Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, MAY 6, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Robin Perry, President Lawrence Keller, Commissioner Rick McGilton-McGlamery, Vice President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES ROLL CALL Commissioners Lawrence Keller, Robin Perry, Charles Hicks, Rick Present: McGilton-McGlamery and Carolyn M. Smith Watts Robert Pfingsthorn, Administrative Officer, Acting Secretary Crystal Slaten, Recruitment Selection Officer Caprice McDonald, Special Projects Officer Marilyn Hall, Executive Assistant Gary Anderson, Deputy City Attorney Debbie McCluster, Personnel Analyst Lourdes Ferrer, Personnel Analyst Donna de Araujo, Personnel Analyst Cynthia Stafford, Manager, Personnel Operations, Human Resources 1. 15-090CS Recommendation to approve minutes: Regular Meeting of April 15, 2015 Special Meeting Minutes of April 22, 2015 A motion was made by Commissioner Hicks, seconded by President Keller, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Page 1 of 7 CITY OF LONG BEACH WEDNESDAY, MAY 6, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM CONSENT CALENDAR 2-5: Passed the Consent Calendar A motion was made by Commissioner Smith Watts, seconded by Commissioner McGilton-McGlamery, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 2. 15-091CS Recommendation to approve examination results: Ambulance Operator (Established 4/22/15) - 332 Applied, 276 Qualified Gas Field Service Representative (Established 4/23/15) - 334 Applied, 124 Qualified Parking Control Supervisor (Established 4/14/15) - 19 Applied, 9 Qualified Payroll/Personnel Assistant (Established 4/15/15) - 184 Applied, 35 Qualified Planner (Established 4/24/15) - 128 Applied, 27 Qualified Public Safety Dispatcher (Established 4/30/15) - 2033 Applied, 16 Qualified Public Safety Dispatcher - Lateral (Established 3/30/15) - 85 Applied, 1 Qualified Registered Nurse (Established 3/24/15)- 43 Applied, 25 Qualified Office Automation Analyst (Established 4/15/15) - 80 Applied, 54 Qualified Systems Technician (Established 4/16/15) - 189 Applied, 136 Qualified Traffic Signal Technician (Established 4/24/15) - 70 Applied, 16 Qualified A motion was made to approve recommendation on the Consent Calendar. Page 2 of 7 CITY OF LONG BEACH WEDNESDAY, MAY 6, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 3. 15-092CS Recommendation to receive and file bulletin: Port Financial Analyst A motion was made to approve recommendation on the Consent Calendar. 4. 15-093CS Recommendation to receive and file retirements: Stephen Berger/Communication Specialist III/Fire (13 yrs., 11 mos.) Chris Anderson/Police Officer/Police (32 yrs., 12 days) Douglas Price/Street Maintenance Supervisor I/Public Works (30 yrs., 3 mos.) Timothy Gooding/Water Treatment Operator III/Water (29 yrs., 7 mos.) A motion was made to approve recommendation on the Consent Calendar. 5. 15-094CS Recommendation to receive and file resignations: Bradley Lemmon/Special Services Officer III-Armed/Airport (10 yrs., 6 mos.) Ramie Pok/Nutrition Aide I/Health (25 yrs., 7 mos.) Leslie Sundal/Communications Information Specialist I/ (5 mos., 5 days) Nathan Albert/Police Officer/Police (11 mos., 25 days) Juan Herrada/Special Services Officer III-Armed/Police (19 days) A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA Page 3 of 7 CITY OF LONG BEACH WEDNESDAY, MAY 6, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 6. 15-095CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Virginia Alejandrez, Safety Specialist Communication from Deborah R. Mills, Director of Human Resources The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 7. 15-096CS RECOMMENDATION TO EXTEND NON-CAREER HOURS - Nikolas Emerson, Water Utility Worker NC, Water Department Communication from Kevin L. Wattier, General Manager, Water Department The Secretary briefed the Commission regarding this request. A motion was made by President Keller, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 8. 15-097CS RECOMMENDATION TO EXTEND NON-CAREER HOURS - Anthony Haskin, Water Utility Worker NC, Water Department Communication from Kevin L. Wattier, General Manager, Water Department The Secretary briefed the Commission regarding this request. A motion was made by President Keller, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Page 4 of 7 CITY OF LONG BEACH WEDNESDAY, MAY 6, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 9. 15-098CS RECOMMENDATION TO REAPPOINT RESIGNED EMPLOYEE - Ayisha Burks, Special Services Officer Communication from Robert G. Luna, Chief of Police The Secretary briefed the Commission regarding this request. A motion was made by President Keller, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts 10. 15-099CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director Accounting Clerk Civil Engineer Civil Engineering Assistant Clerk Clerk Typist Construction Inspector Fire Recruit Garage Service Attendant ( 3 months) Geographic Information Systems Technician License Inspector ( 2 months) Police Recruit (8/6/14) Public Safety Dispatcher Senior Civil Engineer (1 month) Customer Service Representative (retroactively to 4/11/15) Capital Projects Coordinator (retroactively to 4/29/15) The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Smith Watts, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Lawrence Keller, Robin Perry, Charles Hicks, Rick McGilton-McGlamery and Carolyn M. Smith Watts Page 5 of 7 CITY OF LONG BEACH WEDNESDAY, MAY 6, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NEW BUSINESS MANAGERS' REPORT Ms. McDonald informed the Commission that the interns would be present at the May 20, 2015, meeting to make a presentation to the Commission on their project the TECH-UP TO MOVE-UP video. Ms. Slaten thanked the Commission for the opportunity to work in the Civil Service Department and the warm welcome she received, and that she is looking forwarding to working with the commission and staff. On behalf of the Executive Director, the Secretary welcomed Ms. Slaten to the Civil Service Department. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. FOLLOW-UP REGARDING DISCUSSION OF PUBLIC LANGUAGE ACCESS POLICY Cynthia Stafford, Manager, Personnel Operations, addressed the Commission regarding the follow-up to the discussion on the Public Language Access Policy. She stated that at the Commission's request, she conducted a survey of positions that may be impacted by the Language Access Policy. Each City position was reviewed and a determination was made on whether each position meets the definition of a "Point of Contact" position as stated in the policy. Based upon the study, she provided the Commission with a list of position that were identified as not meeting the "Point of Contact" definition, and stated that it included all City departments with the exception of the Harbor Department, which did not respond to the survey. Ms. Stafford stated that she will work with Civil Service staff to determine suitable language to be used on job bulletins with "Point of Contact" positions, for Commission approval. The Commission concurred with Ms. Stafford working with staff to draft language to be used on the job bulletins in a staff report for Commission approval. ADJOURNMENT Page 6 of 7 CITY OF LONG BEACH WEDNESDAY, MAY 6, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the City Clerk Department at (562) 570-6101, 72 hours prior to the Commission meeting. Kung ang nakasulat na pagsasalin-wika ng adyenda at mga katitikan ng Komisyon ay hinahangad para sa mga taong hindi nagsasalita ng Ingles mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 pitong oras bago ang pulong ng Komisyon. Si desea obtener la traducción lingüística escrita de la agenda y las actas de la Comisión para las personas que no hablan inglés, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) 570-6101, 72 horas antes de la reunión de la Comisión. Page 7 of 7