Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, NOVEMBER 5, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Lawrence Keller, President Charles Hicks Jr., Commissioner Robin Perry, Vice President Rick McGilton-McGlamery, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & DRAFT MINUTES ROLL CALL Commissioners Lawrence Keller, Charles Hicks, Rick McGilton-McGlamery and Present: Carolyn M. Smith Watts Commissioners Robin Perry Absent: Kandice Taylor-Sherwood, Executive Director & Secretary Melinda George, Deputy Director Marilyn Hall, Executive Assistant Gary Anderson, Deputy City Attorney Robert Pfingsthorn, Administrative Analyst Caprice McDonald, Personnel Analyst Lourdes Ferrer, Personnel Analyst Salvador Ambriz, Personnel Analyst Donna de Araujo, Personnel Analyst Janice Lee, Administrative Analyst Sigmud Jacoby, Administrative Analyst Diana Lam-Brandt, Administrative Analyst Cynthia Stafford, Personnel Operations Manager, Human Resources 1. 14-216CS Recommendation to approve minutes: Regular Meeting of October 15, 2014 Dismissal Appeal 10-D-1314 Hearing Minutes of August 13 & 20, September 17 & 24, 2014 Dismissal Appeal 11-D-1314 Hearing Minutes of October 1 & 8, 2014 Dismissal Appeal 04-D-1314 Hearing Minutes of October 15 & 22, 2014 A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Page 1 of 10 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 5, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Yes: 4 - Lawrence Keller, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Absent: 1 - Robin Perry A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to approve Dismissal Appeal 10-D-1314 Hearing Minutes. The motion carried by the following vote: Yes: 3 - Lawrence Keller, Charles Hicks and Rick McGilton-McGlamery Abstain: 1 - Carolyn M. Smith Watts Absent: 1 - Robin Perry A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to approve Dismissal Appeal 11-D-1314 Hearing Minutes. The motion carried by the following vote: Yes: 3 - Lawrence Keller, Rick McGilton-McGlamery and Carolyn M. Smith Watts Abstain: 1 - Charles Hicks Absent: 1 - Robin Perry A motion was made by Commissioner Smith Watts, seconded by Commissioner McGilton-McGlamery, to approve Dismissal Appeal 04-D-1314 Hearing Minutes. The motion carried by the following vote: Yes: 3 - Lawrence Keller, Rick McGilton-McGlamery and Carolyn M. Smith Watts Abstain: 1 - Charles Hicks Absent: 1 - Robin Perry CONSENT CALENDAR (2-5): Passed The Consent Calendar A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 4 - Lawrence Keller, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Page 2 of 10 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 5, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Absent: 1 - Robin Perry 2. 14-217CS Recommendation to approve examination results: Building Maintenance Engineer (Established 10/31/14) - 32 Applied, 3 Qualified Business Systems Specialist (Established 10/27/14) - 29 Applied, 21 Qualified Civil Engineer (Established 10/17/14) - 51 Applied, 19 Qualified Electrical Engineer (Established 10/27/14) - 5 Applied, 5 Qualified Equipment Operator (Established 10/21/14) - 180 Applied, 22 Qualified Gardener (Established 10/17/14) - 146 Applied, 42 Qualified Machinist - 46 Applied, 9 Qualified Neighborhood Services Specialist (Established 10/24/14) - 118 Applied, 40 Qualified Office Systems Analyst (Established 10/21/14) - 30 Applied, 30 Qualified Plan Checker - Fire Prevention - 7 Applied, 7 Qualified Public Safety Dispatcher (Established 10/21/14) - 50 Applied, 50 Qualified Senior Civil Engineer (Established 10/21/14) - 42 Applied, 42 Qualified A motion was made to approve recommendation on the Consent Calendar. 3. 14-218CS Recommendation to receive and file disability retirements: William Wendt/Police Officer/Police (11 yrs., 9 mos.) Philip Golia/Police Officer/Police (16 yrs., 5 mos.) A motion was made to approve recommendation on the Consent Calendar. Page 3 of 10 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 5, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 4. 14-219CS Recommendation to receive and file retirement(s): Constance Phillips/Maintenance Assistant III/Airport (25 yrs., 10 mos.) Hajime Sugita/Accountant III/Financial Management (13 yrs., 10 days) Delilah Brown/Clerk Typist III/Health (34 yrs., 8 mos.) Cecile Walters/Development Project Manager II/Human Resources (32 yrs., 4 mos.) Craig Flannery/Gas Construction Worker III/Long Beach Gas & Oil (29 yrs., 3 mos.) Stephen Bos/Capital Projects Coordinator I/Public Works (5 yrs., 10 mos.) Floyd Bramlett/Refuse Supervisor/Public Works (33 yrs., 2 mos.) Diana Garafano/Clerk Typist II/Public Works (37 yrs., 9 mos.) Christopher Polk/Motor Sweeper Operator/Public Works (36 yrs., 1 mos.) Vince Saner/Equipment Mechanic I/Public Works (9 yrs., 2 mos.) On behalf of the Commission, the Secretary presented Certificates of Appreciation to Floyd Bramlett (33 years), Public Works, Cecile Waters (32 years), Human Resources and Constance Phillips (25 years), Airport. The Commission thanked them for their service to the City and congratulated them on their retirement. A motion was made to approve recommendation on the Consent Calendar. 5. 14-220CS Recommendation to approve transfer: Nickolas Colbert/Special Services Officer III/Police to Special Services Officer III/Airport A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 6. 14-221CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Harold Roberts, Office Services Supervisor Communication from Christopher Wildling, Interim Director of Technology Services A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Page 4 of 10 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 5, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Yes: 4 - Lawrence Keller, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Absent: 1 - Robin Perry 7. 