Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, JULY 20, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Rick McGilton-McGlamery, President Charles Hicks Jr., Commissioner Phyllis Arias, Vice President Robin Perry, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & DRAFT MINUTES ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Rick Present: McGilton-McGlamery Commissioners Phyllis Arias Absent: Kandice Taylor-Sherwood, Executive Director & Secretary Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Marilyn Hall, Executive Assistant Gary Anderson, Principal Deputy City Attorney Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst David Espinoza, Assistant Administrative Analyst Dana Kelly, Personnel Analyst, Human Resources FLAG SALUTE 1. 16-124CS Recommendation to approve minutes: Regular Meeting of July 6, 2016 A motion was made by Commissioner Smith Watts, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Page 1 of 8 CITY OF LONG BEACH WEDNESDAY, JULY 20, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Rick McGilton-McGlamery Absent: 1 - Phyllis Arias CONSENT CALENDAR (2-6): Passed the Consent Calendar On behalf of the Commission, the Secretary presented Certificates of Appreciation to Rebecca Smaltz (36 years) and Rita Williams (27 years), in recognition of their dedicated service to the citizens and City of Long Beach. A representative from the Police Department was present and spoke on their behalf. The Secretary congratulated Commissioner Smith Watts on her reappointment to the Civil Service Commission. A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Rick McGilton-McGlamery Absent: 1 - Phyllis Arias 2. 16-125CS Recommendation to approve examination results: Police Recruit NTN (Established 7/12/16) - 1105 Applied, 137 Qualified Public Health Nutritionist (Established 7/12/16) - 1 Applied, 1 Qualified Senior Accountant (Established 7/6/16) - 105 Applied, 45 Qualified Senior Civil Engineer (Established 7/13/16) - 21 Applied, 21 Qualified A motion was made to approve recommendation on the Consent Calendar. Page 2 of 8 CITY OF LONG BEACH WEDNESDAY, JULY 20, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 3. 16-126CS Recommendation to receive and file bulletins: Automatic Sprinkler Control Technician Clerk Supervisor Project Scheduler A motion was made to approve recommendation on the Consent Calendar. 4. 16-127CS Recommendation to receive and file retirements: Donna M. de Araujo/Personnel Analyst II-Conf/Civil Service (26 yrs., 2 mos.) April H. Tomecko/Accounting Clerk III/Fire (19 yrs., 11 mos.) Ruth A. Doughty/Customer Service Representative II/Financial Management (7 yrs., 7 mos.) Nani Blyleven/Administrative Analyst III-Conf/Human Resources (15 yrs., 8 days) Anthony Smith/Construction Inspector I/Gas & Oil (35 yrs., 8 mos.) Saren Lucik/Accountant III/Health (29 yrs., 10 mos.) Constance A. Donati/School Guard/Police (16 yrs., 6 mos.) Jacquelyn A. Eberhardt/Clerk Typist III/Police (16 yrs., 3 mos.) George E. Gopez/Registered Nurse II/Police (14 yrs., 9 mos.) Rebecca Smaltz/Senior Records Clerk/Police (36 yrs., 2 mos.) Rita Williams/Clerk Typist III/Police (27 yrs., 4 mos.) Troy S. White/Refuse Operator II/Public Works (26 yrs., 11 mos.) Samuel P. Phillips/Water Utility Mechanic II/Water (19 yrs., 23 days) A motion was made to approve recommendation on the Consent Calendar. 5. 16-128CS Recommendation to receive and file resignations: Hong Thi Ha/Department Library II/Library (6 yrs., 3 mos.) Celia J. Guerrero-Meza/Housing Specialist III/Health (16 yrs., 7 mos.) Gabriela S. Galeano/Animal Control Officer I/Parks (2 yrs., 6 mos.) Cassy K. Samel/Police Recruit/Police (3 mos., 3 days) Christopher D. Silva/Police Officer/Police (11 yrs., 19 days) Ryon K. Brown/Refuse Operator I/Public Works (2 yrs., 8 mos.) A motion was made to approve recommendation on the Consent Calendar. Page 3 of 8 CITY OF LONG BEACH WEDNESDAY, JULY 20, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 6. 16-129CS Recommendation to receive and file withdrawal of appeal: Suspension Appeal 07-S-1314 A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 7. 16-130CS RECOMMENDATION TO EXTEND NON-CAREER HOURS - Miguel Perez, Special Services Officer II Communication from Stacey Lewis, Assistant Director of Human Resources, Harbor The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Hicks, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Rick McGilton-McGlamery Absent: 1 - Phyllis Arias 8. 