Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, FEBRUARY 17, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Robin Perry, President Phyllis Arias, Commissioner Rick McGilton-McGlamery, Vice President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & DRAFT MINUTES ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts, Rick Present: McGilton-McGlamery and Robin Perry Commissioners Phyllis Arias Absent: Crystal Slaten, Acting Secretary, Recruitment & Selection Officer Caprice McDonald, Special Projects Officer Marilyn Hall, Executive Assistant Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Debbie McCluster, Personnel Analyst Donna de Araujo, Personnel Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Cynthia Stafford, Deputy Director, Human Resources Stacey Lewis, Assistant Director of Human Resources, Harbor FLAG SALUTE Page 1 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 17, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 1. 16-023CS Recommendation to approve minutes: Regular Meeting of February 3, 2016 A motion was made by Hicks, seconded by Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery and Robin Perry Absent: 1 - Phyllis Arias CONSENT CALENDAR (2-6): Passed the Consent Calendar A motion was made by Smith Watts, seconded by Vice President McGilton-McGlamery, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery and Robin Perry Absent: 1 - Phyllis Arias 2. 16-024CS Recommendation to approve examination results: Police Recruit - (NTN) (Established 1/27/16) AMENDED - 883 Applied, 259 Qualified Public Safety Dispatcher - Lateral (Established 2/9/16) - 157 Applied, 1 Qualified Senior Electrical Inspector (Established 2/9/16)- 14 Applied, 3 Qualified A motion was made to approve recommendation on the Consent Calendar. Page 2 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 17, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 3. 16-025CS Recommendation to receive and file bulletins: Garage Service Attendant Public Health Nurse A motion was made to approve recommendation on the Consent Calendar. 4. 16-026CS Recommendation to receive and file retirements: Robert Wright/Harbor Maintenance Mechanic II/Harbor (28 yrs., 1 mo.) Shirley Phillips/General Librarian/Library (22 yrs., 1 mo.) Gayle Rutten/Administrative Analyst II/Public Works (25 yrs., 8 mos.) A motion was made to approve recommendation on the Consent Calendar. 5. 16-027CS Recommendation to receive and file resignations: Christina Chai/Public Health Nutritionist II/Health (2 yrs., 11 mos.) Eddie Enriquez/Assistant Administrative Analyst II/Harbor (1 yr., 6 mos.) Brian Flores/Public Safety Dispatcher II/Police (11 yrs., 3 mos.) Shaun Lewis/Refuse Operator I/Public Works (6 yrs., 7 mos.) Anthony Pacileo/Special Services Officer III/Harbor (4 yrs., 5 mos.) Fredrick Sweezer/Plumber/Water (7 yrs., 26 days) Youteang Teav/Accounting Technician/Public Works (1 yr., 10 mos.) A motion was made to approve recommendation on the Consent Calendar. 6. 16-028CS Recommendation to receive and file withdrawal of appeals: Suspension Appeal 13-S-1415 Suspension/Reduction Appeal 02-R/S-1516 A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA Page 3 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 17, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 7. 16-029CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - Ferdinando Guerra, Port Planner Communication from Margaret Huebner, Director of Human Resources, Harbor The Secretary briefed the Commission regarding this request. Stacy Lewis, Assistant Director of Human Resources, Harbor Department, and Matthew Plezia Manger of Master Planning, Harbor Department were present and answered questions from the Commission. A motion was made by Hicks, seconded by Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery and Robin Perry Absent: 1 - Phyllis Arias 8. 16-030CS RECOMMENDATION TO TRANSFER FROM UNCLASSIFIED TO CLASSIFIED SERVICE - Nicholas Cervoia, Ambulance Operator - Non Career to Ambulance Operator Communication from Michael A. DuRee, Fire Chief The Secretary briefed the Commission regarding this request. A motion was made by Hicks, seconded by Vice President McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery and Robin Perry Absent: 1 - Phyllis Arias Page 4 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 17, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 9. 16-031CS RECOMMENDATION TO ADOPT NEW CLASSIFICATION AND NEW CLASSIFICATION SPECIFICATION Contract Compliance Analyst a. Communication from Margaret Huebner, Director of Human Resources, Harbor b. Staff report prepared by Donna de Araujo, Personnel Analyst The Secretary briefed the Commission regarding this request. A motion was made by Smith Watts, seconded by Hicks, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery and Robin Perry Absent: 1 - Phyllis Arias 10. 