Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, JANUARY 20, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Robin Perry, President Phyllis Arias, Commissioner Rick McGilton-McGlamery, Vice President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts, Rick Present: McGilton-McGlamery, Robin Perry and Phyllis Arias Kandice Taylor-Sherwood, Executive Director & Secretary Crystal Slaten, Recruitment & Selection Officer Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Marilyn Hall, Executive Assistant Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Debbie McCluster, Personnel Analyst Donna de Araujo, Personnel Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Stephanie Kemp, Personnel Analyst, Human Resources FLAG SALUTE 1. 16-009CS Recommendation to approve minutes: Regular Meeting of January 6, 2016 A motion was made by Hicks, seconded by Vice President McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Page 1 of 8 CITY OF LONG BEACH WEDNESDAY, JANUARY 20, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias CONSENT CALENDAR (2-4): Passed the Consent Calendar A motion was made by Smith Watts, seconded by Vice President McGilton-McGlamery, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias 2. 16-010CS Recommendation to approve examination results: Parking Control Checker (Established 1/15/16) - 631 Applied, 171 Qualified Senior Electrical Inspector (Established 1/4/16) - 4 Applied, 4 Qualified Senior Equipment Operator - Crane (Established 9/3/15) (AMENDED) - 3 Applied, 1 Qualified Welder - (Established 1/14/16) - 87 Applied, 39 Applied A motion was made to approve recommendation on the Consent Calendar. 3. 16-011CS Recommendation to receive and file bulletins: Harbor Maintenance Mechanic Housing Assistance Coordinator Marina Agent Real Estate Project Coordinator A motion was made to approve recommendation on the Consent Calendar. Page 2 of 8 CITY OF LONG BEACH WEDNESDAY, JANUARY 20, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 4. 16-012CS Recommendation to receive and file retirements: Barbara Clark/Development Project Manager III/Development Services (17 yrs., 11 mos.) Janice Lamont/Accounting Clerk III/Development Services (9 yrs., 28 days) Mark Churchward/Fire Captain/Fire (29 yrs., 30 days) Bradley Hartwell/Fire Captain/Fire (29 yrs., 29 days) Dale Holdmann/Senior Civil Engineer/Harbor (29 yrs., 6 mos.) Alemayehu Mengesha/Environmental Health Specialist III/Health (27 yrs., 4 mos.) Douglas Bender/Police Sergeant/Police (25 yrs., 2 mos.) Joseph Cowie/Special Services Officer III/Police (12 yrs., 11 mos.) Gregory Manis/Police Corporal/Police (28 yrs., 7 mos.) Dennis Mowery/Special Services Officer III/Police (30 yrs., 5 mos.) Julie Prior/Police Lieutenant/Police (29 yrs., 9 mos.) Mark Swanson/Police Officer/Police (30 yrs., 8 mos.) Andres Lopez/Clerk Typist II/Public Works (14 yrs., 2 mos.) Ray Ontiveros/Equipment Mechanic II/Public Works (33 yrs., 7 mos.) Leobardo Sanchez/Refuse Operator I/Public Works (20 yrs., 2 mos.) Nghia Tran/Equipment Mechanic II/Public Works (22 yrs., 6 mos.) Gilbert Espinosa/Communication Specialist II/Technology Services (29 yrs., 6 mos.) On behalf of the Commission, the Secretary presented Certificates of Appreciation to Julie Prior, Police Lieutenant (29 years) and Mark Churchward, Fire Captain (29 years) dedicated service to the citizens and City of Long Beach. Representatives from their respective departments were present and spoke on their behalf. Chief Robert Luna was also presented and spoke on behalf of Julie Prior. A motion was made to approve recommendation on the Consent Calendar. Page 3 of 8 CITY OF LONG BEACH WEDNESDAY, JANUARY 20, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM The Secretary stated that once a month she will be recognizing an employee who exemplifies the Civil Service Core Values, which for this month is, "Modeling true joy and service to others." She stated that the employee chosen to be recognized for this month's core value is Erikka Bailey, Parking Control Checker, Public Works. A resident of the City of Long Beach submitted a message via Facebook regarding the exceptional customer service she received from Ms. Bailey regarding a parking violation. Ms. Bailey truly exemplifies Civil Service core values. Cheryl Black, Special Services Officer, also acknowledged Ms. Bailey's exceptional customer service skills. Ms. Bailey thanked the Secretary for the recognition and stated that she truly enjoys helping others. REGULAR AGENDA 5. 16-013CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Nicholas Kimble, Accountant Communication from John Gross, Director of Financial Management The Secretary briefed the Commission regarding this request. A motion was made by Hicks, seconded by Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias 6. 16-014CS RECOMMENDATION TO APPROVE PROTEST OF EXAMINATION ITEM(S) - Supervisor - Stores & Property Staff Report prepared by Deborah McCluster, Personnel Analyst This CS-Agenda Item was withdrawn. Page 4 of 8 CITY OF LONG BEACH WEDNESDAY, JANUARY 20, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NEW BUSINESS President Perry express his concerns with the homeless outside of City Hall and questioned if the City can reach out to those who qualify for positions with the City. He suggested that maybe collectively we can brainstorm ways to recruit those who are qualified. Commissioner Perry stated that he is a board member of Children Today, which provides homeless children with child care while their parents are being trained for jobs. He stated that, Children Today is having a Gala Fundraiser on February 13, 2016. Page 5 of 8 CITY OF LONG BEACH WEDNESDAY, JANUARY 20, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. Slaten informed the Commission that she and her team conducted a workshop on reviewing the verbiage on job bulletins. Once they are done, she asked Commissioner Arias to attend one of their staff meeting to provide any input that she might have. Ms. Slaten thanked Deborah McCluster, Personnel Analyst, and the exam proctors who assisted her in the administration of the Parking Control Checker examination last week at the Long Beach Gas & Oil Department. She also thanked Sheree Valdoria, Personnel Analyst for the recruitment for Police Recruit, which produced enough candidates for two academies. Ms. McDonald provided the Commission with an update on Montage, stating that the analysts will begin using it to conduct oral examination. She also stated that she is collaborating with user departments regarding the posting of their unclassified recruitments on NEOGOV. Mr. Pfingsthorn informed the Commission that staff has had preliminary discussions with Financial Management regarding the suggested mid-year cut of a little over $11,000.He stated that Financial Management requested additional information regarding first quarter projections, which he provided. He also informed the Commission that Financial Management did not factor in the two Police Recruit and Fire Recruit academies scheduled for this fiscal year. He stated that he will provide the Commission with another update at its February 3, 2016, meeting. Mr. Pfingsthorn also informed the Commission that Maria Alamo and Barbara Curtis have been selected as the new Floor Warden/Alternate Floor Warden. The Secretary informed the Commission that the Civil Service Department has been asked by Reginald Harrison, Deputy City Manager, to participate in the Disaster Preparedness. She stated that Civil Service's responsibility will be to manage the volunteer effort by tracking donations and people who volunteer. The Secretary also stated that she will be speaking at Stephens Middle School Career Day on February 26, 2016, about Civil Service, career planning, and her role in the Civil Service Department. Page 6 of 8 CITY OF LONG BEACH WEDNESDAY, JANUARY 20, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. ADJOURNMENT Page 7 of 8 CITY OF LONG BEACH WEDNESDAY, JANUARY 20, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 8 of 8