Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, FEBRUARY 4, 2015 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Lawrence Keller, President Charles Hicks Jr., Commissioner Robin Perry, Vice President Rick McGilton-McGlamery, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & DRAFT MINUTES . ROLL CALL Commissioners Lawrence Keller, Robin Perry, Charles Hicks, Rick Present: McGilton-McGlamery and Carolyn M. Smith Watts Kandice Taylor-Sherwood, Executive Director & Secretary Melinda George, Deputy Director Marilyn Hall, Executive Assistant Gary Anderson, Deputy City Attorney Salvador Ambriz, Personnel Analyst Debbie McCluster, Personnel Analyst Caprice McDonald, Personnel Analyst Robert Pfingsthorn, Personnel Analyst Lourdes Ferrer, Personnel Analyst Donna de Araujo, Personnel Analyst Cynthia Stafford, Manager, Personnel Operations, Human Resources Stacey Lewis, Assistant Director of Human Resources, Harbor 1. 15-017CS Recommendation to approve minutes: Regular Meeting of January 21, 2015 A motion was made by Commissioner Hicks, seconded by Vice President Perry, to approve recommendation. The motion carried by the following vote: Page 1 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 4, 2015 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts CONSENT CALENDAR (2-7): Passed The Consent Calendar A motion was made by Commissioner Hicks, seconded by Vice President Perry, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 2. 15-018CS Recommendation to approve examination results: Combination Building Inspector (Established 1/29/15) - 67 Applied, 2 Qualified Maintenance Planner- 2 Applied, 2 Qualified Marine Safety Officer - 79 Applied, 23 Qualified Port Planner (Established 1/30/15) - 106 Applied, 64 Qualified Public Safety Dispatcher - 29 Applied, 29 Qualified Public Safety Dispatcher - Lateral - 2 Applied, 2 Qualified A motion was made to approve recommendation on the Consent Calendar. 3. 15-019CS Recommendation to receive and file retirement: Noony Nasiha/Refuse Operator II/Public Works (18 yrs., 8 mos.) A motion was made to approve recommendation on the Consent Calendar. 4. 15-020CS Recommendation to receive and file resignations: Jason Frank/Police Officer/Police (7 mos., 16 days) Jacqueline Hampton/Public Health Professional III/Health (16 yrs., 3 mos.) A motion was made to approve recommendation on the Consent Calendar. Page 2 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 4, 2015 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 5. 15-021CS Recommendation to approve reschedule for hearings: Dismissal Appeal 18-D-1314, Suggested Date February 18, 2015 Dismissal Appeal 15-D-1314, Suggested Dates February 25, March 4, 11, 2015 Reduction Appeal 08-R-1314, Suggested Date March 18, 2015 A motion was made to approve recommendation on the Consent Calendar. 6. 15-022CS Recommendation to receive and file withdrawal of appeal: Reduction Appeal 35-R-1314 A motion was made to approve recommendation on the Consent Calendar. 7. 15-023CS Recommendation to receive and file withdrawal of appeal: Dismissal Appeal 19-D-1314 A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 8. 15-024CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Patrick Marsh, Port Financial Analyst III Communication from Margaret Huebner, Director of Human Resources, Harbor A motion was made by Vice President Perry, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Page 3 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 4, 2015 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 9. 15-025CS RECOMMENDATION TO APPROVE PROTEST OF EXAMINATION ITEMS - Police Sergeant Staff report prepared by Caprice McDonald, Personnel Analyst Ms. McDonald, briefed the Commission regarding the protests. A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 10. 15-026CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director Business Systems Specialist General Librarian Plumber (8/6/14; 8/26/14) Port Security Systems Operator Police Recruit ( 3 months) Public Safety Dispatcher Public Safety Dispatcher - Lateral Senior Equipment Operator - Crane Survey Technician Traffic Engineering Associate A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Page 4 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 4, 2015 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 11. 15-027CS RECOMMENDATION TO APPROVE BULLETINS Staff report prepared by Kandice Taylor-Sherwood, Executive Director Office Services Supervisor Painter Payroll/Personnel Assistant A motion was made by Vice President Perry, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 12. 15-028CS RECOMMENDATION FOR CONSIDERATION OF HEARING OFFICER’S REPORT - Suspension Appeal 06-S-1314 (Mailed to CSC January 22, 2015) Report prepared by Stephen Biersmith, Attorney at Law A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Page 5 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 4, 2015 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 13. 15-029CS EXECUTIVE SESSION - (Pursuant to Paragraph (b)(1) of Section 54957 of the California Government Code) It was moved by Commissioner Hicks, seconded by Vice President Perry to approve a 2% merit increase for the Executive Director, effective February 1, 2015. At the meeting of February 18, 2015, the Commission will approve minutes from today's Executive Session for the Executive Director 2% merit increase, retroactively to February 1, 2015. The motion carried by a unanimous roll call vote. The Commission reconvened to the regular meeting and announced the Commission's decision. A motion was made by Commissioner Hicks, seconded by Vice President Perry, to approve a 2% merit increas for the Executive Director, effective February 1, 2015. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Page 6 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 4, 2015 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM MANAGERS' REPORT Melinda George, Deputy Director informed the Commission that Sal Ambriz, Personnel Analyst, conducted the oral examination for Marine Safety Officer, which, at the request of the Police Department, used a community member on each panel. She also stated that Caprice McDonald, Personnel Analyst, will be conducting the Sergeant Tactical examination the week of March 16-20. Commissioner Hicks offered use of the law school to conduct this examination. Ms. George also stated that she will be conducting two session of Civil Service 101 this month for the Administrative Officers. The Secretary informed the Commission that per the Language Access Policy, the following language has been included on the bulletins : In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. Commissioner McGilton-McGlamery questioned the need for such language on a bulletin as it was not a measure or weight for the minimum qualifications. Cynthia Stafford informed the Commission that in 2013, City Council adopted a Language Access Policy applicable to all City departments. She stated that because Long Beach is such a diverse community, the constituents and several councilmembers believe that non-English speaking constituents didn't have fair access to City services, because in their opinions we didn't have any bilingual mechanisms in place. She stated that three primary languages were identified (Spanish, Khmer and Tagalog), which they City have almost no Tagalog and Khmer speakers. Council had a certain criteria they wanted to adopt, one being to encourage bi-lingual applicants. One criteria very specifically outlined in the Council policy is to encourage bilingual applicants on all City Job Bulletins. She stated that the language Melinda came up with is very appropriate and she has no problem with it. The Secretary stated that we will start putting this language on Job Bulletins. The Secretary also informed the Commission that she met with Commissioner McGilton-McGlamery at the LGBTQ Center looking at options for testing locations, and to hold workshops for the community on online applications. The Secretary encouraged Administrative Officers and manages to manage the Civil Service Master plan and communicate any changes in status of their examinations to limit impact on other departments. She thanked Meg Rau, Administrative Officer, Development Services for the suggested changes she made for improving a Civil Service form. Civil Service will be participating in the Criminal Justice Job Fair in March. Page 7 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 4, 2015 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the City Clerk Department at (562) 570-6101, 72 hours prior to the Commission meeting. Kung ang nakasulat na pagsasalin-wika ng adyenda at mga katitikan ng Komisyon ay hinahangad para sa mga taong hindi nagsasalita ng Ingles mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 pitong oras bago ang pulong ng Komisyon. Si desea obtener la traducción lingüística escrita de la agenda y las actas de la Comisión para las personas que no hablan inglés, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) 570-6101, 72 horas antes de la reunión de la Comisión. Page 8 of 8