Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, DECEMBER 17, 2014 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Lawrence Keller, President Charles Hicks Jr., Commissioner Robin Perry, Vice President Rick McGilton-McGlamery, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES ROLL CALL Commissioners Lawrence Keller, Robin Perry, Charles Hicks, Rick Present: McGilton-McGlamery and Carolyn M. Smith Watts Kandice Taylor-Sherwood, Executive Director & Secretary Melinda George, Deputy Director Marilyn Hall, Executive Assistant Gary Anderson, Deputy City Attorney Salvador Ambriz, Personnel Analyst Debbie McCluster, Personnel Analyst Caprice McDonald, Personnel Analyst Robert Pfingsthorn, Personnel Analyst Lourdes Ferrer, Personnel Analyst Donna de Araujo, Personnel Analyst Cynthia Stafford, Manager, Personnel Operations, Human Resources Margaret Huebner, Director of Human Resources, Harbor Stacey Lewis, Assistant Director of Human Resources, Harbor FLAG SALUTE 1. 14-249CS Recommendation to approve minutes: a. Regular Meeting of December 3, 2014 b. Dismissal Appeal 12-D-1314 Hearing of December 3 & 10, 2014 A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts This item was held over to January 7, 2015. Page 1 of 7 CITY OF LONG BEACH WEDNESDAY, DECEMBER 17, 2014 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM CONSENT CALENDAR (2-5): Passed The Consent Calendar A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 2. 14-250CS Recommendation to approve examination results: Animal Health Technician - 2 Applied, 2 Qualified Building Maintenance Engineer (Established 12/9/14) - 28 Applied, 3 Qualified Business Systems Specialist - 19 Applied, 10 Qualified Combination Building Inspector - 12 Applied, 8 Qualified Deputy Chief Harbor Engineer (Established 12/9/14) - 27 Applied, 18 Qualified Engineering Technician - 106 Applied, 30 Qualified Gas Maintenance Supervisor - 14 Applied, 13 Qualified Plan Checker - Fire Prevention - 2 Applied, 2 Qualified Public Safety Dispatcher - 58 Applied, 58 Qualified Public Safety Dispatcher - Lateral - 2 Applied, 2 Qualified A motion was made to approve recommendation on the Consent Calendar. 3. 14-251CS Recommendation to receive and file retirements: Richard Fallon/Senior Plumbing Inspector/Development Services (28 yrs., 2 mos) Dan Rodgers/Senior Mechanical Inspector/Development Services (23 yrs., 8 mos) Kimbala Young/Customer Service Representative II/Financial Management (10 yrs., 11 mos) Charles Jensen/Maintenance Assistant III/Parks (22 yrs., 4 mos) Gerardo Razo/Maintenance Assistant III/Parks (29 yrs., 22 days) Leila Manboard/Clerk Typist III/Police (19 yrs., 1 mo) Vu Nguyen/Special Services Officer II/Police (22 yrs., 9 mos) Jess Baugh/Engineering Technician I/Public Works (14 yrs., 4 mos) Daniel Griego/Refuse Operator III/Public Works (28 yrs., 3 mos) Michael Mc Donald/Communication Specialist II/Technology Services (30 yrs., 5 mos) Melissa Keyes/Administrative Analyst III/Water (29 yrs., 8 mos) A motion was made to approve recommendation on the Consent Calendar. Page 2 of 7 CITY OF LONG BEACH WEDNESDAY, DECEMBER 17, 2014 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 4. 14-252CS Recommendation to receive and file resignations: Cameron Peters/Ambulance Operator/Fire (5 yrs., 6 mos) A motion was made to approve recommendation on the Consent Calendar. 5. 14-253CS Recommendation to reschedule hearings: Suspension Appeal 06-S-1314 - Suggested Date January 16, 2015 (HO) Dismissal Appeal 37-D-1213, Suggested Dates April 22 & 29, 2015 A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 6. 14-254CS RECOMMENDATION TO RETURN TO CLASSIFIED SERVICE - Robert Klang, Ambulance Operator - Non Career to Ambulance Operator Communication from Michael A. DuRee, Fire Chief The Secretary briefed the Commission regarding this request. A motion was made by Vice President Perry, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 7. 14-255CS RECOMMENDATION TO FILE LATE APPLICATION - Office Systems Analyst a. Communication from Luis Navarro b. Staff report prepared by Lourdes Ferrer, Personnel Analyst Ms. Ferrer briefed the Commission regarding this request. Mr. Navarro was present and addressed the Commission. A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to deny. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Page 3 of 7 CITY OF LONG BEACH WEDNESDAY, DECEMBER 17, 2014 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 8. 14-256CS RECOMMENDATION TO FILE LATE APPLICATION - Deputy Chief Harbor Engineer a. Communication from Joseph Mulvihill b. Staff report prepared by Deborah McCluster, Personnel Analyst The Secretary briefed the Commission regarding this request. Mr. Mulvihill was present and addressed the Commission . A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to deny. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 9. 14-257CS RECOMMENDATION TO PARTICIPATE IN EXAMINATION - Electrical Supervisor a. Communication from Duc Nang Vu b. Staff report prepared by Deborah McCluster, Personnel Analyst Ms. McCluster briefed the Commission regarding this request. Mr. Vu was present and addressed the Commission. A motion was made by Commissioner McGilton-McGlamery, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 3 - Robin Perry, Charles Hicks and Rick McGilton-McGlamery No: 2 - Lawrence Keller and Carolyn M. Smith Watts Page 4 of 7 CITY OF LONG BEACH WEDNESDAY, DECEMBER 17, 2014 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 10. 14-258CS RECOMMENDATION TO REVISE CLASSIFICATION SPECIFICATIONS Commercial Diver I-II and Supervisor and Commercial Diving a. Communication from Margaret Huebner, Director of Human Resources, Harbor b. Staff report prepared by Lourdes Ferrer & Donna de Araujo, Personnel Analysts The Secretary briefed the Commission on the revision to this request. Stacey Lewis, Assistant Director of Human Resources, Harbor, addressed the Commission, stating that all parties were in agreement with the revised classification specification. She also stated that the concerns of the Commission regarding the experience for the different levels had been addressed and changed. She thanked the Secretary and IAM representative for their collaborative efforts in addressing these changes. A motion was made by Commissioner Smith Watts, seconded by Vice President Perry, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 11. 14-259CS RECOMMENDATION TO APPROVE BULLETINS Staff report prepared by Kandice Taylor-Sherwood, Executive Director Commercial Diver Communication Specialist Police Sergeant Registered Nurse Supervisor, Commercial Diving Systems Support Specialist Systems Technician A motion was made by Commissioner Hicks, seconded by Vice President Perry, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Page 5 of 7 CITY OF LONG BEACH WEDNESDAY, DECEMBER 17, 2014 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 12. 14-260CS RECOMMENDATION TO REVISE THE JOB ANNOUNCEMENT APPROVAL PROCESS Staff report prepared by Kandice Taylor-Sherwood, Executive Director The Secretary briefed the Commission regarding this request, stating that staff will submit job bulletins to the Commission by Noon on Fridays for review, and if there are no issues the job bulletins would be placed on the next Commission Agenda under the Consent Calendar. However, if there is an issue, the Commission would let staff know by 10:00 a.m. on Monday, and the job bulletin would be placed on the next Commission Agenda for discussion and approval. Commissioner Perry requested the deadline on Monday be extended to Noon. A motion was made by Vice President Perry, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts MANAGERS’ REPORT The Secretary acknowledged Sal Ambriz, Personnel Analyst for his extra effort in opening several examinations this week. She also acknowledged the Public Counter staff for the excellent customer service they are providing. She stated that she did a revamping of the Public Counter service evaluation cards and got some very positive feedback from the customers. The Secretary informed the Commission that management staff has completed the Master Plan for getting caught with the backlog of examination and will be putting the plan into action. She also stated that departments have indicated their priorities, beginning with the highest to the lesser. Staff analyst will have a workload of five opened examinations each. The Secretary also informed the Commission that a kickoff meeting for looking at revision to the Civil Service Rules and Regulations has been scheduled for January 15, 2015. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Commander Randy Allen thanked the Commission and staff for all their work in administering the examination for Police Recruit. Page 6 of 7 CITY OF LONG BEACH WEDNESDAY, DECEMBER 17, 2014 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the City Clerk Department at (562) 570-6101, 72 hours prior to the Commission meeting. Kung ang nakasulat na pagsasalin-wika ng adyenda at mga katitikan ng Komisyon ay hinahangad para sa mga taong hindi nagsasalita ng Ingles mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 pitong oras bago ang pulong ng Komisyon. Si desea obtener la traducción lingüística escrita de la agenda y las actas de la Comisión para las personas que no hablan inglés, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) 570-6101, 72 horas antes de la reunión de la Comisión. Page 7 of 7