Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, APRIL 15, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Lawrence Keller, President Charles Hicks Jr., Commissioner Robin Perry, Vice President Rick McGilton-McGlamery, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA AND MINUTES ROLL CALL Commissioners Lawrence Keller, Robin Perry, Charles Hicks, Rick Present: McGilton-McGlamery and Carolyn M. Smith Watts Kandice Taylor-Sherwood, Executive Director & Secretary Melinda George, Deputy Director Marilyn Hall, Executive Assistant Gary Anderson, Deputy City Attorney Robert Pfingsthorn, Personnel Analyst Caprice McDonald, Personnel Analyst Salvador Ambriz, Personnel Analyst Debbie McCluster, Personnel Analyst Lourdes Ferrer, Personnel Analyst Donna de Araujo, Personnel Analyst Cynthia Stafford, Manager, Personnel Operations, Human Resources Stacey Lewis, Assistant Director of Human Resources, Harbor 1. 15-076CS Recommendation to approve minutes: Regular Meeting of April 1, 2015 Dismissal Hearing 07-S-1314 Minutes of April 1, 2015 A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Page 1 of 8 CITY OF LONG BEACH WEDNESDAY, APRIL 15, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to approve recommendation for Dismissal Hearing 21-D-1314 Minutes of April 1, 2015. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts CONSENT CALENDAR (2-7) Passed the Consent Calendar A motion was made by Vice President Perry, seconded by Commissioner Hicks, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 2. 15-077CS Recommendation to approve examination results: Department Librarian (Established 3/31/15) - 15 Applied, 15 Qualified Environmental Specialist Assistant (Established 4/14/15) - 303 Applied, 37 Qualified Gas Construction Worker (Established 4/14/15) - 205 Applied, 46 Qualified Laboratory Analyst (Established 4/7/15) - 127 Applied, 63 Qualified Painter (Established 4/7/15) - 111 Applied, 18 Qualified Senior Electrical Inspector (Established 4/7/15) - 18 Applied, 10 Qualified Senior Plumbing Inspector (Established 4/7/15) - 12 Applied, 8 Qualified A motion was made to approve recommendation on the Consent Calendar. Page 2 of 8 CITY OF LONG BEACH WEDNESDAY, APRIL 15, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 3. 15-078CS Recommendation to receive and file bulletins: Fire Engineer Harbor Maintenance Supervisor A motion was made to approve recommendation on the Consent Calendar. 4. 15-079CS Recommendation to receive and file retirements: George Gjersvold/Fire Engineer/Fire (33 yrs., 11 mos.) Ann Tobin/Civil Engineer/Harbor (5 yrs., 5 mos.) Thomas Rodriquez/Police Sergeant/Police (28 yrs., 11 mos.) A motion was made to approve recommendation on the Consent Calendar. 5. 15-080CS Recommendation to receive and file resignations: Ryan Leiendecker/Combination Building Inspector Aide II Development Services (1 yrs., 4 days) Diana Reznik/Civil Engineering Associate/Harbor (7 yrs., 5 mos.) Christina Hall/Public Safety Dispatcher I/Police (5 mos., 8 days) John Martinez/Police Officer/Police (10 mos.) Kelly Ong/Clerk Typist/Police (1 mo., 27 days) A motion was made to approve recommendation on the Consent Calendar. 6. 15-081CS Recommendation to approve reconsideration for hearing: Reduction Appeal 08-R-1314, Suggested Date May 6, 2015 A motion was made to approve recommendation on the Consent Calendar. 7. 15-082CS Recommendation to approve reschedule for hearings: Suspension Appeal 43-S-1213, Suggested Date April 29, 2015 Dismissal Appeal 37-D-1213, Suggested Dates October 7 & 14, 2015 A motion was made to approve recommendation on the Consent Calendar. Page 3 of 8 CITY OF LONG BEACH WEDNESDAY, APRIL 15, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM REGULAR AGENDA 8. 15-083CS RECOMMENDATION FOR TEMPORARY REASSIGNMENT FOR REHABILITATION AND TRANSFER - Gary Estrada, Gas Field Service Representative II to Customer Service Representative III a. Communication from Sandra Aguilar, Personnel Officer, Gas & Oil Department b. Staff report prepared by Donna de Araujo, Personnel Analyst The Secretary briefed the Commission regarding this request. A motion was made by Commissioner McGilton-McGlamery, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 9. 15-084CS RECOMMENDATION FOR SELECTIVE CERTIFICATION - Planner Communication from Amy J. Bodek, Director of Development Services The Secretary briefed the Commission regarding this request . A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 10. 15-085CS RECOMMENDATION TO APPROVE REVISE CLASSIFICATION SPECIFICATION - Payroll Specialist a. Communication from Cynthia Stafford, Manager, Personnel Operations, Human Resources b. Staff report prepared by Caprice McDonald, Personnel Analyst The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Smith Watts, seconded by Vice President Perry, to approve recommendation. The motion carried by the following vote: Page 4 of 8 CITY OF LONG BEACH WEDNESDAY, APRIL 15, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 11. 