Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, DECEMBER 16, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BOULEVARD MINUTES COUNCIL CHAMBER, 8:00 AM Robin Perry, President Phyllis Arias, Commissioner Rick McGilton-McGlamery, Vice President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & DRAFT MINUTES ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts, Rick Present: McGilton-McGlamery and Phyllis Arias Commissioners Robin Perry Absent: Kandice Taylor-Sherwood, Executive Director & Secretary Crystal Slaten, Recruitment & Selection Officer Robert Pfingsthorn, Administrative Officer Marilyn Hall, Executive Assistant Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Debbie McCluster, Personnel Analyst Donna de Araujo, Personnel Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Stacey Lewis, Assistant Director of Human Resources, Harbor FLAG SALUTE Page 1 of 9 CITY OF LONG BEACH WEDNESDAY, DECEMBER 16, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BOULEVARD MINUTES COUNCIL CHAMBER, 8:00 AM 1. 15-228CS Recommendation to approve minutes: CSC Meeting Minutes for December 2, 2015 A motion was made by Hicks, seconded by Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery and Phyllis Arias Absent: 1 - Robin Perry CONSENT CALENDAR (2-10): Passed the Consent Calendar A motion was made by Commissioner Arias, seconded by Smith Watts, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery and Phyllis Arias Absent: 1 - Robin Perry 2. 15-229CS Recommendation to approve examination results: Criminalist (Established 12/9/15) - 67 Applied, 28 Qualified Environmental Health Specialist (Established 12/9/15) - 70 Applied, 53 Qualified Fire Captain - 30 Applied, 10 Qualified Registered Nurse (Established 12/3/15) - 37 Applied, 19 Qualified Special Services Officer (Established 12/10/15) - 295 Applied, 26 Qualified A motion was made to approve recommendation on the Consent Calendar. Page 2 of 9 CITY OF LONG BEACH WEDNESDAY, DECEMBER 16, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BOULEVARD MINUTES COUNCIL CHAMBER, 8:00 AM 3. 15-230CS Recommendation to receive and file bulletins: Fingerprint Classifier Plumber Supervisor Police Recruit Welder A motion was made to approve recommendation on the Consent Calendar. Page 3 of 9 CITY OF LONG BEACH WEDNESDAY, DECEMBER 16, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BOULEVARD MINUTES COUNCIL CHAMBER, 8:00 AM 4. 15-231CS Recommendation to receive and file retirements: Barbara Behm/Firefighter/Fire (25 yrs., 10 mos.) Clarke Farrow/Fire Captain/Fire (29 yrs., 3 mos.) Christopher Manning/Fire Captain/Fire (29 yrs., 7 mos.) John Neill/Firefighter/Fire (28 yrs., 11 mos.) Paul Sheets/Chief Construction Inspector/Harbor (35 yrs., 11 mos.) Ramon Escobar/Gas Construction Worker III/Long Beach Gas & Oil (30 yrs., 7 mos.) Joseph Pitisi/Marina Supervisor II/Parks, Recreation, & Marine (35 yrs., 8 mos.) Steven Covarubias/Special Services Officer II/Police (33 yrs., 1 mo.) Vilma Herrero/Clerk Typist III/Police (32 yrs., 4 mos.) Lucy Toro/Clerk Typist III/Police (14 yrs., 7 mos.) Dennis Zigrang/Police Officer/Police (25 yrs., 2 days) Cythnia Contreras/Special Services Officer II/Public Works (35 yrs., 6 mos.) Donald Holthe/Fleet Services Supervisor II/Public Works (28 yrs., 6 mos.) Joonghan Kim/Equipment Mechanic II/Public Works (22 yrs., 5 mos.) Astra Mam/Equipment Mechanic II/Public Works (18 yrs., 10 mos.) Wanda Mariner/Administrative Aide II/Water (27 yrs., 4 mos.) Michael Olson/Water Utility Supervisor I/Water (24 yrs., 5 mos.) On behalf of the Commission, the Secretary presented Certificates of Appreciation to Wanda Mariner (27 years) Water Department and Ramon Escobar (30 years) Long Beach Gas & Oil, for their dedicated service to the citizens and City of Long Beach. Representatives from their departments were present and spoke on their behalf. The Commission congratulated them and wished them well in their future endeavors. A motion was made to approve recommendation on the Consent Calendar. 5. 15-232CS Recommendation to receive and file disability retirements: James Kang/Firefighter/Fire (17 yrs., 2 mos.) Anthony Mejia/Firefighter/Fire (29 yrs., 3 mos.) A motion was made to approve recommendation on the Consent Calendar. Page 4 of 9 CITY OF LONG BEACH WEDNESDAY, DECEMBER 16, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BOULEVARD MINUTES COUNCIL CHAMBER, 8:00 AM 6. 15-233CS Recommendation to receive and file resignations: Mohammad Soubra/Ambulance Operator/Fire (11 mos., 10 days) Maria E. Perez/Customer Service Representative II/Health & Human Services (14 years, 6 mos.) Jasmine Jefferson/Criminalist II/Police (4 yrs., 8 mos.) Ahmad Ziadeh/Electrician/Water (3 yrs., 3 mos.) A motion was made to approve recommendation on the Consent Calendar. 7. 15-234CS Recommendation to approve transfer: Renee M. Williams/Administrative Analyst II/Development Services to Administrative Analyst III/Long Beach Gas & Oil A motion was made to approve recommendation on the Consent Calendar. 8. 15-235CS Recommendation to approve reschedule for hearings: Suspension Hearing 13-S-1415, suggested date February 3, 2016 Suspension Hearing 07-S-1314, suggested date February 10, 2016 A motion was made to approve recommendation on the Consent Calendar. 9. 15-236CS Recommendation to approve schedule for hearings: Dismissal Hearing 01-D-1516, suggested date February 17, 2016 Suspension/Reduction Hearing 02-R/S-1516, suggested dates February 24 & March 2, 2016 Suspension Hearing 03-S-1516, suggested date March 9, 2016 Dismissal Hearing 04-D-1516, suggested dates March 16 & March 23, 2016 Suspension Hearing 15-S-1415, suggested date March 30, 2016 A motion was made to approve recommendation on the Consent Calendar. 10. 