Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, MARCH 2, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD. 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Robin Perry, President Phyllis Arias, Commissioner Rick McGilton-McGlamery, Vice President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & DRAFT MINUTES ROLL CALL Commissioners Charles Hicks, Robin Perry and Phyllis Arias Present: Commissioners Carolyn M. Smith Watts and Rick McGilton-McGlamery Absent: Kandice Taylor-Sherwood, Executive Director & Secretary Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Marilyn Hall, Executive Assistant Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Debbie McCluster, Personnel Analyst Donna de Araujo, Personnel Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Tara Houghton, Personnel Analyst, Human Resources Stacey Lewis, Assistant Director of Human Resources, Harbor FLAG SALUTE Page 1 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 2, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD. 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 1. 16-033CS Recommendation to approve minutes: Regular Meeting of February 17, 2016 This item was held due to lack of a quorum present from the February 17, 2016, meeting to take action . This CS-Agenda Item was held. CONSENT CALENDAR (2-6): Passed the Consent Calendar A motion was made by Commissioner Arias, seconded by Hicks, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 3 - Charles Hicks, Robin Perry and Phyllis Arias Absent: 2 - Carolyn M. Smith Watts and Rick McGilton-McGlamery 2. 16-034CS Recommendation to approve examination results: Fingerprint Classifier (Established 2/16/16) - 115 Applied, 17 Qualified Transportation Programs Planner (Established 2/26/16) - 122 Applied, 29 Qualified Water Utility Mechanic (Established 2/26/16) - 40 Applied, 14 Qualified 3. 16-035CS Recommendation to receive and file bulletins: Refuse Field Investigator Water Utility Supervisor A motion was made to approve recommendation on the Consent Calendar. Page 2 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 2, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD. 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 4. 16-036CS Recommendation to receive and file resignations: John Coltharp/Gardener II/Parks (1 yr., 7 mos.) Mariah Orantes/Public Safety Dispatcher II/Police (1 yr., 3 mos.) A motion was made to approve recommendation on the Consent Calendar. 5. 16-037CS Recommendation to approve transfer: Allison Bright/Assistant Administrative Analyst II/Long Beach Gas & Oil to Assistant Administrative II/Disaster Preparedness and Emergency Communications A motion was made to approve recommendation on the Consent Calendar. 6. 16-038CS Recommendation to receive and file withdrawal of appeal: Reduction Appeal 10-R-1415 A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA Page 3 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 2, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD. 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 7. 16-039CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director Business Systems Specialist (3 months) Commercial Diver Department Librarian General Librarian General Maintenance Assistant Maintenance Assistant Public Safety Dispatcher Public Safety Dispatcher - Lateral Registered Nurse Senior Civil Engineer Senior Equipment Operator - Crane Senior Mechanical Engineer (3/23/15; 10/1/2014) Senior Program Manager - Harbor (9/8/15; 9/14/15) Supervisor, Commercial Diving The Secretary briefed the Commission regarding this item. A motion was made by Hicks, seconded by Commissioner Arias, to approve recommendation. The motion carried by the following vote: Yes: 3 - Charles Hicks, Robin Perry and Phyllis Arias Absent: 2 - Carolyn M. Smith Watts and Rick McGilton-McGlamery Page 4 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 2, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD. 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 8. 16-040CS RECOMMENDATION TO APPROVE PROPOSED CIVIL SERVICE DEPARTMENT BUDGET (Fiscal Year 2016-2017) Staff report prepared by Kandice Taylor-Sherwood, Executive Director The Secretary briefed the Commission regarding the proposed Fiscal Year 2016/17 Civil Service budget and answered question. Mr. Pfingsthorn also answered questions from the Commission regarding the budget. President Perry suggested that since there is time before the deadline to submit the budget to the City Manager, he would like to request approval be held off until the March 16, 2016, Commission meeting. This will allow Commissioners Carolyn Smith Watts and Ricky McGilton-McGlamery the opportunity to ask any questions and vote. Commissioner Hicks stated his opposition to holding the budget, stating that Commissioners Carolyn Smith Watts and Ricky McGilton-McGlamery received the proposed budget with the Commission Agenda and had time to question any concerns they may have. He would like the Commission to take action on the budget since there is a quorum. Commission Arias stated that although she agrees with Commissioner Hicks, since there is another meeting before the budget deadline, as a courtesy to Commissioners Carolyn Smith Watts and Ricky McGilton-McGlamery, she suggested the item be tabled. A motion was made by Commissioner Arias, seconded by President Perry, to table this item to the meeting of March 16, 2016. The motion carried by the following vote: Yes: 2 - Robin Perry and Phyllis Arias No: 1 - Charles Hicks Absent: 2 - Carolyn M. Smith Watts and Rick McGilton-McGlamery Page 5 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 2, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD. 