15-086CS RECOMMENDATION TO AMEND JOB BULLETIN - Ambulance Operator Staff report prepared by Kandice Taylor-Sherwood, Executive Director The Secretary briefed the Commission regarding this request, providing three options. After discussion, the Commission agreed to Option One: To retroactively, amend the bulletin to eliminate the six months of experience and place all candidates who have submitted the required documents on the eligible list. While all candidates would be considered equal, Civil Service would provide the Fire Department with information as to the candidates with six months of required experience and those with less than six months of experience. Staff has also offered to help the Fire Department with any additional screening that might be desired. The Fire Department would have the ability to select, or not select, any individual on that list. The Fire Department could potentially use this list to offer non-career appointments and might find utility of the list for those with lesser experience. Civil Service staff would monitor any requests from individuals who felt they were treated unfairly and return to the Commission with a remedy of accepting late applications or an alternate solution. This option does not recommend reposting the job bulletin. The Fire Department was in agreement with this option. David Honey, Manager - Fire Administration and Dave Seugra, Deputy Fire Chief were present to answer Commission questions. A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Page 5 of 8 CITY OF LONG BEACH WEDNESDAY, APRIL 15, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 12. 15-087CS RECOMMENDATION TO APPROVE BULLETINS Staff report prepared by Kandice Taylor-Sherwood, Executive Director Payroll Specialist Police Recruit A motion was made by Commissioner Hicks, seconded by Vice President Perry, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 13. 15-088CS ELECTION FOR COMMISSION OFFICERS A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation to unanimously nominate Robin Perry for the office of President. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts President Keller passed the gavel to newly elected President Perry. He thanked the Commission, staff and City employees for the opportunity to serve as President of the Commission the past year. The Commissioners thanked President Keller for the excellent leadership he provided to the Commission and the accomplishments that were made as team. A motion was made by Commissioner Smith Watts, seconded by Commissioner Perry to approve recommendation to unanimously nominate Commissioner Ricky McGliton-McGlamery for the office of Vice President. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Page 6 of 8 CITY OF LONG BEACH WEDNESDAY, APRIL 15, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NEW BUSINESS Commissioner Hicks stated that he attended a Public Safety Job Fair for the County of Los Angeles on Saturday and over 1,500 potential candidates attended. He stated that Long Beach will definitely attract more potential candidates and that we should be preparing for large numbers. MANAGERS' REPORT Ms. George stated that the kick-off for Police Recruit will begin with Police Recruit opening for filing on Friday, April 17, 2015, and that Deborah McCluster, Personnel Analyst, will be taking the lead on this examination and Lourdes Ferrer, Personnel Analyst, will be assisting her. The Secretary informed the Commission that the internal process for Special Project Officer is completed and that Caprice McDonald, Personnel Analyst, has been selected for the position. She also stated that 40 resumes were received for Recruitment and Selection Officer, and eight candidates were invited to an interview. She stated that a selection has been made, which she will announce soon. She invited everyone to an Aloha reception for Melinda George, who is retiring, Friday, April 29, 2015, from 1:00 - 3:00 p.m. in the 7th Floor Training Room. ADJOURNMENT Page 7 of 8 CITY OF LONG BEACH WEDNESDAY, APRIL 15, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the City Clerk Department at (562) 570-6101, 72 hours prior to the Commission meeting. Kung ang nakasulat na pagsasalin-wika ng adyenda at mga katitikan ng Komisyon ay hinahangad para sa mga taong hindi nagsasalita ng Ingles mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 pitong oras bago ang pulong ng Komisyon. Si desea obtener la traducción lingüística escrita de la agenda y las actas de la Comisión para las personas que no hablan inglés, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) 570-6101, 72 horas antes de la reunión de la Comisión. Page 8 of 8