Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, NOVEMBER 4, 2015 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD MINUTES LONG BEACH CA 90807, 9:00 AM Robin Perry, President Phyllis Arias, Commissioner Rick McGilton-McGlamery, Vice President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts, Rick Present: McGilton-McGlamery, Robin Perry and Phyllis Arias Kandice Taylor-Sherwood, Executive Director & Secretary Crystal Slaten, Recruitment & Selection Officer Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Marilyn Hall, Executive Assistant Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Debbie McCluster, Personnel Analyst Donna de Araujo, Personnel Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Dana Anderson, Personnel Analyst, Human Resources Ken Bott, Administrative Officer, Water FLAG SALUTE Page 1 of 9 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 4, 2015 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD MINUTES LONG BEACH CA 90807, 9:00 AM 1. 15-200CS Recommendation to approve minutes: Regular Minutes of October 21, 2015 Dismissal Hearing 37-D-1213 Minutes of October 7 & 14, 2015 A motion was made by Hicks, seconded by Vice President McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias A motion was made by Vice President McGilton-McGlamery, seconded by Hicks, to approve recommendation for Dismissal Appeal 37-D-1213 minutes of October 7 & 14, 2015. Commissioner Smith-Watts abstained from voting as she was not present for the hearing. The motion carried by the following vote: Yes: 4 - Charles Hicks, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias Abstain: 1 - Carolyn M. Smith Watts CONSENT CALENDAR 2-4: Passed the Consent Calendar A motion was made by Vice President McGilton-McGlamery, seconded by Smith Watts, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias Page 2 of 9 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 4, 2015 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD MINUTES LONG BEACH CA 90807, 9:00 AM 2. 15-201CS Recommendation to approve examination results: Animal Services Operations Supervisor (Established 10/26/15) 37 Applied, 2 Qualified Customer Services Supervisor (Established 10/23/15) 177 Applied, 13 Qualified Permit Technician (Established 10/16/15) - 174 Applied, 8 Qualified Senior Scheduler (Established 10/26/15) - 4 Applied, 4 Qualified A motion was made to approve recommendation on the Consent Calendar. 3. 15-202CS Recommendation to receive and file bulletins: Airport Operations Specialist Community Information Specialist Criminalist Library Clerk A motion was made to approve recommendation on the Consent Calendar. 4. 15-203CS Recommendation to receive and file resignations: Larashanda Wheeler/Public Safety Dispatcher I/Police (4 mos., 13 days) Istvan Szabo/Maintenance Assistant II/Parks, Recreation and Marine (6 mos., 27 days) Dewahn J. Brooks/Refuse Supervisor/Public Works (18 yrs., 2 mos.) Jose A. Rangel/Refuse Operator/Public Works (3 weeks) A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA Page 3 of 9 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 4, 2015 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD MINUTES LONG BEACH CA 90807, 9:00 AM 5. 15-204CS RECOMMENDATION FOR SELECTIVE CERTIFICATION - Customer Service Representative Communication from Sandra Aguilar, Personnel Officer, Long Beach Gas & Oil Department The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Arias, seconded by Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias 6. 15-205CS RECOMMENDATION FOR SELECTIVE CERTIFICATION - Clerk Typist Communication from Christopher J. Garner, General Manager, Long Beach Water Department The Secretary briefed the Commission regarding this request. A motion was made by Vice President McGilton-McGlamery, seconded by Commissioner Arias, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias 7. 15-206CS RECOMMENDATION TO APPROVE REVISED CLASSIFICATION SPECIFICATION - Criminalist a. Communication from Alex Basquez, Director of Human Resources b. Staff report prepared by Shellie Goings, Personnel Analyst The Secretary briefed the Commission regarding this request. A motion was made by Hicks, seconded by Commissioner Arias, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias Page 4 of 9 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 4, 2015 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD MINUTES LONG BEACH CA 90807, 9:00 AM 8. 15-207CS RECOMMENDATION FOR TEMPORARY REASSIGNMENT FOR REHABILITATION - Efren Virgen, Refuse Operator to Customer Service Representative a. Communication from Russ Ficker, Administrative Officer, Public Works b. Staff report prepared by Donna de Araujo, Personnel Analyst The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Arias, seconded by Hicks, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias 9. 