Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, AUGUST 6, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Lawrence Keller, President Charles Hicks Jr., Commissioner Robin Perry, Vice President Rick McGilton-McGlamery, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES ROLL CALL Kandice Taylor-Sherwood, Executive Director & Secretary Melinda George, Deputy Director Marilyn Hall, Executive Assistant Gary Anderson, Deputy City Attorney Salvador Ambriz, Personnel Analyst Debbie McCluster, Personnel Analyst Caprice McDonald, Personnel Analyst Robert Pfingsthorn, Personnel Analyst Lourdes Ferrer, Personnel Analyst Donna de Araujo, Personnel Analyst Debbie Mills, Director of Human Resource Cynthia Stafford, Manager, Personnel Operations, Human Resources Stacey Lewis, Assistant Director of Human Resources, Harbor Commissioners Lawrence Keller, Robin Perry, Charles Hicks, Rick Present: McGilton-McGlamery and Carolyn M. Smith Watts 1. 14-151CS Recommendation to approve minutes: Regular Meeting of July 16, 2014 Dismissal Hearing 40-D-1213 Minutes of July 30, 2014 A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts A motion was made by Vice President Perry, seconded by Commissioner Smith Watts, to approve recommendation for Dismissal Appeal 40-D-1213 Hearing Minutes of July 30, 2014. The motion carried by the following vote: Page 1 of 9 CITY OF LONG BEACH WEDNESDAY, AUGUST 6, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts CONSENT CALENDAR (2-8): Passed The Consent Calendar A motion was made by Commissioner Hicks, seconded by Vice President Perry, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 2. 14-152CS Recommendation to approve examination results: Capital Projects Coordinator (Established 7-30-14) - 147 Applied, 115 Qualified Communications Center Supervisor - 8 Applied, 6 Qualified General Librarian - 227 Applied, 137 Qualified Plumber - 11 Applied, 11 Qualified Police Recruit - 2010 Applied, 658 Qualified A motion was made to approve recommendation on the Consent Calendar. 3. 14-153CS Recommendation to receive and file retirements: Lorraine Lopez/Clerk Typist III/Fire (22 yrs., 1 mo.) Philip Fraser/Firefighter/Fire (28 yrs., 3 mos.) Ok Mey/School Guard/Police (8 yrs., 3 mos.) Shawn Parker/Marine Safety Officer/Fire (34 yrs., 3 mos.) A motion was made to approve recommendation on the Consent Calendar. 4. 14-154CS Recommendation to receive and file disability retirement: Jeffrey Garcia/Police Sergeant/Police (29 yrs., 1 day) A motion was made to approve recommendation on the Consent Calendar. Page 2 of 9 CITY OF LONG BEACH WEDNESDAY, AUGUST 6, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 5. 14-155CS Recommendation to receive and file resignations: Daniel Petrovich/Special Services Officer IV/Harbor (38 yrs., 8 mos.) Chad Guerrero/Police Recruit/Police (12 days) Kayleigh Raciak/Police Recruit/Police (12 days) Luis Trujillo Garcia/Police Recruit/Police (15 days) Christopher Cornell/Police Recruit/Police (1 mo., 15 days) Jason Goss/Electrician/Parks (2 mos., 15 days) Leonard Lacey/Senior Equipment Operator/Harbor (12 yrs., 4 mos.) Robert Briggs/Firefighter/Fire (1 yr., 11 mos.) A motion was made to approve recommendation on the Consent Calendar. 6. 14-156CS Recommendation to approve schedule for hearing: Reduction Appeal 41-R-1213, Suggested Date September 17, 2014 A motion was made to approve recommendation on the Consent Calendar. 7. 14-157CS Recommendation to approve reschedule for hearing: Reduction Appeal 8-R-1314, Suggested Date September 10, 2014 A motion was made to approve recommendation on the Consent Calendar. 8. 14-158CS Recommendation to receive and file withdrawal of appeal: Suspension Appeal 21-S-1213 A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 9. 14-159CS RECOMMENDATION FOR PROVISIONAL APPOINTMENTS -Janae Rivera and Bobbie Ryan, Animal Control Officers, Parks Recreation & Marine Communication from George Chapjian, Director of Parks, Recreation and Marine The Secretary informed the Commission that the department has requested that Janae Rivera's name be removed from this request. A motion was made by Commissioner Hicks, seconded by Vice President Perry, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Page 3 of 9 CITY OF LONG BEACH WEDNESDAY, AUGUST 6, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 10. 14-160CS RECOMMENDATION FOR PROVISIONAL APPOINTMENTS - Alejandra Flores and Diamond Johnson, Engineering Technicians I Communication from Christopher J. Garner, Director, Long Beach Gas & Oil Lennie Arazo, Administrative Officer, Long Beach Gas & Oil was present to answer Commission questions. A motion was made by Commissioner McGilton-McGlamery, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 11. 