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NEW BUSINESS Commissioner Hicks questioned staff regarding the status on any recruitment for Special Services Officer. The Secretary stated that the Test Construction Interns are currently working on creating a new examination for Special Service Officer. Rob Pfingsthorn, Administrative Officer, stated that user departments have all agreed to have Special Services Officer lists expire on their expiration date. He stated that there are current lists that have not expired. However, on their expiration dates, it will be recommended to allow them to expire. Commission Hicks stated his concerns of possibly needing Special Services Officers with no list available to select from, which will take more time to find suitable candidates. President Perry invited staff to participate in a spinning/peddling class at Camden Apartment, located across the street on Ocean Boulevard, on March 16, 2016, 5:30 a.m. Page 6 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 2, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD. 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. McDonald informed the Commission that Crystal Slaten, Recruitment and Selection Officer, was at a Disaster Cost Recovery Training for Civil Service role in Spontaneous Volunteer program for emergency management. She also stated that staff analysts will be attending a Competency Training conducted by the Personnel Training Council later today. Ms. McDonald introduced Alexis Green, Intern from KRA and Shawna Wright, Project Director of KRA to the Commission. Ms. Wright briefed the Commission, stating that she is the Project Director for KRA (Knowledge to Career Academy), in partnership with Pacific Gateway. She stated that the program focuses on youths that are out of school and out of work, ages 17-24, offering them the opportunity to get career exploration, learn about labor market information, how to get a job, communication and judgment. It provides them with an opportunity to learn industry recognized certifications in Microsoft Office Specialist, Supply Chain Management and Customer Service and Retail Sales. It also provides them with an opportunity to receive 100 hours of paid work experience working in local businesses in Long Beach. Alexis Green, briefed the Commission on how the program has helped her by providing the training and tools necessary to aid her in reaching her career goals. She stated that she is very excited about the opportunity to work in the Civil Service Department. President Perry thanked Ms. McDonald and the Secretary for reaching out to this program. Mr. Pfingsthorn informed the Commission that four of the Special Service Officer eligible lists have not expired. with 140 active candidates. However, he stated that one of the four lists will be expiring on March 4, 2016, and it will be recommended to allow it to expire. Commissioner Hicks suggested staff reach out to departments before allowing the lists to expire. The Secretary stated that Civil Service has been recognizing employees that have demonstrated Civil Service Core Values or City of Long Beach values. She stated that Daryl Smith and Andrew Brown, Refuse Operator from the Public Works Department are being recognized for the above and beyond service provided. She presented Daryl Smith Page 7 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 2, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD. 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM and Andrew Brown with Certificates of Appreciation for the outstanding service they provide to the citizens and City of Long Beach. Mr. Smith addressed the Commission, expressing his pleasure in doing good deeds, and thank the Commission for the recognition. Frank Ramirez, Superintendent, Environmental Services Bureau, thanked the Commission for recognizing Mr. Smith and Brown. President Perry also congratulated Mr. Smith and Brown for their outstanding service they provided to the City. The Secretary acknowledged David Espinoza for the work he did on capturing the stories of the employees Civil Service have acknowledged, by putting audio to the stories. Mr. Epinoza briefed the Commission on the voice over video he made, telling the stories of each employee. Ms. McDonald showed highlights of these stories along with highlights from a Recruitment Video resulting from the department's goal of Partnering with Long Beach TV and Police Department to create recruitment videos that shed a positive light on the occupation of Police Officer. Page 8 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 2, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD. 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Shawna Wright, Project Director, KRA, thanked the Civil Service Department for the great staff and opportunity for Ms. Green to work in such a caring environment. Ms. Green, thanked the Civil Service Department for welcoming her and the opportunity to work in such a positive environment. Stacey Lewis, Assistant Director of Human Resources, Harbor Department, stated that she is proud of what Civil Service is doing and acknowledged the Secretary for the excellent job she is doing. Pete Pearson, IAM, acknowledged Mr. Brown and Smith for the excellent job they are doing. He acknowledged Mr. Smith for all the work he does in the community in bringing people together. ADJOURNMENT Page 9 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 2, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD. 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 10 of 10