15-208CS RECOMMENDATION TO APPROVE PROTEST OF EXAMINATION ITEM(S) - Fire Captain Staff Report prepared by Lourdes Ferrer, Administrative Analyst Ms. Ferrer briefed the Commission regarding this item. A motion was made by Hicks, seconded by Vice President McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias Page 5 of 9 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 4, 2015 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD MINUTES LONG BEACH CA 90807, 9:00 AM 10. 15-209CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director Accounting Clerk Accounting Technician Civil Engineer Construction Inspector ( 1 month) Department Librarian Fire Recruit (3 months) Geographic Information Systems Technician Microbiologist Personnel Analyst Public Safety Dispatcher Recycling Specialist Senior Mechanical Inspector Traffic Engineering Associate The Secretary briefed the Commission regarding this request. A motion was made by Smith Watts, seconded by Vice President McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias 11. 15-210CS RECOMMENDATION TO APPROVE BULLETIN - Refuse Operator Staff report prepared by Kandice Taylor-Sherwood, Executive Director The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Arias, seconded by Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias Page 6 of 9 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 4, 2015 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD MINUTES LONG BEACH CA 90807, 9:00 AM NEW BUSINESS Commissioner Perry questioned Civil Service staff as to why candidates are dropping out of the recruitment process and not showing up to their interviews. Commissioner Hicks suggested that staff should administer in-depth exit interviews, which could possibly limit resignations from public safety positions within the City. The Secretary informed the Commission that she and Ms. Slaten met with Public Safety representatives regarding pending retirements and filling those vacancies right away. She also stated that she met with Alex Basquez, Director of Human Resources, and Cynthia Stafford, Deputy Director of Human Resources, regarding exit interviews and being proactive in conducting interviews to gather retention data. Page 7 of 9 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 4, 2015 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD MINUTES LONG BEACH CA 90807, 9:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. Slaten informed the Commission that Deborah McCluster, Personnel Analyst and Rathsara Gunasekara, Administrative Analyst will be attending a Career Day at California State University, Long Beach today. Shellie Goings, Personnel Analyst, and Sheree Valdoria, Personnel Analyst will be attending the Vets Fest at Houghton Park in Long Beach on Saturday. Ms. Slaten also informed the Commission that she and Kandice have met with public safety representatives regarding the 'Day in the Life of a Police Officer' video. Commissioner Hicks suggested that staff do a video on A Day in the Life of a Civil Service,Water, and/or Harbor Commissioner. Ms. McDonald informed the Commission that she is working on a job page, which would allow Human Resources to upload Unclassified positions on the page so that the public will have access to all positions within the City. Mr. Pfingsthorn informed the Commission that Barbara Curtis has been managing our social media, which has increased in Twitter, LinkedIn, Facebook, and Instagram followers. The Secretary informed the Commission that a Civil Service newsletter is forecoming, stating that it will be a casual letter of Civil Service annual reports, highlighting the results of three surveys (agencies who provided raters for interviews, candidates, and Subject Matter Experts/Administrative Officers) to provide feedback on our processes. The newsletter will also highlight things we are doing as a department (metrics, goals for next year). She acknowledged and thanked Lydia Trujillo, Clerk Typist, for her assistance with the initial design of the newsletter. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. ADJOURNMENT Page 8 of 9 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 4, 2015 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD MINUTES LONG BEACH CA 90807, 9:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the City Clerk Department at (562) 570-6101, 72 hours prior to the Commission meeting. Kung ang nakasulat na pagsasalin-wika ng adyenda at mga katitikan ng Komisyon ay hinahangad para sa mga taong hindi nagsasalita ng Ingles mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 pitong oras bago ang pulong ng Komisyon. Si desea obtener la traducción lingüística escrita de la agenda y las actas de la Comisión para las personas que no hablan inglés, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) 570-6101, 72 horas antes de la reunión de la Comisión. Page 9 of 9