Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, FEBRUARY 3, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Robin Perry, President Phyllis Arias, Commissioner Rick McGilton-McGlamery, Vice President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & DRAFT MINUTES ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts, Rick Present: McGilton-McGlamery, Robin Perry and Phyllis Arias Kandice Taylor-Sherwood, Executive Director & Secretary Crystal Slaten, Recruitment & Selection Officer Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Marilyn Hall, Executive Assistant Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Debbie McCluster, Personnel Analyst Donna de Araujo, Personnel Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Cynthia Stafford, Deputy Director, Human Resources FLAG SALUTE 1. 16-015CS Recommendation to approve minutes: Regular Meeting of January 20, 2016 A motion was made by Vice President McGilton-McGlamery, seconded by Smith Watts, to approve recommendation. The motion carried by the following vote: Page 1 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 3, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias CONSENT CALENDAR (2-4): Passed the Consent Calendar A motion was made by Hicks, seconded by Smith Watts, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias 2. 16-016CS Recommendation to approve examination results: Electrician (Established 12/29/15) (AMENDED) - 58 Applied, 26 Qualified Police Recruit - (NTN) (Established 1/27/16) - 883 Applied, 258 Qualified Police Recruit - (Post Waiver) (Established 1/27/16)- 214 Applied, 123 Qualified Senior Equipment Operator - Crane (Established 1/21/16) - 1 Applied, 1 Qualified Senior Plumbing Inspector (Established 1/21/16) - 2 Applied, 2 Qualified Supervisor - Stores & Property (Established 1/22/16) - 48 Applied, 8 Qualified 3. 16-017CS Recommendation to receive and file bulletins: Building Maintenance Engineer Criminalist Transportation Programs Planner A motion was made to approve recommendation on the Consent Calendar. Page 2 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 3, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 4. 16-018CS Recommendation to receive and file resignations: Matthew Cuzor/Ambulance Operator/Fire (4 mos., 13 days) Jeremy Long/Garage Service Attendant/Public Works (6 yrs., 10 mos.) A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 5. 16-019CS RECOMMENDATION FOR SELECTIVE CERTIFICATION - Customer Service Representative Communication from Sandra Kennedy, Administrative Officer, Financial Management The Secretary briefed the Commission regarding this request. Ms. Kennedy was present and answered questions from the Commission. A motion was made by Commissioner Arias, seconded by Vice President McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias 6. 16-020CS RECOMMENDATION FOR SELECTIVE CERTIFICATION - Customer Service Representative Communication from Sandra Aguilar, Personnel Officer, Long Beach Gas & Oil The Secretary briefed the Commission regarding this request. Ms. Aguilar was present and answered questions from the Commission. A motion was made by Commissioner Arias, seconded by Vice President McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias Page 3 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 3, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 7. 16-021CS RECOMMENDATION TO APPROVE REVISED CLASSIFICATION SPECIFICATION - Safety Specialist a. Communication from Cynthia Stafford, Manager - Personnel Operations, Human Resources b. Staff report prepared by Sheree Valdoria, Personnel Analyst The Secretary briefed the Commission regarding this request. Ms. Stafford was present and answered questions from the Commission regarding this request. A motion was made by Vice President McGilton-McGlamery, seconded by Hicks, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias Page 4 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 3, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 8. 16-022CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director Business Systems Specialist (3 months) Communication Specialist (3 months) Deputy Chief Harbor Engineer Environmental Specialist (6/11/15; 6/24/15) Marine Safety Officer Park Maintenance Supervisor Park Naturalist Police Recruit (NTN) Public Health Nutritionist Public Safety Dispatcher (2/11/15; 2/26/15; 5/21/14) Public Safety Dispatcher - Lateral Senior Equipment Operator - Crane Senior Mechanical Engineer Senior Program Manager - Harbor Port Planner (6 months, Retroactive to 1/29/16) Port Security System Operator (6 months, Retroactive to 1/05/16; 1/21/16) Public Safety Dispatcher (6 months, Retroactive to 1/6/16; 1/20/16; 1/28/16) Public Safety Dispatcher - Lateral (6 months, Retroactive to 1/28/16) Senior Civil Engineer (6 months, Retroactive to 1/20/16) Senior Equipment Operator - Crane (6 months, Retroactive to 1/13/16) Senior Program Manager - Harbor (6 months, Retroactive to 1/23/16; 1/27/16) Senior Traffic Engineer (6 months, Retroactive to 1/14/16) Special Services Officer (6 months, Retroactive to 1/13/16) Traffic Painter (6 months, Retroactive to 1/20/16) The Secretary briefed the Commission regarding this request. A motion was made by Smith Watts, seconded by Commissioner Arias, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias Page 5 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 3, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NEW BUSINESS MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. Slaten informed the Commission that Shellie Goings, Personnel Analyst, conducted the first interviews on Montage for Fingerprint Classifier, utilizing the new technology to streamline the process. She stated it was very successful. She stated that she and several of the analysts met to discuss ways to streamline the process for the Clerk Typist and Administrative Aide examinations, which be administered soon. She informed the Commission that Deborah McCluster, Personnel Analyst, was acknowledged in an autobiography submitted by a Police Recruit applicant as being the reason he submitted his application for Police Recruit with the City of Long Beach. She congratulated Ms. McCluster for the excellent customer service she provided. Ms. Slaten stated that she has been nominated to sit on the East LA College Review Board and Committee. Ms. McDonald stated that using Montage will actually reduce time it takes raters to rate candidates, and benefits the applicants by allowing them to interview in their home. She is looking for ways to better utilize Montage for interviewing. Mr. Pfingsthorn provided the Commission with an update regarding the request from Financial Management requesting mid-year budget reductions. He advised the Commission that Civil Service will be able to participate in the reduction, which would leave a small surplus at the end of the fiscal year. The Secretary informed the Commission that regarding turnaround times for requisitions, Mr. Pfingsthorn created a tool in Excel to access that information. She stated that Civil Service tracks when the requisition is received to its completion. The turnaround time was around nine and one-half months, but now is down to three and one-half months. However, she sated that due to the increase number of requisitions, the turnaround time might be a little longer. Page 6 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 3, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Commander Alex Avila thanked Civil Service staff and Sheree Valdoria, Personnel Analyst, for the outstanding job they did with the short recruitment for the recent Police Recruit examination. He stated that he was very impressed with the partnership with the Civil Service department. He also thanked Civil Service for assigning an analyst to Police Recruit due to the volume of work expected. Randy Petersen addressed the Commission regarding a request he submitted to appeal his disability retirement in 2012. Commission Hicks requested that the request be agendized on the next Commission's agenda for consideration. Gary Anderson, Principal Deputy City Attorney and Commission Advisor, informed the Commission that it had been determined that Mr. Petersen's request was not an appeal. He further stated that if the Commission wished to take action on this matter, it would have to be properly agendized. After discussion, it was moved by Commissioner Arias, seconded by Commissioner Hicks and carried to placed this item on the next Commission's agenda for discussion and consideration. The motion carried by a unanimous roll call vote. ADJOURNMENT Page 7 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 3, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. 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