Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, AUGUST 3, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Rick McGilton-McGlamery, President Charles Hicks Jr., Commissioner Phyllis Arias, Vice President Robin Perry, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & DRAFT MINUTES ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts, Phyllis Arias and Rick Present: McGilton-McGlamery Commissioners Robin Perry Absent: Kandice Taylor-Sherwood, Executive Director & Secretary Crystal Slaten, Recruitment & Selection Officer Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Marilyn Hall, Executive Assistant Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Debbie McCluster, Personnel Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst David Espinoza, Assistant Administrative Analyst FLAG SALUTE Page 1 of 8 CITY OF LONG BEACH WEDNESDAY, AUGUST 3, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 1. 16-133CS Recommendation to approve minutes: Regular Meeting of July 20, 2016 A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Phyllis Arias and Rick McGilton-McGlamery Absent: 1 - Robin Perry CONSENT CALENDAR (2-5): On behalf of the Commission, the Secretary presented Certificates of Appreciation to Valentino LeBeauf (30 years) and Glenn Lassiter (29 years), in recognition of their dedicated service to the citizens and City of Long Beach. Representatives from their department were present and spoke on their behalf. Passed the Consent Calendar A motion was made by Commissioner Smith Watts, seconded by Vice President Arias, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Phyllis Arias and Rick McGilton-McGlamery Absent: 1 - Robin Perry Page 2 of 8 CITY OF LONG BEACH WEDNESDAY, AUGUST 3, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 2. 16-134CS Recommendation to approve examination results: Business Systems Specialist (Established 7/21/16)- 27 Applied, 27 Qualified Capital Projects Coordinator (Established 7/19/16) - 11 Applied, 11 Qualified Capital Projects Coordinator (Established 7/21/16)- 20 Applied, 20 Qualified Fleet Services Supervisor (Established 7/28/16) - 55 Applied, 25 Qualified Plumber (Established 7/28/16) - 26 Applied, 1 Qualified Public Health Nutritionist (Established 7/26/16) - 2 Applied, 2 Qualified Public Safety Dispatcher - Lateral (Established 7/28/16) - 1 Applied, 1 Qualified Senior Surveyor (Established 7/27/16) - 6 Applied, 3 Qualified Special Services Officer (Established 7/26/16)- 59 Applied, 59 Qualified A motion was made to approve recommendation on the Consent Calendar. 3. 16-135CS Recommendation to receive and file bulletins: Combination Building Inspector Survey Technician Water Utility Mechanic A motion was made to approve recommendation on the Consent Calendar. 4. 16-136CS Recommendation to receive and file retirements: Glenn Lassiter/Refuse Supervisor/Public Works (29 yrs., 10 days) Valentino Lebeauf/Street Maintenance Supervisor/Public Works (30 yrs., 1 mo.) A motion was made to approve recommendation on the Consent Calendar. Page 3 of 8 CITY OF LONG BEACH WEDNESDAY, AUGUST 3, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 5. 16-137CS Recommendation to receive and file resignations: Craig Liebzeit/Water Treatment Operator/Water (4 yrs., 2 mos.) Kurt Cornejo/Ambulance Operator/Fire (10 mos., 7 days) A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 6. 16-138CS RECOMMENDATION TO APPROVE REAPPOINTMENT OF RESIGNED EMPLOYEE - Brian J. Flores, Public Safety Dispatcher Communication from Reginald Harrison, Director, Disaster Preparedness & Emergency Communications The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Phyllis Arias and Rick McGilton-McGlamery Absent: 1 - Robin Perry 7. 16-139CS REQUEST TO FILE LATE APPLICATION - Fire Recruit a. Communication from Tyler Tronti b. Staff report prepared by Shellie Goings, Personnel Analyst The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Smith Watts, seconded by Commissioner Hicks, to approve recommendation to deny. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Phyllis Arias and Rick McGilton-McGlamery Absent: 1 - Robin Perry Page 4 of 8 CITY OF LONG BEACH WEDNESDAY, AUGUST 3, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 8. 16-140CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director Environmental Specialist Test 1 (6/11/2015) Environmental Specialist Test 2 (6/24/2015) Marine Safety Officer (2/4/2015) ( 1 month) Park Maintenance Supervisor (8/11/2015) Police Recruit (Ntn) Test 3 (8/12/2015) Public Health Nutritionist Test 2 (8/12/2015) Public Safety Dispatcher Test 8 (2/11/2015) Public Safety Dispatcher Test 9 (2/26/2015) Senior Equipment Operator - Crane Test 2 (8/13/2015) Senior Program Manager - Harbor Test 3 (8/28/2015) Transportation Programs Planner Test 1 (2/26/2016) The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Phyllis Arias and Rick McGilton-McGlamery Absent: 1 - Robin Perry Page 5 of 8 CITY OF LONG BEACH WEDNESDAY, AUGUST 3, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NEW BUSINESS Commissioner Hicks inquired about the progress of the Special Services Officer classification study, and requested the Executive Director follow-up with Human Resources regarding the status. He stated that the process needs to move forward. The Secretary informed the Commission that she has not received a meeting request from Human Resources; however, there were some follow-up items that needed to take place before meeting again, and she does not know the status of the follow-up items. Gary Anderson, Principal Deputy City Attorney and Commission Advisor, informed the commission that the last time they met on the issue, they were reviewing the POST policy and Human Resources was going to meet with the various employee associations. Their last meeting was approximately six weeks ago. Page 6 of 8 CITY OF LONG BEACH WEDNESDAY, AUGUST 3, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. Slaten informed the Commission that she and several analyst will be conducting a Civil Service 101 Training for Meg Rau, Administrative Analyst, Development Services and staff members. She stated that this training is something staff will be providing for City Departments when requested. She also stated that she will be interviewing for Clerk Typist positions at the Public Counter, using Montage for the initial interviews. Ms. McDonald stated that she is focusing on the changes to NeoGov, and that she is part of a group of about eight agencies, finding ways to streamline processes for NeoGov. Mr. Pfingsthorn thanked staff for the support provided to him during his absence. The Secretary acknowledged Ms. McDonald for the work she is doing with NeoGov, in learning the different functions that NeoGov has to offer. She stated that as a result of a recent NeoGov User meeting, Ms. McDonald learned a better way to post jobs and immediately made the changes to the web page. She acknowledged Maria Alamo, Payroll Assistant, for the work she is doing in streamling processes. The Secretary informed the Commission that last week, she participated in Youth Leadership Long Beach interviews. She stated that she will be working with the Recruitment and Selection Manager on identifying better ways to connect with the youth, informing them of the job opportunities with the City of Long Beach as an employer when starting their careers. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. ADJOURNMENT Page 7 of 8 CITY OF LONG BEACH WEDNESDAY, AUGUST 3, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 8 of 8