former classification of Nurse Practitioner. A motion was made by Commissioner Karatsu, seconded by Commissioner Gotz, to approve recommendation, pursuant to Section 45 of the Civil Service Rules and Regulations. The motion carried by the following vote: Yes: 4 - Jonathan Gotz, Carolyn M. Smith-Watts, Jeanne Karatsu and Lawrence Keller Excused: 1 - Charles Hicks Page 5 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 18, 2013 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 11. 13-247CS RECOMMENDATION TO EXTEND NON-CAREER HOURS - Sara Sansores, Clerk Typist Communication from Margaret Huebner, Director of Human Resources The Secretary presented a communication from Margaret Huebner, Director of Human Resources, Harbor, requesting Commission approval to extend the non-career hours for Sara Sansores, Clerk Typist, for an additional 200 hours. A motion was made by Commissioner Gotz, seconded by Commissioner Smith-Watts, to approve recommendation, pursuant to Section 49 of the Civil Service Rules and Regulations. The motion carried by the following vote: Yes: 4 - Jonathan Gotz, Carolyn M. Smith-Watts, Jeanne Karatsu and Lawrence Keller Excused: 1 - Charles Hicks Page 6 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 18, 2013 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 12. 13-248CS RECOMMENDATION TO CREATE NEW CLASSIFICATION AND ADOPT CLASSIFICATION SPECIFICATION AND DIVIDE DEVELOPMENT PROJECT MANAGER AND COMMUNITY DEVELOPMENT ANALYST - PUBLIC WORKS CLASSIFICATIONS TO- Real Estate Project Coordinator a. Communication from Deborah R. Mills, Director of Human Resources b. Staff report prepared by Caprice McDonald, Personnel Analyst The Secretary presented a communication from Deborah R. Mills, Director of Human Resources, requesting Commission approval to create the new classification specification for Real Estate Project Coordinator and adopt the classification specification and divide Development Project Manager and Community Development Analyst - Public Works classifications. In addition, the Secretary presented a staff report prepared by Caprice McDonald, Personnel Analyst. The Secretary briefed the Commission regarding this request. Ken Walker Manager, Personnel Operation, requested a modification to the request to adopt the classification specification and defer action on dividing the positions. A motion was made by Commissioner Smith-Watts, seconded by Commissioner Karatsu, to approve recommendation to create the new classifications and adopt the classifications specification for Real Estate Project Coordinator pursuant to Section 1101(d) of the City Charter. The motion carried by the following vote: Yes: 4 - Jonathan Gotz, Carolyn M. Smith-Watts, Jeanne Karatsu and Lawrence Keller Excused: 1 - Charles Hicks A motion was made by Commissioner Smith-Watts, seconded by Commissioner Karatsu, to hold the request to divide the Development Project Manager and Community Development Analyst - Public Works classification. The motion carried by the following vote: Yes: 4 - Jonathan Gotz, Carolyn M. Smith-Watts, Jeanne Karatsu and Lawrence Keller Excused: 1 - Charles Hicks Page 7 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 18, 2013 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 13. 13-249CS RECOMMENDATION TO FILE FOR EXAMINATION BY DISMISSED EMPLOYEE - Deborah Rodgers The Secretary presented a request to file for examination by dismissed employee from Deborah Rodgers. The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Smith-Watts, seconded by Commissioner Karatsu, to approve recommendation. The motion carried by the following vote: Yes: 2 - Carolyn M. Smith-Watts and Lawrence Keller No: 1 - Jonathan Gotz Excused: 1 - Charles Hicks 14. 13-250CS APPEAL OF DISQUALIFICATION FROM EXAMINATION - Assistant Administrative Analyst a. Communication from Moria Khou b. Staff report prepared by Lourdes Ferrer, Personnel Analyst The Secretary presented a communication from Moria Khou, appealing his disqualification from the Assistant Administrative Analyst examination. In addition, the Secretary presented a staff report prepared by Lourdes Ferrer, Personnel Analyst. Ms. Ferrer briefed the Commission regarding the appeal. Mr. Khou was present and addressed the Commission. Dale Worsham, Financial Services Officer, Health and Human Services, was present and spoke on Mr. Khou’s behalf. A motion was made by Commissioner Karatsu, seconded by Commissioner Gotz, to approve recommendation to allow Mr. Khou to continue in the process for the Assistant Administrative Analyst examination. The motion carried by the following vote: Yes: 4 - Jonathan Gotz, Carolyn M. Smith-Watts, Jeanne Karatsu and Lawrence Keller Excused: 1 - Charles Hicks Page 8 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 18, 2013 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 15. 