16-032CS PETITION TO FILE LATE APPEAL Communication from Randy Petersen Mr. Petersen was present and briefed the Commission regarding his petition to file a late appeal in the matter of the denial of his disability retirement from the City. Cynthia Stafford, Deputy Director, Human Resources, was present and addressed the Commission regarding the denial of Mr. Petersen's disability retirement, stating that the City is opposed to allowing Mr. Petersen to appeal this matter. She stated that it is her understanding that there was no follow-up regarding the status of the appeal from Mr. Peterson for four years. Anne Lattime, Principal Deputy City Attorney, Workers’ Compensation, was present and addressed the Commission regarding Mr. Petersen's Workers' Compensation claim. She stated that she believes that Mr. Petersen was represented by an attorney for his Workers' Compensation case, but does not believe he retained any representation for the disability retirement matter, which is the subject of this appeal. A motion was made by Hicks, seconded by Vice President McGilton-McGlamery, to approve Mr. Petersen's petition for late appeal. The motion carried by the following vote: Yes: 2 - Carolyn M. Smith Watts and Robin Perry Page 5 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 17, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM No: 2 - Charles Hicks and Rick McGilton-McGlamery Absent: 1 - Phyllis Arias NEW BUSINESS MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. Slaten informed the Commission that staff is still busy with examinations. She also stated that a calendar of upcoming recruitment events has been updated and sent to department Administrative Officers, allowing them an opportunity to participate if they are recruiting for positions. President Perry acknowledged the excellent work Commissioner Smith Watts is doing exhibiting the Breaking through Lighting the Way events and Kandice Taylor-Sherwood for her participation. He stated that he would like to see Civil Service participate whenever there are City events by having information regarding current City opportunities available to the community. Ms. McDonald informed the Commission that she assisted Stacey Lewis, Assistant Director of Human Resources, Harbor Department, with the open house for the Summer School Interns. She also stated that she and Ms. Taylor-sherwood met with the Project Director for an organization called KRA, whose focus is on developing workers. The individuals may be youth, or individuals who are between college, or those who did not choose to go to college. She stated that it's a grant funded program and will not cost Civil Service to participate. Stacey Lewis, Assistant Director of Human Resources, Harbor Department briefed the Commission regarding the Summer School Interns program, which is currently open to students 10-12 grade. She stated that the Harbor Department hosted an open house to educate parents regarding the process. She stated that they will hire about 28 students for these positions. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Page 6 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 17, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM BRIEFING ON BACKGROUND INVESTIGATION PROCESS Commander Alex Avila briefed the Commission regarding the Police Department’s background investigation process in selecting police department employees, sworn and non-sworn, for positions in the Police Department. He stated that applicants references, drug history, financial history, legal history, driving record, criminal history, validation of educational certificate, and social media sites are checked by the Background Assessment Officers during this process. EXECUTIVE SESSION – Executive Director’s Performance Evaluation (Pursuant to Paragraph (b)(1) of Section 54957 of the California Government Code) It was moved by Commissioner Hicks, seconded by Commissioner Smith Watts and carried to recess to a Closed Session, Pursuant to Paragraph (b)(1) of Section 54957 of the California Government Code. The motion carried by a unanimous roll call vote. After discussion, it was moved by Commissioner Hicks, seconded by Commissioner Smith Watts and carried to reconvene the regular meeting. The motion carried by a unanimous roll call vote. President Perry announced that this item be placed on the March 16, 2016, Commission agenda for consideration. ADJOURMENT Page 7 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 17, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 8 of 8