14-222CS RECOMMENDATION FOR SELECTIVE CERTIFICATION - Business Systems Specialist Communication from John Gross, Director of Financial Management A motion was made by Commissioner McGilton-McGlamery, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Lawrence Keller, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Absent: 1 - Robin Perry 8. 14-223CS RECOMMENDATION TO APPROVE PROTEST OF EXAMINATION ITEM(S) - Machinist Staff report prepared by Donna de Araujo, Personnel Analyst This CS-Agenda Item was withdrawn. Page 5 of 10 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 5, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 9. 14-224CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director Aquatics Supervisor Civil Engineering Assistant Clerk Clerk Typist Emergency Medical Educator Fire Recruit Garage Service Attendant License Inspector Police Recruit Public Safety Dispatcher (3 months) Public Safety Dispatcher - Lateral (3 months) A motion was made by Commissioner Smith Watts, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 4 - Lawrence Keller, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Absent: 1 - Robin Perry 10. 14-225CS RECOMMENDATION TO APPROVE BULLETINS Staff report prepared by Kandice Taylor-Sherwood, Executive Director Animal Control Officer Clerk Supervisor Community Services Supervisor Deputy Chief Harbor Engineer Marine Safety Officer Parking Meter Technician Public Safety Dispatcher - Lateral A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Lawrence Keller, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Page 6 of 10 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 5, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Absent: 1 - Robin Perry 11. 14-226CS RECOMMENDATION FOR CONSIDERATION OF HEARING OFFICER’S REPORT - Suspension Appeal 15-S-1213 (Mailed to CSC October 22, 2014) Report prepared by Lisa Miller, Attorney at Law A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Lawrence Keller, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Absent: 1 - Robin Perry Page 7 of 10 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 5, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM MANAGERS' REPORT Ms. George thanked staff for their support with the Administrative Analyst examination. The Secretary informed the Commission that several agencies assisted with the process for the Administrative Analyst examination, and that staff would be sending out thank you notes along with a link to a survey to get feedback from rater on our process. She acknowledged three of the four new interns (Jose Fagoaga, Natalie Phouvong and Yvonne Lizarrage), who have not had the opportunity to attend a Commission meeting due to their school schedules. Highlights of some of the things they are doing: Assisted walk-ins to the Civil Service Department with creating their profiles, will be meeting with Administrative Officer to determine the best way to support each department; developed mini workshops/powerpoints on resume building and interviewing skills, and working on videos to put on the website where people can be able to watch viedos on the same topics. The Secretary thanked Glenda Williams, Director of Library Services her Manager Darla Wegner, for identifying possible rooms that could be used for Civil Service testing and interviewing. She also thanked the departments she met with on Monday, that are collobarating with Civil Service and Ergo-metrics to develop a new test to assess competencies skill sets required for Customer Service Representative. She thanked the Long Beach Fire Department for the opportunity to attend Fire Ops 101. The Secretary thanked Civil Service staff for the hard work they are doing in getting things done with the examinations, as evidenced by the 12 examination results and seven new job bulletins on today's Commission agenda. She stated that she has looked at the backlog and is still working on getting it reduced. She stated that she will be sending a memo to the Administrative Officer regarding the back log for them to list their current priorities in the order of first through the last, for any requisitions they have in the Civil Service Department. Page 8 of 10 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 5, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Commissioner Hicks congratulated Jim McDonnell, Chief of Police on his election as the Sheriff of Los Angeles County. Tristan Balsillie, Marine Safety Officer, addressed the Commission regarding his disqualification from the Marine Safety Officer - Boat Operator examination process due to years of service. Gary Anderson, Deputy City Attorney and Commission's Advisor, informed the Commission this item would have to be agendized to be considered. On behalf of the Fire Chief and himself, David Segura, Deputy Fire Chief, thanked Civil Service Department for the hard work they have done in conducting Fire Department examinations. He stated that Public Safety Dispatchers for the Fire Department, are two positions away from being totally full. He also stated that the Police Department has 13 new hires for Public Safety Dispatcher that are currently in training. He also stated that after five weeks of the new Fire Recruit Academy, 28 Fire Recruits are still in the academy. ADJOURNMENT Page 9 of 10 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 5, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the City Clerk Department at (562) 570-6101, 72 hours prior to the Commission meeting. Kung ang nakasulat na pagsasalin-wika ng adyenda at mga katitikan ng Komisyon ay hinahangad para sa mga taong hindi nagsasalita ng Ingles mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 pitong oras bago ang pulong ng Komisyon. Si desea obtener la traducción lingüística escrita de la agenda y las actas de la Comisión para las personas que no hablan inglés, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) 570-6101, 72 horas antes de la reunión de la Comisión. Page 10 of 10