16-131CS RECOMMENDATION TO REAPPOINT RESIGNED EMPLOYEE - Andrew Schmidt, Special Services Officer III-Armed Communication from Robert G. Luna, Chief of Police The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Rick McGilton-McGlamery Absent: 1 - Phyllis Arias Page 4 of 8 CITY OF LONG BEACH WEDNESDAY, JULY 20, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 9. 16-132CS RECOMMENDATION FOR PERMANENT REASSIGNMENT AFTER REHABILITATION - Efren Virgen, Refuse Operator to Customer Service Representative a. Communication from Cynthia Stafford, Deputy Director of Human Resources b. Staff report prepared by Deborah McCluster, Personnel Analyst The Secretary briefed the Commission regarding this request. Russ Ficker, Administrative Officer, Public Works, thanked the Commission for approving Mr. Virgen's reassignment to allow him the opportunity to retrain for this position. Mr. Virgen also thanked the Commission for the opportunity to continue employment with the City. A motion was made by Commissioner Smith Watts, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Rick McGilton-McGlamery Absent: 1 - Phyllis Arias NEW BUSINESS Commissioner Perry stated that the City Council recognized Parks, Recreation & Marine department for the work they do in the City, acknowledging four of their employees who saved the life of a four year old at the Marina. He stated that he would like the Commission to acknowledge these employees for their outstanding service. Commission Perry also stated that the Moot Court Program will begin August 20, 2017. This program is where young men in the City of Long Beach learn a legal issue, is trained how to argue the issue before a judge at a competition at Cal State Long Beach. He also acknowledged Gary Anderson, Principal Deputy City Attorney, for the assistance he provides to the program. Page 5 of 8 CITY OF LONG BEACH WEDNESDAY, JULY 20, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director On behalf of the Recruitment and Selection Division, Ms. McDonald acknowledged Sheree Valdoria, Personnel Analyst for the assistance she provided to an employee in an emergency situation, and shared an email from the employee to Ms. Valdoria, thanking her for her assistance. The Secretary also acknowledged Ms. Valdoria for her assistance, sharing positive comments from fellow employee and customers regarding her service and thanked her for her contribution to the City. Ms. McDonald introduced Ahmed Osman, Summer Intern, from the Harbor Department to the Commission. She also re-introduced Danielle Gallandt, Summer Intern, whom she had introduced at the last Commission meeting. They both addressed the Commission, sharing their goals for the future. Commissioner Perry welcomed them and encouraged them as they go through the program, to speak up where they see things can be improved. Ms. McDonald also acknowledged Carolyn Pen and Tan Zen for the outstanding work they are doing and their input on positive changes to procedures. Mr. Pfingsthorn thanked Tom Behrens, Jail Administrator, Long Beach Police Department for agreeing to brief the Commission on City Hall Safety. The Secretary informed the Commission that she and Ms. Slaten attended a recruitment event at Camp Pendleton hosted by Marine Corp Community Services Program (MCCS), within the Marine and Family Programs Division, which help veterans transition into new jobs if they are retiring or separating from the service. She also acknowledged Ms. Hall for the excellent work she did in completing her Desk Manual, and that she did it ahead of her scheduled time frame. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Page 6 of 8 CITY OF LONG BEACH WEDNESDAY, JULY 20, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM SEVENTH FLOOR SAFETY BRIEFING – Tom Behrens, Jail Administrator - LBPD Tom Behrens, Jail Administrator, LBPD, briefed the Commission on his background. He provided information regarding City Hall safety (building security for City hall, procedures for handling emergency responses, authority of special services officers). He also requested departments put a security plan together and communicate to all of its employees. ADJOURNMENT Page 7 of 8 CITY OF LONG BEACH WEDNESDAY, JULY 20, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. 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