Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, JUNE 18, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Lawrence Keller, President Jonathan Gotz, Vice President Charles Hicks Jr., Commissioner Robin Perry, Commissioner Carolyn M. Smith Watts, Commissioner Tara M. McLean, Acting Executive Director FINISHED AGENDA & MINUTES . ROLL CALL Kandice Taylor-Sherwood, Executive Director Tara M. McLean, Acting Director & Secretary Melinda George, Deputy Director Marilyn Hall, Executive Assistant Kendra Carney, Deputy City Attorney Robert Pfingsthorn, Administrativel Analyst Salvador Ambriz, Personnel Analyst Debbie McCluster, Personnel Analyst Donna de Araujo, Personnel Analyst Cynthia Stafford, Personnel Operations Manager, Human Resources Commissioners Carolyn M. Smith Watts, Jonathan Gotz, Lawrence Keller and Present: Charles Hicks 1. 14-123CS Recommendation to approve minutes: Regular Meeting of June 4, 2014 A motion was made by Commissioner Hicks, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Page 1 of 8 CITY OF LONG BEACH WEDNESDAY, JUNE 18, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Yes: 5 - Carolyn M. Smith Watts, Robin Perry, Jonathan Gotz, Lawrence Keller and Charles Hicks CONSENT CALENDAR (2-5): Passed The Consent Calendar A motion was made by Commissioner Perry, seconded by Vice President Gotz, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 5 - Carolyn M. Smith Watts, Robin Perry, Jonathan Gotz, Lawrence Keller and Charles Hicks 2. 14-124CS Recommendation to approve examination results: Plumber Police Property & Supply Clerk (Established 6/11/14) Senior Surveyor (Established 6/9/14) A motion was made to approve recommendation on the Consent Calendar. 3. 14-125CS Recommendation to receive and file retirements: Richard Contla/Senior Equipment Operator/Harbor (16 yrs., 3 mos.) Jeffrey Cooper/Police Lieutenant/Police (28 yrs., 7 mos.) Donald Caldwell/Development Project Manager/Human Resources (6 yrs., 9 mos.) Jerry Scruggs/Storekeeper II/Public Works (23 yrs., 11 mos.) A motion was made to approve recommendation on the Consent Calendar. Page 2 of 8 CITY OF LONG BEACH WEDNESDAY, JUNE 18, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 4. 14-126CS Recommendation to receive and file resignations: Luis Felix/Equipment Operator II/Airport (5 yrs., 5 mos.) Kortnee Rayl/Public Safety Dispatcher II/Fire (4 yrs., 10 mos.) Diego Minera-Salguero/Police Recruit/Police (13 days) A motion was made to approve recommendation on the Consent Calendar. 5. 14-127CS Recommendation to approve transfers: Joe Masaoka/Garage Service Attendant II/Public Works to Garage Service Attendant III/Water Janiece Roelofsen/Assistant Administrative Analyst I/Financial Management to Assistant Administrative Analyst II/LBGO A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 6. 14-128CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Edward Wyatt, Gardener Communication from Margaret Huebner, Director of Human Resources, Harbor A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Carolyn M. Smith Watts, Robin Perry, Jonathan Gotz, Lawrence Keller and Charles Hicks Page 3 of 8 CITY OF LONG BEACH WEDNESDAY, JUNE 18, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 7. 14-129CS RECOMMENDATION FOR EXTENSION OF PROBATION - Houshang Hatami, Civil Engineer Communication from Margaret Huebner, Director of Human Resources, Harbor Stacey Lewis, Assistant Director of Human Resources, Harbor, briefed the Commission regarding this request. A motion was made by Commissioner Perry, seconded by Vice President Gotz, to approve recommendation. The motion carried by the following vote: Yes: 5 - Carolyn M. Smith Watts, Robin Perry, Jonathan Gotz, Lawrence Keller and Charles Hicks 8. 14-130CS RECOMMENDATION TO APPROVE BULLETINS Staff report prepared by Tara McLean, Acting Executive Director Business Systems Specialist Capital Projects Coordinator Recycling Specialist Commissioner Perry questioned the 60-day filing period for the Business Systems Specialist bulletin, if it would delay the process of getting someone hired in a timely manner to fill these positions. The Secretary stated that due to the difficulty to recruit applicants for this particular classification, departments felt that a 60-day filing period is needed. Sal Ambriz, Personnel Analyst, stated that because this a continuous, non-competitive examination process, eligible lists will be established as qualified applications are received, which would allow departments to make selections timely. This CS-Agenda Item was approve recommendation. Page 4 of 8 CITY OF LONG BEACH WEDNESDAY, JUNE 18, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 9. 