14-161CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Kevin Hughes, Combination Building Inspector Communication from Meg Rau, Administrative Officer, Development Services Department Ms. Rau was present to answer Commission questions. A motion was made by Commissioner Smith Watts, seconded by Vice President Perry, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 12. 14-162CS RECOMMENDATION TO EXTEND PROVISIONAL APPOINTMENT - Elisa Calderon, Recycling Specialist Staff report prepared by Donna deAraujo, Personnel Analyst A motion was made by Vice President Perry, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 13. 14-163CS RECOMMENDATION FOR SELECTIVE CERTIFICATION - Accounting Clerk Communication from Margaret Huebner, Director of Human Resources, Harbor Stacey Lewis, Assistant Director of Human Resources, Harbor, was present to answer Commission questions. A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Page 4 of 9 CITY OF LONG BEACH WEDNESDAY, AUGUST 6, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 14. 14-164CS PROTEST OF WRITTEN EXAMINATION ITEM(S): - Gas Distribution Supervisor Staff report prepared by Lourdes Ferrer, Personnel Analyst Donna deAraujo, Personnel Analyst, briefed the Commission regarding the protested questions. Commissioner Hicks stated that he was in disagreement with the disposition of question 89. After discussion, Commissioner Perry suggested that the disposition be amended to allow for two correct answers.The Commission agreed. A motion was made by Commissioner Hicks, seconded by Vice President Perry, to approve recommendation as amended. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 15. 14-165CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director Ambulance Operator (3 months) Department Librarian (2/5/14; 2/19/14) Emergency Medical Educator (2/6/13; 2/15/13; 2/28/13) Payroll/Personnel Assistant (3 months) Port Security Systems Operator Senior Equipment Operator - Crane Survey Technician Traffic Engineering Associate A motion was made by Commissioner Smith Watts, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Page 5 of 9 CITY OF LONG BEACH WEDNESDAY, AUGUST 6, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 16. 14-166CS RECOMMENDATION TO APPROVE BULLETIN - Water Utility Mechanic Staff report prepared by Kandice Taylor-Sherwood, Executive Director A motion was made by Vice President Perry, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 17. 14-167CS RECOMMENDATION FOR CONSIDERATION OF ADMINISTRATIVE LAW JUDGE’S REPORT - Disability Retirement Appeal 02-DR-1213 - (Mailed to CSC July 11, 2014) Report prepared by Eric Sawyer, Administrative Law Judge The Secretary informed the Commission that the City Manager requested the Commission hold off consideration of this matter until the August 20, 2014, Commission agenda, to provide the City Manager an opportunity to respond to the Administrative Law Judge's report. Howard Rosen, Attorney at Law, representing the Appellant, objected to holding this item over for two weeks, stating that the Fire Department stated that it was not going to appeal the Administrative Law Judge's decision. He also informed the Commission that the Appellant has been waiting for almost two years to return to work. Anne Lattime, Principal Deputy City Attorney, representing the City, requested that the matter be held over for consideration in two weeks to allow Human Resources to research questions regarding the process to returning the Appellant to work and how to reinstate him. She stated that although the department has indicated that it has no problems with the Administrative Law Judge's decision, the City Manager is the Appointing Authority and does have questions regarding the decision. Deborah Mills, Director of Human Resources, informed the Commission that this is the first time Human Resources has had a situation of this nature and there are questions that need to be answered regarding the process to reinstate the Appellant. She stated that the City Manager did not have the report, and needed the time to respond. A motion was made by Commissioner Hicks, seconded by Vice President Perry, to hold consideration of this item until the August 20, 2014 Agenda. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Page 6 of 9 CITY OF LONG BEACH WEDNESDAY, AUGUST 6, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NEW BUSINESS Vice President Perry suggested that it would be helpful if the essential functions of the position be included in the Administrative Law Judge's reports. MANAGERS' REPORT Ms. George acknowledged that the Police Recruit examination results were on today's agenda, and the examination process is proceeding as scheduled. She acknowledged Caprice McDonald, Personnel Analyst, for the great job she did in the administration of this examination. She stated that the list would be amended in the future as there will continue to be special administrations for some military personnel with previous commitments, who could not make the test dates. She also stated that there was an increase in the number of candidates who qualified on this examination. Ms. George informed the Commission that this is the last Commission meeting for the two interns (Ana and Nicole) from the Port of Long Beach Summer Youth Program. The Commission thanked them for their service and wish them well in their future career development. The Secretary stated that collaboration with Civil Service and City departments that have been supporting Civil Service with proctoring examinations is going well. She also thanked the Manager of Personnel Operations - Human Resources for offering to provide assistance by allowing one of their analysts to assist with the recruitment and administration of non-competitive examinations. She informed the Commission that she will be conducting workshops to outline her vision in ways to improve and streamline processes using data she is compiling from resources such as the Human Resources - International Personnel Management Association, which is a national human resources organization, and results of surveys conducted for the Southern California area. She also informed the Commission that she met with the Dean of Business School, Executive Director of Career Counseling program and other staff at CSULB that are interested in getting an internship program for students who are majoring in education, technology, career counseling and human resources, to support the City of Long Beach to go paperless and streamline the process of applying for employment opportunities on-line, by conducting workshops to teach employees and citizens how to create profiles, set up e-mails and whatever is necessary. These internships would be able to earn up to three credits. The Secretary also stated that this will include making a video, which will be placed on kiosks at the Workforce Development Center, Civil Service lobby, Public Works kiosks and Public Libraries so that applicants will be able to go online and see how to set up their own e-mail accounts and profiles. Page 7 of 9 CITY OF LONG BEACH WEDNESDAY, AUGUST 6, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Ms. Mills thanked the Commission and the Executive Director for a great working relationship between Human Resources and Civil Service. She stated that Ms. Taylor-Sherwood, the Executive Director of Human Resources at the Port and she, have met on several occasions, discussing processes and efficiencies and getting the examination backlog caught up to a manageable stage. She also stated that the Executive Director is reaching out to all departments, which is refreshing. Cynthia Stafford, Manager, Personnel Operations, thanked the Commission for there selection for the Executive Director and stated that she has enjoyed working with her these couple of months. She also introduced Glendy Martinez as the new analyst in Human Resources. Meg Rau, Administrative Officer, Development Services Bureau, also acknowledged that working with Ms. Taylor-Sherwood is a pleasure. Crystal Slaten, Administrator, Police Personnel, acknowledged Civil Service staff and thanked them for the excellent service they provided to the Police Department. Caprice McDonald, Personnel Analyst, thanked the Harbor Department for having the opportunity to work with two awesome interns (Ana Jeronimo and Nicole Sun) from the Port of Long Beach Summer Youth Program. Stacey Lewis, Assistant Director of Human Resources, Harbor, thanked Ms. Taylor-Sherwood for the excellent job she has been doing. She acknowledged that Ms. Huebner is working together with Ms. Mills and Taylor-Sherwood on ideas to improve human resources operations.She also thanked Cynthia Stafford, Manager, Personnel Operations for the outstanding job she is doing in Human Resources. Page 8 of 9 CITY OF LONG BEACH WEDNESDAY, AUGUST 6, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the City Clerk Department at (562) 570-6101, 72 hours prior to the Commission meeting. Kung ang nakasulat na pagsasalin-wika ng adyenda at mga katitikan ng Komisyon ay hinahangad para sa mga taong hindi nagsasalita ng Ingles mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 pitong oras bago ang pulong ng Komisyon. Si desea obtener la traducción lingüística escrita de la agenda y las actas de la Comisión para las personas que no hablan inglés, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) 570-6101, 72 horas antes de la reunión de la Comisión. Page 9 of 9