13-251CS COMMUNICATION REGARDING UNFAIR HIRING PRACTICES Communication from Ollie J. Washington The Secretary presented a communication from Ollie Washington, regarding alleged unfair hiring practices in the Long Beach Police Department – Records Division. In addition, the Secretary provided an additional communication from Ms. Washington. The Secretary briefed the Commission regarding this communication and indicated that Ms. Washington was present to address the Commission. Ms. Washington addressed the Commission, stating her concerns regarding the recent hiring of Senior Records Clerk in the Police Department. The Secretary requested the Commission refer the matter to staff to investigate and report back to them. He stated that Christina Checel, Commission’s Legal Advisor, would advise the Commission regarding matters over which it has jurisdiction. A motion was made by Commissioner Smith-Watts, seconded by Commissioner Gotz, to refer the matter to staff to investigate and report back to the Commission. The motion carried by the following vote: Yes: 4 - Jonathan Gotz, Carolyn M. Smith-Watts, Jeanne Karatsu and Lawrence Keller Excused: 1 - Charles Hicks 16. 13-252CS RECOMMENDATION TO APPROVE BULLETINS Staff report prepared by Mario R. Beas, Executive Director Customer Service Representative Department Librarian General Maintenance Assistant A motion was made by Commissioner Gotz, seconded by Commissioner Smith-Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Jonathan Gotz, Carolyn M. Smith-Watts, Jeanne Karatsu and Lawrence Keller Excused: 1 - Charles Hicks Page 9 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 18, 2013 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 13-253CS RECOMMENDATION FOR CONSIDERATION OF HEARING 17. OFFICER’S REPORT - Suspension Appeal 24-S-1213 (Mailed to CSC 11/22/13) Report prepared by Linda Krieger, Attorney at Law The Secretary presented a report prepared by Hearing Officer Linda Krieger, Attorney at Law, to the Commission, regarding the subject hearing which was conducted on November 8, 2013. A motion was made by Commissioner Smith-Watts, seconded by Commissioner Karatsu, to approve recommendation. The motion carried by the following vote: Yes: 4 - Jonathan Gotz, Carolyn M. Smith-Watts, Jeanne Karatsu and Lawrence Keller Excused: 1 - Charles Hicks MANAGERS' REPORT The Secretary thanked the Commission for its support over the years. He stated it has been a pleasure to serve the Commission, staff and operating departments. He thanked the Civil Service department staff for their support and the excellent work they completed . He also thanked Human Resources and departments for their support over the years. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Stacey Lewis, Assistant Director of Human Resources, Harbor Department, informed the Commission that at its meeting of December 4, 2013, she made a statement regarding a request to extend expiring eligible list, unaware of a more recent request. She stated that she indicated that the Harbor Department had requested in October that the list for Administrative Analyst be extended for 90 days. However, it was brought to her attention that a second request was made to extend the list in December. ADJOURNMENT There being no further business before the Commission, Vice President Keller adjourned the meeting. Page 10 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 18, 2013 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM THIS INFORMATION IS AVAILABLE IN AN ALTERNATIVE FORMAT BY REQUEST TO CIVIL SERVICE AT (562) 570-6059. "THE CITY OF LONG BEACH INTENDS TO PROVIDE REASONABLE ACCOMMODATIONS IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF A SPECIAL ACCOMMODATION IS DESIRED, PLEASE CALL CIVIL SERVICE 48 HOURS PRIOR TO THE EVENT/PROGRAM/SERVICE AT (562) 570-6059". Page 11 of 11