Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, JUNE 1, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Rick McGilton-McGlamery, President Charles Hicks Jr., Commissioner Phyllis Arias, Vice President Robin Perry, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES ROLL CALL Commissioners Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick Present: McGilton-McGlamery Commissioners Charles Hicks Absent: Crystal Slaten, Recruitment & Selection Officer, Acting Secretary Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Marilyn Hall, Executive Assistant Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Debbie McCluster, Personnel Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Stephanie Kemp, Personnel Analyst, Human Resources FLAG SALUTE Page 1 of 7 CITY OF LONG BEACH WEDNESDAY, JUNE 1, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 1. 16-095CS Recommendation to approve minutes: Regular Meeting of May 18, 2016 Dismissal Hearing 04-D-1516 Minutes of May 4, 2016 A motion was made by Vice President Arias, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Absent: 1 - Charles Hicks A motion was made by Commissioner Perry, seconded by Vice President Arias, to approve recommendation for Dismissal Hearing 04-D-1516 Minutes of May 4, 2016. The motion carried by the following vote: Yes: 4 - Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Absent: 1 - Charles Hicks CONSENT CALENDAR (2-6): On behalf of the Commission, the Secretary presented a Certificate of Appreciation to Mitchell Berro (26 years), in recognition of his dedicated service to the City and citizens of Long Beach. A representative from his department was present and spoke on his behalf. Passed the Consent Calendar A motion was made by Commissioner Perry, seconded by Vice President Arias, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 4 - Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Absent: 1 - Charles Hicks Page 2 of 7 CITY OF LONG BEACH WEDNESDAY, JUNE 1, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 2. 16-096CS Recommendation to approve examination results: Accountant (Established 5/18/16) - 151 Applied, 42 Qualified Administrative Aide (Established 5/17/16) - 106 Applied, 34 Qualified Buyer (Established 5/24/16) - 99 Applied, 23 Qualified Contract Compliance Analyst (Established 5/25/16) - 29 Applied, 15 Qualified Public Health Nutritionist (Established 5/18/16) - 3 Applied, 3 Qualified Refuse Field Investigator (Established 5/18/16) - 36 Applied, 15 Qualified Registered Nurse (Established 5/25/16) - 10 Applied, 10 Qualified Senior Surveyor (Established 5/25/16) - 6 Applied, 6 Qualified A motion was made to approve recommendation on the Consent Calendar. 3. 16-097CS Recommendation to receive and file bulletin: Senior Civil Engineer A motion was made to approve recommendation on the Consent Calendar. 4. 16-098CS Recommendation to receive and file retirements: Margarita Sanchez/Maintenance Assistant II/Airport (15 yrs., 11 mos.) Mitchell Berro/Fire Engineer/Fire (26 yrs., 6 mos.) Douglas Rangel/Special Services Officer IV/Harbor (25 yrs., 5 mos.) A motion was made to approve recommendation on the Consent Calendar. 5. 16-099CS Recommendation to receive and file resignation: Jose Montenegro Alcantar/Police Recruit/Police (1 mo., 16 days) A motion was made to approve recommendation on the Consent Calendar. Page 3 of 7 CITY OF LONG BEACH WEDNESDAY, JUNE 1, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 6. 16-100CS Recommendation to approve transfer: Lauro Arroyo/Plumber/Publics Works to Plumber/Water A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 7. 16-101CS RECOMMENDATION FOR PROVISIONAL APPOINTMENTS - Tristan Balsillie, David Guerra, Kevin Bradley, Nelson Mathison, Danielle Caldwell & Tess Parkhouse, Marine Safety Sergeants Communication from Mariel Sipman, Administrative Officer - Fire The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Smith Watts, seconded by Vice President Arias, to approve recommendation. The motion carried by the following vote: Yes: 4 - Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Absent: 1 - Charles Hicks 8. 16-102CS RECOMMENDATION FOR SELECTIVE CERTIFICATION - Assistant Administrative Analyst Communication from Mariel Sipman, Administrative Officer - Fire The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Perry, seconded by Vice President Arias, to approve recommendation. The motion carried by the following vote: Yes: 4 - Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Absent: 1 - Charles Hicks Page 4 of 7 CITY OF LONG BEACH WEDNESDAY, JUNE 1, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 9. 16-103CS RECOMMENDATION TO APPROVE PROTEST OF EXAMINATION ITEM(S) - Construction Inspector Staff report prepared by Sheree Valdoria, Personnel Analyst This CS-Agenda Item was withdrawn. 10. 16-104CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director Electrician 12/29/2015 (30 days) Engineering Technician 12/17/2014 Environmental Health Specialist 12/9/2015 Hazardous Materials Specialist 12/21/2015 Police Officer - Lateral 11/3/2015 (Retroactive to 5/1/16) Police Property & Supply Clerk 6/11/2014 Port Financial Analyst 6/24/2015 Public Safety Dispatcher 12/3/2014; 6/4/2014; 12/17/2014 (3 months) Public Safety Dispatcher - Lateral Test 1 12/17/2014; 12/16/2015 (3 months) Senior Equipment Operator - Backhoe 12/3/2014 Senior Equipment Operator - Bulldozer 12/3/2014 Senior Traffic Engineer Test 1 6/16/2015 Supervisor - Facilities Maintenance 12/17/2015 The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Smith Watts, seconded by Vice President Arias, to approve recommendation. The motion carried by the following vote: Yes: 4 - Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Absent: 1 - Charles Hicks NEW BUSINESS Page 5 of 7 CITY OF LONG BEACH WEDNESDAY, JUNE 1, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. Slaten acknowledged Recruitment and Selection staff for the hard work they are doing conducting examinations. Ms. McDonald informed the Commission that using Montage for the Clerk Typist Pre-Test resulted in a 94% show rate compared to a 61% show rate for the last Clerk typist examination conducted. Ms. McDonald informed the Commission that beginning Friday thru Wednesday, staff will be conducting the written examination for Clerk Typist. She also stated that Parks, Recreation and Marine will be the first user department to use the Montage software for their selection interview process. Commissioners Arias and Smith Watts stated that they would be interested in a demonstration of Montage. Mr. Pfingsthorn informed the Commission that he is finishing the performance report of financial data for City Council, and that Measure A & B on the local ballot will affect the department financially. Ms. Slaten provided the Commissioners with Police/Fire recruit flyers and brochures of upcoming events, and recruitment events staff have been attending. She acknowledged Ms. Ferrer for the excellent job she is doing administering the Battalion Chief examination process. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. ADJOURNMENT Page 6 of 7 CITY OF LONG BEACH WEDNESDAY, JUNE 1, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 7 of 7