14-131CS RECOMMENDATION TO APPROVE PROPOSED CIVIL SERVICE DEPARTMENT BUDGET FOR FISCAL YEAR 2015: Staff report prepared by Tara McLean, Acting Executive Director The Secretary provided the Commission an overview of the proposed budget, stating that since departments have not been asked to propose cuts, the proposed Civil Service budget for Fiscal Year 2015 does not include any reductions. She also stated that if a one-time funding is proposed for a Police and/or Fire Academy in Fiscal Year 2015, a proposal will be made that the Civil Service Department receive additional funding for the recruitment and examination processes. She also informed the Commission that staffing needs for departments is increasing and is anticipated to continue to increase, which may result in job posting delays, however, staff continues to look for ways to streamline processes and increase efficiency in providing services to our customers. Commissioner Perry questioned the Secretary as to what would her recommendation be to avoid delays in conducting examinations. The Secretary stated that her first recommendation would be more staff. However, she stated that looking at the testing processes as they are coming up, staff will be looking at using alternative certifications more; utilizing more provisional appointments to allow departments to fill positions while waiting for the examinations to be conducted, and look at various ways within the Civil Service Rules and Regulations that can be used to meet the demands without having the ability to increase staff. President Keller stated that the Fire Department used an outside testing service with great success, and has suggested that the Police Department consider the same type of testing. However, he stated that the Police Department has some concerns with this testing process. He stated that the Secretary has done an excellent job at reaching out to departments to assist when needed, and they have been very cooperative in providing assistance. He stated that he appreciated all of the effort that has been made by staff and the Page 5 of 8 CITY OF LONG BEACH WEDNESDAY, JUNE 18, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM assistance from other departments and looks forward to continuing this working relationship. A motion was made by Commissioner Hicks, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 5 - Carolyn M. Smith Watts, Robin Perry, Jonathan Gotz, Lawrence Keller and Charles Hicks NEW BUSINESS On behalf of the Commission, President Keller acknowledged Tara McLean, Acting Executive Director of Civil Service for the excellent job she did during this transition period and the noted improvements that she implemented in the department. He wished her well on her retirement. Ms. McLean thanked the Commission and acknowledged her pleasure in working in the Civil Service Department with the Commission, Civil Service staff, and City departments in a different context. She stated that the departments stepped up and it was a team effort. On behalf of the Commission, President Keller acknowledged Commissioner Gotz for his dedicated service to the City and Citizens of Long Beach, and that he will be truly missed. He presented Commissioner Gotz with a Plaque in recognition of his service to the Commission, City and Citizens of Long Beach. Commissioner Gotz thanked the Commission and expressed his pleasure for having the opportunity to serve as a Commissioner, stating that it has certainly been an honor. He stated that it was a great learning experience and acknowledged staff for the excellent work they do. President Keller stated that the new Commissioner is Ricky McGliton-McGlamery. Page 6 of 8 CITY OF LONG BEACH WEDNESDAY, JUNE 18, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM MANAGERS' REPORT Melinda George, Deputy Director informed the Commission that 887 applications have been received for the Police Recruit examination and 150 for the Administrative Analyst examination. She also informed the Commission that staff is offsite conducting the examination for Fire Engineering. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. On behalf of the Harbor Department, Stacey Lewis, Assistant Director of Human Resources, Harbor, thanked Ms. McLean for the outstanding job she did during this transition period as the Acting Executive Director and that she is looking forward to working with the new director. Rachel Rock, Administrative Officer, Library Services, extended an invitation to the Commission for a personal tour of the Main Library Studio. ADJOURNMENT Page 7 of 8 CITY OF LONG BEACH WEDNESDAY, JUNE 18, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 8 of 8