15-237CS Recommendation to receive and file withdrawal of appeal: Suspension Appeal 08-S-1415 A motion was made to approve recommendation on the Consent Calendar. Page 5 of 9 CITY OF LONG BEACH WEDNESDAY, DECEMBER 16, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BOULEVARD MINUTES COUNCIL CHAMBER, 8:00 AM REGULAR AGENDA 11. 15-238CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Arantxa Chavarria, Assistant Administrative Analyst Communication from Michael A. DuRee, Fire Chief The Secretary briefed the Commission regarding this request. A motion was made by Smith Watts, seconded by Hicks, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery and Phyllis Arias Absent: 1 - Robin Perry 12. 15-239CS REQUEST TO FILE LATE APPEAL - Humberto Najera, Equipment Operator II Communication from Surian “Pete” Pearson, Business Representative, IAMAW District 947 The Secretary briefed the Commission regarding this request. A motion was made by Hicks, seconded by Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery and Phyllis Arias Absent: 1 - Robin Perry NEW BUSINESS Page 6 of 9 CITY OF LONG BEACH WEDNESDAY, DECEMBER 16, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BOULEVARD MINUTES COUNCIL CHAMBER, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. Slaten acknowledged several staff members for the excellent job they are doing in the administration of examinations. Lourdes Ferrer, Administrative Analyst for Fire Captain, along with staff members that assisted; Sherre Valdoria, Personnel Analyst for posting of Police Recruit and the administration of the Surveyor examination; Shellie Goings, Personnel Analyst, for the administration of the Library Clerk examination; and staff for conducting the Refuse Operator examination for Donna de Araujo, Personnel Analyst, due to a family emergency. She also acknowledged Sharon Hamilton, Administrative Aide, for the excellent job she is doing with the final phase of the examinations. Rob Pfingsthorn, Administrative Officer, briefed the Commission regarding the General Fund Fiscal Outlook for FY 16 - FY 18. He stated that the kickoff for the budget development process will begin in January and he will keep the Commission apprised of what's going on with the budget. Commissioner Hicks questioned if there is any indication of a reduction in force coming. Mr. Pfingsthorn stated that there has been no mention at this time; however, he will keep the Commission informed. Commissioner Hicks suggested that staff prepare just in case there is a request. He also informed the Commission that Maria Alamo, Payroll/Personnel Assistant, has been promoted to a supervisory position and will be responsible for the daily HR and Accounts Payable operations and two staff member. The Secretary presented Deborah McCluster, Personnel Analyst, (35 years), and Rob Pfingsthorn (15 years), with service pins in recognition of their service to the City and citizens of Long Beach. She thanked them for their contributions to the department and congratulated them on their years of service. The Secretary stated that once a month she will be recognizing an employee who exemplifies the Civil Service Core Values, which for this month is, "Modeling true joy and service to others." She stated that the employee chosen to be recognized for this month's core value is Kym Clay, Administrative Aide, Harbor Department. She stated that Ms. Clay was highly recommended by her supervisors, and in talking with her, she truly exemplifies the core value for this month. Vickie Gordon, an employee of the Harbor Department, spoke on how Ms. Clay impacted her life when she was going through a challenging time in her life. Ms. Clay thanked the Secretary for the recognition and stated that she truly enjoys helping Page 7 of 9 CITY OF LONG BEACH WEDNESDAY, DECEMBER 16, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BOULEVARD MINUTES COUNCIL CHAMBER, 8:00 AM others. Stacey Lewis, Assistant Director of Human Resources, Harbor Department, stated that this recognition is truly deserving of Ms. Clay. She stated that she truly epitomize this month's core value. Ms. Lewis introduced Ms. Clay's daughter to the Commission and stated that she wanted her to witness this recognition of her mother. Commissioner Smith Watts, stated that it is so great that Civil Service recognizes employees for the exceptional service they provide to the City and citizens. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Donna de Araujo, Personnel Analyst, thanked staff for their support and conducting the Refuse Operator examination during her absence. On behalf of the Fire Department, Jim Rexwinkel, Battalion Chief/Director of Training, Fire Department, thanked Lourdes Ferrer, Administrative Analyst and Civil Service staff for the exceptional job in the administration of the Fire Captain examination. He informed the Commission that he will no longer be the training director, and introduced Battalion Chief Jim Underwood, as his replacement. Deputy Chief Mike Beckman, Police Department, provided background information regarding the request for a short Police Recruit recruitment during the holidays. He informed the Commission that the Police Department usually conducts one Police Recruit class in a fiscal year; however, this fiscal year they find it necessary to conduct two Police Recruit classes, which requires additional recruiting for ample candidates. He thanked the Secretary and her staff who assisted with getting this done. He stated the recruitment will be opening soon and continue thru the holidays and conclude sometime in January. ADJOURNMENT Page 8 of 9 CITY OF LONG BEACH WEDNESDAY, DECEMBER 16, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BOULEVARD MINUTES COUNCIL CHAMBER, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 9 of 9